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-258445-4000504751705-447675 Herat Electrification Project(HEP)Sub-Project: Pol-E-Hashmi SubstationEnvironmental & Social Management Plan (ESMP)Da Afghanistan Breshna Sherkat (DABS)November 2019List of AcronymsAIDSAcquired Immune Deficiency SyndromeALCS ````` Afghanistan Living Condition SurveyARTF Afghanistan Reconstruction Trust FundAWECAfghanistan Wildlife Executive CommitteeBoQBill of QuantitiesBSKCold semi-arid climate ?CDegree Centigrade CCMPContractor’s Camp Management PlanCDC Community Development Council CEOChief Executive OfficerCOCarbon MonoxideCoC Code of Conduct DABSDa Afghanistan Breshna SherkatdBDecibelOHSOccupational Health and SafetyEIAEnvironmental Impact AssessmentESIAEnvironmental and Social Impact AssessmentESMFEnvironmental and Social Management FrameworkESMPEnvironmental and Social Management PlanESSEnvironmental and Social SafeguardsGBVGender- Based Violence GOAGovernment of (the Islamic Republic of) AfghanistanGRC Grievance Redress Committee GRMGrievance Redress MechanismHEPHerat Electrification ProjectHIVHuman Immune Deficiency VirusIDA International Development AssociationIFCInternational Finance CorporationILOInternational Labor OrganizationKmKilometrekVKilovoltLPGLiquefied Petroleum GasMACAMine Action Centre for AfghanistanMAILMinistry of Agriculture, Irrigation and LivestockMAPAMine Action Program for AfghanistanMEWMinistry of Energy and WaterMmmillimetreMTMetric TonMV Medium Voltage MWMega WattNEPANational Environmental Protection Agency (Afghanistan)NGOsNon-Governmental OrganizationsNO2Nitrogen DioxideNOCNo Objection CertificateNWPS North-West Power System OPOperation PolicyOHSAOccupational Health and Safety ActPAPsProject Affected PersonsPCRPhysical Cultural Resource PDOProject Development ObjectivePIU Project Implementation Unit PMProject Manager PPE Personal Protection Equipment RAPResettlement Action PlanRoW Right of WayRPF Resettlement Policy Framework SEASexual Exploitation and AbuseSO2Sulphur DioxideSTDSexually Transmitted Disease TAPITurkmenistan, Afghanistan, Pakistan, IndiaTL Transmission LineUNUnited NationsWBWorld BankWHOWorld Health OrganizationContents TOC \o "1-3" \h \z \u List of Acronyms PAGEREF _Toc24823570 \h iExecutive Summary PAGEREF _Toc24823571 \h 61.Introduction PAGEREF _Toc24823572 \h 81.1Overview PAGEREF _Toc24823573 \h 81.2Background of the Project PAGEREF _Toc24823576 \h 81.3Project Development Objective PAGEREF _Toc24823577 \h 101.4Pol-E-Hashmi Substation PAGEREF _Toc24823578 \h 101.5Project Location PAGEREF _Toc24823579 \h 111.6Access Road to Substation PAGEREF _Toc24823580 \h 131.7Legal and Policy/Regulatory Framework PAGEREF _Toc24823581 \h 132.Environmental and Social Baseline PAGEREF _Toc24823582 \h 162.1General Characteristics of the Project Area PAGEREF _Toc24823585 \h 162.2Physical Environment PAGEREF _Toc24823586 \h 162.2.1Geology PAGEREF _Toc24823591 \h 162.2.2Topography PAGEREF _Toc24823592 \h 172.2.3Climate and Rainfall PAGEREF _Toc24823593 \h 172.2.4Temperature PAGEREF _Toc24823594 \h 182.2.5Ambient Air Quality PAGEREF _Toc24823595 \h 182.2.6Ambient Water Quality PAGEREF _Toc24823596 \h 182.2.7Noise PAGEREF _Toc24823597 \h 182.3Biological Environment PAGEREF _Toc24823598 \h 182.3.1Flora PAGEREF _Toc24823600 \h 182.3.2Fauna PAGEREF _Toc24823601 \h 192.4Socio-Economic Features PAGEREF _Toc24823602 \h 192.4.1Administration PAGEREF _Toc24823604 \h 192.4.2Population and Demography of Sub-Project Area of Influence PAGEREF _Toc24823605 \h 192.4.3Literacy PAGEREF _Toc24823606 \h 202.4.4Size of Households PAGEREF _Toc24823607 \h 202.4.5Main Source of Energy for Cooking PAGEREF _Toc24823608 \h 212.4.6Main Source of Energy for Heating PAGEREF _Toc24823609 \h 212.4.7Ownership of Livestock and Poultry PAGEREF _Toc24823610 \h 212.4.8Cultural Heritage PAGEREF _Toc24823611 \h 212.4.9Land Use PAGEREF _Toc24823612 \h 213.Environmental and Social Management Plan (ESMP) PAGEREF _Toc24823613 \h 223.1.Introduction PAGEREF _Toc24823617 \h 223.2.Purpose of the ESMP PAGEREF _Toc24823618 \h 223.4.Summary of Environmental and Social Impacts PAGEREF _Toc24823619 \h 233.4.1Potential Negative Environmental impacts PAGEREF _Toc24823626 \h 233.4.2Potential Social impacts PAGEREF _Toc24823627 \h 243.4.3Contractor’s Site Camp PAGEREF _Toc24823628 \h 253.4.4Labor Influx risk assessment PAGEREF _Toc24823629 \h 263.5.Environmental and Social Management PAGEREF _Toc24823630 \h 283.6.ESMP Cost PAGEREF _Toc24823631 \h 283.7.Environmental and Social Management Plan (ESMP) for Pol-E-Hashmi Substation PAGEREF _Toc24823632 \h 293.7.1.Pre-Construction Phase PAGEREF _Toc24823633 \h 293.7.2.Construction Phase PAGEREF _Toc24823634 \h 303.7.3.Operation and Maintenance Phase PAGEREF _Toc24823635 \h 453.8.Environmental and Social Monitoring Plan PAGEREF _Toc24823636 \h 501.5.1Monitoring PAGEREF _Toc24823641 \h 501.5.2Plan Monitoring PAGEREF _Toc24823642 \h 501.5.3Implementation Schedules and Reporting PAGEREF _Toc24823643 \h 514.Implementation of the ESMP PAGEREF _Toc24823644 \h 554.1.Contractor’s Failure to comply with ESMP PAGEREF _Toc24823649 \h 555.Grievance Redress Mechanism PAGEREF _Toc24823650 \h 565.1HEP Grievance Redress Mechanism (GRM) PAGEREF _Toc24823656 \h 566.Capacity Building PAGEREF _Toc24823657 \h 607.Institutional Arrangement PAGEREF _Toc24823658 \h 637.1Key Actors PAGEREF _Toc24823661 \h 637.1.1Project Implementation Unit (PIU), DABS PAGEREF _Toc24823662 \h 637.1.2Contractors PAGEREF _Toc24823663 \h 637.1.3Environmental, Health and Safety Officer of Contractor PAGEREF _Toc24823664 \h 647.2Reporting Procedure PAGEREF _Toc24823665 \h 648.Public Consultation PAGEREF _Toc24823666 \h 668.1Findings of the consultation meeting PAGEREF _Toc24823668 \h 669.Disclosure PAGEREF _Toc24823669 \h 67Annexures PAGEREF _Toc24823670 \h 68LIST OF TABLES TOC \h \z \t "Heading 4" \c Table 1: Summary of relevant legislation and policies PAGEREF _Toc24823539 \h 13Table 2: Herat Weather by Month // Weather Averages PAGEREF _Toc24823540 \h 17Table 3: Percent Distribution of Total Population (Both Sexes) 25 Years and Above, by Highest Class Completed in Zinda Jan District (%) PAGEREF _Toc24823541 \h 20Table 4: Percentage Distribution of Households by Size, Average Household Size in Zinda Jan District, Heart (%) PAGEREF _Toc24823542 \h 20Table 5- examples of the Social and Environmental Incidents PAGEREF _Toc24823543 \h 27Table 6 EMP roughly estimated cost PAGEREF _Toc24823544 \h 28Table 7 Preconstruction phase PAGEREF _Toc24823545 \h 29Table 8 Construction phase PAGEREF _Toc24823546 \h 30Table 9 Operation phase PAGEREF _Toc24823547 \h 45Table 10: Summary of impacts during construction phase PAGEREF _Toc24823548 \h 47Table 11: Summary of impacts during operational and maintenance phase PAGEREF _Toc24823549 \h 48Table 12 Environmental and Social Monitoring Plan (ESMP) PAGEREF _Toc24823550 \h 53Table 13 presents GRM procedures for DABS-DPCSP Training Center. PAGEREF _Toc24823551 \h 57Table 14- training plan PAGEREF _Toc24823552 \h 60Table 15 minute of public consultation meeting PAGEREF _Toc24823553 \h 85Table 16: Kabotar Khan Village, Zenda Jan District Community Level Grievance Redress Committee Members PAGEREF _Toc24823554 \h 88Table 17: Kabotar Khan Village, Zenda Jan District, Project Level Grievance Redress Committee Members PAGEREF _Toc24823555 \h 89LIST OF FIGURES TOC \h \z \t "Heading 5" \c Photo 1: Pol e Hashami Substation selected area- govt land. PAGEREF _Toc24823556 \h 12Photo 2: Substation Site. PAGEREF _Toc24823557 \h 12Figure 3: Pol-E-Hashmi Substation Map. PAGEREF _Toc24823558 \h 13Figure 4: GRM Process PAGEREF _Toc24823559 \h 58LIST OF ANNEXES TOC \h \z \t "Heading 6" \c Annex 1: Project Site Pictures. PAGEREF _Toc24823560 \h 68Annex 2: HEP (Pol-E-Hashmi Substation) Sample Grievance Registration Form PAGEREF _Toc24823561 \h 70Annex 3: Procedures for Mine Risk Management PAGEREF _Toc24823562 \h 71Annex 4: Provisions of Necessary Safety Signage PAGEREF _Toc24823563 \h 75Annex 5: Environmental and Social Guidelines for Contractors PAGEREF _Toc24823564 \h 83Annex 6: Public Consultation with Stakeholders PAGEREF _Toc24823565 \h 85Annex 7: Grievance Redress Committee (GRC) PAGEREF _Toc24823566 \h 88Annex8: Employees’ Code of Conduct PAGEREF _Toc24823567 \h 92Annex 9: Social and Environmental screening checklist PAGEREF _Toc24823568 \h 95Annex 10: Public information poster on grievance service PAGEREF _Toc24823569 \h 98Executive SummaryThe Herat Electrification Project is to provide electricity to households, institutions, and businesses in the selected areas of Herat Province, Afghanistan, with focus on the districts of Chesht, Hobai, Karrokh and Pashtun-Zarghoon of Herat Province. The Project is expected to contribute to Da Afghanistan Breshna Sherkat’s (DABS) overall objectives of alleviating poverty and ensuring inclusivity of access to electricity for all segments of the population.The Herat Electrification Project (HEP) triggers the World Bank’s Operational Policy (OP) 4.01 (Environmental Assessment), OP 4.11 (Physical Culture Resources), and OP 4.12 (Involuntary Resettlement). HEP is rated as EA Category-B under the World Bank Operational Policy on Environmental Assessment (OP4.01). The overall social and environmental impacts are moderate and can be managed by implementation of mitigation measures. Pol-E-Hashmi Substation (SS) This Environmental and Social Management Plan (ESMP) is developed by DABS for construction of Pol-E-Hashmi Substation, which is located in Zinda Jan District in Herat province. The ESMP summarizes the potential environmental and social impacts with the necessary mitigation measures. This document also outlines responsibilities for implementation and monitoring. The ESMP will be included in both biding and contract documents and the contractor will be responsible for implementation of all measures outlined in the report. The ESMP complies with the Afghanistan Environmental law and ESIA regulations along with World Bank Safeguards Polices. The scope of this document is to give guidelines, to all personnel executing the project, regarding the environmental conditions, standards and legislative requirements that must be adhered to. The Environmental and Social Management Plan (hereafter referred to as ESMP) must thus form part of the enquiry document to make the recommendations and constraints, as set out in this document, enforceable under the general conditions of contract.This ESMP is prepared based on the guidelines of the Environmental and Social Management Framework (ESMF) and RPF of HEP and covers the potential impacts.The proposed sub-project will have a net benefit due to the provision of a sustainable energy supply, reduction in greenhouse gas emissions, reduced reliance on imported diesel fuel and long term reduction in the cost of generation. Potential negative impacts are predicted to be minor and able to be managed with the mitigation measures proposed in the ESMP.The sub-project activities are identified to have some limited Social and Environmental impacts. The key social impacts are; labour influx risk, Gender-Based Violence (GBV) risk, Workplace Sexual Harassment (WSH), Sexual Exploitation and Abuse (SEA) and social dispute linked to employment, labor management issues (i.e. late payment of wages to labor, workplace facilities and etc.) and other concerns relating to project activities. But, the sub-project activities involve no land acquisition impacts, as the project is located on available state land, which is free of any squatter and dispute. The overall social risks are determined to be moderate level- as the project doesn’t require a large number of labors from outside the project’s area of influence. The ESMP include measures for labor influx risk mitigation (see section 3.4.3) and adequate measure for prevention of Gender Based Violence (GBV) risk- (see Annex-8). The ESMP also include the employee code of conduct (see Annex 8), which needs to be signed by each employee and adhere with. These negative impacts are expected to happen during project implementation and operation phases. This Environmental & Social Management Plan (ESMP) is prepared to outline the types of control measures that must be implemented to reduce environmental and social risks during Construction of the subproject. DABS has established GRM for the WB-DABS supported projects which will be applied for this site to address grievance associated with project activities. The GRM section (see section 5 below) provides detailed information about GRM. Any violation of/non-conformance with ESMP shall be considered as a violation/non-conformance to the overall contract and shall be punishable as per degree of violation/non-conformance. The Contractor will prepare and implement a Contractor’s Camp Management Plan (CCMP) at least 10 days before taking possession of the site. In addition, the contractor will also assign an Environment Social and Occupation, Health and Safety (OHS) Manager who will be responsible to ensure adherence to the ESMP and implementation of the CCMP as well as OHS aspects of the project. The Contractor’s Environment and Health and Safety Manager will submit weekly ESMP compliance monitoring report to DABS safeguard team.IntroductionOverviewThe Herat Electrification Project (HEP) is to provide electricity to households, institutions, and businesses in the selected areas of Herat Province, Afghanistan, with focus on the districts of Chesht, Hobai, Karrokh and Pashtun-Zarghoon of Herat Province. The Project is expected to contribute to Da Afghanistan Breshna Sherkat’s (DABS) overall objectives of alleviating poverty and ensuring inclusivity of access to electricity for all segments of the population. The Afghanistan National Development Strategy set out ambitious goals for increasing access to electricity in major urban and rural areas. The objective of this strategy is to reach above 65 percent of households and more than 90 percent of commercial and non-residential establishment’s access sustainable electricity supply. This definitely requires considerable financing to meet this electrification projection which recently was estimated sitting at 25 to 30 percent nationwide. According to Afghanistan’s Power Sector Master Plan (2013), overall electrification of the country will reach 65 percent by 2032 with an expected peak load of 3,500 Mega-Watt (MW). In this regard, the Islamic Republic of Afghanistan has been allocated grant funds from the International Development Association, World Bank towards the cost of Herat Electrification Project (HEP), and the rest of other World Bank funded projects. Part of this grant money has been allocated towards improving the reliability of the electricity network in Herat through network extension and densification.The overall HEP has been rated Category B under the World Bank Operational Policy on Environmental Assessment (OP 4.01). The Herat Electrification Project triggers the World Bank’s Operational Policy (OP) 4.01 (Environmental Assessment), OP 4.11 (Physical Culture Resources) and OP 4.12 (Involuntary Resettlement).Background of the ProjectHerat is the Province in Afghanistan with the second highest combined commercial and technical losses just following Kabul Province. Any improvement in the Herat system will positively affect the