TEXAS A&M UNIVERSITY
TEXAS A&M UNIVERSITY
25.07.99.M2
PRESIDENT'S DELEGATION OF AUTHORITY FOR CONTRACT ADMINISTRATION
| | | | |
|Type of Contract |Typical Routing for Departmental Review of |Authorization to Execute Contracts |Authorization to Execute Contracts More Than |
| |Documents2 |$100,000 or Less |$100,000 to $200,0003 |
|1. Affiliation Agreements | | | |
|1.1 Agreements with Foreign Governmental Bodies |Department Head |EVPP, SVPCFO |EVPP, SVPCFO |
| |Dean | | |
| |University Contracts Officer | | |
|2. Affiliation Service Agreements | | | |
|2.1 Private Companies & Foundations |Department Head |SVPCFO |SVPCFO |
| |Dean | | |
| |University Contracts Officer | | |
|3. Athletic Agreements | | | |
|3.1 Athletic Events |Athletic Director |Athletic Director ($5,000 or less) |SVPCFO (no dollar limit) |
|Schedule NCAA sanctioned sporting events |University Contracts Officer |Director, Contract Administration ($50,000 or | |
| | |less) | |
| | |University Contracts Officer (more than | |
| | |$50,000) | |
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|3. Athletic Agreements (cont’d.) | | | |
|3.2 Athletic Event Sponsorship |Athletic Director |Director, Contract Administration ($50,000 or |SVPCFO (no dollar limit) |
| |University Contracts Officer |less) | |
| |The Vice President for Administration must |University Contracts Officer (more than | |
| |authorize the advertisement or promotion of |$50,000) | |
| |alcoholic beverages in association with | | |
| |University events, broadcasts or publications | | |
| |(University Rule 34.03.01.M1) | | |
|3.3 Recreational Sports Event Sponsorship |Director, Rec. Sports |Director, Contract Administration ($50,000 or |SVPCFO (no dollar limit) |
| |Associate VPSA |less) | |
| |University Contracts Officer |University Contracts Officer (more than | |
| |The Vice President for Administration must |$50,000) | |
| |authorize the advertisement or promotion of | | |
| |alcoholic beverages in association with | | |
| |University events, broadcasts or publications | | |
| |(University Rule 34.03.01.M1) | | |
|4. Construction Contracts | | | |
|4.1 Physical Plant Construction Projects |Physical Plant Contracts Administrator |$250,000 or less |More than $250,000 to $500,000 |
|New construction, renovation and rehabilitation using funds available to the |Associate Director for Facilities |AVP, Physical Plant |VPA |
|University, including System funds previously appropriated by the Chancellor |AVP, Physical Plant | | |
|Note: The HUB Program Director must be included in the development and authorization| | | |
|of procurement activities which may result in construction, renovation, and | | | |
|rehabilitation contracts of $100,000 or more. | | | |
| | | | |
|4. Construction Contracts (cont’d) | | | |
|4.2 Architect/Engineer |Physical Plant Contracts Administrator |AVP, Physical Plant |VPA |
|Professional design services of physical plant construction projects |Associate Director for Facilities | | |
|Note: The HUB Program Director must be included in the development and authorization|AVP, Physical Plant | | |
|of procurement activities which may result in professional design services for | | | |
|construction project contracts of $100,000 or more. | | | |
|5. Consultant Agreements | | | |
|5.1 Statutory Consultant Agreements |Department Head |Department Head ($5,000 or less) |Appropriate Vice President |
|Paid from Local or State Funds |Director, Purchasing Services |Director, Purchasing Services ($25,000 or | |
|Use of private consultants to study and advise (not as an employee) governed by Gov.|University Contracts Officer |less) | |
|Code, Chap. 2254, Subchapter b. Contracts over $25,000 must receive an approval | |University Contracts Officer ($50,000 or less)| |
|from the CEO. | |Appropriate Vice President (more than $50,000)| |
|6. Donor Agreements | | | |
|6.1 Personal Property with Restrictions (Including Indemnification) on |Department Head |University Contracts Officer |SVPCFO (Requires BOR acceptance) |
|Acceptance |Dean |(Requires BOR acceptance) | |
|Gifts of personal property including cash or cash equivalents with donor |University Contracts Officer | | |
|restrictive covenants |Development Foundation | | |
|6.2 Real Property |Department Head |President (Requires BOR approval through the |President (Requires BOR approval through the |
| |Dean |System Real Estate Office) |System Real Estate Office) |
| |Appropriate Vice President | | |
| |University Contracts Officer | | |
| |SVPCFO | | |
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|7. Faculty Employment Agreements | | | |
|7.1 Offer Letters | | | |
|Conditional letters of appointment to Faculty | | | |
