PDF Out-of-Office Message Guidelines
Out-of-Office Message Guidelines
The Office of Strategic Communications and External Affairs (SCEA) recommends the following examples for your email's out-of-office message.
Out-of-Office Message
Use this message when our administrative offices are closed for a holiday break.
Thank you for your email. Our administrative offices are closed from [DAY OF WEEK], [MONTH] [DAY], [YEAR] to [DAY OF WEEK], [MONTH] [DAY], [YEAR], and I will have limited access to email during this time. Your message is very important to me, and I will respond when I return to the office on [DAY OF WEEK], [MONTH] [DAY], [YEAR].
Example: Thank you for your email. Our administrative offices are closed from Tuesday, December 24, 2019 to Wednesday, January 1, 2020. I will have limited access to email during this time. Your message is very important to me, and I will respond when I return to the office on Thursday, January, 2, 2020.
Out-of-Office Message with Back-Up Contact Listed
Use this message when you are out on vacation or taking personal time off.
Thank you for your email. I am out of the office [with limited access to email] and will return on [DAY OF WEEK], [MONTH] [DAY], [YEAR]. Your message is very important to me, and I will respond as soon as possible. If you need immediate assistance, please contact XXXXX at XXXXXX.
Example: Thank you for your email. I am out of the office and will return on Friday, September 27, 2019. If you need immediate assistance, please contact John Doe at 516.686.0000 or jdoe@nyit.edu.
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