CITY OF HALLANDALE, FLORIDA



CITY OF HALLANDALE BEACH, FLORIDA

MEMORANDUM

DATE: April 30, 2012 (Revised: May 7, 2012)

TO: Mark Antonio, City Manager

FROM: Hector D. Castro, P.E., Director, Public Works, Utilities & Engineering

SUBJECT: PUBLIC WORKS, UTILITIES AND ENGINEERING CONSTRUCTION PROJECTS

Staff will update the Commission on the following projects at the May 14, 2012 Commission meeting:

PROJECTS COMPLETED OR NEARING COMPLETION

CARVER HEIGHTS TOWNHOMES CAD # 006/09

• Fence installation is substantially complete, except for the gates component.

• Quotes have been received for the electrical work required for gates installation.

• Fence/gates installation completion is anticipated in May.

MARINA DOCK PROJECT CAD #031/03

Budget: $787,495 (Jan 2010) Bid: $970,989.54

Grant Amount: $535,712

Grant Sources: Secured: Seeking:

Broward Boating Program $ 180,000

Broward Boating Program $ 301,250

FIND (Phase I) $ 27,000

DEP Clean Vessels $ 27,462

FIND (Phase II) $ 347,040.05

$ 535,712 $ 347,040.05

City Funding: $100,000 from Developers Funding; $252,138.54 (Capital Project Fund)

Contractor/Consultant: Shoreline Foundation – dock; Tenex Enterprises – upland

RFP/Bid Advertised: February 2010; Addendum advertised – April 20

RFP/Bid Awarded by Commission: 9/1/10

Start Date: September 26, 2011 Finish Date: May 31, 2012

Brief Description of Work: This project consists of two primary components: installation of marina dock for use by the City and its residents and installation of the upland portion, including parking lot, fencing, lighting and security.

Status Update:

• Project award was made on September 1, 2010.

• Ground-breaking ceremony took place on April 20, 2011.

• Project construction of upland area began on September 26, 2011.

• Uplands area component of project, which includes electrical, water, sewer and asphalt installation, is scheduled to be complete in May, 2012.

• Installation of piles began in October and was completed in December, 2011.

• Construction of framing and decking began in December and was completed in February.

• Commission approved application for DEP grant in the amount of $27,462.50 in its January 4, 2012 meeting. The grant has since been awarded.

• Commission approved application for a FIND grant for $347,040.05 in its March 7, 2012 meeting.

• Irrigation was completed in April.

• Electricity should be completed by middle of May which will allow for a final walk through of the marina dock facility.

• Parking lot is ready for paving but is on hold pending a decision on fence options, which impacts the entrance drive width.

• Lighting equipment has been ordered; installation should be completed in May.

• Landscaping is on hold pending light pole and fencing installation.

• Security cameras will be installed following installation of light poles.

• Staff has prices on fence options and will present to commission for an approval.

• Staff has received bids from the contractor for construction of the bathroom and pavilion and will present an agenda item to the Commission for a Change Order; this will also include the fence changes.

• The pump out unit has been installed.

• The sanitary pump station has been installed.

• Project completion, other than installation of bathrooms and pavilion, is anticipated in May, 2012.

• The marina is anticipated to be open in May with a grand opening scheduled for November.

• Completion of bathrooms and pavilion is anticipated in September, 2012.

UPLIGHTING – FEDERAL HIGHWAY MEDIANS BP #021/06

Budget: $350,000 Bid: TBD

Grant Amount: N/A

Grant Sources: N/A

City Funding: $220,000 from Villages at Gulfstream; $130,000 from City funds

Contractor/Consultant: Professional Highway Maintenance, Inc.

RFP/Bid Advertised: March 31, 2011

RFP/Bid Awarded by Commission: 6/15/11

Start Date: October, 2011 Finish Date: May 31, 2012

Brief Description of Work: This project consists of two primary components: installation of trees and other landscaping by the City and installation of electrical uplighting by contractor.

Status Update:

• Uplighting project was awarded on June 15, 2011 to Professional Highway Maintenance, Inc. for $134,710.00.

• Staff met with FPL in October, at which time FPL agreed to install the required electrical feeds.

• All trees and landscaping on South Federal Highway medians have been installed.

• Professional Highway Maintenance completed installation of uplighting.

• Staff completed repair of irrigation system.

• Staff coordinated with FPL to energize all lighting in March, there was a problem with photo cells due to street lights, timers have been purchased and are being installed.

• Upgrading of landscaping in North Federal Highway medians is underway and should be complete in May.

