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eLVC Batch File Header Transaction Layout (HH)Header Transaction Layout (same for outgoing to the loan holder and returning from the loan holder)* The loan holder must update these fields where returning batch files to the Consolidation Origination Servicer** With V01.1 forward - Consolidation Origination Servicer shall ignore These Edits***With V01.1 Forward - Consolidation Origination Servicer shall, if “F” make the loan ineligible OR research if the loan is a DMCS held loan**** With V01.1 forward - Consolidation Origination Servicer shall, if “F” perform additional researchFieldField NameRequiredData typeLengthStartingEndingValueDescription1Transaction typeYesCHAR212CharacterConstant value: HH2Originating system*YesNumber8310AlphanumericOutgoing to the loan holder: Will contain the consolidation origination servicer’s codeReturning from the loan holder: Input the loan holder’s codeLeft Justified spaces as needed on the endSample Value: 123456783Destination system*YesNumber81118AlphanumericOutgoing to the loan holder: Will contain the loan holder’s codeReturning from the loan holder: Will contain the consolidation origination servicer’s codeLeft Justified spaces as needed on the endSample Value: 123456784Transmission IDYesCHAR101928AlphanumericOutgoing to the loan holder: Unique identifier assigned to the transmission sent to the loan holderReturning from the loan holder: Enter the transmission ID received on the incoming file when returning file to the consolidation origination servicerSample Value: 00000011815Transmission Date*YesCHAR82936DateDate of the transmission as generated by the originating system.Format: CCYYMMDDSample Value: May 7, 2014 = 201405076Version NumberYesCHAR53741AlphanumericUsed to distinguish version of E-LVC layoutFormat: V99.9Sample Value: V01.17ReservedYesCHAR134254AlphanumericReserved for future use. Populate with spaces.8TerminatorYesCHAR15555CharacterConstant Value: #eLVC Batch File Request Transaction Layout (EC)Outgoing Electronic Certifications (EC) Transaction Layout (Outgoing to the loan holder)FieldField NameRequiredData typeLengthStartingEndingValueDescription1Transaction typeYesCHAR212CharacterConstant value: EC2Loan Holder IDYesCHAR8310AlphanumericUnique loan holder ID assigned to the loan holder by the Department of Education. For GAs, this would be the three digit GA code. For lenders and servicers, this would be the six digit lender or servicer code. For schools, this would be the eight digit school location code. Left justified.Left Justified spaces as needed on the endSample Value: 123456783Consolidation Application IDYesNumber121122NumericUnique identification number assigned to the Direct Consolidation Loan application.Sample Value: 1234567891024Person SSNYesCHAR92331NumericSocial security number of the application for whom the certification information is requested.5Last NameYesCHAR303261CharacterLast name of the applicant for whom certification information is requested. Left justified.Sample Value: SMITH6First NameYesCHAR306291CharacterFirst name of the applicant for whom certification information is requested. Left justified.Sample Value: JOHN7Borrower Street 1NoCHAR2892119AlphanumericStreet address line 1 of the applicant for whom certification information is requested. Left Justified.Sample value: 123 MAIN ST8Borrower Street 2NoCHAR28120147AlphanumericStreet address line 2 of the applicant for whom certification information is requested. Left Justified.Sample value: APT 1529 Borrower CityNoCHAR20148167CharacterCity name of the applicant for who certification information is requested. Left Justified.Sample Value: ANYWHERE10Borrower StateNoCHAR2168169CharacterTwo character state abbreviation for state of the applicant for who certification information is requested. Sample Value: CA11Borrower ZipNoCHAR9170178NumericPostal zip code for applicant for whom certification information is requested. Left justified.Sample Value: 95660123412Borrower TelephoneNoCHAR10179188NumericArea code and phone number for applicant for who certification information is requested. Left justified.Sample Value: 703555131313FillerYesCHAR381189569CharacterReserved for future use. Populate with spaces.14TerminatorYesCHAR1570570CharacterConstant Value: #eLVC Batch File Response Transaction Layout (EC)Incoming Electronic Certifications Response Detail Transaction Layout (Returning from the loan holder)FieldField NameRequiredData typeLengthStartingEndingValueDescription1Transaction