|7.1.1 Approval of Appointment Offers-Tenure Awarded with Appointment (Rank of |Department Head |Tenure Granted Upon Action of BOR |Tenure Granted Upon Action of BOR |
|Professor, Associate Professor) |Dean | | |
| |Dean of Faculties | | |
| |EVPP | | |
|7.1.2 Approval of Appointment Offers-Tenure-Track Faculty Appointments (Rank of |Department Head |Dean of Faculties |EVPP |
|Associate Professor, Assistant Professor, Instructor) |Dean | | |
| |Dean of Faculties | | |
|7.1.3 Approval of Appointment Offers-Non-Tenure Track Appointments (all visiting|Department Head |Dean of Faculties |EVPP |
|titles, all lecturer titles) |Dean | | |
| |Dean of Faculties | | |
|7.1.4 Approval of Appointment Offers-Appointment and accompanying Salary Changes|Dean of Faculties |EVPP |EVPP |
|as Dean, Interim Dean, Acting Dean | | | |
|7.1.5 Approval of Appointment Offers – Appointment and |Dean |EVPP |EVPP |
|accompanying Salary Changes as Academic Department Head, |Dean of Faculties | | |
|Interim Head, Acting Head | | | |
|Approval of Appointment Offers – Appointment and accompanying Salary Changes for |Dean |EVPP |EVPP |
|faculty member appointed as Director of an Academic Administrative Services Center |Dean of Faculties | | |
|or Institute |VP for Research | | |
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|7. Faculty Employment Agreements (cont’d) | | | |
|7.1.7 Approval of Appointment Academic Offers-Appointment and accompanying |Dean |EVPP |EVPP |
|Salary Changes as Associate or Assistant Dean |Dean of Faculties | | |
|7.1.8 Approval of Appointment Offers-Appointment and accompanying salary changes|Department Head |EVPP | EVPP |
|as Associate or Assistant Department Head, Departmental Division Head |Dean | | |
| |Dean of Faculties | | |
|7.1.9 Tenure -Track Faculty Appointments (Rank of Assistant Professor, Associate|Department Head |EVPP |EVPP |
|Professor) |Dean | | |
| |Dean of Faculties | | |
|Approval of Other Instructional Agreements | | | |
|7.2.1 Approval of Appointment Offers – Faculty Appointments in Excess of |If applicable, Home Department Head |EVPP |EVPP |
|Budgeted 100% Assignment |Dean of Home Department. | | |
| |Dean of Faculties | | |
|For approval of Faculty Appointment offers for continuing and extension education, | | | |
|See Section 2.B of the Human Resources DOA. | | | |
|Approval of Other Instructional Agreements Temporary Appointments – Staff |Requesting Department Head |Dean of Faculties |EVPP |
|Appointments and Staff Appointments in excess of 100% (For non-instructional |Home Department Head | | |
|agreements, See Section 3 of the Human Resources DOA. |Dean of the Requesting Department | | |
| |Dean of Faculties | | |
|7. Faculty Employment Agreements (cont’d) | | | |
|Approval of Other Instructional Agreements Temporary Appointments – Off-Campus |Department Head |EVPP |EVPP |
|In-person Instruction |Dean | | |
|See TAMU Rule 11.99.99.M3: Distance Education Courses and Programs for other kinds |Dean of Faculties | | |
|of off-campus instruction) |Registrar | | |
|7.3 Approval of Other Employment Agreements | | | |
|7.3.1 Approval of Other Employment Agreement Third Party Contracts |Department Head |University Contracts Officer |SVPCFO |
|Intergovernmental Personnel Assignment Agreements and other contracted personnel |Dean | | |
|service agreements |VP of Research if research employee | | |
| |University Contracts Officer | | |
| |Copy: Dean of Faculties and EVPP if TAMU | | |
| |Faculty | | |
|7.3.2 Approval of Non-faculty Salary Supplements Approved for Appointment |Department Head |University Contracts Officer |SVPCFO |
|Offers-Tenure -Track Faculty Appointments (Rank of Associate Professor, Assistant |Dean | | |
|Professor, Instructor |VP of Research if research employee | | |
| |University Contracts Officer | | |
| |Copy: Dean of Faculties and EVPP if TAMU | | |
| |Faculty | | |
|8. Federal/State Program Participation Agreements | | | |
|8.1 Funding Agreements (Non-Academic) |Department Head |University Contracts Officer |VPFSVPCFO |
| |University Contracts Officer | | |
|8.2 Grants (Non-Academic) |Department Head |University Contracts Officer |SVPCFO |
| |University Contracts Officer | | |
|Student Financial Services | | | |
|Educational Service Agreements | | | |
|8. Federal/State Program Participation Agreements | | | |
|8.3.1 Containing Other Commitments |Student Financial Services |University Contracts Officer |SVPCFO |
| |University Contracts Officer | | |
|8.3.2 Not Containing Other Commitments |Student Financial Services |Manager, Student Financial Services ($50,000 |SVPCFO |
| |University Contracts Officer |or less) | |