overall viability of DABS as a power utility. Secondly, Herat is a microcosm in terms of electricity network that within its own borders combines all challenges that the overall electricity network in Afghanistan experiences, such as a large dependency from imports and challenges of interconnecting the domestic (hydro-based) generation with the international system. While focusing on electrification of Herat rural districts, the Project is also a test case for how electrification can be sustainably undertaken, including through off-grid pilots, and how an electricity network can be made to grow together over time.The Herat Province is one of the larger and more prosperous regions of the country. Located in the west and adjacent to both Iran and Turkmenistan, it has benefitted from a prosperous agricultural sector as well as access to reasonably priced electricity supply imported from both neighbours. Its total population was estimated at 1.89 million in 2015, with over 70 percent located in rural areas. According to the 2013/2014 Afghanistan Living Condition Survey (ALCS), 36 percent of employment was in agriculture, 27 percent in services, and 21 percent in construction. In the same survey, 60 percent of households reported having access to grid-based electricity supply. Apart from grid-connected customers, an additional one-third of the households reported having some form of off-grid supply, primarily based on renewables such as mini-hydro and small solar systems, raising the total proportion of houses having access to some form of electricity supply to 93 percent. According to instruction of Government of Islamic Republic of Afghanistan the DABS supposed to construct a new Transmission Line from Noor-e-Jahad 220/110/20 substations to Pol-E-Hashmi 220/132/20kV proposed substation. Therefore, technical feasibility study was undertaken to assess technical requirements for power supply between the two substations (refer Figure1.1 - transmission line(s) survey route).The HEP project comprises the following components:Component 1– Electrification of Four Districts in Herat Province This component will support investments for building a new 110 kV transmission line, and four 110/20 kV substations and medium and low voltage distribution networks in four districts of Herat Province (Chesht, Hobai, Karrokh and Pashtun-Zarghoon).Component 2 – Grid Densification, Extension, and Off-grid pilots in Herat Province This component will extend grid electricity supply to other parts of Herat Province and test solar off-grid pilots. Specific sub-projects will be identified during project implementation and evaluated based on cost effectiveness (total cost of the sub-project vs incremental demand served).Component 3 – Technical Assistance This component will finance technical assistance to insure timely and quality completion of the Project, to enhance DABS capacity in procurement, engineering studies and project management, to enhance financial planning for the utility, and to prepare a foundation for further extension and integration of the grid in Herat Province.Project Development ObjectiveThe Project Development Objective (PDO) is to provide access to electricity to households, institutions, and businesses in selected areas of Herat Province, Afghanistan. The higher level project development objective is expected to contribute to the Bank’s overall objectives of alleviating poverty and ensuring inclusivity of access to benefit all segments of the population. Pol-E-Hashmi Substation OverviewThe existing North-West Power System (NWPS) is a 220KV planned transmission system that extends power from Salma hydropower plant, Turkmenistan and Iran, as three major supply sources western province in Afghanistan. DABS with support from the World Bank (WB) has planned the construction of four new substations in Heart Province 110/20kV and 110kV OHL and 20/0,4kV low voltage distribution system for electrification of Heart province. The objective of this project is to design, supply, erection and commissioning of new 220/132/20kV Pol-e-Hashemi substation, and expansion with two new 220kV Feeder Bays of existing Noor-e-Jahad Substation, with follows project stage:Two new 220kV Feeder Bays for connection with 220/20kV SS Farah – Future plan;Two new 220kV Feeder Bays for connection with 220/110/20kV SS Noor-e-Jahad;One new Transformer Bay 220/20kV/40MVA/ONAN;One new Auto Transformer Bay 220/132/20kV/63MVA – Future plan;One new Auto Transformer Bay 220/132/20kV/63MVA;One new Auto Transformer Bay 220/132/20kV/63MVA – Future plan;One new Feeder Bay 132 kV for connection with 132kV SS Turbat-e-Jam in Iran.One new Feeder Bay 132 kV for connection with 132kV SS Hoot 24 – Future plan;20kV Distribution SWG and related U/G Feeders – as per DABS load center plan;Two new 220kV Feeder Bays situated in SS Noor-e-Jahad, for connection of new 220kV OHL double circuit, between existing 220/110/20kV SS Noor-e-Jahad and new SS Pol-e-Hashimi 220/132/20kV;Project Scope of WorksDesign and construct a complete 220kV/132/20kV Pol-e-Hashemi Substation. This substation will be powered by extending a double circuit transmission lines from the Noor-e-Jahad substation, two 220kV line bays for connection with Farah substation (Future Planned), and connection with West-North Power Sector (WNPS) to the Afghanistan, distributing power from Salma HPP and Iran Power System – existing connection from 132/20kV SS Turbat – e – Jam with 132kV TL double circuit.Substation design and construction in Pol-e-Hashemi, shall include all 220KV, 132kV, Bus-Bar, , 20kV SWG, Gantry and structures necessary to support circuits as indicated in conceptual design drawings. The installation shall include all required breakers, switches, arrestors, switchgears, transformers and metering equipment, and other components necessary to operate the system.Substation design and construction in existing Noor-e-Jahad SS, shall include only two new 220KV Feeder Bays (connection for new 220kV TL double circuit to Pol-e-Hashemi), Gantry and structures necessary to support circuits as indicated in conceptual design drawings and interfacing of existing electrical interlocking scheme of substation. The installation shall include all required breakers, switches, arrestors, switchgears, FOC connections and metering equipment, and other components necessary to operate the system.The MV switchgear shall be 20kV, metal-clad, indoor type. It shall connect the 20KV incoming underground cables from the power transformer to main circuit breakers. Switchgear shall contain bus tie circuit breakers between adjacent buses. Feeder breaker shall be provided for each of the individual MV feeders and fused disconnect cells for station service transformers. All 20KV power cables connecting the switchgear shall be routed underground. Project LocationThe sub-project “Pol-E-Hashmi Substation” is located in Zinda Jan District of Herat province. See below photos of the proposed site for SS. Photo 1: Pol e Hashami Substation selected area- govt land. Photo 2: Substation Site.Source: Survey and Engineering team of DABS Figure 3: Pol-E-Hashmi Substation Map.Access Road to SubstationThe substation is located in state land and can be approached via main Zinda Jan-Herat road. The distance of the substation from the main road is not more than 300m. Therefore; development of new access road is not required.Legal and Policy/Regulatory FrameworkThe national legislation and World Bank policies that are relevant to the project are briefly summarizes in Table 1.Table 1: Summary of relevant legislation and policiesJurisdictionLegislation or PolicyRelevanceWorld BankEnvironmental Assessment (OP/BP 4.01)This OP was triggered for overall HEP project. In case of this component-2 of HEP, the component falls in Category-B for Environmental and Social Assessment and accordingly this ESMP has been prepared.Physical Cultural Resources (OP/BP 4.11)This OP 4.11 is triggered for the overall HEP project. In case of Pol-E-Hashmi sub-station, no site of physical and cultural value was observed/reported on site. However; in the possible event that a sub project may encounter archaeological/historical site, a ‘chance finds’ procedure will be considered by the DABS HEP.Involuntary Resettlement (OP/BP 4.12)As per ESMF, this policy is triggered for the overall HEP project. In case of Pol-E-Hashmi substation, the land is owned by the state and no land acquisition impacts.HEP ESMF & RPFThe ESMF and RPF are the guiding documents for the preparation of the ESMP and RAPs. IFC Environment, Health and Safety (EHS) guidelineThis guideline shall be followed during construction phase of the ernment of Islamic Republic of AfghanistanEnvironmental Law (2007)ESIA regulation (2017)- NEPAThe executive summary of the ESMP will be submitted to NEPA for approval.NEPA Pollution Control and Management inAfghanistan The implications of this management plan are followed in the ESMP.Afghanistan Labor law (2007)Land Acquisition Law (2017)Land Management Law (2017)The Labor issues, including child labor, labor management issue, sexual harassment and Gender Based Violence are covered in the ESMP.As discussed earlier, the land of the substation is owned by the state and {if needed} DABS will acquire the NOC or other required documents in accordance to the RPF and applicable acts, rules and regulations Government of Afghanistan.MEW- Energy sectorEnvironmental and Social Safeguards Guideline (ESS- guideline)Hygienic & Safety measures are followed in the ESMP.Environmental and Social Baseline The baseline information is being presented here pertain to the physical, biological and socio-economic environment of the proposed project area. Information was collected through primary and secondary sources. Primary sources like surveys, questionnaires, interviews and observations by the experts and secondary sources like electronic/printed literatures have been followed to investigate and describe the existing socioeconomic and physical scenario of the proposed project area. General Characteristics of the Project AreaThe proposed project site is located in Taraka village which is governmental land and belongs to Zinda Jan district of Herat Province. The?Zinda Jan District?is located in the central part of?Herat Province?in?Afghanistan. It borders?Gulran?and?Kushk?districts to the north,?Injil?and?Guzara?districts to the east,?Adraskan District?to the south and?Ghoryan?and?Kohsan?districts to the west. Physical EnvironmentGeology One of several major resources of limestone suitable for cement production is located in the Zanda jan District of Herat Province, some 35 km to the west of the city of Herat. The potential reserves of high-quality limestone of Lower and Middle Jurassic age are estimated at more than 2.5 billion tonnes; these deposits have excellent access to water, road electricity and other infrastructure at Herat city. Based on studies conducted in 1980 mapping of 1:500,000 scale, the age of the limestone-marl unit in this area is Middle Upper Jurassic (J23ls) and they are bright grey coloured in some places reddish. The unit underlies the Upper Proterozoic metamorphic rocks (Z1scp) which is composed of green schist’s, meta terrigenous rocks, marble, and meta volcanic; and Cambrian rocks which are composed of sandstone, siltstone, limestone, dolomite, and mafic volcanic rocks, (J12ssl). The Jurassic limestone and marls are overlain with a tectonic contact by the Eocene Oligocene volcanogenic- terrigenous rocks (P23rl) which is made of andesitic basalts, basalt, trachyte, dacite, rhyolite, ignimbrite, tuff, conglomerates, sandstones, siltstone, and the Quaternary sediments (Q34ac) made of detrital sediments, gravel, sand, clay, clay sand, loess, and travertine. The Jurassic limestone unit strikes to the southeast-northwest between 1200 – 1500 and dips moderately between 400 – 550 ography The proposed project area is located in plain area near to mountainous area. The surrounding areas of the proposed project includes rain fed, desert and rangelands. Climate and RainfallThe climate here is considered to be a local steppe climate. There is not much rainfall in Herat all year long. According to K?ppen and Geiger, this climate is classified as BSk. The average annual temperature is 16.1 °C in Herat. The average annual rainfall is 265 mm. The driest month is June, with 0 mm of rain. In March, the precipitation reaches its peak, with an average of 60 mm. The rainfall data of Herat city is given in Table 2.Table 2: Herat Weather by Month // Weather Averages?JanuaryFebruaryMarchAprilMayJuneJulyAugustSeptemberOctoberNovemberDecemberAvg. Temperature (°C)3.76.211.215.921.126.328.627.122.1169.15.3Min. Temperature (°C)-2.7-0.14.28.513.118.120.919136.90.9-1.6Max. Temperature (°C)10.112.618.223.329.134.636.335.231.225.217.412.3Avg. Temperature (°F)38.743.252.260.670.079.383.580.871.860.848.441.5Min. Temperature (°F)27.131.839.647.355.664.669.666.255.444.433.629.1Max. Temperature (°F)50.254.764.873.984.494.397.395.488.277.463.354.1Precipitation / Rainfall (mm)525960374000031139Data Source: Climate-TemperatureJuly is the warmest month of the year. The temperature in July averages 28.6 °C. At 3.7 °C on average, January is the coldest month of the year. There is a difference of 60 mm of precipitation between the driest and wettest months. The variation in annual temperature is around 24.9 °C. The average, minimum and maximum temperatures of Herat City are given in Table 2.Ambient Air QualityNo stationary (industries) or mobile (traffic) sources are available in the subproject vicinity; therefore; the ambient air quality is within the permissible limit NEPA and WHO.Ambient Water QualityUse of lubricants and other construction activities may cause and pollute the water quality surface and ground water) in the surrounding proposed project area. Harirood River is located at 1-1.5 km of the proposed project area. Contractor is responsible to follow the ESMP to ensure mitigation measures implementation during project implementation. The ambient water quality will be monitored for the priority parameters according to the WHO standards.Noise No stationary (industries) or mobile (traffic) sources are available in the subproject vicinity; therefore; the ambient noise level is within the permissible limit NEPA and WHO.Biological EnvironmentThe details of flora and fauna are found in different part of Herat province are given below. The proposed project area does not have any flora and fauna to be affected from the proposed project activities. Generally, Afghanistan and Herat province have the following flora and fauna.Flora Afghanistan’s vegetation is typical of the semi-deserts and steppes. Ephemeris vegetation grows in the sandy semi-deserts and halophiles vegetation is found in the salt semi-deserts. The most common trees on the more humid soils are oaks, ashes, willows (Salix nigra), poplars and fruit trees in orchards. Himalayan forest, including evergreen oak woods grow in the borderland between Afghanistan and Pakistan. Within the footprints of the proposed substation area, there are no trees and vegetation cover. Unfortunately, areas supporting natural flora habitat are diminishing. The Asian Development Bank (ADB) reports that one of the most critical environmental problems of Afghanistan is massive deforestation and overgrazing. It is estimated that forest cover declined from 3.4 to 2.6 percent of total land area between 1970 and 1990. Since then, continued timber harvesting and the use of forest resources for fuel have reduced forest cover to less than two percent of the total area. Analysis of the available screening for the project area has revealed no documentation of potential habitat for threatened or endangered plant species within the immediate vicinity of the Project area to be impacted by project works. Fauna Afghanistan's National Environmental Protection Agency (NEPA) has officially released Afghanistan's first list of protected species. The species on this list are now protected against illegal hunting or harvest. NEPA, with help from the Wildlife Conservation Society, Kabul University and the Ministry of Agriculture, Irrigation and Livestock (MAIL), created the Afghanistan Wildlife Executive Committee (AWEC) to facilitate the listing process. 