Toledo, Iowa



January 06, 2020MINUTES OF THE SPECIAL BUDGET REQUEST MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN THE COUNCIL CHAMBERS, 1007 S. Prospect Drive at 5:00 P.M.Mayor Sokol was present and presiding. Answering roll call were Cremeans, Pansegrau, Boll, and Graham. The final council seat is still vacant. Others present were McAdoo, C. Cook, Ryan and Anita Melton and at various times, K. Jordan, G. Johnson, J. Brown, Kathy Holtz, Kevin Nelson, Sheri McFate, Sergeant Quigley, and Chief Shepard.Department heads presented their budget requests to the Council. The council discussed different aspects of each request and set the next budget meeting for January 13, 2020 at 5:00 p.m. prior to the regular meeting.Pansegrau motioned to adjourn, seconded by Cremeans. Meeting was adjourned at 7:25 p.m. January 13, 2020MINUTES OF THE BUDGET WORK SESSION AND REGULAR COUNCIL MEETINGOF THE CITY COUNCIL FOR TOLEDO, IOWA HELD IN THE COUNCIL CHAMBERS, 1007 S. PROSPECT DRIVE, TOLEDO IA AT STARTING AT 5:00 P.M.The budget work session began at 5:00 p.m. with Mayor Brian Sokol present and presiding. Answering roll call for the City of Toledo were Cremeans, Pansegrau, and Boll. Graham arrived at 5:08 p.m. Others present were McAdoo, Jordan, Sergeant Quigley and Chief Shepard.The budget work session brought up discussion on projects that the City needs to focus on in the next fiscal year and the amount needed to be included for those projects in the budget. The council set the next budget work session for Wednesday, January 22, 2020 at 5:00 p.m. Graham motioned to adjourn, seconded by Pansegrau, Mayor Sokol requested and all ayes voiced, no nays, the budget work session ended at 5:42 p.m.Mayor Sokol opened the regular council meeting at 6:00 p.m. Answering roll call for the City of Toledo were Pansegrau, Boll, Graham and Cremeans. Mayor Sokol requested a motion to approve the consent agenda, motioned by Pansegrau and seconded by Cremeans. All present voiced ayes, motion carried. The approved consent agenda consisted of the following items: minutes from December 23, 2019 regular meeting & January 06, 2020 budget work session. The current financial reports and December 2019 bank reconciliation. Bills paid from December 24, 2019 through January 13, 2020 in the amount of $126,446.89, and payroll in the amount of $42,846.32. Liquor license approvals for Mike’s Pizza, Dollar General Store, and Wilkerson Hardware. CLAIMS REPORT: 12-24-19 THRU 01-13-2020VENDORREFERENCE AMOUNTACCO WATER CHEMICALS $175.24AFLAC AFLAC DEDUCTIONS$626.64AIRGAS CITY TANK RENTALS $218.07ALLIANT ENERGYCITY ELECTRIC $5,545.40APPLIED SPECIALTIES INC SEWER CHEMICALS $1,280.40BOLIVER LAW FIRM CITY LEGAL FEES $125.00CAMPBELL, PAT REINIG MANAGER $750.00CARGILL INC WATER BULK SALT $4,588.28CARQUEST OF TOLEDO CITY EQUIPMENT REPAIR/MAINT $694.66CHYMA'S MACHINE & WELDING STREET TRAILER PARTS $42.32CINTAS CORPORATIONPUBLIC WORKS UNIFORMS $619.69DANKO EMERGENCY EQUIPMENT FIRE DEPT BOOTS $720.81DEARBORN NATIONAL CITY LIFE INSURANCE PREMIUMS $144.00EFTPS FED/FICA TAX $6,530.39EFTPS FED/FICA TAX $7,056.73EMERGENCY MEDICAL PRODUCT EMS SUPPLIES $1,197.18EQUITABLE DEFFERED COMP $350.00FOREST RECOVERY SERVICE EMS COLLECTION FEES $10.00G WORKS CITY - NEW SOFTWARE PARTIAL $1,142.50GRAINGER SEWER SUPPLIES $473.30HY-VEE DOLLAR FRESH REINIG RENTAL DEPOSIT REFUND $284.00IOWA DEPARTMENT OF REVENUE STATE TAXES $2,318.00IOWA VALLEY CONTINUING ED EMS TUITION-KAYLEE KLOSTERMANN $1,299.00IPERS CITY IPER $9,556.04IRWA VISION $79.31K & M SANITATION CITY SANITATION FEES $145.00KENT AUTOMOTIVE PARK/CEMETERY TRAILER SUPPLIES $877.95KEYSTONE LAB, INC WATER TESTING $190.00M GERVICH & SONS STREET TRAILER SUPPLIES $239.20MCADOO, STEVEN REINIG RENTAL DEPOSIT REFUND $50.00MEDIACOM FIRE DEPT PHONE/INTERNET $186.59MOCIC 