Adobe Captivate - Oracle



Slide 3 - Oracle Human Capital Management Cloud

Release 10

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Hello, my name is Patti. Welcome to training for Release 10. In this session we talk about what’s coming in Oracle Fusion Time and Labor Cloud enhancements for Manager View and Edit of Team Schedule.

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Slide 4 - Agenda

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For the enhancements covered in this training:

We give an overview followed by more detail to explain how you can use them, and what business value they bring.

We walk you through a demonstration

And, we explain what you have to consider before enabling these features in your business, and what you must know to set them up.

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Slide 5 - Enhancements Overview

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The Manager View and Edit of Team Schedule is new functionality on top of Time and Labor. It mainly enhances managers’ visibility of their workforce.

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Slide 6 - View Weekly Team Schedule

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To ensure that managers can properly cover and balance their workload, a weekly team schedule view, named Planned Schedule, is now available. For managers who are responsible for multiple teams, they can access each team using the scheduling group list. All important information appears in a manner designed to draw managers' attention, such as color-coded shifts. Also, the Planned Schedule is the version of the schedule that managers can work on until publishing the schedule to workers.

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Slide 7 - Quickly Analyze Workload Coverage Using Indicators

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To help managers make the right changes, the bottom of the page includes summary indicators. These indicators align with the schedule and can be color-coded for quicker analysis.

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Slide 8 - Easily Edit Weekly Team Schedule And Labor Demand

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To adapt the workforce to business requirements, managers can edit the team schedule. They can use drag and drop, swapping shifts, and or a dialog box to perform the edits. They can even edit the labor demand, or resources required. For example, the manager of an airline call center could increase the number of resources required, operators, on Tuesday from 5:00 AM to 10:00 AM due to a strike that is increasing the number of claims.

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Slide 9 - Publish Edited Schedule to the Team

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For weeks where changes were not made, managers have the option not to publish the team schedule. Otherwise, they have to publish the changes to make them available to workers.

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Slide 10 - View Published Schedule

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Another view of the schedule, Published Schedule, is available to enable managers to view the schedules that their teams are following and also to compare the work version of the schedules with the published version of the schedules.

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Slide 11 - Manager View and Edit of Team Schedule

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The Manager View and Edit of the Team Schedule functionality provides the following added value:

It gives the ability to manage and eliminate scheduling conflicts over time, and monitor schedule assignments to achieve optimal staffing and absence tracking.

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Slide 14 - Summary of Enhancement Capabilities

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Here is the summary of the features I have talked about today.

You can view weekly team schedules based on workers’ work schedule, including approved absences and public holidays. With these enhancements, you can:

Use color-coded shifts to help with quick analysis of schedule

Provide managers and schedulers quick access to their scheduling groups

Enable managers and schedulers to view and edit team schedules before publication

You can also quickly analyze workload coverage using indicators to:

Draw attention to overstaffing and understaffing using color-coded staffing difference

Display summary indicators in table and graph formats to compare with schedules

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Slide 15 - Summary of Enhancement Capabilities

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The new features allow you to easily edit weekly team schedule and labor demand, for example:

Use multiple methods to edit the team schedule, such as drag and drop and swapping shifts

Highlight changes with color-coded shifts

Reset the planned schedule to the work schedule or current published schedule for a worker or the team

Edit labor demand for specific days to align workforce with business requirements

You can publish the Edited Schedule to the Team, for example:

Publish team schedules when changes are made

Or indicate the publication date of the published schedule

And finally, you can view a Published Schedule to:

Enable workers to view published team schedule

Provide summary indicators in table and graph formats

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Slide 16 - Additional Information

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The target market for these features is businesses requiring:

A global solution for managing Time and Labor, absence, and scheduling

Basic scheduling capabilities

And locally managed scheduling

Typical businesses in this market have:

Managers who are responsible for small teams of less than 30 people

Workers with fixed or rotating shifts

Minimum schedule modifications each week

Businesses in this market can span many industries, including small factories, banking agencies, shared services, fast food, administration, and professional services.

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Slide 17 - Implementation Advice

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In this implementation advice section, we go through what you have to consider before enabling these features in your business, and what you must know to set them up.

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Slide 18 - Feature Impact Guidelines

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The Manager View and Edit of Team Schedule feature is automatically available as of Time and Labor release 10 and is included with shipped job roles. Some setup is optional and some is required.

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Slide 19 - Setup Summary

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The setup tasks for Manager View and Edit of Team Schedule is performed in the Setup and Maintenance work area:

The offering containing the setup tasks is Workforce Deployment

The functional area is Workforce Scheduling

The setup tasks are:

Manage Shift Properties

And manage Scheduler Profiles

You can also find these setup tasks in the Time Management work area

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Slide 20 - Manage Shift Properties Setup Detail

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Manage Shift Properties is an optional setup task that enables you to set additional shift parameters to the read-only ones available from Global HR. You can set the shift short name color code that appears on the Team Schedule and the Published Schedule.

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Slide 21 - Manage Scheduler Profiles Setup Detail

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Manager Scheduler Profiles setup is a mandatory step as it enables you to define the member of a team schedule based on the group manager.

You have to choose a profile name that makes sense to your managers or schedulers as this profile name is displayed in scheduling group list in the team schedule or published schedule.

In terms of Resources Required, as the target market is for businesses having minimum schedule modifications each week, it is implied that your labor demand doesn’t fluctuate much. You can then indicate here the default value for each day and change it in the summary indicators table in the Team Schedule.

In terms of Resources Required Thresholds, if for your business you consider that a regular staffing is, for instance, between -2 and 4 people, indicate 4 in Over and 2 in Under.

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Slide 22 - Manage Scheduler Profiles Setup Detail

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By default, the group manager is defined as a scheduler. In addition, you can identify as a scheduler any person in your organization. All schedulers must have the Time and Labor Manager role to access the Manager View and Edit of Team Schedule functionality.

The same person can be the scheduler for many profiles.

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Slide 23 - Implementation Decision Points

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Implementing the Manager View and Edit of Team Schedule has some considerations to take into account. This table lists the possible decisions to make depending on the feature.

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Slide 27 - Job Roles

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The shipped Time and Labor Manager and Time and Labor Administrator job roles can access the new capabilities covered in this training.

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Slide 28 - Business Process Model Information

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The business processes associated with the new capabilities covered in this training are detailed here.

The high level business process is Manage Worker Schedules with the activities Manage Planned Schedule and View Published Schedule.

The related business process is Set Up Workforce Deployment with the activities Manage Shift Properties and Manage Scheduler Profiles.

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Slide 29 - Associated Release Training

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Another training module that is related to these new capabilities and we recommend viewing is Simplified User Interface Calendar Enhancements.

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