138 species are currently on the list, which includes 74 mammals, 54 birds, 7 plants, one amphibian, one reptile and an insect. In the corridor of the proposed subproject, the habitats of the NEPA listed species were not observed/ reported. Socio-Economic FeaturesAdministrationHerat province has 19 districts, 1000 villages and 1967180 population.Population and Demography of Sub-Project Area of Influence The location of the proposed substation is falling in the administrative boundary of the Zinda Jan district. The area of influence is the primary and secondary impact zone of the subproject. As per field observations, the substation is located on the state land, the entire land barren and there is no settlement in the primary impact zone of the proposed substation and the secondary impact zone of the subproject is to supply power to Herat city. The population of Zinda Jan is 55,500 and Herat is 436,300. The ethnic composition of the population is Tajik, Hazara, Pashtun, Uzbek and Turkmens. Literacy The United Nations defines literacy as the ability to read and write, with understanding, a short simple statement. The United Nations (UN) recommends that data on literacy be collected in censuses for persons aged 10 years and older because the ability to read and write requires some years of schooling or time to develop. In censuses, the answers to the cited question on literacy are accepted at face value. Literacy rates for the population aged 10 years and above, 15 years and above and for the 15-24 age group in Zinda Jan district are given in Table 3.Table 3: Percent Distribution of Total Population (Both Sexes) 25 Years and Above, by Highest Class Completed in Zinda Jan District (%)DistrictNo SchoolingClasses 1-6Classes 7-9Classes 10-12Vocational and Higher EducationZinda Jan79.6 11.93.72.91.9Data Source: Socio-Demographic and Economic Survey 2016Size of HouseholdsThe 19 districts/city of Herat Province combined, had a total of 424 thousand households with an average size of 5.7 persons, which is lower than the national average (7.4 persons). Households with 2-5 members accounted for 50.5 percent, while one-person households comprised only 1.2 percent. Among the districts, Zenda jan (5.4 persons), had the 2nd lower average household size (Table 4).Table 4: Percentage Distribution of Households by Size, Average Household Size in Zinda Jan District, Heart (%)DistrictTotal Number of MembersPerson 1Person 2Person 3Persons 4Persons 5Persons 6Persons 7Persons 8Persons 9Persons 10 or moreAverage Household SizeZinda Jan1.711.211.915.214.414.711.98.74.85.55.4Data Source: Socio-Demographic and Economic Survey 2016Main Source of Energy for Cooking The most common source of energy for cooking in the 19 districts/city of Herat Province combined was Liquefied Petroleum Gas (LPG) which was used by 46.9 percent of households. Wood was used by 27.4 percent of households, straw/shrubs/grass by 12.8 percent, animal dung by 9.1 percent, and the remaining 3.8 percent used other types of fuels such as kerosene, charcoal, electricity, biogas, coal/lignite, and agricultural crop residues for cooking. LPG was a popular fuel for cooking in Herat City (85.0 percent), Kohsan (57.3 percent), Enjil (45.0 percent) and Ghoryan (31.2 percent). Main Source of Energy for Heating Wood was the main source of energy for heating and was used by 39.3 percent of the total households in the 19 districts/city in Herat Province. Animal dung/ bushes was the second source of energy for heating and was used by 21.8 percent of households, followed by charcoal (19.9 percent), and electricity (8.2 percent). The remaining 10.8 percent of households used other types of fuels such as gas/ kerosene/diesel, coal, etc.Ownership of Livestock and Poultry Raising of cattle/milk cow/bull was the most common livestock raising activity in the 19 districts/city in Herat Province where 18.6 percent of the households reported owning a cattle/milk cow/bull at the time of the survey. The primary purpose of raising this livestock was for food (milk, yoghurt, meat, ghee or dried whey) or to provide fuel for cooking and heating (dung). Most of the households owning cattle/milk cow/bull (78.5 percent) owned only one or two heads.Cultural HeritageThere is no heritage site or historic, religious or archeologically important site located in the proposed project area. However, there are few tombs in the surrounding sites which are fare away from the footprints of the proposed interventions and no impacts are anticipated during construction and operation phases of the subproject. Land UseIn the area of the proposed substation, the land is owned by the government; the land type is barren and is not used for any commercial or residential activity.Environmental and Social Management Plan (ESMP)IntroductionThe following site specific Environmental & Social Management Plan (ESMP) is prepared to outline the types of control measures that must be implemented to reduce environmental, social and health and safety impacts and risks during the implementation of the Pol-E- Hashimi Substation project. The potential environmental, social and health and safety impacts and risks of the project were identified during preparation of Environmental and social, Management Framework and consulted with relevant stakeholders including community representatives and affected persons of the proposed project area. The mitigation measures identified and proposed during that process which is listed as specific commitments to direct performance criteria within the ESMP of the substation project. The mitigation measures identified during that process are listed as specific commitments to direct performance criteria within the updated ESMP for component 2.The ESMP complies with the principles and policies of the ESMF for HEP.Purpose of the ESMPThe primary purpose of an ESMP is to avoid, minimize, mitigate/reduce potential environmental, social, occupational, health and safety impacts of planned activities and to ensure that all identified environmental, social, OHS impacts and risk expected to occur during construction, installation of electrical equipment are reduced to an acceptable level. This will be achieved through engagement of all relevant parties in environmental, social, health and safety management. In particular, this will include integrating environmental, social, health and safety management planning with design, construction methods and operation planning.The requirements of this plan are applicable to all on-site works to be carried out. The contractor will be bound to comply with the requirements of this plan, in so far as they are applicable to the nature and scope of their work.The scope of this plan embraces the risks created by the design of the Project, the short-term risks that will arise during the construction of substation and commissioning. (The works the project is paying for) and any long-term risks that are influenced by the substation and construction methods.The ESMP will:Draws together the measures proposed to mitigate negative, and to maximize positive, environmental, social, health and safety impacts, and groups them logically into electrification (installation and commissioning) with common themes;Define a proposed institutional structure to govern the implementation of the ESMP;Defines the specific actions required, roles and responsibilities for these actions, timetables for implementation, and associated costs; and Describes capacity building and training requirements for the implementation of the ESMP.ESMP Implementation Responsibilities This Environmental and Social Management Plan (ESMP) will be part of contract documents and the contractor will adhere to implement all measures and actions. Contractor will assign a dedicated safeguard officer with experience in Environmental, Social, health & safety who should have the responsibility for the adequate implementation of the CESMP and Health and Safety Plans and who will be daily onsite.Project/site Engineer in conjunction with the Project manager, will ensure that the adequate implementation of the CESMP and H&S plan is monitored, reviewed, maintained and updated as necessary during the course of the project.One hardcopy of the CESMP and H&S Plan and associated plans will be maintained by the Project/site Engineer (document controlled revision) for the duration of the contract.The Project/site Engineer will ensure that each subcontractor is provided with relevant parts of the CESMP and H&S Plan for the preparation and planning of their works.Where any change is made to this plan that has potential to impact on the health and safety of the workforce, the environment, social or the work’s quality; the project dedicated Project/site Engineer, must ensure details of this systemic change are effectively communicated to the site workforce and relevant stakeholders.Summary of Environmental and Social ImpactsPotential Negative Environmental impacts The environmental impacts associated with the construction of Substation are low because the selected place of substation is far away from residential area and community institutions, it is a desert/barren land, and there will be limited damage to landscape of the near surroundings of the proposed substation due to traffic of heavy machinery. The selected site for substation is between mountains and the site will not have potential negative environmental impacts. The selected site for Substation is located in a distance of 1.5 – 2 KM from Harirood River, it seems that the project activities during construction and operation may not harm the water body and living species inside the water.Storage of construction material and equipment in the area and workforce density, managing removal, storage, handling and disposal of used oil’s and lubricants, and petroleum products. Other impacts are loud noises and dust. These impacts are low to medium level and thus readily reversed or effectively managed with mitigation measures outlined in the relevant table 10 and table 11. The potential for negative direct impacts might be in any social and cultural interaction between the contractor’s workers and local populations. Issues addressed in the ESMP local land degradation and soil erosion, aesthetics and visual impact and ecological issues. The main risks are Health and Safety risks during construction of Substation. These risks will be managed through the preparation and implementation of Health & Safety Plans by the contractors. Experience shows that, the environmental, social, health and safety impacts of Substation projects are rather limited and manageable.The mitigation measures are devised in this EMSP to reduce impacts during construction (e.g., noise, vibrations, dust, and wastes). As per the observation by HEP safeguard team and information provided by Zenda Jan district officials, there is no land mines and unexploded ordnance at the immediate sub project area but as per WB requirement demining is highly recommended and should be considered before implementation of the project. Potential Social impactsThe adverse social impacts are limited as the selected site is far away from residential area and community institutions and there are no cultural heritage near to the selected place. As shown in the pictures (Annexure-1) the selected site is located between mountains in a desert, there is no green cover, no trees and no agriculture. According to Zenda jan district authority, the land belongs to the government.The key potential social impacts expected under construction of the substation include; community safety issues-labor influx risk, and social dispute over employment (i.e. local demand to push for hiring local residents, instead of hiring labors from outside), labor management issue, workplace facilities (i.e. potable water and sanitation facilities for workers) and insecurity (injuries and fatality of labors and other staff. There can also be disputes arise over whether a hiring or firing of an employee was proper. In addition there might be workplace complaints arising during construction activities, for which DABS has established Grievance Redress Committees both in community level and project level and will train them {communities and workforce} in grievance redress mechanism, complaint registration method, grievance services according to project ESMF. For more details refer to Annex 7 on Grievance Redress Committee GRC.Contractor’s Site CampThe camp for the contractor’s labor is proposed close to the substation. As the land is owned by the state and there is no settlement as well as any other private or public activity in the close vicinity of the proposed site. The social impacts of the proposed contractor’s site camp is minimal and the site can be easily approached via main Zinda Jan-Herat road.In addition, for mitigation of the anticipated social and environmental impacts of the contractor’s camp, the following mitigation measures are recommended in the ESMP;About 80% of the labors will be hired from the local area and the camp will only accommodate the 20% skilled labor who are hired from remote areas of the province.The budget is allocated in section 3.6 and Table 6 to provide basic facilities to contractor’s labor in camp;In the ESMP Table 7 and Table 8, the contractor is bound to submit Contractor’s Camp Management Plan (CCMP) before commencement of physical works; and;The environmental and social guidelines for the contractor’s camp are given in the Annex-5.Labor Influx risk assessment The Substation project in Zenda Jan district of Herat Province does not require a large influx of labour from outside the project area. Most of the unskilled workers will be recruited locally in the project area- only specialized staff are expected to be recruited from outside. The specialized staff from outside will make about 20 % and will be residing in labour camps in the selected district- Substation area. There will be proper location selected for labour camp, which will be away from the residential areas. Given that workers under the sub component “Substation construction” are expected to be largely recruited locally, the overall social impacts anticipated from the labour influx of workers and followers in the selected district are rated to be low. Therefore, the labour influx related