2020 MEMBERSHIP DUES $100.00MUNICIPAL SUPPLY CO SEWER LIFT STATION SUPPLIES $702.90NEW CENTURY FARM SERVICE CITY FUEL $2,652.00OFFICE OF AUDITOR OF STATE CLERK FY19 STATE AUDIT FILING $250.00OVERHEAD DOOR COMPANY PW SHOP GARAGE DOOR REPAIR $4,325.00PAUL'S ACE HARDWARE CITY SUPPLIES $295.55PESKA, DEB POLICE JANITORIAL $75.00PITNEY BOWES INC CITY POSTAGE MACHINE LEASE $145.92POSTMASTER SW DEC 19 POSTAGE $241.08QUILL CORPORATION CITY SUPPLIES $175.15SANITARY REFUSE PARK SANITARY SERVICE $78.54SCHENDEL PEST CONTROL CITY PEST CONTROL $57.00SNYDER & ASSOCIATES, INC SEWER SANITARY STUDY $16,200.00STANARD & ASSOCIATES, INC POLICE POST EXAM FEES $53.00STOREY KENWORTHY EMS TONER $142.62STULL, DAWN REINIG RENTAL DEPOSIT REFUND $300.00SUCHANEK TRUDY REINIG BARTENDER $36.00TAMA CHAINSAW & LAWN MOWER STREET SUPPLIES $64.00TAMA CO. SOLIDWASTE SHOP LANDFILL FEES $30.25TAMA COUNTY COUNCIL ON AGING HOTEL/MOTEL BAL APPROPRIATION $100.00TAMA/GRUNDY PUBLISHING CITY PUBLICATION FEES $201.14THE CTK GROUP POLICE TRAINING $850.00TOLEDO EMS EMS FY20 2ND QTR COMPENSATION $4,315.00TOLEDO FIRE DEPT. FIRE FY20 QTR 1-2-3 COMPENSATION $6,000.00US CELLULAR EMS FINAL WIRELESS $52.49USS POLARIS FIRE RESCUE UTV $21,618.00WELLMARKCITY INSURANCE $19,312.04WENDLING QUARRIES, INC. SEWER ROAD STONE $371.02WINDSTREAM SHOP PHONE & INTERNET $117.49WOLFCOM ENTERPRISES POLICE CAMERA CLIPS $70.00TOTAL ACCOUNTS PAYABLE $126,446.89PAYROLL $42,846.32*****TOTAL PAID***** $169,293.21EXPENSE FUND TOTALS??GENERAL $78,960.06ROAD USE TAX $16,913.03EMPLOYEE BENEFITS $115.50POLICE FORFEITURE $850.00FIRE CAPITAL EQUIP/PROJ $21,618.00WATER $15,315.22SEWER $34,607.21REINIG ESTATE $914.19*****TOTAL PAID***** $169,293.21Resolution 2020-01 approving the appointment to the vacant Toledo council seat. There were two individuals who expressed interest to fill the vacancy. Cathy Cook and Dave Svoboda. Mayor Sokol recommended the council approve Cook. Graham motioned to approve Cathy Cook, seconded by Boll. Roll call vote: all present voiced ayes, no nays, motion carried.Mayor Sokol performed the Oath of Office for appointee Cathy Cook to fill the vacant council seat until December 2021.Resolution 2020-02 approving the appointment of a City attorney was before the council. Requests for proposals were sent out last year and three were received back. The proposals received were from current city attorney, Christian Stickrod, Boliver Law Firm; Brandon Ruopp, Moore, McKibben, Goodman & Lorenz; and Mike Marquess, Marquess Law Office. Mayor Sokol recommended to council to approve Marquess based on rate and prior city knowledge. Pansegrau motioned to approve Marquess at a proposed rate of $140 per hour, seconded by Cremeans. Roll call vote: all present voiced ayes, no nays, motion carried.Mayor Sokol recommended to the council to approve the appointments as listed. Pansegrau motioned to approve the appointments as stated, seconded by Boll, all voiced ayes, motion carried.MAYOR APPOINTMENTS:2020Mayor Pro-temJOE BOLLPolice ChiefNATHAN SHEPARDOfficial Bank DepositorySTATE BANK OF TOLEDOAuthorized check signersSOKOL/BOLL/MCADOO/APFELOfficial NewspaperTOLEDO CHRONICLECOUNCIL COMMITTEE APPOINTMENTS:?Policy and AdministrationDARVIN GRAHAM / CATHY COOKCommunity ProtectionJOE BOLL / JEREMY CREMEANSStreet/ CemeteryJEREMY CREMEANS / DUANE PANSEGRAUWater/Sewer/ AirportJOE BOLL / DUANE PANSEGRAUHousing RehabilitationDUANE PANSEGRAU / CATHY COOKCulture & DevelopmentDARVIN GRAHAM / CATHY COOKBOARD & COMMISSION APPOINTMENTS:?Toledo Economic DevelopmentBRIAN SOKOL/ DUANE PANSEGRAUTama Co Economic DevelopmentDARVIN GRAHAM / BRIAN SOKOLTama Co Community FoundationDARVIN GRAHAMTama Co Emergency ManagementBRIAN SOKOL / JOE BOLL911 BoardJOE BOLL/ GREG JOHNSONSolid Waste CommissionLES RICHTERResolution 2020-03 approving