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strategic or tactical purposesPolice & Public SafetyInternal Affairs InvestigationsRecords pertaining to internal investigations regarding police conduct or actions, board of inquiry proceedings, and any subsequent disciplinary actions; includes incident log and all documentation related to substantiated and unsubstantiated charges.Department of Public Safety7 yearsPolice & Public SafetyJurisdictionMemoranda of UnderstandingDepartment of Public SafetyPermanentPolice & Public SafetyLogsCourt Documents, including: PFAs, Subpoenas, Court Orders, etc.Department of Public Safety7 yearsPolice & Public SafetyLogsCrime LogsDepartment of Public Safety7 yearsPolice & Public SafetyLogsDispatch LogsDepartment of Public Safety7 years after last entryPolice & Public SafetyLogsMutual Aid LogsDepartment of Public SafetyPermanentPolice & Public SafetyLogsRoutine Activity Logs - Records of Routine Welfare Checks, alarm checks, etc.Department of Public Safety7 yearsPolice & Public SafetyLogsTraffic Accident LogsDepartment of Public Safety7 years if not part of Criminal History Case FilePolice & Public SafetyMiscellaneous RecordsTraining RecordsDepartment of Public Safety7 years if not part of Criminal History Case FilePolice & Public SafetyPublic SafetyAccident reportsDepartment of Public Safety7 years if not part of Criminal History Case FilePolice & Public SafetyPublic SafetyCrime reportsDepartment of Public Safety7 years if not part of Criminal History Case FilePolice & Public SafetyPublic SafetyProperty damage reportsDepartment of Public Safety7 years if not part of Criminal History Case FilePolice & Public SafetyReportsActivity SummariesDepartment of Public Safety7 years if not part of Criminal History Case FilePolice & Public SafetyReportsAnnual Uniform Crime Report/NIBRS-including required notifications, etc.Department of Public SafetyPermanentPolice & Public SafetyReportsIncident ReportsDepartment of Public Safety7 years if not part of Criminal History Case FilePolice & Public SafetyReportsOffense ReportsDepartment of Public Safety7 years if not part of Criminal History Case FileReal Estate, Facilities & ProcurementConstructionAnnual Reports from the Office of Facilities and the University Planning Office.Facilities DivisionPermanentReal Estate, Facilities & ProcurementConstructionAs–Built DrawingsFacilities DivisionPermanentReal Estate, Facilities & ProcurementConstructionBid Documents - Plans, Specifications and Project BudgetsFacilities Division13 YearsReal Estate, Facilities & ProcurementConstructionConsultant/Contractor Invoices/VouchersFacilities Division13 YearsReal Estate, Facilities & ProcurementConstructionDesign StandardsFacilities Division13 YearsReal Estate, Facilities &ProcurementConstructionLicensingFacilities DivisionPermanentReal Estate, Facilities & ProcurementConstructionMaster PlanFacilities DivisionPermanentReal Estate, Facilities &ProcurementConstructionMeeting Minutes and Supporting Materials,Decisions Concerning Maintenance, Construction, and Renovation With Cost Recovery Support DocumentationFacilities Division13 YearsReal Estate, Facilities & ProcurementConstructionOfficial Drawings of the CampusFacilities DivisionPermanentReal Estate, Facilities & ProcurementConstructionPermitsFacilities DivisionPermanentReal Estate, Facilities & ProcurementConstructionProgress SubmissionsFacilities Division13 YearsReal Estate, Facilities & ProcurementConstructionRecord Documents (Finalized Version of the As- Built Drawings)Facilities DivisionPermanentReal Estate, Facilities & ProcurementConstructionSubstantial Completion LettersFacilities Division13 YearsReal Estate, Facilities & ProcurementEquipment and SuppliesVehicle Records (Emission Records, Fuel Records, Maintenance Records, Registration Records, Titles, Use Records)Facilities Division7 YearsReal Estate, Facilities & ProcurementFacilitiesBid and Competitive Selection Records and Req. for ProposalFacilities Division7 YearsReal Estate, Facilities & ProcurementFacilitiesEquipment Inventory RecordsFacilities Division7 YearsReal Estate, Facilities & ProcurementFacilitiesEquipment Maintenance RecordsFacilities Division7 YearsReal Estate, Facilities & ProcurementFacilitiesVehicle Daily Inventory RecordsFacilities Division5 YearsReal Estate, Facilities & ProcurementFacilitiesVehicle Maintenance RecordsFacilities Division7 YearsReal Estate, Facilities & ProcurementMaintenanceBuilding/Grounds Repair, Maintenance, Remodeling, and Construction RecordsFacilities Division13 YearsReal Estate, Facilities & ProcurementMaintenanceWork OrdersFacilities Division13 YearsReal Estate, Facilities & ProcurementReal EstatePrepatory/Acquisition Documents (e.g. Closing