DCPDS Guide For Managers/Supervisors - Hawaii
[Pages:66]DCPDS Guide For
Managers/Supervisors
People First, Mission Always Published by the National Guard Bureau Office of Technician Personnel
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DCPDS Reference Guide for Managers/Supervisors
Table of Contents
Topic
Section One ? General Information 1. Logging into DCPDS 2. Setting up Favorites 3. Changing Responsibility 4. How to Exit from DCPDS 5. Navigating within DCPDS
-Navigator Window -How the Navigation List is Used -Expanding and Collapsing Headings -Starting a Task from the Navigation List 6. The Top Ten List -The Navigation Top Ten List -How to Add Items to Your Top Ten List 7. The Toolbar 8. List of Values 9. Keyboard Shortcuts 10. Queries
Section Two ? Processing the Request for Personnel Action 1. Introduction 2. Mass Actions 3. Terms 4. Step-By-Step Instructions for Initiating a Request for Personnel Action (RPA) 5. After the Action is Processed 6. Types of Personnel Actions 7. Descriptions and Instructions for Different Types of Actions
-Award/One Time Payment -Change Actions: Change in Hours -Change Actions: Change in Work Schedule -Change Actions: Name Change -Details -Extension of NTE -Non Pay/Non Duty Status -Position Actions: Establish Position -Position Actions: Position Review -Reassignment -Recruit/Fill -Return to Duty (RTD)
Page
1 4 5 6 7 7 8 8 8 9 9 9 10 10 11 11
12 12 12 12 13 13 14 14 15 15 16 16 16 17 17 18 18 19 19
-Salary Change: Denial of WRI
20
-Salary Change: Locality Pay
20
-Salary Change: Other Pay
20
-Salary Change: Pay Adjustment
20
-Salary Change: Promotion
21
-Salary Change: Irregular Performance Pay (Quality Step Increase (QSI))
21
-Salary Change: Termination of Grade Retention
21
-Separation
22
8. Initiating a Request for Personnel Action
22
-Accessing the Request for Personnel Action
22
-Request for Personnel Action Windows
22
-Types of Data Fields
23
9. Attaching a Note to the RPA
27
10. Saving your RPA
28
11. Routing your RPA
29
-The Routing Window
29
-Refreshing your Inbox after Routing
32
12. Tracking an RPA
32
13. Accessing the RPA
32
14. Tracking History
33
15. Printing an RPA or NPA
34
16. Attaching Documents or Comments to an RPA
35
17. Accessing the Request for Personnel Action
35
18. Steps for Attaching a Document or Comment
36
19. Adding a Comment (Long or Short Text)
37
20. Attaching a File
38
21. Viewing and Printing an Attachment
40
22. Deleting an Attachment
41
Section Three ? Inboxes
1. Workflow Inbox
42
-Displaying an RPA using the Workflow Inbox
42
-Inbox Views
44
-Closed Actions
45
-Sorting Actions in the Workflow Inbox
46
-Searching the Workflow Inbox
47
-The Simple Search Window
48
-Personalizing Inbox Views
50
2. Civilian Inbox
55
-Displaying the RPA using the Civilian Inbox
55
-Viewing Closed Actions
56
-Searching the Civilian Inbox
56
-Sorting the Civilian Inbox
57
-The Notifications Window
58
-Customizing the Civilian Inbox
58
-Using Folder Tools
59
-Saving a Folder View
60
Section One ? General Information
Logging into DCPDS
Sept 2009
Step
Action
1 Open your Internet Explorer. Enter the web site: . Click "OK" on the DOD Notice and Consent banner page. This will take you to the DCPDS Portal window. Click the Login Button.
2 You should then receive a window that contains your CAC certificates. Make sure you select the certificate that is not your E-Mail certificate. You will then have to enter your CAC PIN. You will then receive the "Accessing your Database" window. Select "NGB Region".
1
Sept 2009
3 The Navigator window displays. On the left side of this window is your DCPDS responsibility ? for most users, this will be a "secure user ID" which is what DCPDS uses to control access to records.
4 Click on the responsibility. Some users may have more than one responsibility, in which case they will each be listed here, and you select the one needed to perform whatever function you need to do in DCPDS.
5 The center section of the Navigator screen will populate with the tasks appropriate for the responsibility you select.
2
Sept 2009
On the right side of the Navigator window there's a place for you to set up "favorites" if you want to (this is optional). See Favorites, below, for instructions. 6 Once you have selected a task, the Oracle Applications 11i Java Applet window opens briefly, then (depending on what you selected ? this does not apply to the Workflow Inbox) the regular Navigator menu will open in a new window, with the selected task window opening next.
3
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