| | |University Contracts Officer (more than | |
| | |$50,000) | |
|9. Federal & State Regulatory Agreements | | | |
|9.1 Permits, Licenses, Declarations, Applications Filed with Regulatory Agencies|Department Head |University Contracts Officer |SVPCFO |
| |University Contracts Officer | | |
|10. Intellectual Property Agreements | | | |
|Technology Transfer | | | |
|10. Intellectual Property Agreements (cont’d) | | | |
|10.1.1 Invention/Software Copyright |Technology Licensing Office |President |President |
|Disclosure |Inventor/Author | | |
| |Department Head | | |
| |Dean | | |
| |VP for Research | | |
| |(Copy to Technology Licensing Office) | | |
|10.1.2 License Agreement (Patent) |Technology Licensing Office |President |President |
| |Inventor |(Requires Chancellor’s or designee’s approval)|(Requires Chancellor’s or designee’s |
| |Department Head | |approval) |
| |Dean | | |
| |VP for Research | | |
| |EVPP | | |
|10.1.3 Software License |Technology Licensing Office |President |President |
| |Author |(Requires Chancellor’s Approval) |(Requires Chancellor’s Approval) |
| |Department Head | | |
| |Dean | | |
| |VP for Research | | |
| |EVPP | | |
|10.1.4 Material Transfer Agreement (Non- Commercial) |Department Head |$500,000 or less |Over $500,000 |
| |Dean |University Contracts Officer or |SVPCFO |
| |Office of Sponsored Programs |Associate Vice President for Research | |
| |University Contracts Officer | | |
|10.1.5 Material Transfer Agreement (Commercial) |Technology Licensing Office |President |President |
| |Author | | |
| |Department Head | | |
| |Dean | | |
| |VP for Research | | |
| |EVPP | | |
|10.2 TAMU Collegiate Licensing |Office of Collegiate Licensing |Director, Contract Administration (less than |SVPCFO |
| |Director, Contract Administration |$50,000) | |
| |University Contracts Officer |University Contracts Officer | |
|10.3 TAMU Press Author/Editor Agreements |Director of Press |Director, University Press ($25,000 or less) |SVPCFO |
| |University Contracts Officer |University Contracts Officer (more than | |
| | |$25,000) | |
|10.4 TAMU Press Publishing Agreements |Director of Press |University Contracts Officer (more than |SVPCFO |
| |University Contracts Officer |$25,000) | |
|10.5 TAMU Press Distribution Agreements |Director of Press |Director, University Press ($25,000 or less) |SVPCFO |
| |University Contracts Officer |University Contracts Officer (more than | |
| | |$25,000) | |
|10.6 Nondisclosure/ Confidentiality Agreements committing TAMU or individuals | |Department Head |Department Head |
|other than the individual signing [Nondisclosure/ Confidentiality Agreements that | | | |
|SOLELY bind the individual signing are exempt] | | | |
|11. Inter-Agency Agreement | | | |
|Inter-Local |Department Head |Director, Contract Administration ($50,000 or |SVPCFO (no dollar limit on provision to city)|
|Commitment for the use/acquisition (provision) of resources from (to) a |Dean |less) | |
|Texas home rule city |Appropriate VP |University Contracts Officer (more than | |
| |University Contracts Officer |$50,000) | |
|11.2 Non-Research |Department Head |Director, Contract Administration ($50,000 or|SVPCFO (no dollar limit on provision to State|
|Commitment for the use/acquisition (provision) of resources from (to) another State |Dean |less) |Agency) |
|agency |Appropriate VP |University Contracts Officer (more than | |
| |University Contracts Officer |$50,000) | |
|12. Intra-System Agreements | | | |
|Intra-System Agreement |Department Head |Director, Contract Administration ($50,000 or|SVPCFO (no dollar limit) |
|Commitment for the use/acquisition (provision) of |Dean |less) | |
|resources from (to) other system members |Appropriate VP |University Contracts Officer (more than | |
| |University Contracts Officer |$50,000) | |
|13. Lease Agreements | | | |
|(TAMU as Lessor) | | | |
|13.1 Equipment Lease/Purchase |Department Head |University Contracts Officer |SVPCFO |
|Non-employee (former faculty, research sponsor, etc.) rental for a specific period |Dean | | |
|with fixed purchase option of University owned equipment |University Contracts Officer | | |
|13.2 Equipment Lease for University Related Activities | | | |
|Non-employee (student, conference, etc.) rental for a specified period of University| | | |
|owned vehicle or other equipment | | | |
|13.2.1 Rental Vehicles |Department Head |Director, PTTS ($5,000 or less) |SVPCFO |
| |Director, PTTS |University Contracts Officer (more than | |
| |University Contracts Officer |$5,000) | |
|13.2.2 Equipment |Department Head |University Contracts Officer |SVPCFO |
| |Dean | | |
| |University Contracts Officer | | |