Documents/Binder, Due Diligence, Legal Descriptions, Maps, Drawings, Surveys, Titles, and Deeds)Office of Business and FinancePermanentReal Estate, Facilities & ProcurementReal EstateReal Estate CorrespondenceOffice of Business and Finance7 YearsReal Estate, Facilities & ProcurementSpace Usage and ValuationBuilding Space Inventory and Valuation RecordsFacilities DivisionPermanentReal Estate, Facilities & ProcurementSpace Usage and ValuationCampus Space Usage RecordsFacilities DivisionPermanentReal Estate, Facilities & ProcurementPurchasePurchasing Records - Sponsored ResearchProcurement Services DepartmentPermanentReal Estate, Facilities & ProcurementPurchasePurchasing Records - ConstructionProcurement Services Department13 YearsReal Estate, Facilities & ProcurementPurchasePurchasing Records - GeneralProcurement Services Department7 YearsReal Estate, Facilities & ProcurementPurchasePurchasing Records - Receipts (e.g. P-Card Receipts)Originating Department7 YearsReal Estate, Facilities & ProcurementPurchasePurchasing Records - BondProcurement Services DepartmentPermanentReal Estate, Facilities & ProcurementProcurementPurchasing Records - All Unsuccessful Bids and ProposalsProcurement Services Department13 YearsResearchAgreementsIndustry-Sponsored or Supported Research Agreements (e.g., Sponsored Research Agreements, Investigator-Initiated Support Agreements, Equipment Loan Agreements).Contract Management OfficePermanentResearchAgreementsIndustry-Sponsored or Supported Clinical Research Agreements (e.g., Clinical Trial Agreements, Investigator-Initiated Support Agreements, Equipment Loan Agreements).Office of Research and Sponsored ProgramsThe longer of:(i) 3 years after completion of the research, (ii) period specified in the protocol,(iii) period specified in the associated agreement(s), or(iv) if research has FDA oversight, 2 years following the date a marketing application is approved for the drug for the indication for which it is being investigated; or, if no application is to be filed or if the application is not approved for such indication, until 2 years after the investigation is discontinued and FDA is notified;(v) if pediatric research, until the youngest subject turns twenty-five years old. Sponsors should be notified prior to destruction. In addition, associated agreements should be reviewed for any additional requirements.ResearchAgreementsFederal Government-Supported Agreements (e.g., Grants, Cooperative Agreement, Subcontracts).Office of Research and Sponsored ProgramsThe longer of:(i) 3 years after completion of the research, (ii) period specified in the protocol,(iii) period specified in the associated agreement(s), or(iv) if research has FDA oversight, 2 years following the date a marketing application is approved for the drug for the indication for which it is being investigated; or, if no application is to be filed or if the application is not approved for such indication, until 2 years after the investigation is discontinued and FDA is notified;(v) if pediatric research, until the youngest subject turns twenty-five years old. Sponsors should be notified prior to destruction. In addition, associated agreements should be reviewed for any additional requirements.ResearchAgreementsState Government-Supported Research Agreements (e.g., Grants, Subcontracts).Office of Research and Sponsored ProgramsThe longer of: 7 years after expiration or termination or as required under the agreement or grantResearchAgreementsLocal Government-Supported Research Agreements.Office of Research and Sponsored ProgramsThe longer of: 7 years after expiration or termination or as required under the agreement or grantResearchAgreementsNon-Governmental and Non-Industry Clinical Research Agreements (e.g., collaboration agreements, , service, and equipment loan agreements, Memorandum ofUnderstandings)Office of Research and Sponsored ProgramsPermanentResearchAnimal ResearchAnimal Care division of the Animal and PlantHealth Inspection Service (APHIS) Registration/Assurance Records (including application, approvals, correspondence).Office of Research and Sponsored Programs3 years. Records that relate directlyto applications, proposals, and proposed significant changes in ongoing activities reviewed and approved by IACUC should be maintained for the duration of the activity and then 3 years from the end of researchResearchAnimal ResearchIACUC Records - Minutes of IACUC meetings, including records of attendance, activities of the Committee, and Committee deliberations (i.e., reasons leading to a particular IACUC decision - separate records and/or which may be incorporated into minutes).Office of Research and Sponsored Programs3 years. Records that relate directly to applications, proposals, and