SECTION IX - Mesa Public Schools



SECTION IXATTACHMENTS AND FORMSATTACHMENTSKronos Absence ChartIX-2Kronos Clock InstructionsIX-4Common Position Codes for ClassifiedIX-5Position Code List (Classified Job Master)IX-6Timekeeping Conversion ChartIX-9Rounding to Nearest QuarterIX-10Reporting Certificated Hourly Time WorkedIX-11ONLINE DOCUMENTS AVAILABLE ON THE PAYROLL WEBSITEIntranetAbsence Report StatementHow to Read Your Pay StubIs Your Paycheck Correct?Kronos Scheduling FormOut of Current Week Adjustment FormEmployee Pay SchedulePARF & Payroll Due DatesRetention Schedule for Payroll RecordsAlternative Week 9/80 SchedulesONLINE DOCUMENTS AVAILABLE ON THE HUMAN RESOURCES WEBSITEStaff Resources – Forms Absence Report StatementBadge Request FormPunch Adjustment FormPersonal Data Change FormKRONOS ABSENCE CHARTABSENCE TYPEPAY CODEDESCRIPTION / EXPLANATIONADMINISTRATIVE LEAVELAdministrators are allowed 8 days per fiscal year, which will be deducted from their sick leave balance. MUST PARFCOMP TIMETClassified Hourly who have previously earned comp (in lieu of overtime) may use comp hours for an absence.COURT SUBPOENAHEmployees that are eligible for sick leave will be paid their workday on the day(s) of the absence. MUST PROVIDE COPY OF SUBPOENA FOOD AND NUTRITION NON-WORKED TIMEFFood and Nutrition pay code for tracking non-worked, unpaid time.FURLOUGH TIME*FTUnpaid, non-work day that would otherwise be a paid workday.INDUSTRIAL INJURY PAIDWIf an employee has a work related injury, earns sick leave, and is on a continuous leave; only the first 5 work days will be posted and paid (if there is time available from the sick leave accrual).INDUSTRIAL INJURY UNPAID*WUOnce an employee is considered to be on an Unpaid Work Comp.INDUSTRIAL INJURY VACATIONWVIf an employee has a work related injury, earns vacation, and is on a continuous leave; only the first 5 work days will be posted and paid (if there is time available from the vacation accrual). Used after ‘W’ is exhausted within the first 5 workdays.INDUSTRIAL INJURY (COMP TIME)WTIf an employee has a work related injury, earns comp time, and is on a continuous leave; only the first 5 work days will be posted and paid (if there is time available from the comp time accrual). Used after ‘W’ is exhausted within the first 5 workdays.INDUSTRIAL INJURY PERSONAL LEAVE (2L)W2LIf a certified employee has a work related injury and is on a continuous leave; only the first 5 workdays will be posted and paid. Used after ‘W’ is exhausted within first 5 workdays, but cannot exceed the 3-day limit for 2L use. (See 2L description below)JURY DUTY 1 DAY ONLYYEmployees that are eligible for sick leave will be paid their workday on the day(s) of absence due to Jury Duty. They MUST provide paperwork to prove jury service (cannot be summons). If jury service cannot be confirmed personal leave, vacation, or off contract time must be used. If released they must report to work. A deduction will take place if paid by the court, excluding mileage.JURY DUTY $12 PER DAYJJURY DUTY $40 PER DAYKMILITARY LEAVE PAIDMEmployees are allowed 30 days paid every 2 years. A