|13.3 Real Property Lease (over one month) |VPA |University Contracts Officer |SVPCFO |
|Rental of University owned facility and/or land for a specified period (see also |System Real Estate Office | | |
|18.5) |University Contracts Officer | | |
|13.4 Equipment Lease/Purchase | | | |
|Rental of equipment for TAMU use with fixed option to purchase for a specified |Department Head |Director, Purchasing Services |SVPCFO |
|period - Five years or less |Director, Purchasing Services | | |
| |University Contracts Officer | | |
|13.5 Equipment Lease (Rental) |Department Head |Director, Purchasing Services |SVPCFO |
|Rental of equipment for TAMU use for a specified period – Five (5) years or less |Director, Purchasing Services | | |
| |University Contracts Officer | | |
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|13. Lease Agreements (cont’d) | | | |
|(TAMU as Lessee) | | | |
|13.6 Real Property Lease |Department Head |University Contracts Officer |SVPCFO |
|Rental of facilities (office, laboratory, classroom, storage, residence, etc.) |Dean | | |
|and/or land for TAMU use for a specified period – Five (5) years or less |Appropriate Vice President | | |
|Note: Rental of facilities (office, laboratory, classroom, storage, residence, etc.)|System Real Estate Office | | |
|and/or land for TAMU use for a specified period of more than five (5) years, or more|Director, Purchasing Services | | |
|than $200,000 but less than $300,000, must be sent to the Chancellor, or designee, |University Contracts Officer | | |
|for approval. Leases of more than $300,000 must be sent to the Board of Regents for| | | |
|approval. | | | |
| | | | |
|The Director of HUB Programs must be included in the development and authorization | | | |
|of procurement activities which may result in rental contracts of $100,000 or more. | | | |
|13.7 Student Retreat Facility |Department Head |Associate VPSA ($5,000 or less) |VPSA |
|Rental of facilities (camp grounds, recreational facility, residence, etc.) and/or |Associate VPSA |VPSA (more than $5,000) | |
|land for TAMU use for a specified student retreat |University Contracts Officer | | |
|14. Litigation Settlements | | | |
|Litigation |Appropriate Vice President |President |President |
|(*Note) All litigation settlements or judgments shall have |VPFSVPCFO | | |
|the concurrence of the President and General Counsel and, where required, the | | | |
|Attorney General (SP 09.04) | | | |
|Note: Approval to Settle $100,000 or less General Counsel | | | |
|$300,00 or less Chancellor | | | |
|More than $300,000 Board of Regents | | | |
| Memoranda of Agreement | | | |
|Pledge of programmatic commitments typically academic in nature | | | |
|15.1 Co-Op Agreements |Department Head |Dean ($50,000 or less) |EVPP (no dollar limits) |
|Student co-op affiliation agreements with sponsoring entities |Dean |EVPP (more than $50,000) | |
| |University Contracts Officer | | |
| |*In cases involving graduate students, copy of | | |
| |MOA to Dean of Graduate Studies | | |
|15.2 General Memorandum of Agreement (Letter Agreement) |Department Head |Dean ($50,000 or less) |EVPP (no dollar limits) |
|Documents programmatic commitments between TAMU and non-TAMUS entities; contracts to|Dean |EVPP (more than $50,000) | |
|perform educational and service activities consistent with the University’s mission.|University Contracts Officer | | |
| |*In cases involving graduate students, copy of | | |
| |MOA to Dean of Graduate Studies | | |
| International Affairs |Department Head |Assistant Provost for International Programs |EVPP (no dollar limits) |
|Documents mutual obligations for international joint programs |Dean | | |
| |EVPP | | |
| |*In cases involving graduate students, copy of | | |
| |MOA to Dean of Graduate Studies | | |
|15.4 International Affairs Supplement |Assistant Provost for International Programs |Assistant Provost for International Programs |EVPP (no dollar limits) |
|Documents specific tasks, budgets and sources of funding for international joint |University Contracts Officer |($5,000 or less) | |
|programs |*In cases involving graduate students, copy of |EVPP (more than $5,000) | |
| |MOA to Dean of Graduate Studies | | |
|15.5 International Study Abroad Program |Assistant Provost for International Programs |Assistant Provost for International Programs |EVPP (no dollar limits) |
| |University Contracts Officer |($5,000 or less) | |
| |*In cases involving graduate students, copy of |EVPP (more than $5,000) | |
| |MOA to Dean of Graduate Studies | | |
|15.6 Student Counseling Service Provision of Supervised Training for |Director of Counseling-Training Associate VPSA |Associate VPSA ($50,000 or less) |SVPCFO |
