Yarmouth Town Council, Isle of Wight



The Yarmouth Isle of Wight

Town Council

Minutes of a meeting of Yarmouth Town Council held at Thorley Church on Tuesday Mar 3rd 2015 at 6:30pm

PRESENT: Councillors S Cowley (Town Mayor), R Corbett, P Cronin, K Cowley

 

IN ATTENDANCE: B Jacobs (Town Clerk), Yarmouth Harbour Commissioner, Isle of Wight County Press and 4 members of the public. 

220/2014 APOLOGIES

Apologies for absence were received from Cllrs McCleary and Ingram.

221/2014 PUBLIC FORUM:

i)                    POLICE MATTERS

There had been no incidents during February.

ii)                  HARBOUR ISSUES

The YHC representative reported that work on the Wightlink ferry berth has been causing some disruption to Harbour activities. Work by Sustainable Marine has begun, and turbine testing is planned for April.

Cllr Corbett asked if there was further news about the takeover of Wightlink by Balfour Beatty, but the Commissioner was unaware of any. Likewise, there was no further news about Navitus Bay.

iii) YARMOUTH TOWN TRUST

Richard Leonard has stood down as Chairman, and his place taken by Martyn Collinson. Phase 1 of archiving photographs on electronic media has begun, and a presentation is planned at the Town Hall on 16th March. A target of year end has been set for making the photographs available on the YTT website.

iv) ISLE OF WIGHT COUNCILLOR’S REPORT

Cllr Hutchinson reported that the Isle of Wight Council had now set its 2015/15 annual budget, and that £2M had been earmarked from Reserves to meet delayed savings. There had been better collaboration this year between the main groups at County Hall.

Considerable problems had been created by the loss of senior officers, and difficulties were foreseen in recruiting a suitable replacement for the Chief Executive at the salary offered.

The IWC was moving towards being a commissioning council – ie, using 3rd party organisations, public and private to discharge IWC functions – with a consequential loss of effective control. The Scrutiny Group was looking at effective management of contracts and achieving value for money. Mayor Cowley pointed out that the PFI contract was an example of ineffective contract control, which did not bode well for the proposed commissioning policy. Cllr Hutchinson commented that working with Hampshire CC is proving of benefit to IWC.

A member of the public expressed concern that independence of the IWC was being eroded by collaboration with Hampshire CC, and queried whether there would be access to grant funding if this integration continued. Cllr Hutchinson commented that similar concerns have also been expressed by County Councillors.

Cllr K Cowley asked if any decision had yet been reached by IWC about public toilets, and Cllr Hutchinson hoped that some would be kept open with contributions from third party organisations. Although the IWC had increased Council Tax by 1.99%, financial regulations meant it had not been able to receive the benefit of all that increase.

v)                THORLEY ISSUES

It was reported that Island Roads had at last replaced the missing road signs in Thorley. A member of the public expressed concern that certain of the trees planted in recent years had died, and Jill Cowley said that these, and a number in Yarmouth, were in the process of being replaced.

vi)                YARMOUTH ISSUES

Sylvia Mence presented a report about marine issues affecting Yarmouth.

Yarmouth Community Flood Plan update: A quieter winter so far for Flood Alerts. Sandbags were delivered on 14 January to River Road car park as a preliminary to the expected series of high astronimical tides and our registered properties informed. There were a few Alerts around 20 February but the storm surge was small and Yarmouth was not affected.

Yarmouth Coastal Defence Working Group (YCDWG): The restart of the West Wight Coastal Defence Strategic Study began with the appointment of consultants, Capita AECOM, working with IWC and the EA. The Strategy team made site visits on 9th February from East Cowes to Freshwater Bay, including Yarmouth. The next day there was a packed audience at the Institute to hear a presentation by the team and then an opportunity to describe individual concerns to members of the team. The Yarmouth Working Group has a meeting on 12 March at which more will be learned about the Strategy process.

Marine Conservation Zones: The second tranche of sites to be considered for designation as MCZs was announced by Defra on 30 January. The site including Yarmouth, MCZ23, was not included as "further work is needed to explore the scope for developing local solutions before the site can be proposed". "Defra will undertake further discussions regarding boundary alterations and additional information will be gathered ahead of consideration in the third tranche", i.e. next year.