copy of the orders must be provided to Human Resources as well as a PARF.MILITARY LEAVE UNPAIDMUOnce an employee has exhausted their Military Leave. Eligible accruals may be used if requested by the employee. A copy of the orders must be provided to Human Resources as well as a PARF.OFF CONTRACTOWhen an employee has exhausted all eligible leave (Personal Leave, Comp Time, and Vacation), excludes sick leave.OFF CONTRACT/NO SICK LEAVEQOnce sick leave has been exhausted, all other eligible leave must be exhausted before going off-contract/no sick leave. (Other eligible leave = Comp Time, Personal Leave $85, or Vacation)PERSONAL LEAVEL1Personal leave is deducted from sick leave (must have sick leave time available in order to use). Certified are allowed 2 days per fiscal year (MUST PARF), Classified Hourly are allowed 3 days (12 mo) or 5 days (<12 mo) per fiscal year, and Supervisors are allowed 7 days per fiscal year.PERSONAL LEAVE DEDUCT $852LCertified are allowed 3 days per fiscal year where they will pay the cost equal to a substitute, even when no sub is needed. MUST PARFPROFESSIONAL LEAVEPEmployees attending workshops, conferences, conventions, seminars, and/or clinics approved by the Superintendency.KRONOS ABSENCE CHART (continued)ABSENCE TYPEPAY CODEDESCRIPTION / EXPLANATIONSICK LEAVEGEmployee's own illness, an illness involving a member in the immediate household, medical exams, bereavement, FMLA.STUDENT INFLICTED INJURYSJIf an employee was intentionally injured by a student or parent. MUST BE APPROVED BY RISK MANAGEMENT IN EMPLOYEE BENEFITS.TRADE DAYUTAdministrators may work up to 5 non-work days a fiscal year. Supervisors may work up to 3 non-work days a fiscal year. They may use these days on non-student workdays. Days must be used by end of fiscal year. Time must be authorized and approved by Superintendency prior to the days being worked. MUST PARF WORKED DAYS AND DAYS TO BE USED.UNENCUMBER*UCUnencumbering is used when an employee does not work all of the hours PARFed. This is a way to add back unpaid dollars into your accounts. Unencumber all non-worked hours for part time hourly who do not earn accruals OR non-worked hours for part time employees who do earn accruals and have exhausted all eligible leave OR contract employees who are off-contract 'O' because they have exhausted all eligible leave. UNPAID LEAVE OF ABSENCEZEmployees going on an unpaid leave need a 'Z' posted on both the first and last day unpaid.VACATIONVIf the employee earns vacation, they may use it as needed. Administrators MUST PARF.Absence reports must be completed for all listed *except Furlough time assigned by Human Resources, Industrial Unpaid for Part Time, and Unencumber.KRONOS CLOCK INSTRUCTIONSTo swipe your badge (record a punch): Slide your card (picture facing you) through the card reader. To verify your punch was successful, you will hear a single beep and on the screen, then you will see your name, the time, and then the date. Press the Esc key to return to the main screen.KRONOS CLOCK FUNCTIONSView Hours: Allows you to view total hours worked for the current week and available