|External Graduate Students |University Contracts Officer |University Contracts Officer (more than | |
| |*In cases involving graduate students, copy of |$50,000) | |
| |MOA to Dean of Graduate Studies | | |
|Training Affiliation (Internships) |Department Head |Dean ($50,000 or less) |EVPP (no dollar limits) |
|Documents mutual obligations to establish training(internship) opportunities for |Dean |EVPP (more than $50,000) | |
|TAMU students |University Contracts Officer | | |
| |*In cases involving graduate students, copy of | | |
| |MOA to Dean of Graduate Studies | | |
|15.8 Work-Study Program Agreements |Student Financial Aid |Associate VPSA ($50,000 or less) |SVPCFO |
|Document agreements between hiring employers and TAMU |Associate VPSA |University Contracts Officer (more than | |
| |University Contracts Officer |$50,000) | |
| |*In cases involving graduate students, copy of | | |
| |MOA to Dean of Graduate Studies | | |
|16. Memorandum of Agreement - Non-academic | | | |
|16.1 Pledge of programmatic commitments non-academic in nature |Department Head |Director, Contract Administration ($50,000 or |SVPCFO |
| |University Contracts Officer |less) | |
| | |University Contracts Officer (more than | |
| | |$50,000) | |
|17. Purchase Agreements | | | |
|(TAMU Acquires Goods or Services) | | | |
|17.1 Commercial Licenses (Chick-Fil-A, etc.) |Department Head |University Contracts Officer |SVPCFO |
| |University Contracts Officer | | |
|17.2 Library Acquisitions | | | |
|Books, subscriptions, reference materials, memberships purchased for the express | | | |
|purpose of obtaining publications. Data base services, lease agreements for | | | |
|electronic library materials | | | |
|17.2.1 Evans Library |Department Head |Dean & Director, Evans Library ($50,000 or |VPFSVPCFO |
| |Dean & Director, Evans Library |less) | |
| |University Contracts Officer |University Contracts Officer (more than | |
| | |$50,000) | |
|17.2.2 Medical Sciences Library |Head/Director MSL |Director, MSL ($50,000 or less) |SVPCFO |
| |University Contracts Officer |University Contracts Officer (more than | |
| | |$50,000) | |
|17.3 Library Subcontracts | | | |
|TAMU library subcontracts to provide off-campus library services | | | |
|17.3.1 Evans Library |Department Head |Dean & Director, Evans Library ($50,000 or |SVPCFO |
| |Dean & Director, Evans Library |less) | |
| |University Contracts Officer |University Contracts Officer (more than | |
| | |$50,000) | |
|17.3.2 Medical Sciences Library |Head/Director MSL |Director, MSL ($50,000 or less) |SVPCFO |
| |University Contracts Officer |University Contracts Officer (more than | |
| | |$50,000) | |
|Memberships | | | |
|(Purchase of organizational affiliations for individuals, groups or the institution)| | | |
| | | | |
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|17. Purchase Agreements (contd.) | | | |
|(TAMU Acquires Goods or Services) | | | |
|17.4.1 Professional/Service Associations |Department Head |Department Head ($5,000 or less) |VPFSVPCFO |
|Purchase by TAMU on behalf of an |Appropriate Vice President |University Contracts Officer (more than | |
|individual, group or the institution of a |University Contracts Officer |$5,000) | |
|membership in a professional or service | | | |
|organization | | | |
|17.4.2 Social Individual |Department Head |SVPCFO |SVPCFO |
|Purchase by TAMU on behalf of an individual of a membership in a social organization|Director/Dean | | |
| |University Contracts Officer | | |
|17.5 Software License Agreements | | | |
|Contract for site use of computer software using vendor supplied document or | | | |
|agreement | | | |
|Department |Department Head |Department Head ($5,000 or less) |VPFSVPCFO |
|Contract limiting application to specific department |Director, Purchasing Services |Director, Purchasing Services (more than | |
| |University Contracts Officer |$5,000) | |
|University |Department Head |Director, Purchasing Services |VPFSVPCFO |
|Contract providing University-wide computing application |Dean | | |
| |Director CIS/APCIS | | |
| |Director, Purchasing Services | | |
| |University Contract Officer | | |
|17.6 TAMU Purchase Orders | | | |
|Purchase of goods from outside vendor using standard form promulgated by TAMU which | | | |
|are processed through the appropriate bid process in accordance with the Texas | | | |
|Building and Procurement Commission requirements | | | |
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|17.6.1 Paid from State Funds |Department Head |Department Head ($5,000 or less) |Director, Purchasing Services ($500,000 or |
|Note: The HUB Program Director must be included in the development and authorization|Director, Purchasing Services |Director of Purchasing |less) |
