Cashiering - Arizona State University



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PeopleSoft Cashiering Training

Today we are going to cover the Teller functionalities in the new PS Cashiering System. Some of the items we will cover briefly because we are assuming you have taken the following online training classes (if not please take in the next day or two):

OASIS: FERPA Refresher

OASIS: General Navigation in PeopleSoft

OASIS: Advisors: Intro to PeopleSoft – View Student Data*

To enroll, log into the Blackboard system and click on the “Courses” tab. Next, type OASIS in the Course Search box and click the “GO!” button. Finally, locate the courses listed above and begin your journey through the OASIS system.

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Agenda

• Navigating to the Cashiering functionalities

• Entering Departmental Receipts using SpeedTypes (SpeedTypes are replacing ShortCodes)

• Entering Departmental Receipts using accounting information

• Entering Student Payment Receipts

• Cashing a Check

• End of Day Preliminary Balancing

• Interim Deposit

• Final End of Day Balancing

• Looking up a Student Receipt for research/reprinting

• Questions

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Enter User ID and Password

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To start we are going to show you how to navigate to the Cashiering functionalities

Select the Student Financials link

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The Base Navigation page appears

Select the Cashiering link

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First we are going to show you how to enter a departmental receipt using Speed Types

Select the Collect Department Receipts link

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The Collect Department Receipts page appears

Select the Cashier's Office link or type in the Cashier’s Office name

• Downtown

• Polytech

• Tempe

• West

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Click the Add button

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In the Target Detail area we are entering the Amount being paid and the Accounting Information of where the deposit is being made

If multiple Accounting Information is needed select the[pic] button to add a new row

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Select the Speed Type link or Type in the Speed Type

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Click on the Speed Type to load preset accounting information

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In the Tender Detail area we are entering the Method of Payment being used and the Amount

If multiple Accounting Information is needed select the[pic] button to add a new row

Select the Tender link or Type in the Tender (tender will be assigned based on cashiering office needs)

• CASH Cash

• CASH - DD Cash - Direct Deposit

• CHECK Check Payment

• CHECK - DD Check Payment - Direct Deposit

• CRCD - DD Credit Card - Direct Deposit

• CREDITCARD Credit Card

• ELECTRONIC Electronic Payments

• INTLCHECK Check - International

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Select the Cash link

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Enter the Amount in the Tender Detail area then hit enter key

Next click on the Create and Print Receipt button

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From here you can click the New Transaction button to enter another Department Receipt

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In the Target Detail area we are entering the Amount being paid and the Accounting Information of where the deposit is being made

If multiple Accounting Information is needed select the[pic] button to add a new row

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Enter the Accounting Information:

Enter Fund and Agency/Org/SubOrg and Object/Revenue and optional Report/Function

Or

Enter Fund and Balance Sheet and optional Report/Function

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In the Tender Detail area we are entering the Method of Payment being used and the Amount

If multiple Accounting Information is needed select the[pic] button to add a new row

Select the Tender link or Type in the Tender (tender will be assigned based on cashiering office needs)

• CASH Cash

• CASH - DD Cash - Direct Deposit

• CHECK Check Payment

• CHECK - DD Check Payment - Direct Deposit

• CRCD - DD Credit Card - Direct Deposit

• CREDITCARD Credit Card

• ELECTRONIC Electronic Payments

• INTLCHECK Check - International

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Enter the Amount, then hit enter key

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Click on the Create and Print Receipt button

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We are now going to show you how to enter Student Payments

Select the Post Student Payments link

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The Student Payments page appears

Select the Cashier's Office link or enter the Cashier’s Office name

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Enter the Student’s ASU Affiliate ID (10 digit number starting with 100)

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Click on the Add button

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Select the Select Charges to Pay link

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Select the View All link to show all lines

When done click on the OK button

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In the Target Detail area we are entering the Amount being paid and the Charges the Amount will be applied to.

Enter the Target key:

• PAYALL (will pay the oldest charges first and does not allow you to select specific items to pay)

• PAYCURR (allows you to select specific charges to pay on a students account)

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Enter Amount

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In the Tender Detail area we are entering the Method of Payment being used and the Amount

If multiple Accounting Information is needed select the[pic] button to add a new row

Select the Tender link or Type in the Tender (tender will be assigned based on cashiering office needs)

• CASH Cash

• CASH - DD Cash - Direct Deposit

• CHECK Check Payment

• CHECK - DD Check Payment - Direct Deposit

• CRCD - DD Credit Card - Direct Deposit

• CREDITCARD Credit Card

• ELECTRONIC Electronic Payments

• INTLCHECK Check - International

Enter the Amount, then hit enter key

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Click on the Create and Print Receipt button

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From here you can click the New Transaction button to enter another Student Payment

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Enter Student ASU Affiliate ID (10 digit number starting with 100)

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Click on the Add button

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Click on Target link

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Click on PAYCURR link to pay specific charges

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Select the Select Charges to Pay link

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Enter Pay Amount for Charges being paid

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Click OK when done entering Pay Amounts

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In the Tender Detail area we are entering the Method of Payment being used and the Amount

If multiple Accounting Information is needed select the[pic] button to add a new row

Select the Tender link or Type in the Tender

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Select CreditCard

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Enter Amount and hit enter

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Click on the Create and Print Receipt button

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We are now going to show you how to enter Check Cashing transactions

Select the Cash Checks link

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The Cash Checks page appears

Select the Cashier's Office link

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Enter Student ASU Affiliate ID (10 digit number starting with 100)

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Click on the Add button

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Do NOT enter an Amount in the Target Detail area

In the Tender Detail enter Check for the Tender

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Enter the Amount and hit the enter key

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Click on Create and Print Receipt

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We are now going to show you how to pull the Preliminary End of Day Balancing Report

Select the Balance by Business Day link

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The Base Navigation page appears

Select the Review Tender By Cashier link

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Select the Cashier's Office link or enter the Cashier’s Office name and hit enter key

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Enter the Date

Click on Search button

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Because we took in cash for the day we need to make an Interim Deposit to balance back to our Opening Cash

Select the Cash Management link

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The Base Navigation page appears

Select the Make Interim Deposits link

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The Interim Deposits page appears

Select the Cashier's Office link or enter the Cashier’s Office name

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Click the Add button

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In the Tender Detail area enter Cash in Tender field

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Enter Amount with a Negative sign in the Item Amount field and hit enter key

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Click on Create Receipt button

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Click on Print Receipt button

We are now ready to do the Final End of Day Balancing

Select the Balance by Business Day link

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The Base Navigation page appears

Select the Review Tender By Cashier link

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The Tender By Cashier page appears

Select the Cashier's Office link or enter the Cashier’s Office name

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Click on Search button

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Enter the Date

Click on Search button

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Print this page through the internet browser (we are reviewing other options)

Next select the Review Receipt Tender Flow link (this will show the cashier over/short activity)

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The Receipt Tender Flow page appears

Enter the Business Date and Cashier

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Click on Search button

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Select the View All link

Print this page through the internet browser (we are reviewing other options)

Next we are going to show you how to look up a Student Receipt

Select the Cashiering link

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The Base Navigation page appears

Select the Review Student Receipts link

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The Student Receipts page appears

Select the Cashier's Office link or enter the Cashier’s Office name

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Click on the Search button

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Enter Student ASU Affiliate ID (10 digit number starting with 100)

Click on Search button

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Select the Receipt Nbr link that corresponds to the receipt you want to look at

Click on 431 link

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Click the Print Receipt button if a copy is requested

QUESTIONS ?

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