accruals.Total Hours = Total hours worked for the week through the prior dayG, L, L1, W, Absenc = Available sick leaveVac Absence = Available vacationComp Earned 1.5 =Available comp timeReview Punches: Allows you to view your prior punch date and times done in the last 72 hours. The most recent punch will be at the top. To scroll through, use the page down button or the arrows.Punch Status: Allows you to view the following: the time of the last punch (at that clock), the date, and how many minutes since the last punch.Transfer: Allows you to use a 3-digit code to designate a specific job when working multiple jobs.Certified Hourly: Allows certificated employees who are working hourly positions to report their hourly hours worked. You must designate the date worked, time of day worked, duration (hours and hundredths), a 4-digit position/job code, and then punch (swipe).Kronos Clock ScreenTIMEDateMesa Public Schools■View Hours■■Review Punches■■Punch StatusCertified Hourly■■Transfer■Press the ESC button to return to the main screenHOW TO SWIPE IN USING A TRANSFER CODE:Push the button on the Kronos clock for Position Code TrnsfrEnter your 3-digit transfer code, Press ENTERSwipe your badgeDO NOT ENTER YOUR BADGE #This process will also change positions. The process will clock you 'OUT' of the last job, and 'IN' to the new job. When you are ready to clock 'OUT', simply swipe your MON POSITION CODESThis is a partial listing of position codes. See your site secretary for your specific codes.FOR PART-TIME EMPLOYEESFOR SUBSTITUTE EMPLOYEESCodeJob Title?CodeJob Title?604Career Ladder Technician?705Clerical Aide Sub?600Clerical Aide - Site-funded737Clerical Aide - Regular - SUB ONLY598Clerical Aide - Special Ed???499Computer Lab Tech????521Crossing Guard?730Crossing Guard - SUB ONLY516Instr Assist - Title703Instr Assist Sub?517Instr Assist - Community Ed749Instr Assist - Comm Ed - SUB ONLY497Instr Assist - Site-funded712Instr Assist - Ext Kg - SUB ONLY518Instr Assist I - Special Ed732Instr Assist - Site-funded - SUB ONLY529Instr Assist II - Special Ed748Instr Assist - Special Ed - SUB ONLY???651Resource Center Aide752Toddler Program Manager - SUB ONLY?506Toddler Program Manager - Comm Ed????MISCELLANEOUS POSITION CODESCodeJob Title?CodeJob Title?759Extended Contract?527F&N Lunch?775Additional ?531F&N Lunch POS?773Rentals - Out of District573F&N Breakfast?760Rentals - Within District *574F&N Breakfast POS?777Student Activities?575F&N Free & Reduced – Overtime778Overtime576F&N Free & Reduced - Additional755Summer - Summer Rate622F&N Special Event 758Summer - Regular Rate766F&N Temporary Assignment for TraineesNOTE: Code 497, Instr Assist, includes Playground Monitors, Cafeteria Monitors, andClassroom Aides funded by the school site, Early Childhood, and/or Title.