PBA HALL/ SCHOOL HOUSE HISTORICAL RESTORATION BP #009/06

• Installation of siding and soffits and application of exterior primer are complete.

• Exterior plumbing and electrical roughs installation is complete.

• The mechanical room has been completed.

• Attic closet for A/C is complete.

• Interior electrical installation is complete.

• Deck work is currently underway, as is installation of wall paneling.

• Tasks remaining include wood flooring installation, bathroom installation, porch installation and landscaping.

• The completion of this project is anticipated in June, 2012.

PROJECTS IN PROGRESS

GREEN INITIATIVES/WATER CONSERVATION BP# 014/10 & CIP# 09-33-01

City Funding: $200,000 annually

Brief Description of Work: This is an ongoing project that entails implementation of a number of green initiatives, including water and energy conservation projects and efforts.

Status Update:

• Staff continues to be an active participant in the Chamber of Commerce Green Leadership Organization (GLO).

• The first draft Request for Proposals for Performance Contracting is complete. Revisions are underway, and advertisement of RFP is anticipated in June, 2012. (BP #005/09)

• Staff continues participation with Broward County in the Broward County Water

Conservation Partnership program. This program replaces old toilets with high efficiency toilets. Thus far 38 units have been replaced in Halladale Beach.

• Staff coordinated with the Chamber of Commerce, the Beautification Board, the Parks and Recreation Board, and the Education Board to successfully host Greenfest on May 5, 2012. The event was very successful, attracting an estimated 800 participants. Following are some highlights:

o Presentations were made by FPL, TECO Peoples Gas and the City

o Presentations of winners of the Beautification Awards and Poster Contest Awards were made

o 17 participating agencies or outside entities, 3 participating City advisory boards and 4 participating departments in City

o 50 fruit trees were given out

o Water conservation devices were distributed – estimated to save approximately 6.8 million gallons of water per year

FOSTER PARK COMMUNITY BUILDING BP #022/06

• Building pad was poured in November.

• Block installation for first floor was completed in December.

• Construction meetings are conducted every other week with contractor to address any issues and to ensure that the project is moving forward.

• Tie beam pour for first and second floors and block work on second floor is complete.

• Roof joist installation was completed in February.

• Installation of A/C ductwork and plumbing and electrical roughs is nearing completion.

• Framing of interior walls and fire sprinkler installation are currently underway.

• Exterior stucco work has begun.

• Project completion is anticipated in September.

SANITARY SEWER REHABILITATION BP #023/04 & BP #019/07

Budget: Ongoing

Grant Amount: N/A

Grant Sources: N/A

City Funding: $278,510

Contractor/Consultant: TBD

Brief Description of Work: This project entails an ongoing effort to repair and rehabilitate the City’s sanitary sewer system. One of the significant benefits of the program is the reduction of inflow and infiltration (I/I) into the system, which reduces the cost of treatment at the regional wastewater treatment plant in Hollywood. The tasks entailed in the work include studies to determine I/I problems, and construction work both contracted and in-house to effect repairs to sewer lines, manholes, etc.

Status Update:

• Staff worked with Hazen and Sawyer to develop a Sanitary Sewer Evaluation Survey (SSES) in order to optimize inflow and infiltration (I/I) rehabilitation efforts.

• The SSES final report was submitted in December, 2011, and will be officially presented to the Commission in June during the FY 2012-13 budget process.

• Based upon the SSES, staff has begun to prioritize its work in addressing I/I problems. An ongoing benefit-cost analysis in the most critical areas enables the City to optimize the effectiveness of its rehabilitation.

• Staff has completed the benefit-cost analysis for a portion of one area in the Northeast Quadrant that has been identified by the SSES as having a major I/I problem.

• Staff has secured contracts to piggyback and cut purchase orders for rehabilitation that will be required: main lines, laterals and manholes.

• Rehabilitation work in the Northeast Quadrant will begin in May.

ELEVATED TANK REHABILITATION BP #005/08

Budget: $420,000 Bid: TBD

Grant Amount: N/A Grant Source: N/A

City Funding: $420,000

Contractor/Consultant: Tank Engineering and Management (TEAM); Worth Contracting

RFP/Bid Advertised: July, 2011

RFP/Bid Awarded by Commission: October 5, 2011

Start Date: May, 2012 Finish Date: July, 2012

Brief Description of Work: Work entails rehabilitation and painting of the Beach Tower, which will provide both protection and aesthetic enhancement.

Status Update:

• RFP advertisement took place in July, 2011.