mitigation measures are likely able to be addressed solely through this ESMP and implementation of the GRM. This ESMP also includes the employee code of conduct (see Annex 8), which will be followed. Environmental and Social Incident and Accidents The SS activities can cause environmental and social incidents and accidents (examples are given in table 5 below. Mitigation Measures in relation to incidents and accidents The contractor will be responsible to take measures to improve the safety at the site and at other Project sites throughout the Project area. The contractor will identify effective preventive measures to be implemented to reduce OHS risks.This ESMP requires that workers should be trained to recognize potential hazards and use safe work practices. There shall be accidents and grievance log books in place in all construction sites. Any severe injury (requiring off-site medical care) or fatality incident shall be reported to the Bank within 48 hours with basic information and a detailed incident report including the following will be submitted as soon as possible, ideally within 10 working days: root cause analysis and corrective action plan on: immediate mitigation measures in case of continuing danger (e.g. fencing, signboard, guards) compensation to the affected family based on a clear rationale risk assessment and correct application of ESHS management procedures, and Medium- and long-term mitigation measures including enhancement of safety measures, audits, and additional training. Progress monitoring and reporting Table 5- examples of the Social and Environmental Incidents IndicativeSeriousSevereRelatively minor and small-scale localized incident that negatively impacts a small geographical areas or small number of peopleDoes not result in significant or irreparable harmFailure to implement agreed E&S measures with limited immediate impactsAn incident that caused or may potentially cause significant harm to the environment, workers, communities, or natural or cultural resourcesFailure to implement E&S measures with significant impacts or repeated non-compliance with E&S policies incidentsFailure to remedy Indicative non-compliance that may potentially cause significant impactsIs complex and/or costly to reverseMay result in some level of lasting damage or injuryRequires an urgent responseCould pose a significant reputational risk for the Bank. Any fatalityIncidents that caused or may cause great harm to the environment, workers, communities, or natural or cultural resourcesFailure to remedy serious non-compliance that may potentially cause significant impacts that cannot be reversedFailure to remedy Serious non-compliance that may potentially cause severe impacts is complex and/or costly to reverseMay result in high levels of lasting damage or injuryRequires an urgent and immediate responsePoses a significant reputational risk to the Bank. Small-scale crop damage or livestock deaths Grievances due to project use of public roads Vehicle damage to public or private roads caused by Works Contractors Nuisance-level contact between employees and community Minor instances of inappropriate behavior of security forces or other Contractor personnel Overloading of local commercial services from use by project personnelWidespread crop damage or livestock deaths Cases of mistreatment of communities potentially, including vulnerable groups, by project workers or security forces, including incidents such as sexual harassment Significant impacts to protected physical cultural resources Works have commenced without compensation and resettlement being completed.GRM not functioningForced evictions or resettlement of communities without due process or compensation Abuses of community members (including vulnerable groups e.g., women, children, youth, elderly, disabled/sick, LGBT) by site security forces or other project workers, including but not limited to GBV Significant damage to nationally protected areas or to UNESCO World Heritage sites Human trafficking and child laborEnvironmental and Social ManagementDABS safeguards team during the process of risk assessment and preparation of ESMP identified environmental, social, health and safety risks arising from all phases of the activities under component 2. The team also recommended adoption of specific mitigation measures to either:Reduce risks assessed as high or medium to low, orEnsure that risks assessed as low do not increase.The risk level associated to component-2 social, health, safety and Environmental impacts are defined based on the assessment and preparation of the ESMP. ESMP CostThe ESMP matrix includes estimated cost various activities under component-2. The cost will be based on the assumption of DABS team which could be varied based on the specific mitigation activities and the contractor financial estimate, which will be submitted during bidding process.Table 6 EMP roughly estimated costItem of EMPDurationEstimated costsCost of the Personal Protection Equipment (PPE)Item wise, implementation time is limited to the duration of the project and will in the scope of awarded company contract.US$ 4,000. 00Cost of the trainings:Training in environmental and social safeguards.2.2Training on GRM.Actual, During and after the project implementationUS$ 4,000. 003- Maintenance of First Aid Kit and training for project relevant staff.Actual, Before project implementation timeUS$ 4,000. 004- Health & Safety Training for project relevant staff.Actual, During the project implementationUS$ 4,000. 005- provision of workplace facilities for labors in the construction campPotable water, sanitation facilities, living rooms for workers, etc. US$ 4,000. 00Total US$ 20,000. 00Environmental and Social Management Plan (ESMP) for Pol-E-Hashmi SubstationPre-Construction PhaseTable 7 Preconstruction phase ActivityIssue/ImpactMitigation MeasuresImplementationSupervision Preparation of Contractor’s Camp Management Plan (CCMP)Increased risk of workforce injury and accidents;Health and Safety issuesHygiene and Sanitation problemsOn site solid waste management problemsInclude requirement for CCMP in specificationsHealth and Safety PlanSolid Waste Management PlanEmergency Management PlanContractorsDABS-HEPPre-biddingSubmission of tenders that fail to address environmental, social, health and safety issues.Contractor failure to attend pre bid meeting.Contractor failure to understand all social, environmental, health and safety issues relating to bid preparationIntroduce requirement for mandatory attendance at pre-bid meetings as a requirement for submission of a conforming tender.Provide details of environmental, social, health and safety requirements to Contractors in the bidding documents.DABS-HEP Project Management and Procurement Department DABS-HEP Bid evaluationSelection of Contractor with little or no understanding of environmental, social, health and safety issues.Selection of Contractor that has made no allowance for ESMP.Limited implementation of environmental, social, health and safety requirements.Failure to take environmental and social requirements into account during bid evaluation.Include ESMP in BoQ.Include Health and Safety requirements in BoQ.Provide recognition of contractor costing of ESMP and health and safety items in bid evaluation.Include environmental / social expertise in the bid evaluation committee.DABS-HEP Project Management and Procurement Department DABS-HEP Construction PhaseTable 8 Construction phase ActivityIssue/ImpactMitigation MeasuresImplementation ResponsibilityTime FrameMonitoring ResponsibilityContractors CampsSite SelectionHealth and Sanitation Water ContaminationSolid waste Inadequate facilitiesSuitable measures will be taken at the construction camps to mitigate anticipated impacts due to temporary accommodation of laborers such as provision of clean drinking water.Sufficient measures will be taken in the construction camps i.e. provision of garbage tanks and sanitation facilities. Waste in septic tank will be cleared periodically.Drinking water will meet quality standards as applicable.Garbage will be collected in a tank and disposed of periodically.Special attention shall be paid to the sanitary condition of camps.Other safety precautions to be maintained at work site including provision of PPEs.Upon completion of the contract, all elements of the camp shall be removed and the site shall be restored to its original condition.ContractorConstruction PhaseDABS-HEPDeminingExplosionInjuriesBefore commencing the construction work, the site should be cleared from mines etc by professionals.Aware all the workers about the risk of mines beyond the working area and no movement shall be allowed outside the working area.ContractorConstruction PhaseDABS-HEPConstruction works and earth worksSoil Erosion especially during the rainy and sunny season during excavations, leveling of the ground and clearing of vegetation. Apply soil erosion control measures such as leveling and landscaping of the project excavated site to reduce run-off velocity and increase infiltration of storm water into the soil. Soils excavated for the foundation should be used for re‐filling and should not be left exposed to wind orwater for long periods;Site excavation works to be planned such that a section is completed and rehabilitated before another section begins. Re‐plant degraded areas with local species common in the area to complement natural vegetation regeneration to improve ground cover.ContractorConstruction PhaseDABS-HEPNoise & vibration; Material loading/offloading vehicles and other transport used by Contractor.Construction and excavation works such as earth moving equipment’s, pilling works, welding, cuttings, drillings, grinding etc.Use of pressure horn.According to World Bank guidelines, sound level should not exceed 70 dB (A) in the industrial/commercial areas and 55 dB (A) in residential areas during day time.Maintenance of machinery and vehicles should be enhanced to keep their noise at a minimum.Lubricant should be used in machineries/equipment during construction.Equipment’s should be fitted with silencers, where applicable and maintained well.Sensitize the workforce and truck drivers on issues of equipment maintenance.Supervise construction traffic.Notification of the neighbors about the construction schedule & activities. The stationary sources of noise such as concrete mixers, batching plant, power generators and pumps will be selected and segregated from work area.Workers to wear ear plugs, muffs as part of their PPE.Occupational health, safety and environment and ESMP for the proposed project should be followed. DABS-HEPDust EmissionSite preparation activities (excavation work, earth works, hauling and vehicle movement, removal of top soil and vegetation cover. Minimize excavation especially during extreme dry seasons. Sprinkle water on excavated soil when necessary to reduce dust generation especially when covering the trenches.Vehicular movement will be restricted to a specific time for dumping of supplies and construction material.Provision of dust masks for use when working in dusty conditions;DABS-HEPWater QualityMaintenance of construction vehicles should be carried out in the contractor’s camps and a recognized garage;Proper storage, handling and disposal of oil wastes from machinery, discourage servicing of machinery and vehicles in construction sites.DABS-HEPHealth and Safety ImpactWorkers injuries and accidentsEnsure compliance with the Occupational Safety and Health Act OHSA) 2007 provisions. Provision of all appropriate PPEs to the contractor’s employees and ensure they are always worn while they are working. Holding of tool box talks every morning before commencing working and they will be based on working safely. Provide and place necessary and appropriate warning signs in various points that are risk. Barricade with conspicuous warning tapes along the open trenches Provision of the first aid kits on site with trained first aiders. Emergency Response Plan should be prepared and implemented.DABS-HEPFlora and Fauna Flora and fauna disturbance Loss of habitats for roosting and breeding and also their collisions. Avoid disturbance of any flora and fauna.Re‐vegetation of disturbed areas with native plant species;No pesticides will be used during vegetation and bush clearing;Construction workers should be told to protect natural resources and wild animals. Hunting is prohibited.By using the best practice for vegetation clearing and disposal practices will minimize the environmental risk associated with clearing and disturbance of vegetation communities.Restricting vegetation clearing to only that necessary for safe construction, operation and maintenance.Construction vehicles should run at temporary accesses to avoid damaging arable lands and cattle-raising lands.Birds will not be affected as they will relocate to the adjacent suitable habitats.To decrease the collision of birds, use of birds’ flappers are required. DABS-HEPExcavations of foundations Construction of foundations in the substationDust emissions because of site clearance and excavations during the dry sessions. Soil erosion during the rainy seasons. Come up with traffic management plan. Barricade the excavated foundations with warning tapes. ContractorConstruction PhaseDABS-HEPEnergy Consumption Increased energy consumptionMonitor energy use during construction and set targets for reduction of energy use. Plan well for transportation of materials to ensure that fossil fuels (diesel, transformer oil, petrol) are not consumed in excessive amounts. Ensure electrical equipment, appliances and lights are switched off when not being used.ContractorConstruction PhaseDABS-HEPFire Hazards Fire outbreaks During construction, liaise with terminal owners to develop an elaborate fire risk management program. Contractor shall take all necessary precautions to prevent fires caused either deliberately or accidentally during construction process. Provision of fire safety system that includes training, firefighting equipment; regular maintenance of machinery, vehicles and equipment; and no burning activities to be allowed close to or within the site.The Contractor shall provide adequate firefighting appliances at specified localities on the worksite to meet any emergency resulting from ignition of a fire. No burning of any litter/ cleared vegetation on site. All working areas should be no smoking zones. ContractorConstruction PhaseDABS-HEPWater Consumption Increased water demand especially during civil works Install water conserving taps that turn-off automatically when water is not being used. Regular sensitization of the construction workers to conserve water. Ensure taps are not running when not in use. Ensure prompt repair of broken and loose taps. ContractorConstruction PhaseDABS-HEPSolid waste generation and ensure efficient solid waste management Increased solid waste generation Use of an integrated solid waste management system i.e. through a hierarchy of options: 1. Reduction at source 2. Recycling 3. Reusing 4. Incineration 5. Sanitary land filling. Use of durable, long-lasting materials that will not need to be replaced as often, thereby reducing the amount of construction waste generated over time Provide facilities for proper handling and storage of construction