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AIRMAN CERTIFICATION

CHAPTER 1 DIRECTION, GUIDANCE, AND PROCEDURES FOR TITLE 14 CFR PARTS 121/135 and General Aviation

1 Amendments to Certificates and Replacement of Lost Certificates and/or Applications

1 GENERAL. This section contains direction and guidance used by inspectors when processing amendments to certificates for airmen operating under Title 14 of the Code of Federal Regulations (14 CFR) parts 61, 63, 65, 91 subpart K (part 91K), 121, 125, 135, 141, and 142 and when replacing lost airman certificates. This includes Airman Certificates, medical certificates, and radio/telephone licenses. This section also includes direction and guidance used by inspectors to reconstruct a lost certification application package and emergency field issues. See Figure 5-18, Aeronautical Center (AC) Form 8060-56, Application for Replacement of Lost, Destroyed, or Paper Airman Certificate(s).

2 AMENDMENTS TO CERTIFICATES. An amendment to an airman’s certificate is necessary whenever a change in name, address, nationality/citizenship, gender, date of birth, adding dual citizenship, or other changes occur. When amending airman certificates for these reasons, inspectors should use the following guidance:

N If the certificate that is being amended (due to a change of name, nationality/citizenship, date of birth, gender, foreign license, or address, or because a certificate was stolen, destroyed, etc.) is based on a foreign license, the airman must first have the foreign license verified for authenticity prior to making an appointment with the FAA field office (i.e., the local Flight Standards District Office (FSDO), certificate-holding district office (CHDO), or International Field Office (IFO). See Volume 5, Chapter 2, Section 14, for the procedures that the holder of a foreign license must follow prior to applying for a U.S. pilot certificate or rating.

1 Change of Name/Gender/Date of Birth. An applicant for change of name, gender, or date of birth on an Airman Certificate must apply in person at a FSDO or IFO. The applicant completes whichever is applicable:

• Federal Aviation Administration (FAA) Form 8710-1, Airman Certificate and/or Rating Application (for pilots).

• FAA Form 8710-11, Airman Certificate and/or Rating Application – Sport Pilot.

• FAA Form 8610-2, Airman Certificate and/or Rating Application (for mechanics, repairmen, or parachute riggers).

• FAA Form 8400-3, Application for an Airman Certificate and/or Rating (for Flight Engineers (FE), flight navigators, and aircraft dispatchers).

1 For a name change, the completed and signed application must be accompanied by the appropriate documents verifying the change, such as a court order, copy of marriage license, divorce decree, passport, or other valid court- or government-issued document upholding the name change.

N A driver’s license is not proof of name change.

2 For a gender change, the completed and signed application must be accompanied by the appropriate documents verifying the change, such as a court order (issued by a court of the United States or its territories) stating that the individual has changed his or her gender to male or female, a court order stating the individual’s gender is male or female, or a statement from a physician or clinical psychologist treating the applicant that contains:

• Identification of the applicant by name and address, and

• Verification that the applicant is undergoing treatment that has altered or will alter the applicant’s gender.

3 If the applicant wishes to change both name and gender, the court order must specify both or the FSDO must receive separate documentation.

4 For a date of birth change, the completed and signed application must be accompanied by the appropriate documents, such as a copy of a birth certificate, passport, court order, military ID, or other court- or government-issued legal document that verifies the date of birth change. An application for a date of birth change could occur when the airman has previously provided a date of birth on his original FAA application form and then provided a different date of birth on a subsequent application. The FSDO must view the appropriate documents to determine the correct date of birth in order to correct the airman certificate.

5 The applicant’s current certificate will accompany the application. The applicant will be issued FAA Form 8060-4, Temporary Airman Certificate, to use while awaiting the changes. The inspector will examine and verify the documents to the best of the inspector’s ability, and then issue a Temporary Airman Certificate.