• Item for Commission consideration was presented on October 5, 2011 Agenda, at which time the Commission approved rehabilitation of the Beach Tower and removal of the Bluesten Park Tower.

• Contract with successful proposer, Worth Contracting, has been processed.

• Contractor was not scheduled to begin work until May 2012 to avoid the tourist season.

• Staff held Kickoff Meeting on May 1, 2012 to begin Beach Tower project which will start this month.

• Commission approved the contract for installation of a new monopole.

• Once the monopole is constructed, the existing tank will be removed.

DPW FACILITY IMPROVEMENTS BP #011/11

• Keith & Schnars has submitted plans for the Sanitation office renovation and staff is obtaining the required permitting.

• Permit issuance is anticipated in May.

• Estimates for roof repair and installation of drywall are under review, and purchase orders for the work are anticipated in May.

• Pressure cleaners for wash rack have been delivered and installed. Electrical and water services are being installed to complete this project.

36th YEAR CDBG PROJECT CAD #011A/10

• This project entails stormwater drainage and sidewalk improvements to the Southwest Quadrant bounded by Hallandale Beach Blvd., SW 4th Avenue, SW 3rd Street, and SW 7th Avenue.

• Cost of project is $495,127.90, of which $335,453.00 is grant funding and $158,674.90 is City funding from CRA and Stormwater Funds.

• A community meeting for the project was held on April 26.

• Preconstruction meeting was May 8, notice to proceed was issued. Project should be completed by July 31.

PROJECTS UNDER DESIGN

WELL FIELD RELOCATION BP #008/10 and CAD #002/08 (CIP # 103301)

Budget: $4,500,000 for well field; $3,000,000 for pipeline Bid: TBD

Grant Amount: N/A Grant Source: N/A

City Funding: $7,560,599

Contractor/Consultant: Hazen and Sawyer

RFP/Bid Advertised: TBD

RFP/Bid Awarded by Commission: TBD

Start Date: TBD Finish Date: TBD

Brief Description of Work: This project addresses the long-term saltwater intrusion challenge the City has faced for many years. The project entails installation of a well field west of the current City wells and installation of a transmission line from the well field to the City Water Treatment Plant.

Status Update:

• On July 30, 2010, staff authorized Hazen and Sawyer to commence work on project design and permitting.

• Commission awarded design and engineering services for pipeline installation engineering in its meeting on January 18, 2011.

• Staff is actively investigating relocation of well field to Hillcrest Golf and Country Club, which has indicated its agreement with the terms.

• A draft agreement between Hillcrest Golf and Country Club has been approved by the City Attorney’s Office and has been forwarded to legal counsel representing the Hillcrest.

• Hazen and Sawyer has completed a initial site assessment for the proposed well field location, and Hillcrest has indicated agreement with the proposed layout.

• On April 18, 2012, Commission authorized $22,500 for Hazen and Sawyer Work Authorization No. 22 to perform Raw Water Modeling, as required by the South Florida Water Management District.

• Additional agenda items will be presented to Commission on May 16, 2012 to move forward with preliminary site assessment.

• The South Florida Water Management District (SFWMD) extended the City’s temporary water use permit to October 31, 2012 to allow time for the well field relocation agreement to be completed.

HAZARD MITIGATION GRANT PROGRAM - NORTHEAST SECTION AND SOUTHWEST SECTION DRAINAGE CAD #038/06

Budget: $ 6,188,232.00 NE Bid: TBD

$ 8,693,065.00 SW

$14,881,297.00

Grant Amount: $ 4,366,556 NE Grant Source: Hazard Mitigation Grant Program

$ 6,874,215 SW HMGP (FEMA)

$11,240,771

City Funding: $4,305,338

Contractor/Consultant: Calvin, Giordano and Associates

RFP/Bid Advertised: Estimated May, 2012

RFP/Bid Awarded by Commission: August, 2012

Start Date: Estimated September, 2012 Finish Date: Estimated November, 2013

Brief Description of Work: Work entails extensive drainage improvement in Northeast and Southwest Section utilizing injection wells.

Status Update:

• City’s consultant, Calvin Giordano, has performed Reasonable Assurance Report (RAR), which has demonstrated the viability of the project for the NE Quadrant.

• Survey work is complete.

• Florida Department of Environmental Protection issued the required permit in November, 2011.

• FEMA has approved grant application of $5,822,074, 75% of which is grant funding.

• The FEMA grant component for the Southwest has been approved. This amounts to an additional total of $9,165,621, 75% of which is grant funding.