typeYesCHAR212CharacterConstant value: EC2Loan Holder IDYesCHAR8310AlphanumericUnique loan holder ID assigned to the loan holder by the Department of Education. For GAs, this would be the three digit GA code. For lenders and servicers, this would be the six digit lender or servicer code. For schools, this would be the eight digit school location code. Left justified.Left Justified spaces as needed on the endSample Value: 123456783Consolidation Application IDYesNumber121122NumericUnique identification number assigned to the Direct Consolidation Loan application.Sample Value: 1234567891024Person SSNYesCHAR92331NumericSocial security number of the application for whom the certification information is requested.5Last NameYesCHAR303261CharacterLast name of the applicant for whom certification information is requested. Left justified.Sample Value: SMITH6First NameYesCHAR306291CharacterFirst name of the applicant for whom certification information is requested. Left justified.Sample Value: JOHN7Borrower CityNoCHAR2092111CharacterCity name of the applicant for who certification information is requested. Left Justified.Sample Value: ANYWHERE8Loan Identification numberYesNo, if field #30 = ‘N’ of ‘X’CHAR23112134Alphanumeric or spacesIdentification number of the loan at the loan holder. This identifier will be referenced on payments and correspondence.Sample Value: 500404088-019Loan type codeYesNo, if field #30 = ‘N’ or ‘X’CHAR1135135Alphanumeric (Valid Loan Type code) or SpacesType of loan that is being certified:ASubsidized Federal Stafford LoansBGuaranteed Student Loans (GSL)CFederal Insured Student Loans (FISL)DDirect Subsidized LoansEDirect Subsidized Consolidation LoansFFederal Perkins LoansGUnsubsidized (including Nonsubsidized) Federal Stafford Loans (including Nonsubsidized Stafford Loans)HFederal Supplemental Loans for Students (SLS)IDirect PLUS Loans for Graduate/Professional StudentsJUnsubsidized Federal Consolidation LoansKDirect Unsubsidized Consolidation LoansLDirect Unsubsidized LoansMNational Direct Student Loans (NDSL)NNational Defense Student Loans (NDSL)OSubsidized Federal Consolidation LoansPAuxiliary Loans to Assist Students (ALAS)QHealth Professions Student Loans (HPSL)RHealth Education Assistance Loans (HEAL)SFederal PLUS Loans for Graduate/Professional StudentsTFederal PLUS Loans for ParentsUDirect PLUS Loans for ParentsVDirect PLUS Consolidation LoansYNursing Student Loans (NSL)ZLoans for Disadvantaged Students (LDS)WEducation loans ineligible for consolidation0Direct Subsidized Loans (Subsidy Loss Eligible)9Direct Subsidized Consolidation Loans (Subsidy Loss Eligible) If “W” then Field #19 must be populated (either Y or N) then Loan Holders must explain in Field #54.10Interest Rate (%)YesNo, if field #30 = ‘N’ or ‘X’Decimal6136141Numeric or SpacesContains the current interest rate on the loan (including all applicable interest rate reductions). Cannot be greater than 20%.Format 99V9999 (V=virtual decimal point). Zero padded on the left.Sample Value: 8.25% = 08250011Interest Per DayYesNo, if field #30 = ‘N’ or ‘X’Decimal4142145Numeric or SpacesContains the computed interest accrual per day.Format 99V99. Zero padded on the left.Sample Value: $5.61 = 056112Principal outstanding loan amountYesNo, if field #30 = ‘N’ or ‘X’Amount8146153Numeric or SpacesOutstanding principal balance on the loan as of the certification date.Format 999999V99. Zero padded on the left.Sample Value: $11,025.90 = 0110259013 Interest OutstandingYesNo, if field #30 = ‘N’ or ‘X’Amount8154161Numeric or SpacesOutstanding interest balance on the loan as of the certification date.Format 999999V99. Zero padded on the left.Sample Value: $376.98 = 0003769814Fee & Late ChargesNoAmount8162169Numeric or SpacesOutstanding fees and late charges on the loan as of the certification date.Format 999999V99. Zero padded on the left.Sample Value: $23.75 = 0000237515Collection CostsNoAmount8170177Numeric or SpacesOutstanding collection costs payable on the loan as of the certification date.Format 999999V99. Zero padded on the left.Sample Value: $57.25 = 0000572516First Disbursement DateYesNo, if field #30 = ‘N’ or ‘X’Date8178185Numeric Date or SpacesDate on which funds were first disbursed for this loan.Must be less than current date.Format CCYYMMDDSample Value: May 15, 2014 = 2014051517Loan StatusYesNo, if field #30 = ‘N’ or ‘X’CHAR2186187CharacterStatus of the loan being certified:CodeLoan StatusAVSubmitted for Default AversionBABankruptcyDEDefermentDICurrently Subject to