materials to reduce the amount of waste caused by damage or exposure to the elements. Any hazardous waste should be separated and stored in areas clearly designated, and disposal in environmental friendly manner. Reuse packaging materials such as cartons, cement bags, empty metal and plastic containers to reduce waste at site. Waste collection bins to be provided at designated points.Contractors must dispose solid wastes away from the site to an approved disposal site;ContractorConstruction PhaseDABS-HEPAir pollution Vehicle and equipment exhaust emission e.g. SOx, NOx, Cox and PM10.Emission from exhaust of vehicles.Emission from the construction equipment, power generators and moving plants/equipment.All vehicles, generators and other equipment used during the construction will be properly tuned and maintained in good working condition in order to minimize emission of pollutants.Emissions from the machinery and vehicles will be monitored on regular basis to ensure compliance to the Standards.Masks will be provided to construction workers.Standby generators for power supply will be kept away from pathways and will be placed at locations where probabilities of human interventions are limited.Vehicle idling time shall be minimized.Alternatively, fueled construction equipment shall be used where feasible equipment shall be properly maintained. ContractorConstruction PhaseDABS-HEPMinimize release of liquid effluent Generation of wastewater Provide means for handling sewage generated at the construction site-use of mobile toilet. Monitor effluent quality regularly to ensure that the stipulated discharge rules and standards are not violated. ContractorConstruction PhaseDABS-HEPMinimize Oil leaks and Spills Oil spills and leaks hazards Care must be exercised not to spill any fossil fuels. No maintenance of vehicles or equipment on site.Construction vehicles must be maintained in good state and proper servicing to ensure no oils are likely to spill. Any contaminated soil shall be scooped and disposed of appropriately. Regular maintenance of site equipment.Safety procedures for fuel storage and refueling. ContractorConstruction PhaseDABS-HEPTraffic FlowIncreased flow of construction vehicles for raw materials and mobilization and demobilization of the earth works equipment during construction phase.All vehicles coming to the construction site should carry the recommended weight. All drivers coming to the site must observe traffic rules and exercise courtesy to other road users. Employ a road safety officer to oversee implementation of the traffic controls. Adequate and appropriate road signs should be erected to warn road users.Traffic management plan should be developed and followed. Regularize the supply of building materials. Any complain launched by community member should be responded and appropriate action will be taken to avoid it in future.ContractorConstruction PhaseDABS-HEPSocial ImpactsGender Based Violence (GBV) Strengthen operational processes for projects deemed High-Risk of GBV, including mandating Codes of Conduct (CoC) for civil works contractors with prohibitions against GBV specifically against sexual activity with anyone under the age of 18. Develop a clear internal Reporting and Response Protocol to guide project staff in case of such incidents. Build and improve project staff capacity to address risks of GBV through the development of guidance, training and continuous provision of learning activities and materials. Ensure Grievances are reported to the environment and safety officer who advises on redress mechanism. Regular sensitization and training for all project workers on human rights, gender and GBV and its consequences. ContractorConstruction PhaseDABS-HEPSpread of diseasesEducation, guidance and counselling on HIV/AIDS and other sexually transmitted diseases – construction staff;DABS-HEPPublic & OccupationHealth and Safety Accidents and injuries of the workers and communitiesPreparation of a Health and Safety Plan for workers and impacted communities addressing issues including:Education of workers and impacted communitiesProvision of personal protective equipment (PPE) to workers during constructionEmergency contingency planWorking instructionsUse of child labors should be prohibited.ContractorConstruction PhaseDABS-HEPSocio-economicEmployment (late payment of wages, social dispute over labor opportunity for local people)GRM for workers, and criteria for workers selection. Local people should be hired on contract basis as required.ContractorConstruction PhaseDABS-HEPArcheological and Historical SitesImpact on any archaeological and historical siteschance find procedure (which is part of the approved ESMF) will be followed ContractorConstruction PhaseDABS-HEPOperation and Maintenance PhaseTable 9 Operation phase Potential Impacts/AspectsMitigation MeasuresResponsibilityExposure to highelectromagnetic fieldsOrganize awareness creation.Adopt the principles of careful avoidance to ensure exposure levels are well below of generally acceptable standards.workshops/ rallies (Education) regularly;Permanent residence not permitted in the high voltage RoW;Evaluate potential exposure to the public;Enforce way leave requirements for power lines.DABS HEPGaseous EmissionAll vehicles, power generators and other equipment used during the maintenance work will be properly tuned and maintained in good working condition in order to minimize emission of pollutants. Emissions from the machinery and vehicles will be monitored on regular basis.Masks will be provided to maintenance workers.DABS HEPRisk of FireFire suppression equipment requirements, and should be monitored.DABS HEPNoise and VibrationAll noise complains should be recorded and investigated.Ensure vehicles and other maintenance equipment’s comply the standards.Consider the possibility of investing in silencers to reduce quantity of noise producedCreate a barrier well beyond the perimeter of the high level noise area and the community.All maintenance staff and workers should wear mufflers/earplugs while operating or working nearby high noise emission sources.DABS HEPWaste ImpactEnsure that all solid waste collected during operation or maintenance work is disposed of in an appropriate disposal place.DABS HEPProperly Values and AestheticsThe construction area must be rehabilitated and revegetated immediately after the completion of construction activities. Progressive maintenance should be applied.The color of roofs of buildings must not reflect or deflect sunlight or artificial light during the day or night time. DABS HEPTable 10: Summary of impacts during construction phase ImpactsNatureMagnitudeConsequencesSignificanceDust emissionNegativeOn site and vicinityAir quality and health effectsLowVehicular and equipment exhaust emissionNegativeOn site and vicinityAir quality and health effectsLowNoise impactNegativeOn site and vicinityHealth effects to workers and publicLowFlora and FaunaNegativeOn site and vicinityEffects on biodiversityLowSolid wasteNegativeEffects on workers and surrounding environmentLowTraffic impactNegativeOn site and close proximityInjuries and accidentsLowWater qualityNegativeOff siteWater bodies contaminationLowSocial impactsNegativeOn siteGBV and spread of diseases LowPublic & OccupationHealth and Safety NegativeOn site and vicinityEffects on workersSignificantEmploymentPositiveLocalSocioeconomic benefitsSignificantArchaeological and Historical SitesNoneNoneNoneNoneTable 11: Summary of impacts during operational and maintenance phaseImpactsNatureMagnitudeConsequencesSignificance Electrical and magnetic fieldNegativeOnsite and close vicinityHealth effects to workers and the people live in the vicinity of the project areaLowGaseous emissionNegativeOnsite and in vicinityAir quality and health effectsLowNoiseNegativeOnsite and in vicinityHealth effects to workersLowWaste impactNegativeOn site Health effects to workers and nuisance to the surrounding environmentLow Property values and aesthetics NegativeClose vicinityImpact on property values in vicinityLowEmergency situationsNegativeOn site and vicinityDamage to health and propertyLowEnvironmental and Social Monitoring Plan Monitoring The proposed subproject will be subjected to monitoring. Monitoring will have two elements: routine monitoring against standards or performance criteria; and periodic review or evaluation. During construction phase, the DABS-PIU safeguard team shall monitor the contractor’s activities to verify that the management measures/procedures/specifications are implemented as contained in the ESMP. Compliance will mean that the Contractor is fulfilling their contractual obligation. During operation phase, the DABS-PIU safeguard team will monitor facility’s operations to ensure compliance with management measures in the ESMP and operation procedures. Monitoring aims to ensure that mitigation and enhancement measures are implemented to feed into the normal project reporting and evaluation of the project, which determine the success, failure and lessons learnt. This should be done regularly to ensure compliance with the ESMP as well as ensuring compliance with environmental standards and procedures including relevant Afghan policies and legislations. The DABS Project Implementation Unit (PIU) for World Bank Funded Projects will be responsible for the overall management of implementation of the ESMP. The contractor(s) will be accountable for the implementation of the mitigation measures to the DABS PIU during the construction and initial operation phases. It will be entirely the contractor’s responsibility to come up at the time of preparing its offer with costing of various mitigation measures to put in place for various impacts highlighted in this ESMP. It is also expected that the contractor must have designated trained personnel to monitor Environmental, Social, Safety and Health matters during construction works and report regularly to DABS PIU for World Bank Funded Projects. The contractor’s personnel on Environmental, Social, Safety and Health matters should be part of the project to provide advice on the implementation and monitoring of environmental and social measures and will be responsible for supervising and reviewing the works regarding environmental and social requirements, safety and quality assurance systems and plan.Plan Monitoring All of the management plans make provision for monitoring and evaluation. Special attention should be given to the monitoring arrangements relating to biophysical impacts, occupational health and safety, facility operational and emergency response. During the construction phase of the project, the Contractor’s HSE Officer shall report all environmental impacts as well as accidents and incidents to the DABS-PIU Environmental and Social Specialists.The reported impacts and incidents will be captured on a database to ascertain trends and track progress in the implementation of preventive and corrective actions, and benchmarking against other, similar operations. Depending on the level of severity, accidents and incidents will be investigated by the Contractor’s SHE section, with key input from the line management to ensure accountability. During operation, the DABS-PIU safeguards staff will monitor the health and safety of personnel and contractors, in compliance with WB EHS and legislative requirements. Emergency incidents should be reported to the relevant authorities. The reported impacts and incidents will be captured on a database to identify weakness in the emergency response plan and track progress in the implementation of preventative and corrective and benchmarking against other similar operations. The Environmental and Social Management Plan (ESMP) will provide the basis for monitoring of Potential Environmental and Social Impacts associated with this project. The implementation of the monitoring Plan together with the Environmental and Social Management Plan will provide a benchmark for future environmental audits. The ESMP provides effective observation and documentation of monitorable parameters that will help in analysing the effectiveness of the proposed mitigation measures with the advantages of improving operational efficiency, promoting competitive advantage, improving risk management, reducing liabilities and improving business performance.Implementation Schedules and Reporting The implementation will be rolled out as required for each component in line with construction timetable. The project Implementing Unit (PIU) for World Bank Funded Projects, the contractor in collaboration with DABS members will ensure compliance with the environmental and social monitoring aspects of the project. Reporting to the project donor will be done quarterly by DABS PIU while the contractor will be doing monthly reporting to the PIU. Safeguards Unit of DABS PIU will be making regular site visitation to determine the level of implementation on environmental and social issues.The Contractor will be required to report to the project Engineer and safeguard officers any environmental, social and health & safety accidents and incidents. The project Engineer and safeguard officers will report these incidents to the (DABS safeguard specialists and HEP project manager).The project manager will advise the contractor about appropriate mitigation measures and the DABS Environment and Social Safeguard (ESS) team will direct and instruct the contractor to undertake the required mitigation measures.If there are complaints from the public during the construction phase, the DABS HEP project manager is to be notified immediately. The following information should be recorded by the safeguard officers.Time, date and nature of the incident / report;Type of communication (e.g. telephone, personal meeting);Contact details with telephone number of person making the complaint. If this person wishes to remain anonymous then “not identified” is to be recorded;Details of response and investigation undertaken as a result of the incident / complaint;Name of person undertaking investigation of the incident / complaint;Corrective action taken as a result of the incident / complaint.The safeguard officer will prepare and submit weekly monitoring reports to the DABS HEP project manager in the project area who will report to the HEP project manager.Table 12 Environmental and Social Monitoring Plan (ESMP) Impact/IssueParameters to be MonitoredTiming FrequencyResponsibilityNoiseMeasure the Noise Level within the Project area at a distance of 30mConstruction and Decommissioning phases Quarterly ContractorOperation Quarterly DABSProvision of EHS and GRMEnsure that all the required provisions are in place and follow upConstruction and OperationRegularly DABS and ContractorSoil erosion Assess size of rills or Gulley forming from accelerated run off from compacted areas Operation phase Quarterly DABSAir QualityVisual inspection to ensure good standard equipment is in use and dust suppression measures (sprinkling) are in placeConstructionWeeklyContractor/DABS Vehicular EmissionsSmoke, COx ConstructionMonthly Contractor Increased water Demand Record amount of Liters used During Construction Phases Monthly Contractor Oil Spills Record any leakages from construction equipment. Record all accidental spills and number of litersDuring