proposed significant changes in ongoing activities reviewed and approved by IACUC should be maintained for the duration of the activity and then 3 years from the end of researchResearchAnimal ResearchIACUC Records - Protocols; Proposed activities involving animals and proposed significant changes in activities involving animals, and whether IACUC approval was given or withheld.Office of Research and Sponsored Programs3 years. Records that relate directly to applications, proposals, and proposed significant changes in ongoing activities reviewed and approved by IACUC should be maintained for the duration of the activity and then 3 years from the end of researchResearchAnimal ResearchIACUC Records - Suspension of activities involving animals.Office of Research and Sponsored Programs3 years. Records that relate directly to applications, proposals, and proposed significant changes in ongoing activities reviewed and approved by IACUC should be maintained for the duration of the activity and then 3 years from the end of researchResearchAnimal ResearchIACUC Records - Semiannual IACUC evaluation reports and recommendations (includingminority views) of facilities and programs , prepared in accordance with the requirements of9 CFR Sec. 2.31(c)(3).Office of Research and Sponsored Programs3 years. Records that relate directly to applications, proposals, and proposed significant changes in ongoing activities reviewed and approved by IACUC should be maintained for the duration of the activity and then 3 years from the end of researchResearchAnimal ResearchIACUC Records - Corrections or approval of previous minutes; presentation of program, policy, facility and compliance reports; and decisions on policies, protocols, and amendments.Office of Research and Sponsored Programs3 years. Records that relate directly to applications, proposals, and proposed significant changes in ongoing activities reviewed and approved by IACUC should be maintained for the duration of the activity and then 3 years from the end of researchResearchAnimal ResearchIACUC Records - Membership (including rosters, qualifications, CVs).Office of Research and Sponsored Programs3 years. Records that relate directly to applications, proposals, and proposed significant changes in ongoing activities reviewed and approved by IACUC should be maintained for the duration of the activity and then 3 years from the end of researchResearchAnimal ResearchIACUC Records - Education and Training (including material, individual member's satisfaction of training).Office of Research and Sponsored Programs3 years. Records that relate directly to applications, proposals, and proposed significant changes in ongoing activities reviewed and approved by IACUC should be maintained for the duration of the activity and then 3 years from the end of researchResearchAnimal ResearchRecords regarding any live dog or cat purchased, acquired, owned, held, or otherwise in Institution's possession or under control, transported, euthanized, sold or otherwise disposed of by the institution (including any records of offspring born from such cats or dogs) (See 9 CFR § 2.35 forOffice of Research and Sponsored Programs3 years. Records that relate directly to applications, proposals, and proposed significant changes in ongoing activities reviewed and approved by IACUC should be maintained for the duration of the activity and then 3 years from the end of researchResearchAnimal ResearchOLAW Assurance and reports (annual, serious/continuing noncompliance, deviations, suspensions).Office of Research and Sponsored Programs5 YearsResearchAnimal ResearchAnimal Adoption FormsOffice of Research and Sponsored Programs3 years. ResearchAnimal ResearchCage Wash and Chemical PM RecordsOffice of Research and Sponsored Programs3 years. ResearchAnimal ResearchIndividual Animal Health RecordsOffice of Research and Sponsored Programs3 years. ResearchAnimal ResearchQuarantine Request FormOffice of Research and Sponsored Programs3 years. ResearchAnimal ResearchRodent Sentinel RecordsOffice of Research and Sponsored Programs3 years. ResearchAnimal ResearchTraining Certification Request FormsOffice of Research and Sponsored ProgramsFor term of employment plus 3 years.ResearchAnimal ResearchUSDA Animal NumbersOffice of Research and Sponsored Programs3 years. ResearchAnimal ResearchUSDA Annual ReportsOffice of Research and Sponsored Programs3 years. ResearchAnimal ResearchWeekly Veterinary Rounds ReportsOffice of Research and Sponsored Programs3 years. ResearchAnimal ResearchIACUC Certification of Species-Specific TrainingOffice of Research and Sponsored Programs3 years. ResearchAnimal ResearchKennel License ExemptionOffice of Research and Sponsored Programs3 