Judgment or Wage Garnishment OrderDNDefault – Satisfactory Repayment Arrangements Not MadeDSDefault – Satisfactory Repayment Arrangements MadeFBForbearanceGRGraceISIn SchoolNDNot Fully DisbursedOTOther (explain in Field #54)PFPaid in FullRPRepaymentTDTechnical Default -- More Than 270 Days DelinquentTRTransferred to Another ServicerImportant Note: if the borrower has defaulted loans and has had a judgment or wage garnishment order or bankruptcy discharge you must certify the loan as either status = DI or BA as shown in the status list above.18Separation DateYesNo, if field #30 = ‘N’ or ‘X’Date8188195Numeric Date or SpacesIf the loan is in the grace period, enter the date the borrower completed his or her program, graduated, or ceased half-time enrollment.Format CCYYMMDD.Sample Value: July 22, 2014 = 2014072219Joint Consolidation IndicatorYesNo, if field #30 = ‘N’ or ‘X’CHAR1196196CharacterIndicates, if known, whether the loan being certified is a joint consolidation or spousal consolidation loan.Sample Value: Y (Yes) or N (No)If “Y” then Loan Holders must explain in Field #54.20Pay to NameNoCHAR50197246Alphanumeric or SpacesName of the institution that funds are to be paid to.* Provide ONLY if different than the loan holder that is being requested to certify the loan.Left Justified.21Pay to Street 1NoCHAR28247274Alphanumeric or SpacesStreet address of the institution that funds are to be paid to.* Provide ONLY if different than the loan holder that is being requested to certify the loan.Left Justified.22Pay to Street 2NoCHAR28275302Alphanumeric or SpacesStreet address of the institution that funds are to be paid to.* Provide ONLY if different than the loan holder that is being requested to certify the loan.Left Justified.23Pay to CityNoCHAR20303322Character or SpacesCity of the institution that funds are to be paid to.* Provide ONLY if different than the loan holder that is being requested to certify the loan.Left Justified.24Pay to State CodeNoCHAR2323324Character or SpacesState code of the institution that funds are to be paid to.* Provide ONLY if different than the loan holder that is being requested to certify the loan.Left Justified.25Pay to Zip CodeNoCHAR9325333Numeric or SpacesPostal code of the institution that funds are to be paid to.* Provide ONLY if different than the loan holder that is being requested to certify the loan.Left justified. Format: 220411115Sample Value: 09550-1451 = 09550145126Pay to Phone NumberNoCHAR10334343Numeric or SpacesTelephone number of the institution that funds are to be paid to.* Provide ONLY if different than the loan holder that is being requested to certify the loan.Left Justified. Format 703824000027Pay to Fax NumberNoCHAR10344353Numeric or SpacesFax number of the institution that funds are to be paid to.* Provide ONLY if different than the loan holder that is being requested to certify the loan.Left Justified. Format 703824000028Contact NameYesCHAR50354403Character or SpacesContact name at the institution that funds are to be paid to.* Provide ONLY if different than the loan holder that is being requested to certify the loan.Left Justified. 29Loan Holder DataNoCHAR30404433Alphanumeric or SpacesFOR LOAN HOLDER USE ONLY: Loan holder-specific information that can be used to reference and identify unique borrower and loan criteria on the loan holder’s system.Left justified.30Data Availability IndicatorYesCHAR1434434CharacterIndicates status of data supplied by the loan holders:Y = Data available and supplied and all loan holder exceptions passed.All exception edits 1-21 must be ‘P’ (Pass).N = No data available for the person for whom certification is requested.All exception edits 1-21 must be ‘F’ (Fail)X = One or more failed exceptions. Any available data should be supplied for the certification.31RESERVED for future Exception Edit #1YesCHAR1435435CharacterMust be P (Pass) except if Field 30, Data Availability Indicator = ‘N’.If Field 30, Data Availability Indicator = ‘N’, this field must be populated with an F (Fail).32Exception Edit #2**YesCHAR1436436Character“Loan is not delinquent for <= 270 days.”Sample Value: P or F (If this edit passes then = P or if fails = F.)33Exception Edit #3**YesCHAR1437437Character“Loan is fully disbursed.”Sample Value: P or F (If this edit passes then = P or if fails = F.)34Exception Edit #4***YesCHAR1438438Character“Match found for provided SSN.”Sample Value: P or F (If this edit passes then = P or if fails = F.)35Exception Edit #5**YesCHAR1439439Character“Match found for