Texas District Reporting and Data Submissions, 2021-22
[Pages:8]Texas District Reporting and Data Submissions, 2021-22
Name of Collection
Division
Contact Contact Person Number
2021-22 School Health Survey
Curriculum Standards and Student Support Division
Barney Fudge
512-463-9581
Additional State Aid for Ad Valorem Tax Credit Under TX Eco. Dev. Act (Chapter 313)
State Funding
Annet Ojede
512-463-6313
Additional Days School Year Innovative
(ADSY) 2021-2022
Instructional
Implementation Survey Models
Brian Doran
512-936-6066
Affirmation of Consultation Federal Program LaNetra Guess
with Private Nonprofit
Compliance
School Officials
512-463-6939
Alternative Education Accountability (AEA) Registration
Performance Reporting
Heather Smalley 512-463-9704
American Printing House for the Blind - Visual Impairment Registration
Special Education Nicholas Trotter 512-463-9414
Annual Agreement
Tx Dept of Agric - Teresa Cornett 512-463-8190
Renewal - NSLP/SBP/SMP Food & Nutr Div.
Annual Financial Report Compliance Reviews
Financial Compliance
Paul Moreno 512-463-9095
Annual FSMC renewal amendments or contract re-bid
Tx Dept of Agric - Mitch Tyra Food & Nutr Div.
512-463-8190
Date Request Sent
9/23/2021 5/9/2021 late March annually
4/15/2022 10/1/2021
Annual Governance
Charter Schools
Reporting Form for Open-
Enrollment Charter Schools
Annual Report of Immunization Status
Dept. of State Health Services Immunization Unit
Jeff Koch Carolyn Smith
512-463-9060 10/1/2021 512-707-9261
Annual Verification Report Tx Dept of Agric - John Tuley Food & Nutr Div.
512-463-6615 11/16/2021
Date Due Spring 2022
ISD Collection
X
5/31/2022
X
10/7/2021
X
9/3/2021
X
X
X
6/30/2022
X
11/27/2021 X and 1/28/2022
4/30/2022
X
12/1/2021
Data Reporting X Website Opens 10/29/2021. Data Reporting Website Closes 12/10/2021
2/1/2022
X
Charter Collection X
X
X X X X X X X
X
Comments
Release date not known at this time. A TAA letter should post early spring 2022 with the survey link and due date for data submission.
Annually
Annual data collection uploaded onto ESSA REPORTS on TEAL.
The effective date of registration is the first Monday of January each year.
SFAs participating in NSLP/SBP/SMP must complete an update to their agreement.
There are just over 100 SFAs that use a Food Service Management Company to provide their food service. These contracts are reviewed and approved annually by TDA. Reports submitted electronically via CSTS.
School staff should select an assessment date to report immunization data for their school district between 10/29/2021 and 12/10/2021. No reports will be accepted prior to or after this date.
SFAs report verification annually for all applications on file as of October 1st. Verification is completed by November 15 and reported by TDA on March 1.
Prepared in fulfillment of Texas Education Code ?7.037 by the Texas Education Agency, Division of Research and Analysis, research@tea..
1
Texas District Reporting and Data Submissions, 2021-22
Name of Collection
AP-IB Teacher Training Reimbursement Application
Division
Contact Person
College, Career, Kay Humes and Military Prep
Contact Number
512-463-8823
Date Request Sent
July-Sept annually
Application for Optional Flexible School Day Program
AskTED District Administration Data Entry Screens
Assessment Calendar
State Funding
Research and Analysis
Student Assessment
Kristi
512-463-9294 1/1/2022
McCorquodale
Charles Hess 512-463-8039
512-463-9271
Bilingual Education Exception/English as a Second Language (ESL) Waiver Transmittal Form
Special Populations
Julie Lara
512-463-8998
Bus Accident Reporting System (BARS)
State Funding
Soyoung Lee
512-463-9534
CACFP Reimbursement Claim
Tx Dept of Agric - Rebecca Coffield 512-463-3786 Food & Nutr Div.