* Rentals - Within District will include: ~ School to School functions~ Department to School functions~ Program to School functionsCLASSIFIED JOB MASTER (used to determine last two digits of position #)Job Code is linked to KRONOS # and cannot change.JOB CODEKRONOS CODEJOB DESCRIPTIONCALNSCHEDRANGEPA496GARDENER PART-TIMEFISYRUS25PB497INSTR ASSIST180US13PC498HOME/SCHOOL LIAISON180US23PD499INSTR TECHNOLOGY ASSISTANT180US15PF501SEI TECHNICIAN II180US19PH503HEALTHY SCHOOLS MANAGER NIA180US17PI504CERT OCC THERAPY ASSIST180US42PJ505INTERPRETER I180US32PK506KIDS CORNER PROGRAM MANAGER180US20PL507HEAR IMPAIRED ASSIST W/CERT180US20PM508SEI TECHNICIAN180US17PN509HEARING IMPAIR ASSIST W/O CERT180US17PO510STAGE MGR LEAD180US36PP511ADULT ED TECHFISYRUS30PR513OFFICE TECHNICIANFISYRUS20PS500SPEECH LANG PATHOLOGY ASSIST180US42PT514SECURITY MONITOR180US23PU515INSTR ASSIST 301$180US13PV516INSTR ASSIST TITLE180US13PW517INSTR ASSIST COMMUNITY ED180US13PX518INSTR ASSIST SPECIAL ED I180US15PY519HOMELESS FAMILY ASSISTANT180US21PZ520INSTR ASSIST SEI180US13QA521CROSSING GUARD180US13QB522BUS AIDE180US13QC523ARTS AIDE180US13QE525COMPUTER LAB AIDE180US13QF526OFFICE SPECIALIST - ELEMENTARY180US23QG527CN ASST I180US11QI529INSTR ASSIST SPECIAL ED II180US20QJ530CN CAFE SPECIAL PROGRAMS180US20QK531CN ASST II ELEM/SEC180US13QL532CLASSIFIED NURSE180US43QM533INTERPRETER180US0QO535CN ASST II SEC180US13QP536HVAC TECHFISYRUS43QR538SITE COORDINATORFISYR?0QS539TUTOR180US17QU541GROUNDS WORKERFISYRUS23QV542INSTR ASSIST EARLY ED180US13QX544CROSSING GUARD SUB180US13QY545COMMUNICATIONS ASSISTANTFISYRUS35QZ546FAMILY SUPPORT SPECIALIST180US22RA547DELIVERY WORKERFISYRUS22RB548BUS DRIVER180US26RC549COURIER180US14RD550CUSTODIAN PART-TIMEFISYRUS17RE551RECORDS CLERK180US22RF552RESOURCE CENTER SPECIALIST180US25RG553OPERATIONS WORKER180US8RH554ATTENDANCE CLERK180US18RI555FIT DRIVER180US21RK557SERVICE WORKER I180US23RN560TRAVELING SECRETARYFISYRUS0RO561WHSE WORKERFISYRUS25JOB CODEKRONOS CODEJOB DESCRIPTIONCALNSCHEDRANGERP562LEARNING CENTER INSTR180US17RQ563GOV BOARD ASSISTANT SECRETARYFISYR?0RS565CUSTODIAN PT AREA SUPPORTFISYRUS21RT566GENERAL CLERK180US20RU567BRAILLIST180US29RV568HEALTHY SCHOOLS MANAGER SUB?US17RW569SECRETARYFISYRUS0RX570CTE ASSESSMENT CLERKFISYRUS19RY571FLASH PROGRAMMER180US28RZ572ACCOUNTING SPECIALIST SUBFISYRUS29SA573CN ASST I BRK180US11SB574CN ASST II BRK ELEM180US13SC575FREE & REDUCED OVERTIMEFISYRUM0SD576FREE & REDUCED ADDITIONALFISYRUM0SE577SPECIAL ED CLERK SUB ONLY180US19SF578ACCOUNTING SPECIALISTFISYRUS29SG579OFFICE ASSISTANTFISYRUS19SH580ACCOUNTING SPEC SUB ONLYFISYRUS29SI581INSTR ASSIST TITLE SUB180US13SJ582KIDS CORNER PROGRAM MGR SUB180US20SK583RESOURCE CENTER AIDE180US13SL584HEALTHY SCHOOLS MGR SUB ONLY180US17SM585PARAPROFESSIONAL (SUB ONLY)180US13SN586INSTR TECH ASSIST (SUB ONLY)180US15SO587CLERICAL AIDE SPED (SUB ONLY)180US13SP588COMPUTER LAB AIDE (SUB ONLY)180US13SQ589OFFICE SPECIALISTFISYRUS23SR590COMPUTER LAB AIDE SUB180US13SS591OFFICE SPECIALIST180US21ST592TODDLER PROGRAM MANAGER180US20SU593COMPUTER REPAIR TECHFISYRUS39SV594LUNCHROOM SUPV (SUB ONLY)180US13SW595RESOURCE CENTER SPEC (SUB ONLY180US25SX596LEARNING CENTER INST (SUB ONLY180US17SY597STUDENT STORE CLERK180US20SZ598CLERICAL AIDE SPECIAL ED180US13TA599ALTERNATE LEARNING CENTER SUB180US17TB600CLERICAL AIDE180US13TC601OFFICE ASSISTANT180US19TD602ACCOUNT CLERKFISYRUS25TE603HEALTH ASSIST180US24TF604CAREER LADDER TECHNICIAN180US31TG605HEALTH ASSISTANT