|of procurement activities which may result in purchase orders of $100,000 or more |Dean | |SVPCFO (no dollar limit) |
|paid from State funds, for goods from an outside vendor. |University Contracts Officer | | |
|17.6.2 Paid from Local Funds |Department Head |Department Head ($5,000 or less) |Director, Purchasing Services ($500,000 or |
|Note: The HUB Program Director must be included in the development and authorization|Director, Purchasing Services |Director, Purchasing Services (more than |less) |
|of procurement activities which may result in purchase orders of $100,000 or more |Dean |$5,000) |SVPCFO (no dollar limit) |
|paid from local funds, for goods from an outside vendor. |University Contracts Officer | | |
|17.7 University Gas Procurement Spot Market Purchases |Department Head |VPA |VPA (no dollar limit) |
|Institutional gas purchase program relying upon commodity spot market purchases |VPA | | |
|Note: The HUB Program Director must be included in the development and authorization| | | |
|of procurement activities which may result in gas procurement spot market purchases | | | |
|of $100,000 or more. | | | |
|17.8 Vendor Purchase Orders | | | |
|Purchase of goods from outside vendor using vendor supplied document or negotiated | | | |
|agreement | | | |
|Note: The HUB Program Director must be included in the development and authorization| | | |
|of procurement activities which may result in vendor purchase orders of $100,000 or | | | |
|more. | | | |
|. | | | |
| | | | |
| | | | |
|17.8.1 Paid from State Funds |Department Head |Department Head ($5,000 or less) |Director, Purchasing Services ($500,000 or |
| |Director, Purchasing Services |Director, Purchasing Services (more than |less) |
| |Dean |$5,000) |VPFSVPCFO (no dollar limit) |
| |University Contracts Officer | | |
|17.8.2 Paid from Local Funds |Department Head |Department Head ($5,000 or less) |Director, Purchasing Services ($500,000 or |
| |Director, Purchasing Services |Director, Purchasing Services (more than |less) |
| |Dean |$5,000) |SVPCFO (no dollar limit) |
| |University Contracts Officer | | |
|18. Sales Agreements | | | |
|(TAMU Provides Goods or Services or Transfers Property Rights) | | | |
| Commercial Media Promotional |Department Head |University Contracts Officer |SVPCFO |
|Agreements |Univ. Relations Exec. Dir. | | |
|Commercial media promotional or sponsor agreements |University Contracts Officer | | |
| |The Vice President for Administration must | | |
| |authorize the advertisement or promotion of | | |
| |alcoholic beverages in association with | | |
| |University events, broadcasts or publications | | |
| |(University Rule 34.03.01.M1) | | |
|Commercial Product/Promotion Availability Agreements |Department Head |University Contracts Officer |SVPCFO (no dollar limit) |
|Commercial Broadcasts |Director, Purchasing Services | | |
|Commercial Concessions |University Contracts Officer | | |
| |The Vice President for Administration must | | |
| |authorize the advertisement or promotion of | | |
| |alcoholic beverages in association with | | |
| |University events, broadcasts or publications | | |
| |(University Rule 34.03.01.M1) | | |
|Consultant/Professional Service Agreements |Department Head |Director, Contract Administration ($50,000 or |VPFSVPCFO (no dollar limit) |
|TAMU acting as consultant or performing professional service |Dean |less) | |
|(including testing services) |University Contracts Officer |University Contracts Officer (more than | |
| | |$50,000) | |
|18.3.1 Analysis Testing |Department Head |Department Head ($25,000 or |SVPCFO (no dollar limit) |
| |Dean |less) | |
| |University Contracts Officer |Director, Contract Administration ($50,000 or | |
| | |less) | |
| | |University Contracts Officer (more than | |
| | |$50,000) | |
|Housing Agreements | | | |
|International Housing |Housing Staff |Associate VPSA ($5,000 or less) |VPSA |
|University owned or leased housing provided for visiting international faculty. |Director of Housing |VPSA (more than $5,000) | |
| |Associate VPSA | | |
|18.4.2 Mail Box |Director of Housing |Director of Housing ($5,000 or less) |VPSA |
|Rental of residence hall mail boxes |Associate VPSA |Associate VPSA ($5,000 of less) | |
| | |VPSA (more than $5,000) | |
|18.4.3 Residence Hall |Housing Staff |Associate VPSA ($5,000 or less) |VPSA |
|On-campus student housing |South Area Staff Assistant |VPSA (more than $5,000) | |
| |Director of Housing | | |
| |Associate VPSA | | |
|18.4.4 Student Family Apartments |Housing Staff |Associate VPSA ($5,000 or less) |VPSA |