CACFP Renewal Application Tx Dept of Agric - Teresa Cornett
(for those districts
Food & Nutr Div.
participating)
512-463-8190
Cameras in Self-Contained Special Education Keith Swink and Other Special Education Settings
512-305-9401
Campus Charter Contract Research and
Dates Survey
Analysis
Kayan Lewis
512-463-0739
CARES Act ESSER
Federal Program
Affirmation of Consultation Compliance
with Private Nonprofit
School Officials
LaNetra Guess
512-463-6939
Charter School Calendar Survey
Charter Schools Dana Moses
512-463-9910
Charter School Fee Survey Charter Schools John DiPietro 512-463-9956
Fall 2021
7/1/2022 Monthly 7/01/2022 6/10/2022
6/12/2021
8/17/2021 7/8/2021
Date Due End of September annually 4/2/2022
Fall 2021
8/31/2022 60 days after end of month 9/30/2022 8/31/2022 Spring 2022 9/30/2021
10/1/2021 8/31/2021
ISD Collection X
X X X X
X X X X X X
Charter Collection X X
X X X X X X
X X
Comments Qualtrics Survey with email to AP and IB district contacts and Listserv to announce the opening and closing dates. Published on TEA AP and IB websites. Can apply at any time.
Annually This only applies to those districts participating in the CACFP programs. This is only for those districts participating in the CACFP programs. This data collection is a statutory requirement.
Annual data collection for reporting to the U.S. Department of Education Annual data collection uploaded onto ESSA REPORTS on TEAL.
Online survey Calendar submitted electronically via CSTS
Prepared in fulfillment of Texas Education Code ?7.037 by the Texas Education Agency, Division of Research and Analysis, research@tea..
2
Texas District Reporting and Data Submissions, 2021-22
Name of Collection
Charter School Waitlist (CSW)
Division Charter Schools
Contact Person
CharterSchools @tea.
Contact Number
512-463-9575
Class Roster
Information
Leanne Simons
Technology
Services/Business
Management
512-463-8720
College, Career, and Military Readiness Verifications
Performance Reporting
Heather Smalley 512-463-9704
Community Eligibility Program (CEP) Eligibility Data
Tx Dept of Agric - Teresa Cornett 512-463-8190 Food & Nutr Div.
Depository Contract Charter Schools
Financial Compliance
Thanh Quach 512-463-7652
Dropout Prevention
School
Intervention Requirements Improvement
Jihan Hendley / 512-463-2635 Nicole Seltman
Date Request Sent
September annually
Date Due
Due the last Friday in October
ISD Collection
X
Spring annually June/July
X
annually
3/1/2022
4/1/2022
X
10/1/2021
12/1/2021
December 1 of X each year
ECDS Kindergarten Submission for LEAs ECDS Prekindergarten Submission for LEAs and Private Prekindergarten Organizations EMAT
ESSA Consolidated Compliance Reports
Extra and Co-Curricular Participation Submission Financial Report
Early Childhood Education
Early Childhood Education
Scott Bodnar Scott Bodnar
Instructional Materials
Federal Program Vivian Smyrl Compliance
Performance Reporting
Tx Dept of Agric Food & Nutr Div.
Michele Stahl
Nicole Notarianni
ECDS@tea.texa TAA letter will 11/8/21-
X
be posted.
1/27/22
ECDS@tea.texa TAA letter will 11/8/21-
X
be posted.
6/23/22
Instructional Materials HelpDesk 512-463-9499
512-463-9523
512-463-1961
Districts may Districts may X order anytime. order anytime.
Mid-July annually
Jan./Feb. annually 1/1/2022
Last business X day in September
June/July
X
annually
2/15/2022
X
Charter Collection X X
X X X X
X X
X X X X
Comments
The Charter School Waitlist (CSW) is a state reporting feature in the Texas Student Data System (TSDS). 0/0/DataSubmission/TimeLine
Each year all SFAs must report their number of identified students and enrollment by site.
All documents are submitted to the agency via the Intervention, Stage, and Activity Manager (ISAM) application within TEAL. Documents may be downloaded as a ZIP file while the user is logged into the ISAM application or pulled from the website at 0/DataSubmission/TimeLine 0/DataSubmission/TimeLine
This is the online instructional materials ordering system.
Annual data collection on eGrants
Participation in this collection is voluntary.
Each year all SFAs must report the prior year revenue and expenses.
Prepared in fulfillment of Texas Education Code ?7.037 by the Texas Education Agency, Division of Research and Analysis, research@tea..