YearsResearchAnimal ResearchRecords of accrediting (AAALAC International) body determination.Office of Research and Sponsored Programs6 YearsResearchAnimal ResearchUSDA Inspection ReportsOffice of Research and Sponsored Programs3 years. ResearchAnimal ResearchRodent Breeding ReportOffice of Research and Sponsored Programs3 years. ResearchBasic ResearchData and ResultsResearcher's DepartmentIf records support a claim made in patents or a patent application, 30 years from completion of the research. All otherrecords, should be kept 7 years from the later of (i) completion of the research or (ii) date of last third party request for such records. If a longer period is specified in the protocol or associated agreement, such period should be used.ResearchBasic ResearchImages, Microscopic SlidesResearcher's DepartmentIf records support a claim made in patents or a patent application, 30 years from completion of the research. All otherrecords, should be kept 7 years from the later of (i) completion of the research or (ii) date of last third party request for such records. If a longer period is specified in the protocol or associated agreement, such period should be used.ResearchBasic ResearchNotebooksResearcher's DepartmentIf records support a claim made inpatents or a patent application, 30 years from completion of the research. All otherrecords, should be kept 7 years from the later of (i) completion of the research or (ii) date of last third party request for such records. If a longer period is specified in the protocol or associated agreement, such period should be used.ResearchBasic ResearchSamples of chemicals and materials synthesized(plasmids, cell lines) during research.Researcher's DepartmentIf records support a claim made in patents or a patent application, 30 years from completion of the research. All otherrecords, should be kept 7 years from the later of (i) completion of the research or (ii) date of last third party request for such records. If a longer period is specified in the protocol or associated agreement, such period should be used.ResearchConflict of InterestNon-Governmental Sponsored/Supported Research: Records of financial disclosure and all actions taken to resolve conflict of interest.Office of Research and Sponsored Programs3 years. ResearchConflict of InterestHHS-Funded and NSF Funded Research: Records of financial disclosure and all actions taken to resolve conflict of interest.Office of Research and Sponsored Programs3 years. ResearchGrant AdministrationGrant Proposal Records (not required, but kept for 18 months for proposals not funded, maintained for awarded funds).Office of Research and Sponsored Programs3 years from the date of submission of the proposal.ResearchGrant AdministrationTravel Reports (in connection with research).Office of Research and Sponsored Programs3 years. ResearchGrant AdministrationStatistical RecordsOffice of Research and Sponsored Programs3 years. ResearchHuman Subject ResearchResearch and Regulatory Records:- Administrative Letters/Correspondence.- Data and/or Results, Case Report Forms, Data Collection Instruments (e.g., analysis forms, questionnaires, etc.).- Adverse Event Reports/Documentation.- Safety Reports(Provided by Sponsor).- Closure Letter.- Copy of associated agreements (clinical trial agreements, services agreements, etc.).- CVs .- Drug Supply Correspondence.- FDA Forms/Documents.- Conflict of Interest Documentation.- Hazmat Documentation.- Protocol (Including Amendments), InvestigatorBrochures.Office of Research and Sponsored ProgramsThe longer of:(i) 3 years after completion of the research, (ii) period specified in the protocol,(iii) period specified in the associated agreement(s), or(iv) if research has FDA oversight, 2 years following the date a marketing application is approved for the drug for the indication for which it is being investigated; or, if no application is to be filed or if the application is not approved for such indication, until 2 years after the investigation is discontinued and FDA is notified;(v) if pediatric research, until the youngest subject turns twenty-five years old. Sponsors should be notified prior to destruction. In addition, associated agreements should be reviewed for any additional requirements.ResearchHuman Subject ResearchResearch and Regulatory Records (con't) :- IRB Submission Documentation / Correspondence/Approvals.- Lab Certifications.- Logs.Lists (Monitoring, Screening, Delegation of Authority, Source Documentation, Subjects).- Original Copy of the approved and stamped Informed Consent/Assent/HIPAA Authorization.- Consent Waiver.- Informed Consents/Assents/HIPAA Authorizations with original signatures from the subject.