The only IW site in the 2nd tranche for consideration this year is the Needles - from opposite Hurst Point to just south of the Needles, including Colwell, Totland and Alum Bays, though there would be an impact on Yarmouth; public consultation ends on 24 April. The others involved: YHC, local fishermen, commercial boats working from the harbour, the restaurants in the Bays which are used by crews from the many boats who anchor in those Bays, the RYA which is helping with socio-economic aspects and is also circulating Solent yacht/sailing clubs, anglers, Freshwater and Totland Parish Councils.

As management measures, such as zones or bans on fishing, anchoring etc, will not be announced until after designation, there is no alternative but to take a worst case scenario. Many local people are concerned about the environment and wish to have healthy seas but argue that this should be balanced by the importance of economic and social factors involved in our coastal activities.

RESOLVED: Mayor Cowley will prepare a response, and Sylvia Mence will prepare an appropriate draft for the Mayor to see and bring to the Council's April meeting.

Yarmouth Harbour Advisory Committee: RESOLVED: Until the Council appoints a new representative and a deputy representative in May, Sylvia Mence will report on this Committee to the Council at its meetings.

vii)                PUBLIC QUESTION TIME

Jill Cowley reported that the new trees at the Mount have fared extremely well, with only two lost through natural causes. These will shortly be replaced, and additional hedging will be planted. Volunteers are requested to assist with this work. RESOLVED: The Clerk to contact Green Gym to ask if additional land could be cleared in the wild area at the Town Green so that replacement planting could be carried out.

Cllr Corbett expressed concern that part of the ancient town walls along Coastguard Green was being demolished. RESOLVED: Cllrs Corbett and Cronin will inspect the area and inform the Clerk of any unauthorised work.

There being no further questions the Public Forum concluded at 19:35.

222/2014          DECLARATIONS OF PERSONAL AND DISCLOSABLE PECUNIARY INTERESTS

|Councillor |Personal |Pecuniary |

|S Cowley |Yarmouth Town Trust |Any issue involving Lee Farm or buses |

|P Cronin |Shareholdings in BT | |

|R Corbett |Yarmouth Town Trust | |

|K Cowley | |Any issue involving Lee Farm or buses |

223/2014 YTC CASUAL VACANCY

It was proposed by Cllr Corbett, and seconded by Cllr K Cowley, and decided unanimously:

RESOLVED:

Jenny Jackson be co-opted as Councillor to serve until the next local elections in 2017.

The Clerk to place a notice of invitation to apply to hold an election for the vacancy created by the death of Peter Garlick.

224/2014 MINUTES

RESOLVED: To take as read and confirm as accurate the minutes of the Monthly Town Council held 3/2/15.

225/2014 FINANCE

225/2014.1 Payment of Accounts.

The following payments are confirmed for March 2015:

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225/2014.2 Bank Reconciliation.

RESOLVED: That the bank reconciliation for February 2015 is accepted.

225/2014.3 Draft Budget 2015/16

RESOLVED: To approve the final Budget for 2015/16 as presented.

226/2014 PLANNING ISSUES

226/2014.1 Planning Applications

|Application No |Location |Proposal |Dates |

|TCP/15260/B - P/00123/15 |Chapel South Street Yarmouth Isle Of |Householder Application Proposed alterations and formation of roof |Comments Due By: |

| |Wight PO410QD |terrace on rear elevation including 1.8m high screen (revised scheme) |06/03/2015 |

RESOLVED: To repeat the comments previously made regarding this application.

|Application No |Location |Proposal |Dates |

|TCP/03739/R - P/00184/15 |Yarmouth Spice Quay Street Yarmouth Isle Of Wight PO41 |Proposed replacement glazed balustrade new |Comments Due By: |

| | |retractable awning |27/03/2015 |

RESOLVED: To comment that YTC approved of the balustrade, and hoped that the proposed awning will be sympathetic to the surrounding area.

