M E M O R A N D U M - Oakland University
Agendum
Oakland University
Board of Trustees
February 4, 2004
APPROVAL OF APPOINTMENT OF AN INDEPENDENT
PUBLIC ACCOUNTING FIRM
A Recommendation
Background
In 1971, one of the first actions of the new Board of Trustees of Oakland University was to engage an independent public accounting firm to audit the University’s operations and furnish the University with certified statements of the fiscal operations and financial condition of the University. Beginning in 1977 and as established in 1995, the Board of Trustees requires a mandatory six-year rotation policy for auditing firms (see Attachment 1, Rotation of Auditing Firms policy). The FY 2003 audit was the sixth year for Andrews Hooper & Pavlik; therefore, the administration initiated a process to select a new external auditor.
In November 2003, a Request for Statements of Interest was sent to the top ten auditing firms serving this region. A committee was formed, which included the Vice President for Finance and Administration, the University Controller and the Director of Internal Audit. Six firms responded and the Committee reviewed the submissions. Four firms were invited for interviews and two firms declined the invitation. The Finance, Audit and Investment Committee interviewed the top firms and selected PricewaterhouseCoopers, subject to negotiation of release and indemnification engagement terms satisfactory to the Board of Trustees. Those negotiations have been completed and the release and indemnification engagement terms are satisfactory to the Board of Trustees.
Recommendation
RESOLVED, that the Board of Trustees appoint PricewaterhouseCoopers as the University’s independent public accounting firm; and, be it further
RESOLVED, that PricewaterhouseCoopers will report the results of its annual examination of Oakland University’s financial statements to the Board of Trustees and its committees as requested; and, be it further
RESOLVED, that this appointment is for a one-year period, after which the Vice President for Finance and Administration is authorized to continue the appointment on a year-to-year basis, not to exceed the six-year period established by the Rotation of Auditing Firms policy.
Approval of Appointment of an Independent Public Accounting Firm
Oakland University
Board of Trustees
February 4, 2004
Attachment:
1. Board of Trustees Rotation of Auditing Firms Policy
Submitted to the President
on _________________, 2004 by
___________________________
Lynne C. Schaefer
Vice President for Finance and Administration
Recommended on ________________, 2004
to the Board of Trustees for Approval
____________________________________
Gary D. Russi
President
ATTACHMENT 1
ROTATION OF AUDITING FIRMS
Approved by the Board of Trustees on April 6, 1995
RESOLVED, that the Board of Trustees confirms its policy that the university’s financial statements be examined each year by an independent public accounting firm to be named by the Board; and, be it further
RESOLVED, that the firm shall report to the Board the results of its examination, on an annual basis; and, be it further
RESOLVED, that appointment of an accounting firm shall be for a one-year period; and, be it further
RESOLVED, that no firm shall be used for more than six consecutive years; and, be it further
RESOLVED, that after the initial year of appointment of an accounting firm, the Vice President for Finance and Administration is authorized to continue that appointment, on a year-to-year basis, not to exceed the six-year period established above, when the Vice President for Finance and Administration deems it in the university’s best interest to do so; and, be it further
RESOLVED, that the Vice President for Finance and Administration shall annually report to the Finance and Personnel Advisory Committee on the accountant’s performance; on any decision to continue an appointment, along with the agreed fee; and shall cause the auditors to present the annual audit in draft form to the Committee; and, be it further
RESOLVED, that the Board’s actions of March, 1971 and April, 1977 are superseded by this action.
Revised May, 1995 8.6.1
A:\AUDITING POLICY.wpd\DISKIV
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