- Training Certifications:- Any other documents required by regulationOffice of Research and Sponsored ProgramsThe longer of:(i) 3 years after completion of the research, (ii) period specified in the protocol,(iii) period specified in the associated agreement(s), or(iv) if research has FDA oversight, 2 years following the date a marketing application is approved for the drug for the indication for which it is being investigated; or, if no application is to be filed or if the application is not approved for such indication, until 2 years after the investigation is discontinued and FDA is notified;(v) if pediatric research, until the youngest subject turns twenty-five years old. Sponsors should be notified prior to destruction. In addition, associated agreements should be reviewed for any additional requirements.ResearchHuman Subject ResearchApproval letters from outside IRBs if the project has been reviewed by another IRB.Office of Research and Sponsored ProgramsThe longer of:(i) 3 years after completion of the research, (ii) period specified in the protocol,(iii) period specified in the associated agreement(s), or(iv) if research has FDA oversight, 2 years following the date a marketing application is approved for the drug for the indication for which it is being investigated; or, if no application is to be filed or if the application is not approved for such indication, until 2 years after the investigation is discontinued and FDA is notified;(v) if pediatric research, until the youngest subject turns twenty-five years old. Sponsors should be notified prior to destruction. In addition, associated agreements should be reviewed for any additional requirements.ResearchHuman Subject ResearchResearch Proposal/Narrative Portions of the grant applications such as the hypothesis, purpose, specific aims, experimental methods and analysis or Masters or Doctoral research proposal.Office of Research and Sponsored ProgramsThe longer of:(i) 3 years after completion of the research, (ii) period specified in the protocol,(iii) period specified in the associated agreement(s), or(iv) if research has FDA oversight, 2 years following the date a marketing application is approved for the drug for the indication for which it is being investigated; or, if no application is to be filed or if the application is not approved for such indication, until 2 years after the investigation is discontinued and FDA is notified;(v) if pediatric research, until the youngest subject turns twenty-five years old. Sponsors should be notified prior to destruction. In addition, associated agreements should be reviewed for any additional requirements.ResearchHuman Subject ResearchInternal Indemnification FormOffice of Research and Sponsored ProgramsThe longer of:(i) 3 years after completion of the research, (ii) period specified in the protocol,(iii) period specified in the associated agreement(s), or(iv) if research has FDA oversight, 2 years following the date a marketing application is approved for the drug for the indication for which it is being investigated; or, if no application is to be filed or if the application is not approved for such indication, until 2 years after the investigation is discontinued and FDA is notified;(v) if pediatric research, until the youngest subject turns twenty-five years old. Sponsors should be notified prior to destruction. In addition, associated agreements should be reviewed for any additional requirements.ResearchHuman Subject ResearchAudio or video (if subjects recorded).Office of Research and Sponsored ProgramsThe longer of:(i) 3 years after completion of the research, (ii) period specified in the protocol,(iii) period specified in the associated agreement(s), or(iv) if research has FDA oversight, 2 years following the date a marketing application is approved for the drug for the indication for which it is being investigated; or, if no application is to be filed or if the application is not approved for such indication, until 2 years after the investigation is discontinued and FDA is notified;(v) if pediatric research, until the youngest subject turns twenty-five years old. Sponsors should be notified prior to destruction. In addition, associated agreements should be reviewed for any additional requirements.ResearchHuman Subject ResearchPublicationsOffice of Research and Sponsored ProgramsThe longer of:(i) 3 years after completion of the research, (ii) period specified in the protocol,(iii) period specified in the associated agreement(s), or(iv) if research has FDA oversight, 2 years following the date a marketing application is approved for the drug for the indication for which it is being investigated; or, if no application is to be filed or if the application is not approved for such indication, until 