6 The inspector must complete the “Aviation Safety Inspector or Technician Report” section of the FAA Form 8710-1 application. He or she must indicate the certificate activity (e.g., name change) with the “Approved” box marked, and then forward the application, the superseded certificate, the Temporary Airman Certificate, and all other supporting documents to the Airmen Certification Branch (AFS-760). The date of issuance of the Temporary Airman Certificate must match the approval date in the “Aviation Safety Inspector or Technician Report” section. The new, revised FAA Form 8710-1 has a box for “Change of name, nationality, gender, or date of birth.” It is found on the back of this form in the section entitled, “Aviation Safety Inspector or Technician Report.” If using the new form, the applicant should check this box. If using the older version of FAA Form 8710-1, the applicant will need to write in what change is taking place in Section 1 (top front) by placing a check mark in the “Other” box, and then writing, e.g., “NAME CHANGE” in the area provided.

N AFS-760 requests that inspectors send photocopies instead of the original documents.

2 Change of Nationality/Citizenship. An applicant for a change of nationality/citizenship on a certificate must apply in person at an FAA field office. An inspector will also use this guidance when one is adding a dual citizenship. An applicant must complete FAA Form 8710-1, FAA Form 8710-11, FAA Form 8610-2, or FAA Form 8400-3 (whichever is applicable). Proof of change in nationality may be a U.S. naturalization document or a U.S. passport. The airman may provide a photocopy of the naturalization document. If the airman does not wish to have the naturalization document copied and included with the appropriate FAA application form, the applicant must sign a separate sheet of paper that lists the petition number of the U.S. nationality document, the name of the court and location where the hearing occurred, and the date of the nationality hearing.

1 When examining the naturalization document, the inspector should verify that the document has the petition number, the date of change, and the name and location of the court of issuance. The inspector may never accept verbal information to substantiate any of the required information.

2 The inspector must complete the “Aviation Safety Inspector or Technician Report” section of the FAA Form 8710-1 application. He or she must indicate the certificate activity (i.e., citizenship change) with the “Approved” box marked, and then forward the application, the superseded certificate, the Temporary Airman Certificate, and all other supporting documents to AFS-760. The date of issuance of the Temporary Airman Certificate must match the approval date in the “Aviation Safety Inspector or Technician Report” section. The new, revised FAA Form 8710-1 has a box for “Change of name, nationality, gender, or date of birth.” It is found on the back of this form in the section entitled “Aviation Safety Inspector or Technician Report.” If using the new form, the applicant should check this box. If using the older version of the FAA Form 8710-1, the applicant will need to write in what change is taking place in Section 1 (top front) by placing a check mark in the “Other” box, and then writing, for example, “CITIZENSHIP CHANGE” in the area provided.

3 If the applicant is adding a dual citizenship to his or her airman certificate, he or she will follow the same procedures listed in this paragraph.

3 Change of Address. Title 14 CFR part 61, § 61.60, part 63, § 63.21, and part 65, § 65.21, all require the appropriate certificate holder to notify AFS-760 within 30 days of a change of the airman’s permanent mailing address. The preferred method is via the FAA Web site at: . Alternatively, the certificate holder may notify the FAA by mailing a signed written statement, which includes the airman’s certificate number or other identifying information along with their new address, or may complete AC Form 8060-55, Change of Address Notification (see Figure 5-19) and mail it to:

Federal Aviation Administration

Airmen Certification Branch (AFS-760)

P.O. Box 25082

Oklahoma City, OK 73125-0082

N AFS-760 will not issue a new certificate based solely on the change of address.

N If the application(s) for a name, date of birth, or citizenship change do not clearly state that the FSDO or IFO/International Field Unit (IFU) viewed the required documents, then the inspector must attach all appropriate documents to the application(s). Otherwise, AFS-760 will return the application(s). All documents for a gender change must accompany the application package, without exception.