SUB180US24TH606ACTIVE & HEALTHY SCHOOLS COORD180US23TJ608WORK ORDER CLERK/DISPATCHERFISYRUS24TK609SPECIAL ED CLERK180US19TL610OFF DUTY SRO OFFICER180UM7TM611MECHANIC ASSISTANTFISYRUS28TO613RECEPTIONIST180US20TP614R&E ASSISTANT IIIFISYRUS32TQ615FILE CLERKFISYRUS15TR616OPERATIONS SUPPORTFISYRUS0TT618OFFICE SPECIALISTFISYRUS21TX622CATERING SPECIAL EVENTSFISYRUX0TY623CLERICAL AIDE TITLE180US13VA651RESOURCE CENTER AIDE TITLE180US13VB652STAGE MGRFISYRUS25VC653STAGE MGR LEADFISYRUS36JOB CODEKRONOS CODEJOB DESCRIPTIONCALNSCHEDRANGEVE655PARAPROFESSIONAL180US13VF656ACCOMPANIST STUDENT FUNDS180UM7VG657LUNCHROOM SUPERVISION180US13VI659STAGE CREWFISYRUS13VJ660INTERN180UM8VK661WEB PAGE DEVELOPERFISYRUS0WX700CROSSING GUARD SECOND ACCOUNT180US13XA703INSTR ASSIST SUB180US13XB704CLERICAL AIDE SPEC ED SUB180US13XC705CLERICAL AIDE SUB180US13XD706INSTR ASSIST DIFF ACCT #2180US13XE707INSTR ASSIST SPECIAL ED I SUB180US15XF708INSTR ASSIST DIFF ACCT #3 SUB180US13XG709RESOURCE CENTER AIDE(SUB ONLY)180US13XH710INSTR ASSIST EARLY ED SUB180US13XI711RESOURCE CENTER SPEC SUB180US25XL714RESOURCE CENTER AIDE SUB180US13XU723ADDITIONAL - FAC ASSIST/CUSTFISYRUS0XX726FOURTH ADDITIONALFISYRUM0XY727THIRD ADDITIONALFISYRUM0XZ728SECOND ADDITIONALFISYRUM0YB730CROSSING GUARD (SUB ONLY)180UY13YC731HEAR IMPAIR ASSIST W/CERT SUB180US20YD732INSTR ASSIST (SUB ONLY)180UY13YE733HEALTH ASSIST (SUB ONLY)180US24YF734HEARING IMPAIR W/O CERT (SUB)180US17YG735CN ASST I SUB180US11YI737CLERICAL AIDE (SUB ONLY)180US13YJ738CAFETERIA ASSISTANT (SUB ONLY)180US12YK739RECORDS CLERK (SUB ONLY)180US22YM741INSTR ASSIST EARLY ED SUB ONLY180US13YT748INSTR ASSIST SPEC ED SUB ONLY180US15YU749INSTR ASSIST COMM ED (SUB ONLY180US13YV750INSTR ASSIST TITLE (SUB ONLY)180UY13YW751INSTR ASSIST SEI (SUB ONLY)180US13YX752KIDS CORNER PROG MGR(SUB ONLY)180US20YY753HOME/SCHOOL LIAISON (SUB ONLY)180US23ZA755SUMMER EMPLOYMENT 1FISYRUM0ZB756SUMMER EMPLOYMENT 2FISYRUM0ZD758SUMMER EMPLOYMENTFISYRUM0ZE759EXTENDED CONTRACTFISYRUM0ZF760RENTAL - SCHOOL FUNCTION180UM0ZG761BUS DRIVER TRAININGFISYRUS26ZJ764STU FUNDS POLICE OFFICER180UM7ZK765STU FUNDS POLICE SERGEANT180UM7ZL766CN TEMP ASSIGNMENT9HRLYUS0ZN768BALANCE PAY 15/16FISYRUM0ZO769SHIFT DIFFERENTIAL - 2ND SHIFTFISYRUM3ZP770SHIFT DIFFERENTIAL - 3RD SHIFTFISYRUM3ZS773RENTAL - OUT-OF-DISTRICTFISYRUM0ZT774TEMPORARY ASSIGNMENTFISYRUM0ZU775ADDITIONALFISYRUS0ZV776STUDENT EMPLOYEE180UM1ZW777STU FUNDS CLASSIFIEDFISYRUM0ZX778OVERTIMEFISYRUM0ZY779TEMPORARY EMPLOYEEFISYRUS0(15-16)TIMEKEEPING CONVERSION CHARTMINUTESHUNDREDTHSTO QTR HRMINUTESHUNDREDTHSTO QTR HR0.010.02.000.310.52.300.020.03.000.320.53.300.030.05.000.330.55.300.040.07.000.340.57.300.050.08.000.350.58.300.060.10.000.360.60.300.070.12.000.370.62.300.080.13.150.380.63.450.090.15.150.390.65.450.100.17.150.400.67.450.110.18.150.410.68.450.120.20.150.420.70.450.130.22.150.430.72.450.140.23.150.440.73.450.150.25.150.450.75.450.160.27.150.460.77.450.170.28.150.470.78.450.180.30.150.480.80.450.190.32.150.490.82.450.200.33.150.500.84.450.210.35.150.510.85.450.220.37.150.520.87.450.230.38.300.530.89.000.240.40.300.540.90.000.250.42.300.550.92.000.260.43.300.560.94.000.270.45.300.570.95.000.280.47.300.580.97.000.290.48.300.590.99.000.300.50.300.601.00.00KRONOS