2 years after the investigation is discontinued and FDA is notified;(v) if pediatric research, until the youngest subject turns twenty-five years old. Sponsors should be notified prior to destruction. In addition, associated agreements should be reviewed for any additional requirements.ResearchInstitutional Review BoardCurriculum Vitaes and Training Records of IRB MembersOffice of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardEducation & Training MaterialOffice of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardIRB Membership RostersOffice of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardIRB Site Visit ReportsOffice of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardSubcommittee Meeting Schedule and ReportsOffice of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardIRB GuidelinesOffice of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardCorrespondence to/from Federal oversight agencies.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardDocumentation of Convened IRB Meetings (Agendas and Meeting Minutes).Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardDocumentation of ExemptionsOffice of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardDocumentation of Expedited ReviewsOffice of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardDocumentation of Protocol ExceptionsOffice of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardDocumentation of Review by another Institution's IRB.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardInvestigation Reports of non-compliance.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardIRB Correspondence with Investigators (including notification of review for full board studies and expedited review studies, requests for additional information, notice of continuing review, approval letters).Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardOriginal Documentation associated with an IRB Review (Reviewer sheets with determinations and specific findings justifying determinations from reviewer with date and initials)Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardResearch (Protocol) Tracking System AuditReportsOffice of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review BoardStatement of significant new findings.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)Advertising or recruiting materials, if any.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)All other IRB correspondence related to the research.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)Submissions (and supporting documentation) to the IRB for Initial, expedited, exempt and continuing review. Modification reviews, Information and Final Review Reports and all submission-related information.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)All Reviewer Worksheets relevant to the individual study which documents required IRB findings or determinations.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)Applications for Federal support, if any.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)Data and Safety Monitoring Board (DSMB) reports, if any.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)Documentation of all IRB review and approval actions, for convened (full) or expedited IRB review.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)Documentation of Project Closeout. (It is the policy of the Institution to administratively close any new research application when additional information requested by the IRB is not submitted within a specified period.) Notification of such project closure is sent to the PI prior tothe closure, alerting the individual of theOffice of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board(Human Subject Research)Documentation of the type of IRB review.Office of Research and Sponsored Programs3 years. Records relating toresearch shall be retained for at least 3 years after completion of the ResearchResearchInstitutional Review Board (Human Subject Research)Investigator Drug Brochures, if any.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)Letters of Support, if any.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)Adverse event reports occurring at the Institution or affiliated institution ) and reported to any regulatory agency.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)Adverse event reports of external adverse events and/or safety reports received from sponsors or cooperative groups.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)Scientific evaluations of the proposed research.