3 REPLACEMENT OF CERTIFICATES AND RECORDS.

1 Replacement of Certificates. A certificate that has been lost, stolen, or destroyed must be replaced as soon as possible, since §§ 61.3, 63.3, 65.51(a), 65.89, 65.105, and 65.111; part 121, § 121.383(a); and part 125, § 125.261 require that these persons possess their airman and medical certificates when exercising certificate privileges. If a certificate is lost, stolen, or destroyed, the airman must obtain a replacement certificate directly from AFS-760 (refer to §§ 61.29, 63.16, and 65.16(b)). A $2 replacement fee is required for each certificate to be replaced. The Web site is equipped to accept credit card payment. An airman may request a replacement certificate by an online request or may use the form found at the FAA Web site: . The airman may mail the completed FAA Form 8060-56 to AFS-760 at the address provided in subparagraph 5-152C.

1 Permanent replacement medical certificates may only be requested from the Aerospace Medical Certification Division (AAM-300) by mail, either by letter or AC Form 8060-56 (see Figure 5-18). There is no email option.

2 To replace a lost knowledge or written test, complete FAA Form 8060-70, Application for Replacement of Lost or Destroyed Knowledge Test Report(s) (located at ), and mail it, with payment using a U.S. check or money order (not issued from a foreign bank) for the current fee, to the address provided in subparagraph 5-152C (See Figure 5-17, Aeronautical Center (AC) Form 8060-70, Application for Replacement of Lost or Destroyed Knowledge Test Report(s)).

2 Obtaining a Temporary Certificate by Email or Fax for Immediate Use. An airman may request temporary authorization to exercise the privileges of their airman certificate through the FAA Web site at: . Within a few minutes, the airman will receive the authorization through either email or fax. The authorization will be valid for 60 days. Under certain extraordinary circumstances, an inspector may issue a Temporary Airman Certificate. Such a circumstance might be when no Internet or fax capability is available and the airman must make a return flight to domicile, continue an extended flight schedule, or continue with any near-term aviation employment. However, the inspector must be able to verify the airman’s certificate and ratings and their validity before issuing a Temporary Airman Certificate (see subparagraph 5-153D).

1 An airman may only receive a temporary medical certificate by calling the Aerospace Medical Certification Division, Medical Certification Branch (AAM-331), at (405) 954-4821. The airman will provide the Office of Aerospace Medicine (AAM) specialist personal information to validate their identity.

2 The specialist will, on verification of the airman’s information and within 30 minutes, fax a copy of a temporary medical certificate that will be valid for 60 days. A fax machine must be available to the airman to receive the certificate. There is no email option. A temporary medical certificate acquired in this manner will not result in the issuance of a permanent certificate. The airman must still submit a request for permanent replacement by the method identified in subparagraph 5-153A.

3 Air Carrier Certificate Verification Plan. The FAA has granted exemptions from § 61.3(a) and (c) to some air carriers and air carrier associations. The inspector can search all exemptions by using the FAA Automated Exemption System (AES) at . These exemptions allow their member air carriers and similarly situated parts 121 and 135 air carriers to issue to their flightcrew members, on a temporary basis, confirmation of any required crewmember’s certificate. Issuance will be based upon information contained in the operator’s approved record system. When this method of airman and medical certificate verification is used, the following conditions apply:

1 Before using any provision of this plan, the FAA principal operations inspector (POI) must ensure that the air carrier develops a plan outlining the procedures it expects to employ in issuing a temporary confirmation document to crewmembers who do not have in their personal possession the airman or medical certificate required under 14 CFR for a particular flight. The POI assigned to the air carrier must approve the plan once it is submitted by the air carrier.

2 If the individual no longer has any ID, the carrier’s FAA-approved procedures and plan must include a method to ensure positive identification of the individual.

3 The carrier’s temporary confirmation document provided to the crewmember must include the written words, “Issued under the authority of Exemption No. XXXX, as amended.” This document must be in the crewmember’s personal possession during all flights.

4 The privileges of this exemption are authorized for use only within the District of Columbia and the 48 contiguous states of the United States. Airmen cannot use the privileges of this exemption in Alaska or Hawaii.