TIME CONVERSIONMIDNIGHT = 1200ANOON = 1200P1:00 a.m. = 0100A7:00 a.m. = 0700A1:00 p.m. = 0100P7:00 p.m. = 0700P2:00 a.m. = 0200A8:00 a.m. = 0800A2:00 p.m. = 0200P8:00 p.m. = 0800P3:00 a.m. = 0300A9:00 a.m. = 0900A3:00 p.m. = 0300P9:00 p.m. = 0900P4:00 a.m. = 0400A10:00 a.m. = 1000A4:00 p.m. = 0400P10:00 p.m. = 1000P5:00 a.m. = 0500A11:00 a.m. = 1100A5:00 p.m. = 0500P11:00 p.m. = 1100P6:00 a.m. = 0600A12:00 a.m. = 1200A6:00 p.m. = 0600P12:00 p.m. = 1200P\sMEAL TIERINGFromToDeductMinutesMinutesMinutes170*8220*23373038524553676068827583979098112105113127120*considered a break - compensableTimeConvertsTimeConvertsTimeConvertsTimeConvertsTimeConvertsTimeConverts7:017:007:117:157:217:157:317:307:417:457:517:457:027:007:127:157:227:157:327:307:427:457:527:457:037:007:137:157:237:307:337:307:437:457:538:007:047:007:147:157:247:307:347:307:447:457:548:007:057:007:157:157:257:307:357:307:457:457:558:007:067:007:167:157:267:307:367:307:467:457:568:007:077:007:177:157:277:307:377:307:477:457:578:007:087:157:187:157:287:307:387:457:487:457:588:007:097:157:197:157:297:307:397:457:497:457:598:007:107:157:207:157:307:307:407:457:507:458:008:00Hour is Interchangeable Minutes will remain ConstantREPORTING CERTIFICATED HOURLY TIME WORKED:Human Resources will send notification back to the person who initiated the PARF, at the time the PARF is approved. The PARF notification will include the Kronos code to be used at the clock when entering the time worked. Hours are entered on a daily basis, as worked. DO NOT ENTER FUTURE HOURS.Step 1Press the Certified Hourly button.Step 2Display will read: Edit DatePress the 'ENTER' button to accept the current day’s date, OR enter the date the hours were worked, then 'ENTER.' Step 3Display will read: Edit Time – the time of day must be different for multiple entries on the same date.Enter the time (in military format, see chart below) to the approximate time of day the hours were worked, then 'ENTER', OR Press the 'ENTER' button to accept the current time as displayed. Step 4Display will read: Duration (hh:mm)Enter the hours and minutes worked in 15-minute increments (as 15, 30, or 45 minutes); press the 'ENTER' button.Step 5Display will read: Position CodeEnter the 4-digit code and then press the 'ENTER' button.Step 6Display will read: Employee Badge-IDSwipe your badge through the reader (keypad entry will not work).Step 7Press ESC to clear the screen.Conversion Chart for Military Time12:00 AM = 00006:00 AM = 060012:00 PM = 12006:00 PM = 18001:00 AM = 01007:00 AM = 07001:00 PM = 13007:00 PM = 19002:00 AM = 02008:00 AM = 08002:00 PM = 14008:00 PM = 20003:00 AM = 03009:00 AM = 09003:00 PM = 15009:00 PM = 21004:00 AM = 040010:00 AM = 10004:00 PM = 160010:00 PM = 22005:00 AM = 050011:00 AM = 11005:00 PM = 170011:00 PM = 2300Kronos Clock Screen■View HoursBUS WKDY/END NO STAY ■■Review PunchesWeekend/Holiday Trip■■Punch StatusCertified Hourly■■TransferSpcl Presenter Hours■For questions, call the Payroll Department. ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download