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchInstitutional Review Board (Human Subject Research)Informed consent document with stamp IRB approval (if the study is not exempt or informed consent has not been waived), with the beginning and ending dates of the current approval period clearly displayed on at least the first page.Office of Research and Sponsored Programs3 years. Records relating to research shall be retained for at least 3 years after completion of the Research.ResearchResearch Misconductinquiry Records (e.g., Inquiry Report, Inquiry Committee Membership Roster, Meeting Minutes, Appointment letters to Inquiry Committee, Decision).Office of Research and Sponsored Programs7 years. If related to a proceeding, 7 years after completion of the proceeding or the completion of the HHS proceeding.ResearchResearch MisconductInvestigation Records (Appointment of Members of Investigation Committee, Charge to Committee, Comments by Complainant and Respondent, Transcripts/Recordings/Notes of Interviews, Meeting Minutes, Inventory of Records, Written determination of irrelevant or duplicate records, Relevant Research Records or Evidence, Final Investigation Report (Original), Decisions, Appeal.Office of Research and Sponsored Programs7 years. If related to a proceeding, 7 years after completion of the proceeding or the completion of the HHS proceeding.ResearchResearch MisconductAllegation of MisconductOffice of Research and Sponsored Programs7 years. If related to a proceeding, 7 years after completion of the proceeding or the completion of the HHS proceeding.ResearchResearch MisconductInstitutional Administrative ActionsOffice of Research and Sponsored Programs7 years. If related to a proceeding, 7 years after completion of the proceeding or the completion of the HHS proceeding.ResearchResearch MisconductSettlement Records (with HHS)Office of Research and Sponsored Programs7 years. If related to a proceeding, 7 years after completion of the proceeding or the completion of the HHS proceeding.ResearchResearch MisconductNotifications to Respondents and Complainants(of Allegations, Inquiry, Results, InvestigationOffice of Research and Sponsored Programs7 years. If related to a proceeding, 7 years after completion of the proceeding or the completion of the HHS proceeding.ResearchResearch MisconductNotification to the Office of Research IntegrityOffice of Research and Sponsored Programs7 years. If related to a proceeding, 7 years after completion of the proceeding or the completion of the HHS proceeding.ResearchResearch MisconductPeriodic Reports Submitted to Office of Research IntegrityOffice of Research and Sponsored Programs7 years. If related to a proceeding, 7 years after completion of the proceeding or the completion of the HHS proceeding.ResearchResearch MisconductPolicy/Procedures (in which investigation is conducted).Office of Research and Sponsored Programs7 years. If related to a proceeding, 7 years after completion of the proceeding or the completion of the HHS proceeding.ResearchResearch MisconductRequest for Extension of Investigation Period from Office of Research IntegrityOffice of Research and Sponsored Programs7 years. If related to a proceeding, 7 years after completion of the proceeding or the completion of the HHS proceeding.ResearchResearch MisconductStatement of FindingOffice of Research and Sponsored Programs7 years. If related to a proceeding, 7 years after completion of the proceeding or the completion of the HHS proceeding.ResearchResearch MisconductApplication for Exclusion (and decisions, reconsideration of decision).Office of Research and Sponsored Programs7 years. If related to a proceeding, 7 years after completion of the proceeding or the completion of the HHS proceeding.Student LifeADAADA Student Accomodation Records File (e.g. Request for Accomodation, Supporting Documents, Letter of Accomodation, Signed Released Forms, Correspondence)Office of Services for Students with Disabilities 5 Years from graduation or separationStudent LifeADAADA Accomodation Records for TestingOffice of Services for Students with Disabilities 5 Years from close of academicStudent LifeAthleticsCoaches Certification Exam ResultsPacific Athletics7 YearsStudent LifeAthleticsEligibility Checklists RecordsPacific Athletics7 YearsStudent LifeAthleticsGame Arrangements RecordsPacific Athletics5 YearsStudent LifeAthleticsGame Official's Evaluation FormsPacific Athletics1 YearStudent LifeAthleticsGame StatisticsPacific AthleticsPermanentStudent LifeAthleticsIndividual Student - Athletes Records: AcademicsPacific Athletics7 YearsStudent LifeAthleticsIndividual Student - 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AthleticsPermanentStudent LifeAthleticsRecruiting RecordsPacific Athletics7 YearsStudent LifeAthleticsSAF (Special Assistance Fund)Pacific Athletics7 YearsStudent LifeAthleticsSAOF (Student-Athlete Opportunity Fund)Pacific Athletics7 