construction phase Monthly Contractor AccidentsSafety plan should be monitored and follow upConstruction Monthly Contractor Waste Management Visual inspection on spoil disposal in accordance with Waste Management Plan and dispose of at designated areaConstructionWeeklyContractor/DABSCultural and archaeological sitesVisual observation of implementation of PCR PlanConstructionMonthlyContractor/DABSSafety of workersUsage of personal protective equipmentConstructionWeeklyContractor/DABSImplementation of the ESMPDABS - HEP team will be responsible for ensuring implementation of the ESMP. Other key parties in the ESMP implementation will be Herat Breshna and the Contractor. Contractor will hire an Environmental, Health and Safety Officer for implementation of this ESMP. The DABS Safeguards, health and safety focal officers and contractor assigned Environmental, Health and Safety Officer will be responsible for ensuring appropriate corrective action for any failure to implement required mitigation measures during the construction. Contractor’s Failure to comply with ESMPThe Contractor will be notified of any violations/ non-conformance of the ESMP, as well as any corrective actions required. Where persistent non-conformance with the ESMP are observed without any action from the Contractor to resolve these, payment may be deducted from Bill Item until the Contractor resolves the issue.The following outlines key steps to be followed.Step 1DABS safeguard team and Project Manager discusses the problem with Contractor to work out mitigations together and record the facts and the decision implemented.Step 2A more serious infringement is observed and DABS safeguard team notifies the Contractor of the issues in writing, with a deadline by which the problem must be rectified. All costs will be borne by the Contractor.Step 3DABS safeguard team and Project shall order the Contractor to suspend part, or all, of the works. The suspension will be enforced until such time as the offending parties, procedure or equipment is corrected and/or remedial measures put in place if required. No extension of time will be granted for such delays and all cost will be borne by the Contractor.Step 4Breach of contract - One of the possible consequences of this is the removal of a Contractor and/or equipment and/or the termination of the contract. Such measures will not replace any legal proceedings that DABS Project Manager may institute against the Contractor.Grievance Redress Mechanism All complaints relating to project activities will be recorded by the DABS HEP safeguard team. The safeguards team will review the register daily and advise HEP Project Management of any relevant complaints. The Project Manager will then investigate the complaint and instigate any corrective action required.DABS- PIU has developed one joint Grievance Redress Mechanism (GRM) for all four World Bank-DABS supported projects including HEP project, which will be followed. The GRM for the WB-DABS provides a hierarchical structure that comprises three levels, which are: (a) community level Grievance Redress Committee (GRC); (b) Project Level GRC; (c) DABS Level GRC. In case of an appeal, the appellant will have the option to approach the DABS CEO. HEP Grievance Redress Mechanism (GRM)A grievance redress committee HEP has already been constituted. The structure of Grievance Redress Committee (GRC) is described below.? The GRM system is accessible and the complainants can easily register their complaint to the higher levels GRCs, in case if they are not satisfied with the resolution by local GRC. DABS has developed training materials and will conduct training for GRCs members and other relevant staff, including the local GRC for this substation. There will public awareness session conducted among affected communities in the surrounding villages of the SS and workers to use grievance service. The GRC structure for AESDThe GRCs structure for the WB-DABS-supported projects: Local GRC: members include: (i) workers’ representatives/communities, (ii) DABS GRM focal officer, (iii) contractor. Project level GRC (DABS TA): members include: (i) DABS- PIU manager, (ii) Contractor; (iii) representative of CSO, (iv) Grievance focal officer/PIU; (v) workers’ representatives/community representatives.DABS level GRC: (i) CEO- DABS, (ii) PMU manager, (iii) Grievance focal officer, (v) labor/community representative.Functions of GRC Ensure that handling of grievances is in accordance with Afghan law and World Bank procedures. Ensure that follow-up actions in response to grievances are taken within an agreed time-frame. Maintain record of all registered grievances in a database, along with details on the nature of the issues raised the case history, and actions taken.Report on resolved/unresolved grievances a weekly basis to the PMT.Coordinate with Government departments, at district, provincial and national level and civil society organizations for resolving the grievances of the local communities. Coordinate with community representatives on the efficacy and usefulness of grievance redress procedures and recommend changes if any required to MoPW.Assign member(s) to undertake site visits to assess issues raised as and when needed.Procedure of Dealing with Grievances The following table provides steps with responsibilities of grievances relating to the project activities. The key purpose of this exercise is to present GRM process in an effective & user-friendly manner.Table 13 presents GRM procedures for DABS-DPCSP Training Center.StepsComplainantsGRC/ GRM Focal Officer functionstimeframeLocal level GRC:The Affected Person/worker (or his/her representative) may submit his/her complaint in several ways e.g. by written letter, phone, SMS messages and email to the GRC or, alternatively, raise his/her voice in a public or individual meeting with project staff. 1Submission of complaint to the local level GRC Contractor to conduct public information sessions for their workers to use grievance service. Registering a grievance in the project logbook and grievance database. Segregate/sort and process Acknowledge and follow up of grievance. Verify investigate, and act Provide written response to the complainants. 7- 14 days Project level GRC:If resolution at local level is unsuccessful, the Affected Person (AP) or worker can take his or her complaint to a Project level GRC.2Submission of grievance to the Project level GRC through one of the channels Conduct coordinating meetings. Take legal action against juridical complaints at project level. Provide written response to the complainant. Provide written response to the complainant 10 days DABS level GRC: In case the compliant is not resolved within 10 days of its receipt or it is unattended, the complainant can approach the DABS level GRC or directly to the CEO- DABS in Kabul. DABS-GRC and/or CEO will then examine the complaint and address the complaint within 20 days.3AP/worker can refer the compliant to the DABS GRC or directly to the CEO-DABS office Conduct coordinating meetingsInvestigate the complaintsProvide written response to the complainant20GRM process outlined in Figure 4 below.-571504978400Figure 4: GRM ProcessFigure 4: GRM Processleft126613If NOIf NOIf NOEndEndGRMLocalResolution MeasuresSolvedGrievance Redress Committee(Project Level)Solved in 10 days?DABS Management /COOSolved in 20days?EndIf still unresolved, APs may choose to exercise their right under Afghanistan law to refer the matter to a court of law.00If NOIf NOIf NOEndEndGRMLocalResolution MeasuresSolvedGrievance Redress Committee(Project Level)Solved in 10 days?DABS Management /COOSolved in 20days?EndIf still unresolved, APs may choose to exercise their right under Afghanistan law to refer the matter to a court of law.Venues to register Grievances - Uptake ChannelsA complaint can be registered directly at DABS level (GRC) through any of the following modes and, if necessary, anonymously or through third parties. By telephone at +93798856850 Complaints.wbp@dabs.af By e-mail to (Complaints.wbp@dabs.af ) By letter to the local or Project site levels GRC By letter directly at DABS-sub office- or contractor office. By complaint form to be lodged at any of the address listed above- this form will be made available in the relevant subproject area to be used by the complainants and can be filled by the help of DABS staff available in each sub-project Walk-ins and registering a complaint on grievance logbook at sub-office or suggestion box at project sub-offices Capacity BuildingFor a successful implementation of an ESMP, it is essential that the key stakeholders and implementing partners have adequate knowledge about environmental and social issues, the right attitude towards environmental practices and available skills for implementing the environmental and social management plans. This is particularly important for the Contractors, project managers, safeguard team, supervisors, and enforcing agencies.Capacity building measures will be required to ensure that institutions involved in implementing the various ESMP components have the technical, environmental and social skills to fulfil their roles and responsibilities. The key focus areas for capacity building will be:The DABS Local Safeguards teamHEP technical and engineering staffHerat Breshna relevant department staff. Local GRC membersOther institutions will require more specific and targeted training and awareness raising, e.g. the contractor and workforce.Table 14- training planNoTraining Recipients Mode of TrainingEnvironmental Aspect to be coveredTraining Conducting AgencyTraining conducting Date1HEP Environmental Safeguard and Health & Safety TeamLecture, workshopGroup Discussion Site VisitEnvironmental OverviewLaws and Regulation/standards and ActsEMP and ESMF overviewEHS guidelines and pros and cons Environmental Social and Health and Safety expertsConsultants or EngineerBefore starting of physical work at site2Herat Breshna relevant staff and HEP StaffSeminar WorkshopLectureEnvironmental OverviewLaws and Regulation/standards and ActsEMP and ESMF overviewEHS guidelines and pros and consEnvironmental Social and Health and Safety expertsConsultantsDABS Safeguard Team or EngineerBefore starting of physical work at site3Contractor staffSeminar WorkshopLectureEnvironmental OverviewLaws and Regulation/standards and ActsEMP and ESMF overviewEHS guidelines and pros and consSTD and other transmitted disease issue.ContractorBefore starting of implementation activities4Contractor workforceSeminar WorkshopLectureEnvironmental OverviewLaws and Regulation/standards and ActsESMP and ESMF overviewEHS guidelines and pros and consSexually Transmitted Diseases (STDs) and other transmitted disease issue.ContractorBefore starting of implementation activities5Contractor workforce and technical staffWorkshopSessionLectureLabor influx riskHealth and electrical Safety Grievance Services/ workplace issuesContractorDuring construction of Substation and maintenanceLocal GRCWorkshopLectureGrievance Redress MechanismGrievance Registration methodGrievance services Environmental. and social expertsConsultantsHEP Safeguards TeamBefore commencement of physical work implementation Local Community Session Grievance services Common Awareness about the projectLabor influx risk.Draft design for Substation to be shared with local communities for their feedback. Environmental. and social expertsConsultantsHEP Safeguards TeamContractorBefore starting of project activities ,during project implementation Institutional ArrangementAdequate institutional arrangements, and defined roles and responsibilities are central to the effective implementation of the safeguards measures outlines in the ESMP. Accordingly, this chapter aims to provide detail on the institutional arrangements and subsequent roles and responsibilities of the various actors during the implementation of this project.Key ActorsThe following key actors are involved in ESMP implementation during construction stage:Project Implementation Unit (PIU)- HEP staff, DABS The Contractor; andEnvironmental, Health and Safety Officer of the ContractorProject Implementation Unit (PIU), DABSThe DABS is the Project executing agency. DABS has established the Project Implementation Unit (PIU) for overall management of the project. HEP-PIU team will be responsible for ensuring implementation of the ESMP. Other key parties in the ESMP implementation will be Herat Breshna and the Contractor. The ESMP will be managed by Safeguard Team at PIU-DABS at center level and also the safeguard team at Herat. Safeguard team will be primarily responsible for supervising and monitoring ESMP implementation, with some assistance from other HEP staff. Executive direction will be provided by the DABS PIU Director. PIU ensures that necessary environmental and social issues are integrated into project planning, designing and bidding. DABS PIU will provide necessary technical support for capacity building of contractors, and field teams on environmental and social management.The PIU HEP field team will be engaged for construction supervision of this project. The HEP Safeguard team will be responsible for day-to-day supervision of ESMP implementation by the contractor. Any problems or issues identified by the field safeguard teams will be reported to the Safeguard team at center level or project manager.Contractors The contractor is responsible for the following:Project contractors are responsible to conduct their activities with relevant legislative requirements of the country as well as WB policies and project ESMP mitigation measures and procedures.For ensuring that the ESMP is properly implemented, the Contractor is required to nominate an Environmental, Health and Safety Officer, in addition to his core responsibilities, from the commencement to completion of the project. It is recommended that the personnel to be nominated as Environmental, Health and Safety Officer should have experience on implementation of environmental and safety measures.To inform the project manager of any complaints received in relation to the construction activities from stakeholders or local communities.To ensure that all the site staff has attended the environmental, social, health and safety training.Environmental, Health and Safety Officer of ContractorThe responsibilities of Environmental, Health and Safety Officer will include the following:Directly reporting to the Project Manager of the Contractor.Discussing various environmental issues and environmental mitigation, enhancement and monitoring actions with all concerned directly or indirectly.To provide professional guidance on questioning relating to the environment management and issues raised by contractors/relevant personals.Prepare Contractor’s ESMP, traffic management plan and safety plan as part of their work program.Ensure contractor’s compliance with the ESMP stipulations and conditions of statutory bodies.Assisting his project manager to ensure environmentally sound and safe construction practices.Conducting periodic environmental and safety training for contractor’s engineers, supervisors and workers.Preparing a registers for complaints and grievances.Reporting ProcedureThe Contractor will be required to report any environmental or social incidents to the (DABS safeguard