226/2014.2 Other Planning issues

The following were noted:

Permission Granted:

|Application No |Location |Proposal |

|TCP/31163/A - P/01448/14 |Knap House 4 The Mount Yarmouth Isle Of Wight|Householder Application Proposed doorway on west elevation with external |

| |PO410RB |stairs |

|TCP/24471/Z - P/01524/14 |land at Tapnell Farm Newport Road Yarmouth |Construction of redesigned shelter and visual screening bund (revised scheme)|

| |Isle Of Wight PO41 | |

|TCP/32108 - P/01567/14 |5 West View Victoria Road Yarmouth Isle Of |Householder Application Demolition of rear extension and store alterations |

| |Wight PO410QW |single storey rear extension to provide kitchen/breakfast area |

|TCP/11303/F - P/01576/14 |Hill Place Hill Place Lane Thorley Yarmouth |Householder Application Proposed swimming pool with associated outbuildings |

| |Isle Of Wight PO410XJ |tennis court hard and soft landscaping |

Permission refused: None

Street Trading Licenses:

Local Government (Miscellaneous Provisions) Act 1982 Schedule 4

Application for: Street Trading Consent (Renewal) for Jules Ices, Mobile - Whole Island

The following consent has been issued:

Trader Name – Jules Ices

Trading Location – Island Wide

Duration – 1 March 2015 to 28 February 2016

Time – 10:30 to 20:00 hours

LA3 Notification:

LICENSING ACT 2003: NOTIFICATION OF APPLICATION RECEIVED

The following application has been accepted by the licensing authority:

Application for a new Premises Licence at Tom’s Dairy, Tapnell Farm, Yarmouth

The application will be available to view online, tomorrow, at and is available to view at our offices at Jubilee Stores.

The consultation period will end on the 06 March 2015.

TPOs: None

RESOLVED: The Clerk to locate a town & parish boundary map and place on the YTC website, and to circulate an updated contact list for YTC.

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227/2014 DISCRETIONARY SERVICES

The Mayor delivered an update on the devolution of discretionary services, grounds maintenance and public toilets. RESOLVED: The Clerk to arrange for quotations from local contractors in liaison with Mayor Cowley.

228/2014 YARMOUTH & THORLEY HOUSING NEEDS SURVEY

The Clerk reported that his analysis of the HNS returns had been transmitted to IWC for processing.

229/2014 COMMUNITY CENTRE

Mayor Cowley delivered a report on progress towards the creation of a Community Hall at Yarmouth Institute premises.

230/2014 ELECTRONIC DELIVERY OF METTING SUMMONS

The Local Government (Electronic Communications) (England) Order 2015, which allows for the delivery of Summons to Council Meetings to be delivered by email subject to the consent of individual councillors, was considered. RESOLVED: Not to adopt this policy.

231/2014 ANNUAL TOWN MEETING

The Clerk reported on arrangements for the Annual Town Meeting 21st April at Yarmouth School.

232/2014 CLERK’S REPORT

232/2014.1 DRAINAGE WORK AT TOWN GREEN

The Clerk reported that no response had yet been received to further quotations for the above.

RESOLVED: The Clerk to pursue the second quotation.

232/2014.2 PURCHASE OF LAPTOP FOR CLERK

RESOLVED: The Clerk to arrange for the purchase of a laptop as suggested.

232/2014.3 ARRANGEMENTS FOR CLERK’S ABSENCE IN APRIL

The Clerk reported on arrangements to cover his absence at the next monthly Council meeting..

233/2014 CORRESPONDENCE

RESOLVED: To accept the correspondence list for February as presented

234/2014 FUTURE AGENDA ITEMS

RESOLVED: To include the following items on the next agenda:

Recreation Ground Committee report

Annual contract and grants awards (Clerk to arrange notices)

235/2014 DATE OF NEXT MEETING

RESOLVED: To note the date, time and venue of the next monthly meeting, April 7th at Yarmouth Town Hall.

236/2014 EXCLUSION OF THE PUBLIC AND PRESS

RESOLVED: To move the following motion: That in view of the confidential nature of the business about to be transacted it is advisable in the public interest that the public and press be temporarily excluded and they are instructed to withdraw.

Signed....................................................................................... (Town Mayor)

Date.................................

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