3
Texas District Reporting and Data Submissions, 2021-22
Name of Collection
Food Safety (Health) Inspection Results
Division
Contact Person
Tx Dept of Agric - Teresa Cornett Food & Nutr Div.
Contact Number
512-463-8190
Date Request Sent
4/15/2022
Fresh Fruit and Vegetable Program - Application
FSP Six-Weeks District Summary Attendance Report
FSP System: Accelerated Payment Schedule Application
FSP System: ESC Insurance
Tx Dept of Agric - Teresa Cornett Food & Nutr Div. State Funding Dina Black
State Funding Dina Black
State Funding Namrata Parikh
512-463-8190 512-463-9531 512-463-9531 512-463-6220
4/15/2022 9/1/2021
FSP System: Estimate Data Report
FSP System: Excess Local Revenue
State Funding State Funding
Dina Black Kim Wall
512-463-9531 512-463-4809 7/15/2021
FSP System: Local Property State Funding Value Survey
Amy Ma
FSP System: Pupil Projections
State Funding Namrata Parikh
FSP System: State
State Funding
Compensatory Education
Namrata Parikh
FSP System: Tax Information Survey
State Funding Amy Ma
FSP System: Transportation State Funding Operations
Oscar Ayala
FSP System: Transportation State Funding Route Services
Oscar Ayala
Gun Free Schools District Federal Program Idalia Ibanez
and Campus Reports
Compliance
Industry-Based Certification College, Career,
Reimbursement
and Military Prep
Collection=IBCs earned
during the school year
Tracy Johnson
512-463-9737 512-463-6220 512-463-6220 512-463-9737 512-463-4834 512-463-4834 512-463-9499 512-463-9762
7/18/2021 10/15/2022
6/1/2021 10/1/2021 6/1/2021 Mid-May annually 5/24/2021
Date Due 6/30/2022
ISD Collection
X
5/31/2022
X
Deadline September 1
8/31/2022
Deadline August 1 September 1 & X January 15
8/1/2021
X
12/15/2022 X
X
8/31/2021
X
12/1/2021
X
8/1/2021
X
Late June
X
7/15/2021
X
Charter Collection X X X X
X
X X
X X X X
Comments
SFAs must annually report the number of food safety inspections they receive during the school year. Eligible elementary schools are invited to apply for the FFVP program. Due 10 calendar days after last track completes the reporting period.
Late submissions not accepted
Collection is directed at Education Service Centers only Late submissions not accepted
Annually: If the calendar date falls on a weekend, federal or state holiday, the effective date is the business day preceding the weekend or holiday. Annually
Biennial collection
Annually
Annually
Annually
Annual data collection on eGrants
PEIMS summer submission
Prepared in fulfillment of Texas Education Code ?7.037 by the Texas Education Agency, Division of Research and Analysis, research@tea..
4
Texas District Reporting and Data Submissions, 2021-22
Name of Collection
Division
Contact Person
Industry-Based Certification College, Career, Reimbursement Collection- and Military Prep IBCs earned during the summer
Tracy Johnson
Innovative Course Application
Curriculum Standards and Student Support Division
Kelsey Kling
Instructional Materials Allotment and TEKS Certification Form
Instructional Materials
Contact Number 512-463-9762
512-463-9581
Instructional Materials HelpDesk
International Baccalaureate Exam Fee Subsidy Reimbursement Application
College, Career, and Military Prep
Kay Humes
512-463-8823
Local Accountability System Performance
Ratings Submission
Reporting
Heather Smalley 512-463-9704
National School Lunch Program, School Breakfast Program, & Special Milk Program Reimbursement Claim
Tx Dept of Agric - April Berry Food & Nutr Div.
512-463-2344
Notification of Intent to Change Fiscal Year Start Date
Financial Compliance
Thanh Quach 512-463-7652
Off-Campus Physical Activity Program Request Form
Curriculum Standards and Student Support Division
Barney Fudge
512-463-9581
Optional Flexible Year Program (OFYP)
State Funding
Kristi
512-463-9294
McCorquodale
Pairing for State and Federal Accountability Rating Systems
Performance Reporting
Heather Smalley 512-463-9704
PEIMS
Information
Leanne Simons
Technology
Services/Business
Management
512-463-8720
Date Request Sent
9/13/2021
Date Due 1/20/2022
ISD Collection
X
Fall 2021
Fall 2022
X
February annually
Prior to placing X orders for the following year's instructional materials.