|Off- campus University - housing provided for married and graduate students |Director of Housing |VPSA (more than $5,000) | |
| |Associate VPSA | | |
|18.5 Site Use Agreement (less than one month) | | | |
|Real Estate License (see also 13.3) | | | |
|18.5.1 Concessions Committee Agreements |Student Organization Advisor |Associate VPSA ($5,000 or less) |SVPCFO |
|Student organization sponsored vendor space and facilities limited use agreements |Concessions Administrator |Director, Contract Administration ($50,000 or | |
| |Associate VPSA |less) | |
| |University Contracts Officer |University Contracts Officer (more than | |
| | |$50,000) | |
|18.5.2 Limited Duration Right to Use Site (Third Party) |Department Head |Executive Director of Planning ($50,000 or |SVPCFO |
| |Dean (Pre-Assigned Space) |less) | |
| |Executive Associate Provost (Unassigned Space) |University Contracts Officer (more than | |
| |Executive Director of Planning |$50,000) | |
| |University Contracts Officer | | |
| 18.6 Surplus Property |Department Head |University Contracts Officer |VPFSVPCFO |
|Transfer surplus property to third parties |Director, Purchasing Services | | |
| |University Contracts Officer | | |
| |VPFSVPCFO | | |
| | | | |
|19. Services Agreements | | | |
|(TAMU Acquiring Services) | | | |
|19.1 Educational Testing Services | | | |
|19.1.1 Agreement for the Control and Administration of Miller Analogies Test |Director of Counseling |VPSA |VPSA |
|19.1.2 GED Annual Contract |Director of Counseling |VPSA |VPSA |
|19.1.3 Provider Agreement for GED Training |Director of Counseling |VPSA |VPSA |
|19.2 Entertainment Events | | | |
|Artistic entertainment performance agreements (MSC or special events/academic) | | | |
|19.2.1 Paid from Local Funds |Department Head |Dean ($5,000 or less) |EVPP, VPSA |
|Total Cost of Service (including travel/lodging) |Associate VPSA/Dean |Associate VPSA/Director, Contract | |
| |University Contracts Officer |Administration ($50,000 or less) | |
| |The Vice President for Administration must |University Contracts Officer (more than | |
| |authorize the advertisement or promotion of |$50,000) | |
| |alcoholic beverages in association with | | |
| |University events, broadcasts or publications | | |
| |(University Rule 34.03.01.M1) | | |
|19.2.2 Paid from State Funds |Department Head |Dean ($5,000 or less) |EVPP, VPSA |
| |Associate VPSA/Dean |Associate VPSA/Director, Contract | |
| |University Contracts Officer |Administration ($50,000 or less) | |
| |The Vice President for Administration must |University Contracts Officer (more than | |
| |authorize the advertisement or promotion of |$50,000) | |
| |alcoholic beverages in association with | | |
| |University events, broadcasts or publications | | |
| |(University Rule 34.03.01.M1) | | |
|19.3 Lecture/Seminar Speaker Agreements | | | |
|Use of non-faculty/staff to lecture or speak in support of institutional programs | | | |
|Note: Vouchers may suffice; however, if an agreement is deemed appropriate, this | | | |
|process and delegation controls. | | | |
| | | | |
| | | | |
| | | | |
|19.3.1 Paid from Local Funds |Department Head |Department Head ($5,000 or |Appropriate Vice President |
| |Dean |less) | |
| |Director, Purchasing Services |Director, Purchasing Services ($10,000 or | |
| |University Contracts Officer |less) | |
| | |Director, Contract Administration ($50,000 or | |
| | |less) | |
| | |University Contracts Officer (more than | |
| | |$50,000) | |
|19.3.2 Paid from State Funds |Department Head |Department Head ($5,000 or |Appropriate Vice President |
| |Dean |less) | |
| |Director, Purchasing Services |Director, Purchasing Services ($10,000 or | |
| |University Contracts Officer |less) | |
| | |Director, Contract Administration ($50,000 or | |
| | |less) | |
| | |University Contracts Officer (more than | |
| | |$50,000) | |
|19.3.3 University Lecture |University Lecture Committee |Appropriate Vice President |Appropriate Vice President |
|Speakers for University Lecture series |University Contracts Officer | | |
|19.3.4 Wiley Lecture Series |University Lecture Committee |VPSA |VPSA |
| |Department Head | | |
| |University Contracts Officer | | |
| | | | |
| | | | |
| | | | |
| | | | |
| | | | |
| | | | |
| | | | |
|19.4 Maintenance Agreements | | | |
|Purchase with Equipment Purchase |Department Head |Director, Purchasing Services |VPFSVPCFO |
|Purchase of maintenance services from equipment vendor as an integral part of |Director, Purchasing Services | | |
|equipment purchase. |University Contracts Officer | | |
| | | | |
|Note: The HUB Program Director must be included in the review and authorization of | | | |
|procurement activity which may result in stand- alone maintenance service agreement | | | |