team).The contractor will report to the DABS Safeguards team and Project Manager. The project Manager will advise the contractor about appropriate mitigation measures and the DABS ESS team will direct the contractor to undertake these mitigation measures.If there are complaints from the public during the construction/installation phase, the DABS Manager is to be notified immediately. The following information should be recorded by the Consultant.Time, date and nature of the incident / report;Type of communication (e.g. telephone, personal meeting);Contact details with telephone number of person making the complaint. If this person wishes to remain anonymous then “not identified” is to be recorded;Details of response and investigation undertaken as a result of the incident / complaint;Name of person undertaking investigation of the incident / complaint;Corrective action taken as a result of the incident / complaint.The consultant will prepare and submit weekly monitoring reports to the DABS Manager.Public ConsultationStakeholder participation in planning and managing the environmental and social issues helps to reduce the fears of stakeholders regarding the development program and gives opportunity them to participate in key decisions that will affect their lives. It should be ensured that the affected people were fully informed about the project and their suggestions will be taken in the decision. The people should be satisfied with their involvement in the projects decisions. Sharing of the information with stakeholders on proposed project on improvement of the work and impacts on the physical, biological and socioeconomic environment. Extensive consultations were carried out with the community people at Pol-E-Hashmi New Substation. Community consultations involved multiple methods – for example, household level interviews, Project meetings, and focus group discussions. During the preliminary survey and site selection for Substation and preparation of the Project ESMP all relevant parties including local people and stakeholders were consulted about the project activities and its anticipated potential impacts, feedback and summary of recommendations of the stakeholders are given in annex 6.Findings of the consultation meeting The major and key findings of the stakeholders are summarized as below; Low voltage of electricity especially during hot and cold seasons.High cost of electricity per KW.The local people wished for more electricity to be used in agriculture (Irrigation, process of agricultural products and etc.) and requested Herat Breshna to decrease the cost per KW. The meeting participants also told that the installation of power poles are weakly founded; consequently; during strong winds and hot seasons, outages in the electricity is always experienced. Therefore; the opinion was expressed that the power poles needs to be strongly founded.DisclosureThis Environmental and Social Management Plan (ESMP) for construction of Pol-E-Hashmi Substation has been prepared on the basis of the approved ESMF for HEP project. Prior to approval of the project by the World Bank, this ESMF was disclosed on April - 2017 it has been disclosed in DABS country website it could be found by the bellow link. () and the current ESMF is available on DABS’ website, which is accessible to the public. The Site specific ESMP for construction of Pol-E-Hashmi Substation will be disclosed prior the commencement of the civil work within country in relevant sites. AnnexuresAnnex 1: Project Site Pictures.centerbottomAnnex 2: HEP (Pol-E-Hashmi Substation) Sample Grievance Registration FormGeneral Information:Village: …………………………………District: ……………………………….NAME OF COMPLAINANT: _______________________ Taskara (ID) number: ____________ADDRESS: ____________________________________ Telephone #: _______________________ Please point out your complaint from the below list: - Right of Way, Access limitation Problem with contractorLabour influx, labour force Process delays. Compensation for losing of assets.Other (Specify).Brief description of the grievance: Have you lodged the grievance previously on the same subject?What you think should be done to resolve the compliant or grievance?Complainer’s Sign and Finger Print…………………………………………………………………….……. Date…………………………………………………………….Receiver and recorder of the issue / complaintName…………………………………………………………………………………………... Job title…………………………………….……………………………………………….Sign……………………………………………………………………………………………... Date………………………………………………………………………………………….Annex 3: Procedures for Mine Risk ManagementBackgroundThe following procedures are designed to respond to the risks caused by the presence of mines in Afghanistan, in the context of:Community rehabilitation/construction works to be identified and implemented by the communities themselves (for small projects of up to $100,000 each);Small and medium-size works to be identified by local authorities and implemented by local contractors (for projects up to $5m each);Works to be implemented directly by Government departments/agencies, without use of contractors;Large works to be implemented by contractors (for projects above $5m);General comment applying to all following procedures: All risk assessment and clearance tasks shall be implemented in coordination with the Mine Action Centre for Afghanistan (MACA). These procedures may need to be amended in the future depending on evolving circumstances.Procedure for Community-Managed WorksApplicability: This procedure applies to community rehabilitation / construction works to be identified and implemented by the communities themselves (for small projects of up to $100,000 each).Overall approach: The communities should be responsible for making sure that the projects they propose are not in mine-contaminated areas, or have been cleared by MACA (or a mine action organization accredited by MACA). Rationale: Communities are best placed to know about mined areas in their vicinity, and have a strong incentive to report them accurately as they will carry out the works munities are required to submit a reply to a questionnaire regarding the suspected presence of mines in the area where Bank-funded community-managed projects will be implemented. This questionnaire should be formally endorsed by the Mine Action Program for Afghanistan (MAPA). It will be a mandatory attachment to the project submission by the communities and should be signed by community representatives and the external project facilitator. External project facilitators will receive training from MAPA. Financing agreements with the communities should make clear that communities are solely liable in case of a mine-related accident.If the community certifies that there is no known mine contamination in the area, the ministry responsible for the selection of projects should check with MACA whether any different observation is reported on MACA’s data base.If MACA’s information is the same, the project can go ahead for selection. The community takes the full responsibility for the assessment, and external organizations cannot be made liable in case of an accident.If MACA’s information is different, the project should not go ahead for selection as long as MACA’s and community’s statements have not been reconciled.If the community suspects mine contamination in the area.If the community has included an assessment/clearance task in the project agreed to be implemented by MACA (or by a mine action organization accredited by MACA), the project can go ahead for selection.If the community has not included an assessment / clearance task in the project, the project should not go ahead for selection as long as this has not been corrected.Mine clearance tasks must be implemented by MACA or by a mine action organization accredited by MACA. Communities will be penalized (subsequent funding by World-Bank funded projects shall be reduced or cancelled) if they elect to clear mines on their own.Procedure for Small and Medium-size Works Contracted OutApplicability: This procedure applies to small- and medium-size works to be identified by local authorities and implemented by local contractors (for projects up to $5m each).Overall approach: MACA (or a mine action organization accredited by MACA) should provide detailed information on the mine-related risks (either based on previously done and updated general survey or on a new general survey) before projects are considered for selection. Only project sites assessed to have a nil-to-low risk would be eligible for selection, unless they have been demined by MACA or by a mine action organization accredited by MACA.Rationale: Neither local authorities nor local contractors have the capacity to assess the mine-related risks in a systematic way, while they may have incentives to underestimate them. Prior to putting up a project for selection, a general survey should be carried out by MACA (or a mine action organization accredited by MACA) to assess mine-related risks in the area of the project (this should include checking information available in the MACA data base). If MACA provides information suggesting a nil-to-low risk in the proposed project area, the project can go ahead for selection. The contract between the responsible ministry and the contractor will include a clause stating that in case of an accident, legal liability would be fully and solely borne by the contractor. If MACA assesses a potentially high risk in the area (whether due to the presence of mines or uncertainty.If the project includes an assessment/clearance task agreed to be implemented by MACA (or by a mine action organization accredited by MACA), it can go ahead for selection based on agreed funding modalities (clearance may be funded either under a contract with a Bank-funded project or under existing donor agreements with the mine action organization);If the project does not include an assessment / clearance task, it should not go ahead for selection as long as this has not been corrected.Procedure for Works to be Implemented Directly by Government Departments/Agencies, Without the Use of ContractorsApplicability: This procedure applies to works to be implemented directly by Government departments/agencies, without use of contractors.Overall approach: MACA (or a mine action organization accredited by MACA) should provide detailed information on the mine-related risks (either based on previously done and updated general survey or on a new general survey) before works or installation of goods/materials are carried out in any given area. Work would only be allowed to proceed in areas assessed to have a nil-to-low risk, unless they have been defined by a mine action organization accredited by MACA.Rationale: Government departments and agencies responsible for providing services currently do not have the capacity to assess the mine-related risks in a systematic way, and currently follow a process of consulting with MACA prior to carrying out activities.Prior to carrying out work, the Government department/agency will consult with MACA to assess mine-related risks in the area (this should include checking information available in the MACA data base). If not already done, a general survey should be carried out by MACA (or by a mine action organization accredited by MACA) to assess mine-related risks in the area. If MACA provides detailed information on mine-related risks which suggest a nil-to-low risk in the proposed area, the work can proceed. The Government would be solely liable in case of a mine-related accident.If information provided by MACA cannot support the assessment of a nil-to-low risk in the proposed area (whether due to the presence of mines or uncertainty), works should not go ahead before MACA (or a mine action organization accredited by MACA) carries out the necessary further assessment and/or clearance for risks to be downgraded to nil-to-low, based on agreed funding modalities (clearance may be funded either under a contract with a Bank-funded project or under existing donor agreements with the mine action organization). Procedure for Large Works Using ContractorsApplicability: This procedure applies to large works to be implemented by large contractors (projects above $5m).Overall approach: The main contractor should be responsible for dealing with mine-related risks, in coordination with the UN Mine Action Center.As part of the preparation of the bidding documents, a general survey should be carried out by MACA (or a mine action organization accredited by MACA) on all the areas where contractors may have to work (broadly defined). This survey should provide detailed information on mine-related risks in the various areas allowing for an un-ambiguous identification of areas that have a nil-to-low risk of mine/UXO contamination and areas where the risk is either higher or unknown. The survey should be financed out of the preparation costs of the bidding documents. All survey information should be communicated to the bidders (with sufficient legal caveats so that it does not entail any liability), as information for the planning of their activities (e.g., location of campsites, access roads to quarries). Depending on the nature and location of the project and on the available risk assessment, two different options can be used.Option 1 – Mine clearance activities are part of the general contractBased on the general survey results, a specific budget provision for mine action during construction is set aside as a separate provisional sum in the tender documents for the general contract.As a separately identified item in their bid, the bidders include a provision for a further detailed mine assessment and clearance during construction. On the instruction of the Supervision Engineer and drawing on the specific provisional sum for mine action in the contract, the contractor uses one of several nominated sub-contractors (or a mine action organization accredited by MACA) to be rapidly available on call, to carry out assessment prior to initiation of physical works in potentially contaminated areas, and to conduct clearance tasks as he finds may be needed. The Contractor may also hire an international specialist to assist him in preparing and supervising these tasks. The Contractor is free to choose which of the accredited sub-contractors to use, and he is fully responsible for the quality of the works and is solely liable in case of accident after an area has been demined.To avoid an “over-use” of the budget provision, the Contractor is required to inform the Supervision Engineer in writing (with a clear justification of the works to be carried out) well in advance of mobilizing the mine-clearing team. The Supervision Engineer has the capacity to object to such works.Option 2 – Mine clearance activities are carried out under a separate contract a.Specific, separately-awarded contracts are issued for further surveying and/or clearing of areas with a not-nil-to-low risk (under the supervision of the Engineer) by specialized contractors (or a mine action organization accredited by MACA). The definition of the areas to be further surveyed/cleared should be limited to those areas where any contractor would have to work, and should not include areas such as camp sites and quarries/material sites which are to be identified by the Contractor during and