provided First Name or Last Name or City.”Sample Value: P or F (If this edit passes then = P or if fails = F.)36Exception Edit #6***YesCHAR1440440Character“Loan is not currently being processed as a claim due to death or disability.”Sample Value: P or F (If this edit passes then = P or if fails = F.)37Exception Edit #7**YesCHAR1441441Character“Loan is not a federally sponsored loan type.”Sample Value: P or F (If this edit passes then = P or if fails = F.)38Exception Edit #8**YesCHAR1442442Character“Loan has not been paid-in-full or overpaid.”Sample Value: P or F (If this edit passes then = P or if fails = F.)39RESERVED for future Exception Edit #9YesCHAR1443443CharacterMust be P (Pass) except if Field 30, Data Availability Indicator = ‘N’.If Field 30, Data Availability Indicator = ‘N’, this field must be populated with an F (Fail).40RESERVED for future Exception Edit #10YesCHAR1444444CharacterMust be P (Pass) except if Field 30, Data Availability Indicator = ‘N’.If Field 30, Data Availability Indicator = ‘N’, this field must be populated with an F (Fail).41Exception Edit #11***YesCHAR1445445Character“A consolidation application is not already in process for this applicant.”Sample Value: P or F (If this edit passes then = P or if fails = F.)42Exception Edit #12**YesCHAR1446446Character“Loan holder has certified health professions loans it holds for this borrower.”Sample Value: P or F (If this edit passes then = P or if fails = F.)Note: Use ‘P’ (Pass) if the loan holder certified health professions loans for this borrower.Use ‘P’ (Pass) if the loan holder has no health professions loans for this borrower.Use ‘F’ (Fail) if the loan holder has health professions loans that it has not certified for tis borrower.43Exception Edit #13**YesCHAR1447447Character“No negative balance in principal or interest fields.”Sample Value: P or F (If this edit passes then = P or if fails = F.)44RESERVED for future Exception Edit #14YesCHAR1448448CharacterMust be P (Pass) except if Field 30, Data Availability Indicator = ‘N’.If Field 30, Data Availability Indicator = ‘N’, this field must be populated with an F (Fail).45Exception Edit #15****YesCHAR1449449CharacterConstant Value = P for all loan holders with the exception of DMCSFOR USE ONLY BY U.S. Department of Education Debt Management and Collection System (DMCS): “Borrower’s loan(s) not assigned to Department of Justice.”Sample Value: P or F (If this edit passes then = P or if fails = F.)46Exception Edit #16YesCHAR1450450CharacterConstant Value = P for all loan holders with the exception of DMCSFOR USE ONLY BY U.S. Department of Education Debt Management and Collection System (DMCS): “No grant owed or satisfactory repayment arrangements made on a grant owed to the Department.”Sample Value: P or F (If this edit passes then = P or if fails = F.)47Exception Edit #17****YesCHAR1451451CharacterConstant Value = P for all loan holders with the exception of DMCSFOR USE ONLY BY U.S. Department of Education Debt Management and Collection System (DMCS): “Debt is not in protected status.”Sample Value: P or F (If this edit passes then = P or if fails = F.)48RESERVED for future Exception Edit #18YesCHAR1452452CharacterMust be P (Pass) except if Field 30, Data Availability Indicator = ‘N’.If Field 30, Data Availability Indicator = ‘N’, this field must be populated with an F (Fail).49RESERVED for future Exception Edit #19YesCHAR1453453CharacterMust be P (Pass) except if Field 30, Data Availability Indicator = ‘N’.If Field 30, Data Availability Indicator = ‘N’, this field must be populated with an F (Fail).50RESERVED for future Exception Edit #20YesCHAR1454454CharacterMust be P (Pass) except if Field 30, Data Availability Indicator = ‘N’.If Field 30, Data Availability Indicator = ‘N’, this field must be populated with an F (Fail).51RESERVED for future Exception Edit #21YesCHAR1455455CharacterMust be P (Pass) except if Field 30, Data Availability Indicator = ‘N’.If Field 30, Data Availability Indicator = ‘N’, this field must be populated with an F (Fail).52REPAYE/IBR/PAYE Start DateNoDate8456463Numeric Date or SpacesComplete Item only if: (i) the loan you hold is loan type A, D, E, O, 0 or 9 (see instructions for field 9); and (ii) the borrower has repaid or is currently repaying that loan under the Revised Pay As You Earn Repayment Plan (REPAYE Plan), the Pay As You Earn Repayment Plan (PAYE) or the Income-Based Repayment Plan (IBR Plan). Otherwise, leave Item. If (i) and (ii) apply, for each loan that has been or is currently in