Boston



Boston

International

In-Water

Boat Show

September 27 – 30, 2007

World Trade Center

Operations

Manual

Sponsored by:

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Table of Contents

Show Schedule/ Move In & Out/ Hours 3

General Information 4

Insurance Requirements 7

Important Phone Numbers 8

Hotel Information 9

Maps To Staging 10

Parking Lot Information 13

Name Badge Form 15

Dock Tent Order Form 16

Exhibitor Discount Ticket Order Form 17

Web Link Order Form 18

Coupon Order Form 19

Reception Ticket Order Form 20

Mass EPA Dealer Transport Form 21

Show Schedule

MOVE – IN MOVE – OUT

Mon. 9/24 7am – 6pm Sunday 9/30 5pm – 11:00pm

Tues. 9/25 8am – 6pm Monday 10/1 8am – 4pm

All exhibitors must adhere to their printed “Move in Schedule”

No move in will be allowed on Thursday September 27

No Move in will be allowed without:

* Payment in full

* Insurance Certificate

No exhibitor may start breaking down before 5 pm on Sunday for insurance reasons as well as for the benefit of the paying consumer.

Any Exhibitor that does break down prior to 5 pm may be

at risk of losing space rights for next years show.

Show Hours:

Indoor Docks

Thursday 10am - 6 pm 10am – 6pm

Friday 10am – 8pm 10am – 6pm

Saturday 10am – 8pm 10am – 6pm

Sunday 10am – 5pm 10am – 5pm

Admission Cost:

Adults All Day Ticket : $12.00

Adults Evening Ticket [6pm - 8pm] $6.00 (Fri. and Sat. Only)

Children under 12: Free

Exhibitor Discount Tickets: $7.00 In Advance or $8.00 at the Show

2 Day VIP Pass: $15.00** (only available before Show)**

General Exhibitor Information

After Hours Pass (For In-Water Display Boats Only):

Any exhibitor needing access to their in-water display boats after show hours must have an “Overnight Pass”.

No one will be allowed on the docks after show hours without an “Overnight Pass” And Personal ID...No exceptions will be made!

Please denote personnel needing an Overnight Pass by writing/typing “Overnight Pass” next to his/her name on Exhibitor Badge Form or fax a list to Vernon at 978-777-2692 no later than ***Sept. 15, 2007** or you will be charged $5 per name badge at the show.

Boat Cleaning:

Water will be provided on the docks for boat cleaning by Thursday Morning. All cleaning of boats with water must take place before or after show hours for safety reasons. No hoses are to be left on the docks during the show hours.

Boat Fenders:

We suggest a minimum of six fenders for each display boat to minimize any damage should weather conditions become adverse.

Boat Launching Ramp:

The most convenient boat ramp for trailable boats is at Marina Bay in Quincy, MA. The ramp by the Freeport St. Exit in Dorchester is closed due to security reasons.

Crane Service:

If you require crane service for Move In and Move Out we suggest you contact:

Marina Bay On Boston Harbor: 617-847-1800

Arrangements for this service must be made in advance

Demos/Test Sails:

Demos and test sails are not permitted during show for liability reasons.

Fire Regulations (The following are the minimum fire safety requirements for motor boats and pleasure craft in any exhibit or function area indoors):

• Fuel Tanks shall be completely empty.

• Fuel Tanks shall be locked and/or effectively sealed off to prevent escape of vapors and to prevent tampering with the same.

• Fuel Tank vents must be closed or sealed off to prevent inadvertent escape of vapor.

• Battery cables shall be disconnected from the ignition system. Disconnected battery cables must be covered with electrical tape or other suitable insulating material.

• Boats and/or pleasure craft that have been in use prior to entering the exhibit area must be free of any LP-gas cylinders and/or stove alcohol, kerosene, etc. that may be utilized for cooking supplies. Prior to entering the facility, each vessel shall be inspected by Show Management Personnel to check for any hazardous materials of conditions that may exist.

Move In (All Boat Dealers In-Water & Indoor)-Please inform all employees responsible for move in of the following:

• NO LATE ARRIVALS WILL BE ACCEPTED.

