PDF Synergy Report Card - Eugene School District

[Pages:27]Synergy Report Card

sis@4j.lane.edu

January 12, 2018

Table of Contents

Introduction ............................................................................................................................. 1

Report Card Checklist ...........................................................................................................2

Student Template Setup.......................................................................................................3

Language Settings ..................................................................................................................4

Report Card Marks.................................................................................................................5

Transfer from Grade Book........................................................................................................... 5 Report Card Preview from Standards .................................................................................................. 5

Manual Entry .................................................................................................................................... 6 Students............................................................................................................................................................. 6 Report Card Matrix....................................................................................................................................... 6

Editing the Comment Bank .................................................................................................7

Placeholder Codes .......................................................................................................................... 8

Entering Comments ...............................................................................................................9

Students ............................................................................................................................................. 9 Math Comments............................................................................................................................................. 9 Teacher Comments....................................................................................................................................... 9

Report Card Matrix......................................................................................................................... 9 Mass Assign Comments ...............................................................................................................10 Comment Space Limitations! ....................................................................................................11

Print Report Card ................................................................................................................ 12

Sharing the Report Card ................................................................................................... 13

Delegate Report Card...................................................................................................................13 Class Delegation.......................................................................................................................................... 13 Student............................................................................................................................................................ 14

Additional Staff - Teacher ..........................................................................................................15 Homeroom Teacher Tasks ..................................................................................................................... 15 Non-Homeroom Teacher Access ......................................................................................................... 16

Additional Staff - Secretary........................................................................................................17 School Secretary Tasks ............................................................................................................................ 17 Non-Homeroom Teacher Access ......................................................................................................... 17

Missing Marks....................................................................................................................... 17

Progress Report ................................................................................................................... 18

Summary Method..........................................................................................................................22 Report Card Rows ...................................................................................................................................... 22 Report Card Standards ............................................................................................................................ 22 By Section ...................................................................................................................................................... 22 By Standard .................................................................................................................................................. 23 Class Summary ............................................................................................................................................ 23

Introduction

The elementary report card informs parents, guardians, and the student of his or her behavioral and academic progress towards grade level standards.

Synergy Report Card is completed for the 1st semester (usually late January) and 2nd semester (year end). Eugene School District 4J has two report cards ? the standard version and the ELD+standard version. Either version may be printed in English or Spanish depending on the student's language settings in Report Card > Students > View.

There are three main methods for entering report card marks. 1. Grade Book ? by entering assignments throughout the semester that have attached

Report Card Standards, and then using the transfer marks function. 2. Report Card ? by entering final marks manually. 3. Grade Book and Report Card ? where some marks assigned to Report Card Standards

transfer to Report Card and other marks are entered manually.

This manual steps you through the report card process. In order to use Step 1 above, assignment marks must have Report Card Standards assigned to them in Grade Book.

Addition options within the TeacherVUE Report Card menu are also covered. If you are not reading this document cover-to-cover, be sure to read the Student Template Setup and Language Settings before jumping to a single topic.

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Report Card Checklist

1. IMPORTANT FIRST STEP ? The report card template must be set prior to entering any comments or marks in the report card. Ensure all ELL students have their report card templates set to Grade Level_ELD_Year. The ELL student notification is a purple square with the letter L beneath the name in the seating chart. In the Seating Chart select Edit and check the Show Notifications box on the right-hand side to view student ELL status.

2. Set language to Spanish for Spanish-speaking families.

3. *Verify with your grade-level team which Report Card Rows will be marked "Not Yet Taught."

4. *If you share your Grade Book or Report Card with other teachers, ensure they have completed entering marks for your students.

5. Transfer marks from Grade Book to Report Card if Grade Book is used.

6. *Optional: Create a PDF of report cards to review transferred marks.

7. Manually enter marks for empty report card rows or to make changes to marks transferred from Grade Book.

8. Enter math comments and teacher semester comments for 2 students for whom you have a lot to say ? this may include combining English and translated comments. Use the Comment Bank to assist, if desired. It is highly recommended you read the below documentation regarding comments.

9. Create a PDF of the report cards to verify the above student comments are saving and comments fit within the comment boxes. Modify comments if they are too long. Ask for help if comments are not saving.

10. Enter remaining comments. Some teachers prefer to type in a word-processing document and copy-paste the comments into the report card to ensure no loss of data. Use the Comment Bank to assist, if desired. It is highly recommended you read the below documentation regarding comments.

11. *Proofread comments and double-check report card marks.

12. *Enter any translated comments.

13. *Verify the ELD teacher has completed his/her portion of the report card.

14. "Mark all Complete" from the Report Card > Students screen.

15. *Verify the school secretary has run the "Update Attendance" procedure.

16. Print student report cards back-to-back on paper to send home to families. Doublecheck with your administrator if additional copies need to be printed. Typically, the final report card is printed twice ? one for the family and another for the student's cumulative (cume) folder.

*Topic is not covered in this document.

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Student Template Setup

Report Card > Student Template

The Student Report Card Template determines which report card, standard version or standard version+ELD, will print for the student. Prior to entering report card marks manually or transferring marks from Grade Book, the correct template must be set.

means report card marks will print on the standard version of the child's grade level report card. If you teach a blended class with students from multiple grade levels, the correct report card version will print for each child. There is no need to select the specific grade level template, even though this option is available.

Students who receive English Language Development (ELD) services must have their template set to Eugene XX ELD Year prior to entering report card marks. Check Notifications on the Synergy Home screen to determine who needs the Eugene XX ELD Year report card. Notifications appear below the student's picture. ELD students have a purple box with the letter L in it. If Notifications do not appear below the students' pictures on the Synergy Home screen:

? Click the orange "Edit" button.

? On the right-hand side below "Seating Chart Configuration," place a check beside

Show Notifications.

? Either note the students' names with the purple box

to display the notifications in the seating chart.

or "Save" to continue

IMPORTANT

If Student Template Setup is not performed prior to entering marks on the report card, the marks may need to be reentered on the correct report card.

Also, classroom teachers need to coordinate with their students' ELD teachers to ensure the ELD portion of the report card is complete prior to printing.

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Language Settings

Report Card > Students > View Report Cards

A student's home language is the preferred language spoken at home. Standard and Standard+ELD report cards may be printed in English or Spanish to match the student's home language.

Before report cards are printed, set the fields in the Report Card View screen to match the family's preferred language.

To find a student's home language: 1. Run report STU401 (Home > Seating Chart > Reports tab). Click the "Open

Report Interface" icon and change the Output File Type to Excel. 2. Or, check each student individually by clicking the student's picture in the

seating chart and selecting Student > Demographics tab. Rarely, but sometimes, a family may speak Spanish at home but prefer to read in English. When in doubt, ask the family or school secretary. Currently the report card is only available in English or Spanish.

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