• Together the HMGP project funding is as follows:

Northeast Southwest Total

HMGP Grant $4,366,556 $6,874,215 $11,240,771 (75%)

City Funding $1,455,518 $2,291,406 $ 3,746,924 (25%)

$5,822,074 $9,165,621 $14,987,695 (100%)

• New Reasonable Assurance Report for location of drainage wells in the Southeast (to service the Southwest) has yielded favorable results.

• Commission approved additional funding for surveying and engineering of the SW Quadrant in its January 4, 2012 Commission meeting.

• Request has been made and is currently under review by FEMA to enlarge HMGP project to include the Southeast area north of the Municipal Complex. Benefit-cost analysis by consultant is currently underway, and submission to FEMA is anticipated in May.

• FEMA is reviewing our community benefit language for inclusion in project bid.

NE/SE 8TH AVE & 10TH AVE. INTERSECTIONS BP #009/09

Budget: $200,000 Bid: TBD

Grant Amount: N/A Grant Source: N/A

City Funding: $200,000

Contractor/Consultant: TBD

RFP/Bid Advertised: TBD

RFP/Bid Awarded by Commission: TBD

Start Date: TBD Finish Date: TBD

Brief Description of Work: Work entails investigation of possible modifications to the traffic light signalization and implementation of appropriate traffic calming devices.

Status Update:

• Following the Traffic Calming workshop on March 28, 2011, the Commission voted to discontinue efforts to change the one-way to two-way streets until all options have been researched.

• In response to Commission directive, staff is evaluating alternate signal options at the two intersections on Hallandale Beach Blvd., in accordance with Commission authorization on May 18, 2011.

• Consultant’s signal evaluation has been received and reviewed by staff.

• Alternate traffic calming measures on the two streets were evaluated.

• Staff sent a conceptual proposal of proposed traffic calming measures to Broward County Traffic Engineering Division (BCTED) for technical evaluation.

• Staff is coordinating with BCTED and FDOT to make a presentation for Commission consideration of both the proposed street plan and the alternative signalization changes at the following intersections of Hallandale Beach Blvd.:

o NE 8th Avenue

o NE 10th Avenue

o Golden Isles Drive

o Layne Boulevard

• Staff anticipates meeting with City Manager in May and presenting the item for Commission consideration on June 20, 2012.

BRIDGE REHAB PROJECT

Budget: $450,000 Bid: $133,000

Grant Amount: N/A Grant Source: N/A

City Funding: $450,000

Contractor/Consultant:

RFP/Bid Advertised:

RFP/Bid Awarded by Commission: June 6, 2012

Start Date: TBD Finish Date: TBD

Brief Description of Work: Work entails repair of 3 bridges in Three Islands area.

Status Update: Agenda item is being prepared to award the project.

HALLANDALE BEACH BLVD ICW BRIDGE PAINTING

Budget: $50,000

Brief Description of Work: Work entails cleaning, sealing and painting of the ICW bridge walls and ramps; the structures in the water are not part of the project scope.

Status Update: Staff is coordinating with the Beautification Committee to choose colors and pattern of painting.

THREE ISLANDS MEDIANS ARTIFICIAL TURF

• Preliminary estimates indicate the cost for artificial turf on Three Islands medians would be cost prohibitive.

PARKS CONSTRUCTION PLANS

Brief Description of Work: Construction Plans for BF James, Scavo and South Beach Parks.

Status Update: Staff is coordinating with the consultant to finalize the designs of these three parks and present to the community for final approval. The CMAR RFP is being reviewed by General Services, Legal and Engineering for final bid.

THREE ISLANDS BLVD. REDESIGN

Brief Description of Work: Work entails investigation of possible modifications to the intersection of Atlantic Shores Blvd and Three Islands Blvd. through installation of a roundabout. Also entailed is a change from 3 lanes to 2 lanes from Parkview Drive to the Bridge to increase pedestrian areas, landscape areas and addition of a bike lane.

Status Update: Staff is working with the consultant on the schematic plans and will present to the Community when ready. Plans will include a transition for the Anchor Bay Club and a right turn lane at Parkview Drive for northbound traffic. If the project is supported by the community, staff will move forward with striping revisions to implement the concept on a temporary basis, pending Commission approval.

Prepared By: ____________________

Earl S. King, III

Deputy Director, Public Works, Utilities and Engineering

Reviewed:

______________________________ _____________

Mark Antonio, City Manager Date

___ Approved ___ Denied ___ Hold for Discussion

Comments: _______________________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

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