Mid-May - July End of July
X
annually
annually
Mid-July annually
Monthly
X
60 days after X end of month
6/30/2022
X
X
X X X
Charter Collection X
X
X
X
X X
X X
X X X
Comments PEIMS fall submission
The application window will be announced through division newsletters.
Qualtrics Survey with email to IB district contacts and Listserv to announce the opening and closing dates. Published on TEA Advanced Academics and IB websites.
These are the monthly claims the SFAs file to request their reimbursement for meals served as part of NSLP, SBP or SMP.
No deadline - can be submitted any time during the current school year. Can apply at any time.
0/0/DataSubmission
Prepared in fulfillment of Texas Education Code ?7.037 by the Texas Education Agency, Division of Research and Analysis, research@tea..
5
Texas District Reporting and Data Submissions, 2021-22
Name of Collection
Division
Contact Person
Physical Fitness Assessment Curriculum Standards and Student Support Division
Barney Fudge
Principal Survey for Evaluating Educator Preparation Programs and Teacher Effectiveness
Educator Data & Preparation Program Management
Mark Olofson
Requests for expenditures Tx Dept of Agric - Gwen McDade
over $5,000
Food & Nutr Div.
RF Tracker
Monitor, Review Kristina Jones and Support
Contact Number 512-463-9581
512-463-9811
512-463-3910 512-463-9572
Date Request Sent
3/20/2022 Ongoing
Rural and Low Income
Federal Program Nez Paniagua
Schools Compliance Report Compliance
512-463-9499 Mid-July annually
Safe & Supportive Schools Operations Program Data Collection
Craig Goralski
SAT/ACT Reimbursement College, Career, Tracy Johnson
Collection
and Military Prep
Seamless summer program Tx Dept of Agric - Teresa Cornett
application
Food & Nutr Div.
Special Education Language Special Education Emily Robinson Acquisition Collection
713-459-4667 512-463-9762 512-463-8190 512-936-6378
11/1/2021 11/1/2021 1/15/2022
State and Federal
School
Accountability Intervention Improvement
Requirements
Jihan Hendley / 512-463-2635 8/30/2021 Nicole Seltman
Date Due 6/10/2022
ISD Collection
X
6/15/2022
X
Ongoing
X
7/29/2022
X
Last business X day in September
11/30/21
X
12/18/2021 X
5/31/2022
X
due in Summer X each year
Due date(s) is X dependent upon the district/ campus accountability rating.
Charter Collection X
X
X X
X X X X
X
Comments
Release date not known at this time. TAA letter should post Fall 2021.
Collected in ECOS
These requests must be supplied to TDA prior to any program expenditure of over $5,000. LEAs load/promote data into TSDS for RF Tracker as residents enroll or withdraw from the RF or at least monthly. LEAs are only required to finalize/complete the data for submission to TEA annually and this date is typically in late July. Annual data collection on eGrants for participating LEAs.
TEAL Accountability application for student selection of reimbursement. SFAs participating in seamless summer must complete an update to their agreement. Local education agencies (LEAs) will gather data that will be submitted in the Texas Student Data System (TSDS) via the Special Education Language Acquisition data collection. All documents are submitted to the agency via the Intervention, Stage, and Activity Manager (ISAM) application within TEAL. Documents may be downloaded as a ZIP file while the user is logged into the ISAM application or pulled from the website at
Prepared in fulfillment of Texas Education Code ?7.037 by the Texas Education Agency, Division of Research and Analysis, research@tea..
6
Texas District Reporting and Data Submissions, 2021-22
Name of Collection
State Performance Plan Indicator 11 - Child Find (Timely Evaluation)
Division
Monitor, Review and Support
Contact Person
Susan Bineham, Donna Holmes
Contact Number
512-463-9414
State Performance Plan Indicator 12 - Early Childhood Transition
Monitor, Review Susan Bineham, 512-463-9414
and Support
Donna Holmes
State Performance Plan Indicator 13 - Secondary Transition
State Performance Plan Indicator 14 - (SPPI 14)
Monitor, Review Susan Bineham, 512-463-9414
and Support
Donna Holmes
Monitor, Review Susan Bineham, 512-463-9414
and Support
Donna Holmes
State Performance Plan Indicator 7 - Entry Childhood Outcomes Summary Form
State Performance Plan Indicator 8 - Parent Survey
Summer feeding expense report
Monitor, Review and Support
Monitor, Review and Support Tx Dept of Agric Food & Nutr Div.