• No Move In with out Payment in Full.

• Show management reserves the right to relocate any exhibitor showing up late or missing their assigned move-in time.

[This must be done in order to ensure a smooth and orderly move-in.]

• All exhibiting boat dealers will be assigned a Move-In Date and Time.

• No boats are to be left unmanned until they are in their assigned booth location.

• Do not drop off boats and leave them unattended. Someone must remain with boat until it reaches its Booth location.

• Absolutely No Boats will be allowed to move-in on Sunday 9/23 without prior Approval by Show Management. All In-Water Boats Must Adhere To their specific In-Water Move In Schedule.

Security:

The show will have 24-hour security on the water from show move in through show move out. Security guards will be located throughout the Indoor Exhibit and at the entrance to the Outdoor Exhibit. Please do not give security a hard time.

Service Contractor:

Freeman Decorator is the official service contractor of the event, and their on-site service desk will be located inside the main exhibit hall.

An exhibitor kit will be emailed to you with order forms for freight, rental of tables, chairs, carpets, etc. . Please look over the information carefully and be sure to take advantage of the special rates for early reservation.

Any questions please contact Freeman Decorating at 781-380-7550 and ask for exhibitor services.

Exhibitions Electrical handles the Indoor Electrical you may contact Freeman Decorating to purchase your Indoor Electrical.

Shuttle Service:

There is no longer Shuttle Service. However, the Silver Line runs from South Station To the Seaport Hotel which is just across the street from the entrance to the exhibit hall.

State Sales Tax Info:

Any exhibitor involved with retail sales at the event must provide a MA Sales Tax ID Number to Show Management. If you need to obtain a MA Sales Tax ID Number contact the Commonwealth of Massachusetts Revenue Enforcement Bureau at:

• In MA: 800-392-6089 select menu 5 then menu 2

• Outside of MA: 617-887-6367

• The IRS will be checking Sales Tax ID’s and may come to the show to verify

Trailer Storage:

There will be no trailer storage permitted during the show.

Insurance Requirements

The In-Water Boat Show requires that every exhibitor present to the show office a certificate of insurance before move in will be allowed.

The certificate must carry a minimum of One Million Dollars [$1,000,000.00] in liability coverage.

The certificate must include coverage for the Exhibitor as well as name the following on the certificate.

*Vernon Promotions

5 Bouchard Dr. Middleton , Ma.

* Boat Shows Inc.

PO Box 272 Milton , Ma.

*World Trade Center

200 Seaport Blvd Boston , Ma.

Injury Reporting

Every possible measure will be taken by show management to prevent any accidental injury to the exhibitors and the public, we ask that you, the exhibitor, do the same.

In the unlikely event that an accident does occur we ask that it be reported to the show office immediately. Please be prepared to give office personal the following.

* Injured’s Name and Address

* Location injury took place

* Detailed description of what took place

The Boat Show will have on staff during all show hours an Emergency Medical Technician [EMT] to address possible medical needs.

Important Phone Numbers

Vernon Promotions: 1-978-777-4439

On Site Cell Number : 1 - 978 - 423-3843

Show Office Phone Number (only during show hrs and Move In/Move Out): 1-617-385-6300

World Trade Center: 1-617-385-5000

Seaport Hotel: 1-617-385-4000/1-877-732-7678

Freeman Decorating [show decorator]: 1-781-380-7550

Phone Lines- WTCB Telecommunications Dept.: 1-617-385-5006

Boston Cab Dispatch: 1-617-262-2227 (262-CABS)

Anthony's Pier Four Restaurant: 1-617-423-6363

Boston Party Rental [tent rentals]: 1-617-265-6221

US Airways: 1-800-428-4322

Delta Airlines: 1-800-221-1212

American Airlines: 1-800-433-7300

United Airlines: 1-800-241-6522

Continental Airlines: 1-800-523-3273

Boston State Police: 1-617-523-1212

HOTEL INFORMATION

THE SEAPORT HOTEL

IS THE SPONSORING HOTEL

CALL TODAY TO RESERVE YOUR ROOMS. THE ROOMS WILL SELL OUT!