repayment under the REPAYE Plan, PAYE Plan or IBR Plan:Enter the date the borrower’s REPAYE Plan, PAYE Plan or IBR Plan started.Format CCYYMMDDSample Value: July 23, 2014 = 2014072353Days of Economic Hardship Deferment UsedNoCHAR4464467Numeric or SpacesComplete Item only if: (i) the loan you hold is loan type A, D, E, O, 0 or 9 (see instructions for field 9); and (ii) the borrower has repaid or is currently repaying that loan under the Revised Pay As You Earn Repayment Plan (REPAYE Plan), the Pay As You Earn Repayment Plan (PAYE) or the Income-Based Repayment Plan (IBR Plan). Otherwise, leave Item. If (i) and (ii) apply, for each loan that has been or is currently in repayment under the REPAYE Plan, PAYE Plan or IBR Plan:Enter the number of days of economic hardship deferment the borrower has received since the REPAYE Plan, PAYE Plan or IBR Plan started.Left Justified. Zero padded on the left. Sample Value: 123 days = 012354CommentsNoYes, if field #9 = ‘W’ or Field 17 = “OT” OtherCHAR102468569Alphanumeric or SpacesFOR LOAN HOLDER USE ONLY: Comments provided by the loan holder. Used in cases of explanation to exceptions – loan holder will populate this field with correct borrower name, correct SSN, etc.If Field #19 = “Y” then Loan Holders must explain in this field. If the loan is an uninsured loan Holders must explain in this field.55TerminatorYesCHAR1570570CharacterConstant Value: #eLVC Batch File Trailer Transaction Layout (TT)Trailer Transaction Layout (same for outgoing to the loan holder and returning from the loan holder)* The loan holder must update these fields where returning batch files to the Consolidation Origination ServicerFieldField NameRequiredData typeLengthStartingEndingValueDescription1Transaction typeYesCHAR212CharacterConstant value: TT2Originating system*YesNumber8310AlphanumericOutgoing to the loan holder: Will contain the consolidation origination servicer’s codeReturning from the loan holder: Input the loan holder’s codeLeft Justified spaces as needed on the endSample Value: 123456783Destination system*YesNumber81118AlphanumericOutgoing to the loan holder: Will contain the loan holder’s codeReturning from the loan holder: Will contain the consolidation origination servicer’s codeLeft Justified spaces as needed on the endSample Value: 123456784Transmission IDYesCHAR101928AlphanumericOutgoing to the loan holder: Unique identifier assigned to the transmission sent to the loan holderReturning from the loan holder: Enter the transmission ID received on the incoming file when returning file to the consolidation origination servicerSample Value: 00000011815Total records sent*YesNumber52933NumericTotal number of records sent in the transmission (excludes header and trailer).Zero padded on the left.Sample Value: 515 records = 005156FillerYesCHAR213454AlphanumericReserved for future use. Populate with spaces7TerminatorYesCHAR15555CharacterConstant Value: #Change LogDateAuthorDescriptionVersion2015 FSAInitial Draft01.009/11/2017La Teata Jackson - FSA-Update HH – Originating System/Destination System – updated field length from 6 to 8 characters, added version number. -Update EC – Loan Holder ID - updated field length from 6 to 8 characters,, removed Health Professional Loans Indicator, added JC, ND & PF to Loan Status Codes, added IBR/PAYE/REPAYE Start Date, Updated Days of Economic Hardship Deferment from months to days, added Borrower Street 1 & 2, Borrower Stare, Borrower Zip and Borrower Telephone, added Comments for loan holders use only, -Update TT – Originating System/Destination System – updated field length from 6 to 8 characters-Created the TIVAS Edited Copy 01.1October 22, 2020La Teata Jenkins - FSAUpdated to match the OMB No. 1845-0007 Exp. Date 07/31/2022 updated form:Updated EC – Field #9 – Value column from “Character” to “Alphanumeric” & Description column to include “If “W” then Field #19 must be populated (either Y or N) then Loan Holders must explain in Field #54.” - Field #17 – Description column for Code “OT” the Loan Status changed from “Other (explain in Item 19)” to “Other (explain in Field #54)”- Field #19 - Description column to include “If “Y” then Loan Holders must explain in Field #54.” -Field #54 Required column to “Yes, if field #9 = ‘W’ or Field 17 = “OT” Other and Description column to include “If Field #19 = “Y” then Loan Holders must explain in this field. If the loan is an uninsured loan Holders must explain in this field.”02.0 ................
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