Susan Bineham, Donna Holmes
Susan Bineham, Donna Holmes Melissa Gonzales
512-463-9414
512-463-9414 512-463-7790
Summer feeding program participation waiver request/letter of intent
Tx Dept of Agric - Melissa Food & Nutr Div. Gonzales
512-463-7790
Summer food service program application
Summer food service program reimbursement claim
Tx Dept of Agric - Teresa Cornett 512-463-8190 Food & Nutr Div.
Tx Dept of Agric - Rebecca Coffield 512-463-3786 Food & Nutr Div.
Date Request Sent
9/13/2021 ready to promote 6/6/2022 LEAs can complete data
9/13/2021 ready to promote 6/6/2022 LEAs can complete data
4/1/2022
Date Due 7/28/2022
7/28/2022
8/12/2022
9/13/2021 Ready to Promote 10/25/2021 LEAs can complete data
4/1/2022
2/17/2022 8/12/2022
8/31/2021
10/15/2021
10/30/2021 1/31/2022
1/15/2022 Monthly
5/31/2022
60 days after end of month
ISD Collection X
X
X X
X X X X X X
Charter Collection X
X
X X
X X X
X X
Comments
TSDS Child Find Collection
TSDS Child Find Collection
SPP TEAL Application closes at midnight 8/12/2022
TSDS SPPI 14 Collection; data uploaded to vendor from SPPI 14 Collection
SPP TEAL Application closes at midnight 8/12/2022
Data uploaded from PEIMS enrollment to vendor SFAs that participate in a summer feeding program and that have 50% or higher free and reduced-price students must report summer related expenses. Districts that TDA identifies as having 50% or higher free and reduced-price students must either participate in a summer feeding program or request a waiver. SFAs participating in the summer food service program must complete an application packet. These are the monthly claims the SFAs file to request their reimbursement for costs associated with the SFSP.
Prepared in fulfillment of Texas Education Code ?7.037 by the Texas Education Agency, Division of Research and Analysis, research@tea..
7
Texas District Reporting and Data Submissions, 2021-22
Name of Collection
Superintendent Buyout Payment Disclosure Form
Tax Information for Tax Increment Reinvestment Zones (Chapter 311)
Teacher Survey for Evaluating Educator Preparation Programs and Teacher Effectiveness
Texas 21st Century CLC Tracking and Reporting System (TX21st)
Division Financial Compliance State Funding
Educator Data & Preparation Program Management Innovative Instructional Models
Contact Person Thanh Quach Annet Ojede
Mark Olofson
Christine McCormick
Contact Number 512-463-7652 512-463-6313
512-463-9811
512-463-2334
Date Request Sent
4/1/2022 08/19/2021
Texas High School Equivalency Program Annual Report
Texas Success Initiative Assessment (TSIA) Reimbursement Collection
Tuition Allotment for Districts Not Offering All Grade Levels
Universal Breakfast participation waiver request
College, Career, Ronald Heinrich and Military Prep
College, Career, Tracy Johnson and Military Prep
State Funding Namrata Parikh
Tx Dept of Agric - Melissa Food & Nutr Div. Gonzales
512-475-3541 512-463-9762 512-463-6220 512-463-7790
6/1/2021 6/15/2022 1/5/022
Date Due
5/31/2022 6/15/2022
12/20/2021, 6/10/2022, 6/30/2022, 8/5/2022
8/31/2021 7/15/2022 6/30/2022
ISD Collection
X
Charter Collection
X
Comments
X
Annually
X
X
Collected via Qualtrics
X
X
Dates reflect program data for fall, spring and
summer and grades data for fall and spring.
X
X
Report is due at the end of the school year or
beginning of the following school year.
X
X
Qualtrics Survey
X
Annually
X
X
School district campuses or an open- enrollment
charter school that TDA identifies as having 80%
or higher free and reduced-price students must
either provide a free breakfast to all students or
request a waiver.
Prepared in fulfillment of Texas Education Code ?7.037 by the Texas Education Agency, Division of Research and Analysis, research@tea..
8
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