naming a depository and organization with the State Bank of Toledo was before the Council. Graham motioned to approve the resolution, seconded by Pansegrau. Roll call vote: all present voiced ayes, no nays, motion carried.Resolution 2020-04 setting the time and date for a public hearing to consider the maximum tax dollars from certain levies as required by Iowa SF 634 for the FY21 budget. The recommended date for the public hearing being February 10, 2020 at 6:00 p.m. Boll motioned to approve, seconded by Cremeans. All present voiced ayes, no nays, motion carried.Resolution 2020-05 approving the transfer of funds for the FY20 upcoming 2013A aquatic bond in the amount of $98,944.00 from local option sales tax into the debt service fund to make the payment. Graham motioned to approve, seconded by Cremeans. Roll call vote: all present voiced ayes, no nays, motion carried.No old business. The Council received updates from various departments and guest Meskwaki Police Chief, Jacob Molitor introduced himself. No other business was before the council, Cremeans motioned to adjourn, seconded by Pansegrau. All present voiced ayes, motion carried and meeting adjourned at 6:29 p.m.January 22, 2020MINUTES OF THE BUDGET WORK SESSION MEETING OF THE CITY COUNCIL FOR TOLEDO, IOWA, HELD IN THE COUNCIL CHAMBERS, 1007 S. Prospect Drive at 5:00 P.M.Mayor Sokol was present and presiding. Answering roll call were Cook, Cremeans, Pansegrau, Boll, and Graham arrived at approximately 5:10 p.m. Others present were K. Jordan.The council discussed the proposed employee wages. Cook motioned to adjourn, seconded by Pansegrau. Meeting was adjourned at 6:20 p.m.January 27, 2020MINUTES OF THE REGULAR COUNCIL MEETINGOF THE CITY COUNCIL FOR TOLEDO, IOWA HELD IN THE COUNCIL CHAMBERS, 1007 S. PROSPECT DRIVE, TOLEDO IA AT STARTING AT 6:00 P.M.The meeting began at 6:00 p.m. with Mayor Sokol present and presiding. Answering roll call for the City of Toledo were Cremeans, Pansegrau, Boll, Graham, and Cook. Others present were McAdoo, Chief Shepard, Speer, Jordan, Dvorak, Matt Zmolek and Chris Nelson. Mayor Sokol requested a motion to approve the consent agenda, motioned by Pansegrau and seconded by Cook. All present voiced ayes, motion carried. The approved consent agenda consisted of the following items: minutes from January 13, 2020 regular meeting & January 22, 2020 budget work session. The current financial reports and bills paid from January 14, 2020 through January 27, 2020 in the amount of $96,940.89, and payroll in the amount of $21,530.39. Liquor license approvals for Kwik Trip, Inc. and Fareway Stores, Inc. CLAIMS REPORT: 01-14-2020 THRU 01-27-2020VENDORREFERENCE AMOUNTACCO WATER CHEMICALS $143.50AFLAC AFLAC EMPLOYEE DEDUCTIONS $626.64AIRGASSHOP TANK RENTALS $157.67ALLIANT ENERGY CITY ELECTRIC $13,295.69CAMPBELL, PAT REINIG MANAGER $750.00EFTPS FED/FICA TAX $6,786.56ELECTRIC SUPPLYCITY SUPPLIES $889.83EQUITABLE DEFFERED COMP $350.00HRABAK LUMBER CO. CITY SUPPLIES $1,016.59INGRAM LIBRARY BOOKS $169.35INTERNATIONAL FIRE SERVICE TRNG FIRE TRAINING MANUALS $2,072.50IOWA DEPARTMENT OF REVENUE STATE TAXES $2,333.00IOWA ONE CALL WA/SW ONE CALLS $11.70IOWA WORKFORCE DEVELOPMENT POLICE UNEMPLOYMENT $1,443.00IPERS IPERS CONTRIBUTIONS $9,726.71IRWA VISION PAYROLL PREMIUMS $138.41KEYSTONE LAB, INC SEWER TESTING $1,983.90M GERVICH & SONS STREET TRAILER $477.74MANATT'S, INC SNOW/ICE CONTROL SAND $681.61MARSHALL GLASS INC. STREET LOADER REPAIRS $283.95MEDIACOM CITY PHONE & INTERNET $599.73MERSCHMAN FERTILIZERS LLC SNOW/ICE CONTROL $7,876.11PESKA, DEB POLICE JANITORIAL $75.00S & S CAR WASH SEWER VEHICLE WASH $20.00SCHARNWEBER WATER COND CITY SUPPLIES/REPAIRS $16,314.05SCHENDEL PEST CONTROL LIBRARY PEST CONTROL $47.50STOREY KENWORTHY CITY SUPPLIES $318.40SYNCB/AMAZON LIBRARY SUPPLIES $180.66TAMA CO. SOLIDWASTE CITY DUMP FEES $190.30TAMA/GRUNDY PUBLISHING LIBRARY ADVERTISEMENT $182.00ULTIMATE IMAGE CITY COUNCIL NAME PLATES $25.68US BANK EQUIPMENT FINANCE LIBRARY COPIER LEASE FEES $119.77VAN WALL EQUIPMENT CITY REPAIRS/PARTS $5,436.32VERIZON WIRELESS POLICE/EMS WIRELESS $215.35VISA CITY SUPPLIES $675.36WELLMARKCITY MEDICAL/DENTAL FEES $19,941.56WELLMARK CITY MEDICAL/DENTAL COBRA $1,384.75TOTAL ACCOUNTS PAYABLE $96,940.89PAYROLL $21,530.39*****TOTAL PAID***** $118,471.28EXPENSE FUND TOTALS?GENERAL $51,184.11ROAD USE TAX $24,636.97EMPLOYEE BENEFITS $2,827.75HOTEL/MOTEL TAX $80.00WATER $10,664.40SEWER $26,739.60SOLID WASTE COLLECTION $190.30REINIG ESTATE $2,148.15TOTAL FUNDS $118,471.28REVENUE FUND TOTALS?GENERAL$17,267.01 ROAD USE$31,828.54 EMPLOYEE BENEFITS$2,019.01 EMERGENCY$113.96 GIFT & TRUST$2,909.99 DEBT SERVICE$100,197.35 HOUSING PROJECTS$1,000.00 WATER$36,794.45 WATER DEPOSITS$600.00 WATER SINKING$14,211.10 SEWER$37,561.50 SEWER SINKING$4,092.92 SOLID WASTE$2,503.91 DAYCARE ENTERPRISES$935.08 REINIG ESTATE$1,500.00 TOTAL FUNDS$253,534.82 Auditor Chris Nelson, of Gronewold, Bell, Kyhnn, and Co. was present to review the FY19 audit with the council. Matt Zmolek reviewed the Wellmark renewal with the council. There is a rate increase effective April 1st, but the City of Toledo plan is grandfathered in and not an ACA/Obamacare plan. Zmolek recommended to stay on current plan. Council was also presented options for current term life insurance of $15,000 paid by the city, as well as employee elected options for coverage. The council tabled a decision.McAdoo presented information regarding a proposal from Base, out of Adel, IA for compliance administration of the City’s section 125 plan, and HRA accounts and flex plan. Boll motioned to approve the proposal, seconded by Pansegrau. All present voiced ayes, motion carried.CDBG Housing requested contractor bids for work under Region 6 Housing Grants at 205 S. County Road. It was recommended to accept the low bid from Quality Roofing and Siding at $29,325.00. Pansegrau motioned to accept Quality bid, seconded by Cremeans. All present voiced ayes, motion carried. With the contractor accepted, the contract was before the council to approve for 205 S. County Road. Boll motioned to approve the contract, seconded by Pansegrau. All present voiced ayes, motion carried.Resolution 2020-06 to transfer COBRA payments made from General fund into the Employee benefits fund. Pansegrau motioned to approve the transfer, seconded by Cremeans. Roll call vote: all ayes, no nays, motion carried.Resolution 2020-07 was before the council setting a date of February 10th, 2020 for a public hearing on the City possibly entering into a general obligation loan agreement not to exceed $105,000 in FY21. Graham motioned to approve the public hearing date, seconded by Cook. Roll call vote: all ayes, no nays, motion carried.Due to a vacancy by Cremeans as elected council, and determination of the need for seven members for the Planning and Zoning board, Cremeans motioned to approve the appointment of Ryan Melton and Dallas Boerm to the Planning and Zoning commission to serve a term of five years, seconded by Pansegrau. All present voiced ayes, motion carried.Jordan requested to purchase a street patcher along with the City of Tama at an approximate cost of $30,000 for each city to pay half. Pansegrau motioned to approve, seconded by Boll. All present voiced ayes, motion carried.No old business. The Council received updates from various departments and the council. No other business was before the council, Pansegrau motioned to adjourn, seconded by Cremeans. All present voiced ayes, motion carried and meeting adjourned at 6:56 p.m. ................
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