YearsStudent LifeAthleticsSports Camps DocumentationPacific Athletics7 YearsStudent LifeAthleticsSports Sponsorship FilesPacific Athletics7 YearsStudent LifeAthleticsSquad ListsPacific Athletics7 YearsStudent LifeAthleticsStudent Athlete Academic Advising RecordsPacific Athletics7 YearsStudent LifeAthleticsStudent Athlete Medical RecordsPacific Athletics7 YearsStudent LifeAthleticsTicket RecordsPacific Athletics7 YearsStudent LifeAthleticsTitle IX & DemographicsPacific Athletics7 YearsStudent LifeAthleticsTransfer InformationPacific Athletics7 YearsStudent LifeStudent ServicesConference Records (e.g. Invoices, Quotes/Offers, Promotional Items, Budget Reports)Divison of Student Life7 YearsStudent LifeStudent ServicesHousing Records (e.g. Room Condition Reports, Emergency Contacts, Check-out Paperwork, Incident Reports, Weekly Key Audit Reports, Phone Logs, Invoices andReceipts)Divison of Student Life7 YearsStudent LifeStudent ServicesUniversity Housing Incident ReportsDivison of Student Life7 YearsStudent LifeMailPrinting & Mailing Service Records (e.g. Job Jackets, Mailing Orders, Payment Confirmations, Samples and Receipts)Mail Services7 YearsStudent LifeStudent ServicesStudent Union Operations (e.g. Opening/Closing Report for Student Areas, Event Reports, Food Service, Equipment Service, Policy/Procedures, Inventory of Products, and Equipment Checkout Records)Division of Student Life7 YearsStudent LifeParkingParking Records (e.g. Applications, Forms, Requests, Occupancy Data, Parking Fines and Citations, Revenue Records)Department of Public Safety7 YearsStudent LifeStudent ServicesPacificCardOffice of Business and Finance7 YearsStudent LifeStudent ServicesRetail/Sales PermitsDivision of Student LifePermanentStudent LifeGreek OrganizationsAnti-Hazing FormsDivision of Student Life5 yearsStudent LifeGreek OrganizationsEvent Forms (including alchohol registration forms)Division of Student Life5 yearsStudent LifeGreek OrganizationsNew Member FormsDivision of Student Life5 yearsStudent LifeGreek OrganizationsPan-Hellenic MRBAsDivision of Student Life1 yearStudent LifeGreek OrganizationsRecognition and Organizations RecordsDivision of Student LifePermanentStudent LifeHealthCounseling RecordsSee "Medical Record" under the Health Services Schedule?Student LifeHealthStudent Insurance RecordsSee "Student Health Insurance Records" under the Legal & Risk Management Schedule?Student LifeReleases and WaiversSigned Releases & Waiver Forms for Activities and Events (e.g. Field Trips, Campus Events, etc.)Department Organizing the ActivityLater of (i) 7 Years From Date of the Activity Even/or (ii) If Minor Involved, When Minor Turns 25 Years Old.Student LifeStudent JudicialStudent Conduct Records (Findings of Violation and Related Case Files)Division of Student Life6 YearsStudent LifeStudent OrganizationsEvent RecordsDivision of Student Life5 YearsStudent LifeStudent OrganizationsStudent Organization Recognition PaperworkDivision of Student Life7 YearsUniversity Relations, Communications & EventsAlumni RecordsMembership Lists, Curriculum Vitae, Mailing List and Related CorrespondenceUniversity Development and Alumni RelationsPermanentUniversity Relations, Communications & EventsDonor RecordsAgreementsSee "Agreements" Under the Legal& Risk Management Schedule?University Relations, Communications & EventsDonor RecordsInstitutional Planning RecordsUniversity Development and Alumni RelationsPermanentUniversity Relations, Communications & EventsMarketing & CommunicationsPhotographs, video, other Images (Including Supporting Photography Consent Form, Release, Waiver, or Similar NecessaryOffice of Marketing and CommunicationsPermanentUniversity Relations, Communications & EventsMarketing & CommunicationsAdvertising (Including Supporting Photo and AdOffice of Marketing and CommunicationsPermanentUniversity Relations, Communications & EventsMarketing & CommunicationsPublications (Including Source Records Supporting Publications)Office of Marketing and CommunicationsPermanentUniversity Relations, Communications & EventsMarketing & CommunicationsUniversity-Wide CommunicationsOffice of Marketing and CommunicationsPermanentUniversity Relations, Communications & EventsUniversity Wide EventsEvent Records (e.g. Guest List, Invitations, Seating Charts, Brochures, Agenda and Other Materials Memorializing the Event)Office of Marketing and CommunicationsPermanentUniversity Relations, Communications & EventsGovernment & CommunityGovernment & Community Relations Records (e.g. Federal, State and Local Lobbying & Legislative Records, Reports and Correspondence with Government Agencies)Office of Marketing and CommunicationsPermanent ................
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