Call 617-385-4000 OR 1-877-732-7678

Single: $209.00/night...Double: $209.00/night

The Cutoff Date For Boat Show Room Rates is August 23, 2007.

RESERVE YOUR ROOMS TODAY!

Boston In-Water Boat Show

Exhibitor Name Badge Form

Company Name________________________

Contact Person_______________________

In Water Display____ Inside Display____

*Please Note * 10x10 exhibitors are allowed a maximum of 8 Badges

In Water Exhibitors are allowed 1 badge per boat or 10 badges which ever is greater

Name_________________Name_____________________

Name_________________Name_____________________

Name_________________Name_____________________

Name_________________Name_____________________

Name_________________Name_____________________

Name_________________Name_____________________

Name_________________Name_____________________

Please note next to the name “over night pass” if staying overnight on display boats. An “over night pass” is required to stay on in-water boats.

For security reasons

NO ONE WILL BE ALLOWED ON DOCKS AFTER SHOW HOURS WITH OUT AN OVERNIGHT PASS

Please do not give security a hard time ..

No Exceptions will be made!

**Exhibitor Badges will be Mailed to Exhibitors and you are responsible for them. Replacement badges at the show will be $5 each and you must show a business card and be on this list to receive a replacement badge.

Please fax to Vernon Promotions no later than September 01, 2007

Fax # 1-978-777-2692

Dock Tent Order Form

Tents Are Ordered Directly From Boston Party Rental

Do not return this form to Vernon Promotions

Dock Tents for your in water 10’ X 20’ dock display may be ordered directly from :

Boston Party Rental

Sales Department

Phone #: 617-265-6221

Fax #: 617-265-5538

Prices include 4 Day Rental, MA Sales Tax, setup, dismantle and tent permits.

Please Fill Out Form Below And Fax To: Boston Party Rental @617-265-5538.

_____QTY. 9’x20’ Frame Tent $550.00 each $______________

_____QTY. 20’x20’ Frame Tent $895.00 each $______________

_____QTY. 20’x7’ Tent Sides $ 200.00 set of 3 $______________

_____QTY. 9’x7’ Tent Sides $ 100.00 set of 3 $______________

TOTAL $______________

Dock Location:_____________________

Event: Boston International In-Water Boat Show Sept 27 – 30, 2007.

Company Name:_______________________________

Street Adress:_________________________________

City:__________________________State:______Zip Code:____________

Contact Name:________________________________

Person Ordering:______________________________

Tel #:__________________________ Fax #:___________________________

Credit Card Info: Card Type __M/C __Visa __Amex __Discover __Diners

Credit Card #:___________________________________________ Exp_______

Name on Card:___________________________________ Signature:________________________________________

CHECK POLICY- All Checks must be received before Sept.10th, 2007 all orders after that date must be confirmed with a credit card.

Please Fax To

617-265-5538

PLEASE ORDER WELL IN ADVANCE

Boston International In-Water Boat Show

Sept 27 – 30, 2007

World Trade Center-Boston, MA

Exhibitor-Boat Show Discount Ticket Order Form

DEADLINE FOR DISCOUNT TICKET ORDERS IS

Sept. 15, 2007

Company Name:_______________________________

Contact Person:_______________________________

Phone #:_______________________

General Admission:

Adults $12.00

Children under 12 Free

Evening Indoor Only after 6pm $6.00

Exhibitor Discount Tickets can be purchased for:

$7.00 each prior to the show by phone or fax.

$8.00 each at the show

2-Day VIP Pass - $15 (sold Prior to show only)

** All unused Pre-paid tickets Must be turned into Show Management No Later than October 15, 2007 for refund. Tickets will be refunded at a rate of $7.00 ea.

Quantity of advance tickets requested______________X $7.00= $________.00

Quantity of 2-Day VIP Passes requested ____________x$15.00 = $________.00

Please Make Payable To: Boat Shows, Inc. and Mail Checks To:

Vernon Promotions

5 Bouchard Drive

Middleton, MA 01949

***Note: Payment must accompany this form in order to receive your discounted tickets... no discount tickets will be mailed until payment is received.

or pay by credit card and fax your order form to 978-777-2692.