|purchases of $100,000 or more. | | | |
|19.4.2 Stand Alone Purchase |Department Head |Director, Purchasing Services |SVPCFO |
|Purchase of maintenance services independent from equipment purchase or vendor |Director, Purchasing Services | | |
|Note: The HUB Program Director must be included in the review and authorization of |University Contracts Officer | | |
|procurement activity which may result in stand- alone maintenance service agreement | | | |
|purchases of $100,000 or more. | | | |
|19.5 Statutory Professional Services | | | |
|Acquisition of professional services as defined by Gov. Code, Sec. 2254.002 | | | |
|(accounting, architecture, optometry, medicine, land surveying, and professional | | | |
|engineering when performed within the scope of practices) | | | |
| | | | |
| | | | |
| | | | |
| | | | |
| | | | |
| | | | |
| | | | |
|19. Services Agreements (contd.) | | | |
|(TAMU Acquiring Services) | | | |
|19.5.1 Paid from Local Funds |Department Head |Department Head ($5,000 or less) |SVPCFO |
|Total Cost of Service (including travel/lodging) |Dean |Director, Purchasing Services ($50,000 or | |
|Note: The HUB Program Director must be included in the review and authorization of |Director, Purchasing Services |less) | |
|procurement activity which may result in contracts of $100,000 or more for Statutory|University Contracts Officer |University Contracts Officer (more than | |
|Professional Services paid from local funds. | |$50,000) | |
|. | | | |
|19.5.2 Paid from State Funds |Department Head |Department Head ($5,000 or less) |SVPCFO |
|Total Cost of Service (including travel/lodging) |Director, Purchasing Services |Director, Purchasing Services ($50,000 or | |
|Note: The HUB Program Director must be included in the review and authorization of |University Contracts Officer |less) | |
|procurement activity which may result in contracts of $100,000 or more for Statutory| |University Contracts Officer (more than | |
|Professional Services paid from State funds. | |$50,000) | |
|. | | | |
|19.6 Student Medical Services | | | |
|Psychiatric Consultation Services | | | |
|(Paid from Local Funds) | | | |
| | | | |
| | | | |
| | | | |
| | | | |
| | | | |
|19. Services Agreements (contd.) | | | |
|(TAMU Acquiring Services) | | | |
|19.6.1 External Professionals Providing Continuing Education Programs for SCS |Director of Counseling - Psychological Services|Associate VPSA ($5,000 or less) |VPSA |
|Staff |Associate VPSA |University Contracts Officer (more than | |
| |Director, Purchasing Services |$5,000) | |
| |University Contracts Officer | | |
|19.7 Non-academic Instruction |Director of Rec. Sports |Associate VPSA ($5,000 or less) |VPSA |
|(Recreational Sports) |Assoc. VPSA |Director, Contract Administration ($50,000 or | |
| |University Contracts Officer |less) | |
| | |University Contracts Officer (more than | |
| | |$50,000) | |
|19.8 Unclassified Services | | | |
|Purchase of services not specified elsewhere | | | |
|Paid from Local Funds |Department Head |Department Head ($5,000 or less) |VPFSVPCFO |
|Total Cost of Service (including travel/lodging) |Director, Purchasing Services |Director, Purchasing Services ($50,000 or | |
| |University Contracts Officer |less) | |
| | |University Contracts Officer (more than | |
| | |$50,000) | |
| | | | |
| | | | |
| | | | |
| | | | |
|19.8.2 Paid from State Funds |Department Head |Department Head ($5,000 or less) |SVPCFO |
|Total Cost of Service (including travel/lodging) |Director, Purchasing Services |Director, Purchasing Services ($50,000 or | |
| |University Contracts Officer |less) | |
| | |University Contracts Officer (more than | |
| | |$50,000) | |
| | | | |
| | | | |
| | | | |
| | | | |
|20. Special Events | | | |
|20.1 Conference/Short-Course |Department Head |Dean ($50,000 or less) |Appropriate Vice President |
| |Dean |Appropriate Vice President (more than | |
| |University Contracts Officer |$50,000) | |
|Exhibition Loan Agreements |Department Head |Associate VPSA ($5,000 or less) |VPSA |
|Documents commitments to display, secure, admit public, etc. to view works of art of|Associate VPSA |Director, Contract Administration ($50,000 or | |
|material of public interest |University Contracts Officer |less) | |
| | |University Contracts Officer (more than | |
| | |$50,000) | |
|21. Unclassified Agreements |Department Head |University Contracts Officer |VPFSVPCFO |
|Contracts and agreements not specifically classified above |University Contracts Officer | | |
|22. Vending Contracts |Vendor |President |President |
| |University Contracts Officer | | |
| |VPFSVPCFO | | |
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