5 The air carrier’s Operations Specification (OpSpec) A005, Exemptions and Deviations, must authorize the exemption and the POI must authorize the air carrier’s use of the exemption in accordance with the conditions and limitations of the exemption.

4 Emergency Field Issuance of Temporary Certificates. When an airman needs to obtain FAA Form 8060-4 immediately, the preferred procedure is to obtain one from the FAA’s Web site at: . However, a FSDO, an IFO, or an FAA aviation safety inspector (ASI) in the field may also issue an emergency field issuance Temporary Airman Certificate. In such cases, inspectors must use caution and must confirm the airman’s identity and the validity of the airman’s certificate and ratings. Inspectors should accomplish an emergency issuance in the following manner:

1 The airman must show that an immediate replacement of the lost certificate is necessary for return flight(s) to domicile, continuation of an extended flight schedule, or continuation of aviation employment.

2 The airman must be unable to reasonably or efficiently receive a Temporary Airman Certificate through either email or fax.

3 The airman must present acceptable evidence of identity. Positive ID must include a photograph of the applicant on a government-issued document (e.g., driver’s license or passport), the applicant’s signature, and the applicant’s residential address if it is different from the applicant’s mailing address. Acceptable methods of ID include, but are not limited to, a U.S. driver’s license, government ID card, and passport. The airman’s physical description must match the physical description in the records at AFS-760. The inspector must confirm the validity, grade, and ratings of the lost certificate by contacting AFS-760.

4 The Temporary Airman Certificate should clearly state, “EMERGENCY FIELD ISSUANCE.” The inspector should indicate the expiration date in the section entitled “Rating and Limitations,” and ensure the date of expiration does not exceed 60 days from date of issuance.

N The “Emergency Field Issuance” temporaries do not need to be mailed to AFS-760 and the applicant does not need to complete the FAA application form.

5 Temporary medical certificates cannot be issued in the field. The airman must contact AAM-331 at (405) 954-4821. Upon validation, the airman can receive a faxed copy of their medical certificate within 30 minutes.

5 Reconstruction of Lost Certification Files. This section contains direction and guidance for inspectors when the original FAA Airman Certificate and/or Rating Application Form has been lost. The application will be identified as a “Reconstructed File,” which allows AFS-760 to accept copies of signatures, if copies exist.

1 A copy of the original FAA Form 8710-1, 8710-11, 8610-2, or 8400-3 (whichever is applicable) and a copy of the FAA Form 8060-4, with signature on both forms, is required. If no copy exists, the applicant shall provide the information that appeared on the original application on a new FAA Application Form and FAA Form 8060-4, complete with new signatures, but with the original dates (applicant and inspector). Please note that the original dates are the dates that the FAA administered the practical test or the actual dates reflected next to the applicant and inspector’s signature of the lost application.

2 In the upper right-hand corner of the FAA Application Form (whichever is applicable), the wording “Reconstructed File” shall appear in red ink.

3 The inspector shall forward all information regarding the certification file through the CHDO or IFO to AFS-760 at the address provided in subparagraph 5-152C.

N An emergency field issuance temporary does not need to be mailed with the reconstructed file package. The FSDO, IFO, or CHDO can maintain these.

6 Replacement of Radio/Telephone Licenses. The applicant should send requests for duplicate radio/telephone licenses to:

Federal Communications Commission

1919 M Street, NW.

Washington, D.C. 20554.

N For more information, call 1-888-CALL-FCC or email fccinfo@.

Figure 5-17. AC Form 8060-70, Application For Replacement of Lost or Destroyed Knowledge Test Report(s)

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Figure 5-18. AC Form 8060-56, Application for Replacement of Lost, Destroyed, or Paper Airman Certificate(s)

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Figure 5-19. AC Form 8060-55, Change of Address Notification

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RESERVED. Paragraphs 5-154 through 5-170.

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