Card Type:___________________________

Name on Card:_____________________________

Card#:_______________________________________Exp. Date___/___/____

Signature:_____________________________________________

DO NOT FORGET TO MAKE YOUR HOTEL RESERVATIONS

DEADLINE IS AUGUST 23, 2007

THE SEAPORT HOTEL IS THE SPONSORING HOTEL

CALL NOW: 617-385-4000/877-732-7678

Fax Back To 978-777-2692

Boat Show Internet Program

Boston’s Only In-Water Boat Show

ONLY $50.00

for 12 months of Internet Exposure!!

The In-Water Boat Show web site is up and will be advertised heavily with a listing of all exhibitors and product lines.

Your business web site can be linked to the site for a fee of $50.00 gaining your company exposure to thousands of new potential customers year round! Plus this entitles you to have TWO printable coupons on the web site, offering deals or discounts, driving attendees to your booth!

Fax back your web site registration and coupon form today to maximize your company’s benefits with this lucrative market.

Don’t Miss This Opportunity To

Drive Consumers To Your Booth

Check our web site:



Yes, I would like to participate in the Boat Show Web Site________

Our company web site address is ________________________________________.com

____I will send payment of $50.00 to

Vernon Promotions

5 Bouchard Drive

Middleton, MA 01949

____Please charge my credit card $50.00

Card Type:_______________________________________

Name on Card:___________________________Card#:_______________________________

Expiration Date:____/____/____

Authorized by:________________________________ Position:________________________

Please Fax Form Back To:

Vernon Promotions

978-777-2692

Boston In-Water Boat Show

On-Line Coupon Program

Drive countless attendees to your booth, by not only linking your website to the Boston In-Water Boat Show website, by having valuable coupons on the Boat Show Website. Your coupons can be used at only your booth. Simply fill out this form with your “show specials”, “discounts”, “offers”, “Give-Aways”, and we will produce a printable coupon, posted on the website, for attendees to bring to your booth, to buy your product. Coupons are at no cost to you once you have purchased a Weblink.

Please Take Advantage of the New

Coupon Program!

Visit the Boat Show WebSite!



Fax Website Link requests and Coupons TODAY!

Fax To: 978-777-2692

Exhibitor:___________________________ Booth #:______________

Web Address:_____________________________________________

Coupon 1 To Offer:________________________________________________________

___________________________________________________________________________

Coupon To Offer 2:________________________________________________________

___________________________________________________________________________

ρ Link us to your WebSite

ρLink us to your WebSite & produce coupon(s)

ρ Don’t link us to your WebSite but do produce coupon(s)

Fax Back Today!

978-777-2692

***Please send Web link form and Coupon Form together.

MMTA MEMBER &

BOAT SHOW EXHIBITOR

RECEPTION

Anthony's Pier 4 Restaurant

(Adjacent to the World Trade Center)

Thursday, September 27TH

6 – 8 PM

 

OPEN BAR – BUFFET RECEPTION –STEEL DRUM MUSIC

 

The MMTA Annual Meeting Will Take Place from 6:00 - 6:15 PM

Please call Janine for Information @ 978-777-4439

Exhibitor celebration presented by:

MMTA Boat Shows Inc.

MMTA Member Name: ___________________________ Date:______________

Number of Tickets Requested ______ @ $20.00 each. Total $____________ enclosed.

Method of Payment: ______Check ______Visa _______MC ______AMEX

Name on card:______________________________ Exp. Date:_____________

Card #:_____________________________Signature:___________________________

Cardholder acknowledges receipt of goods and/or services in the amount of the Total shown and agrees to make payment for all goods and/or services provided.

Make all checks payable to: Boat Shows Inc.

FAX TICKET REQUEST FORM TO: 978-777-2692

RESERVATION DEADLINE: SEPTEMBER 20, 2007

Tickets will mailed with Name Badges.

**Each Exhibitor will receive 2 complimentary passes to the reception

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