A unifying platform for Chip-Scale Hybrid Integrated Photonics
Annual and Special Meeting of Shareholders 2021
A unifying platform for Chip-Scale Hybrid Integrated Photonics
POET ASGM
Order of Business October 7, 2021
TIME
1:00pm ? 1:15pm 1:15pm ? 1:45pm
ACTIVITY
Introductions and Call to Order Formal Shareholder Meeting
Chairman Scrutineer
1:40pm ? 2:30pm Presentations
2:30pm ? 2:50pm Q&A 2:50pm ? 3:00pm Conclusion
PRESENTER____ Kevin Barnes
Peter Charbonneau Billy Chau, Computershare
Suresh Venkatesan / Vivek Rajgarhia / Thomas Mika
POET Management
Kevin Barnes
POET ASGM POET Representatives October 7, 2021
Peter Charbonneau Suresh Venkatesan Vivek Rajgarhia Thomas Mika Kevin Barnes Jean Louis Malinge Mohandas Warrior Glen Riley
Lead Director, Governance Committee Chief Executive Officer President & General Manager Chief Financial Officer VP Finance and Administration and Treasurer Director, Governance Committee, Audit Committee Director, Compensation Committee Director, Compensation Committee
POET ASGM Meeting Agenda
October 7, 2021
? Appointment of Secretary of Meeting and Scrutineer ? Notice of Meeting ? Scrutineer's Report ? Destruction of Proxies ? Minutes of the Previous Meeting ? Financial Statements and Auditor's Report ? Election of Directors ? Appointment of Auditors ? Approval of Stock Option Plan ? Consolidation of issued and outstanding shares ? Other Business ? Termination of Meeting
POET ASGM RESOLUTIONS
October 7, 2021
The Shareholders will vote on the following resolutions:
1. to receive the audited consolidated financial statements of the Company for the financial year ended December 31, 2020 together with the auditor's report thereon as well as the unaudited condensed consolidated financial statements for the three and six months ended June 30, 2021;
2. to elect six directors to hold office until the next Annual Meeting of Shareholders or until their successors are elected or appointed;
3. to appoint Marcum LLP as the auditors of the Company and to authorize the directors to fix their remuneration; and
4. to pass an ordinary resolution approving the amendments to the Company's Stock Option Plan and approving the 2021 Plan as amended with Insiders of the Company abstaining from voting, as set out in the Circular;
5. to consider and, if deemed appropriate, approve a special resolution substantially in the form set forth in the Circular authorizing an amendment to the articles of the Company to effect a consolidation (the "Consolidation") the outstanding Shares on the basis of one post-Consolidation Share for a number of pre Consolidation Shares to be determined within a range of two and 10 pre-Consolidation Shares (the "Range") and authorizing the directors of the Company to determine the final Consolidation ratio within such Range;
6. and to transact such further or other business as may properly come before the Meeting or any adjournments thereof.
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