after bidding of the works. As a result of these further surveys and possibly clearance works, mine-related risk in the entire contract area is downgraded to nil-to-low.b.The contract with the general Contractor specifies the extent of the portion of the construction site of which the Contractor is to be given possession from time to time, clearly indicating restrictions of access to areas where the mine risk is not nil-to-low. It also indicates the target dates at which these areas will be accessible. Following receipt of the notice to commence works from the Engineer, the Contractor can start work in all other areas.c.The general Contractor is invited to include in its bid an amount for mine-security, to cover any additional survey / clearance he may feel necessary to undertake the works.In case of an accident, a Board of Inquiry is assembled by MACA to investigate on the causes of the accident and determine liabilities. Large penalties should be applied on the Contractor if the Board determines that the accident resulted from a breach of safety rules.All parties involved in this process are required to closely coordinate with MACA and to provide the Government, local communities, MACA, as well as any interested party the full available information on mine-related risks that may reasonably be required (e.g., maps of identified minefields, assessments for specific areas)Annex 4: Provisions of Necessary Safety Signage“Rooms and spaces in which electric supply conductors or equipment are installed shall be so arranged with fences, screens, partitions, or walls to form an enclosure as to limit the likelihood of entrance by unauthorized persons or interference by them with equipment inside. To ensure safety it requires posting of a safety sign at each entrance and one on each side of fenced enclosures. Installing one safety sign per side can be an effective deterrent for a 30-foot by 30-foot substation. One safety sign per side is not enough for a 500-foot by 500-foot substation. How many are enough? There should be enough signs so that it is obvious to anyone approaching a substation fence from any avenue of approach, that there are WARNING signs on the fence. The legibility of the sign influences the number of signs necessary to meet this goal. The legibility of the signal word WARNING on a safety sign is a function of letter height, letter font, the colours of the letters and background, the angle of the sign relative to the line of sight of the viewer and the general illumination level.Letter HeightWhen a sign orientation is 90° to the line of sight of the viewer, well illuminated, and the letter colour is in high contrast to the background colour, the letter height determines the minimum distance at which the word is legible. By definition, a person with visual acuity of 20/20 is capable of reading letters 0.4 inches tall at a distance of twenty feet. Only about twenty percent of the general population has a visual acuity of 20/20. The minimum visual acuity for driving a motor vehicle in most states is 20/40. If the viewing distance is 50 feet, then the signal word letter height should be at least 50 divided by 150 or 1/3 foot (4 inches).Letter FontPhoto 1. Letter font also has an effect on legibility. Examples of four letter fonts, Arial, C G Omega, Arial Black, and Haettenschweiler, are shown in photo 1.Letter font also has an effect on legibility. Examples of four letter fonts, Arial, C G Omega, Arial Black, and Haettenschweiler, are shown in photo 1.Photo 2. The viewing distance is 87.5 feet. The letters are 3.5 inches in height. The letter font also affects the legibility of a sign when the sign is viewed at an angle. The same sign viewed at a 20° angle and distance of 36 feet is shown in photo 2.The viewing distance is 87.5 feet. The letters are 3.5 inches in height. The letter font also affects the legibility of a sign when the sign is viewed at an angle. The same sign viewed at a 20° angle and distance of 36 feet is shown in photo 2.Note that the letters of the Haettenschweiler font smear together making them more difficult to read. Because of the narrow line width, the C G Omega font fades away at angles. Even with fonts like Arial and Arial Black, I recommend the angle between the sign and the line of sight should not be less than 30°. The maximum distance signs should be spaced is a function of minimum viewing angle and clear visibility distance.Clear Visibility DistanceThe significant factor that limits sign spacing is what I call clear visibility distance. Clear visibility distance is the distance at which a person approaching a substation has an unobstructed view of the entire fence he is approaching. If a 50-foot wide strip outside the fence is regularly mowed and kept clear of brush and trees, the clear visibility distance is fifty feet. If that clear area outside area outside the fence is only ten feet wide, the clear visibility distance is 10 feet.Maximum Sign SpacingThe sign spacing is determined by assuming the worst-case scenario; the viewer approaches the fence halfway between two signs. The relationship between the maximum sign spacing, the minimum viewing angle and the clear visibility distance is show.The sign spacing is determined by assuming the worst-case scenario; the viewer approaches the fence halfway between two signs. The relationship between the maximum sign spacing, the minimum viewing angle and the clear visibility distance is shown in the figure.If the clear visibility distance is 50 feet and the viewing angle to 30°, the maximum sign spacing becomes 2 x 50 / 0.577 = 173 feet. That assumes that we will install signs that are visible at a distance of 50 / 0.5 = 100 feet. That would require the signal word “WARNING” letter height to be 100 / 150 = 0.66 foot (8 inches). The size of each sign would be about 4 foot by 4 foot. If the clear visibility distance is only 10 feet and the viewing angle to 30°, the maximum sign spacing becomes 2 x 10 / 0.577 = 34.6 feet. The viewing distance becomes 10 / 0.5 = 20 feet. The WARNING letters only have to be 20 / 150 = 0.133 feet (1.6 inches) in height and the size of the sign would be about 1 foot by 1 foot. The signs would be a lot cheaper but you would have to install five times more signs. When the clear visibility distance is only ten feet, the goal can only be met with a lot of signs. When the clear visibility distance is 50 feet, you have a choice of a few large signs, a lot of small signs, or some economical balance between them.Other Necessary Safety SignageS/noDescription symbolRemarksDANGER - TWO WAY FEED6DANGER TWO WAY FEED7DE-ENERGIZED CAUTION TRANSFORMER LABEL8DO NOT FIELD OPERATE - CAUTION1011HARD HATS REQUIRED - DANGER-12703111512HAZARDOUS VOLTAGE - BI-LINGUAL DANGER SIGN-65405013HAZARDOUS VOLTAGE - DANGER ANSI SIGN-33655254014HAZARDOUS VOLTAGE - WARNING/ADVERTENCIA-12701587515HAZARDOUS VOLTAGE INSIDE - WARNING-12705461016HIGH VOLTAGE - DANGER - ANSI-12701968518HIGH VOLTAGE - DANGER - OHSA19HIGH VOLTAGE - DANGER - OHSA-12702222520HIGH VOLTAGE - DANGER- ANSI22HIGH VOLTAGE -DANGER - OHSA23HIGH VOLTAGE AUTHORIZED PERSONNEL ONLY - DANGER24HIGH VOLTAGE KEEP OUT-DANGER - ANSI25KEEP AWAY! HAZARDOUS VOLTAGE ABOVE - DANGER28POWER LINES MAY BE OVERHEAD - DANGER-12703429029POLE WRAP? SIGNS - HIGH VOLTAGE30THIS SOCKET MAY BE ENERGIZED - DANGER-1270952532VISIBILITY STRIP33WARNING HAZARDOUS VOLTAGE - NO ADMITTANCE34WARNING SUB STATION SIGN997867756035WATCH OVERHEAD CLEARANCE - DANGERAnnex 5: Environmental and Social Guidelines for ContractorsThe following guidelines will be part of the contractual agreements for each sub-project:Construction Company (contractor) should install the Construction Camp on areas far enough from water points, houses and sensitive areas in consultation with the community and NCS. He/she should select the good quality sanitary equipment and install it in Construction Camp. The contractor should manage all activities in compliance with laws, rules and other permits in vigor based on site regulations (what is allowed and not allowed on work sites).Contractor has the responsibility of hygiene and security on work sites, and should protect neighbouring properties, inform the client if land is found to be contaminated.Contractor should ensure the permanence of the traffic and access of neighbouring populations during the works to avoid hindrance to traffic, they also have the responsibility to protect and provide health and safety measures to staff working on work sites. In order to protect soil, surface and ground water the contractor should Avoid any wastewater discharge, oil spi1l and discharge of any type of pollutants on soils, in surface or ground waters, in sewers and drainage ditches.The Contractor should protect the environment against exhaust fuels and oils, dust and other solid residues. The Contractor should dispose oil and solid waste materials appropriately and provide adequate waste disposal and sanitation services at the construction site.Contractor for the purpose of proper waste management should install containers to collect the wastes generated next to the areas of activity. Contractor should avoid degradation and demolition of private properties; therefore, he/she should inform and raise the awareness of the populations before any activity causing degradation of natural vegetation and resources and if there was any damage to private/public property compensates beneficiaries before any work.The Contractor should use a quarry of materials according to the mining code requirements and compensate planting in case of deforestation or tree felling.The Contractor should manage waste properly and do not burn them on site and also should provide a proper storage for materials, organize parking and displacements of machines in the site.The Contractor should care about speed limitation of work site vehicles and cars and allow the access of public and emergency services to the worksite.The contractor should install signalling of works, ensure no blockage of access to households during construction and/or provide alternative access, provide footbridges and access of neighbours and endure construction of proper drainage on the site.The Contractor should respect the cultural sites, ensure security and privacy of women and households in close proximity to the camps and safely dispose asbestos.The Contractor should consider impacts such as noise, dust, and safety concerns on the surrounding population and schedule construction activities accordingly.The Contractor should develop maintenance and reclamation plans, protect soil surfaces during construction and re-vegetate or physically stabilize eligible surfaces, preserve existing fauna and flora and preserve natural habitats along streams, steep slopes, and ecologically sensitive areas.The Contractor has to prevent standing water in open construction pits, quarries or fill areas to avoid potential contamination of the water table and the development of a habitat for disease-carrying vectors and insects.The Contractor should select sustainable construction materials and construction method, during construction, control dust by using water or through other means and control and clean the construction site daily.Annex 6: Public Consultation with Stakeholders A consultation meeting was held with the relevant stakeholders in Zindajan district governor office. The objectives of the meeting was to share the project relevant information with stakeholders and understand their concerns. The information shared included project activities, proposed Poli Hashimi substation to be constructed and the expected impacts on the physical, biological and socio-economic conditions. The concerns of the stakeholders associated with the project were documented and the following table summarizes key concerns and points:Table 15 minute of public consultation meeting S.NparticipantsKey points discussed Participants suggestion and commitments 1-Zenda jan district governor and local authority ,relevant Stakeholders , community representatives and districts development council members Ahmad Shah : Arbab & Head of CDCShukrullah Shakir: the District Governor.Arbabs and local people were among the participants.- At first DABS safeguard team updated all the participants on HEP projects and activities specially illustrate them about Pol e Hashimi Substation.- The safeguard team asked them about their problems specifically in power sector.-The safeguard consultants presented the importance of GRM, the role and responsibilities of GRC during project implementation. Discussion about anticipated Social and Environmental impacts of Pol e Hashimi Substation and appropriate mitigation munity representatives and local government authority told us about the problems with details:Their major problems were as bellow:Low voltage of electricity especially during hot and cold seasons.This causes much problems including burn or damage of electrical equipment also high demand for electricity,Their other issue was the cost per KW, especially they urged a specific plan for agriculture, and they wish if Herat Breshna decrease the cost per KW for households and agriculture. Power outage is the other problem of people during strong winds and also hot and cold seasons.Participants were pleasant, they hope that this substation will fulfil their problems and will decrease surplus expenditure coming from damage of electricity equipment.The meeting participants also declared their full support and cooperation to the project. Consultation meetings with communities GRCs & CDCs On November 05 2018, the team went to Zenda jan district and talked with the relevant community people about their problems and suggestions. So, the team met in deferent categories of age and noted their problems and suggestions as bellow.Noor Agha, and Mohammad Mussa, from Kabutar Khan Village Sehat, Shirzad and Jalil Ahmad from Deh Qasim village told us their problems on behalf of others as bellow:Major problems: 1. Low voltage of electricity especially during hot and cold seasons.This causes much problems including electric shortage and damage of electrical equipment. Also high demand for electricity,2. Their other problem was the cost per KW, especially they urged a specific plan for agriculture, and they wish if Herat Breshna decrease the cost per KW for households and farm activities. 3. Power shortage is another problem of people during strong winds and also hot and cold seasons.People’s demand:Increase the voltage so that the people get electricity with an appropriate voltage.Decrease the cost of electricity per KW for households especially for farming sector. They wish by building this substation they will access sufficient electricity and can save the amount which they are now paying for electrical maintenance.Photos of meeting participants Annex 7: Grievance Redress Committee (GRC)Table 16. Shows the Grievance Redress Committees established for the construction of Pol-E-Hashmi Substation in the proposed project area.Table 16: Kabotar Khan Village, Zenda Jan District Community Level Grievance Redress Committee MembersS/NoNameFather NameVillage Position Phone NoRemarks1Haji Muhammad Shah Faeqeeri Muhammad AminKabotar KhanChairman/President07864001912Arbab BismillahAbdul WahidRabat Afghan HaAssistant07968993123Haji Abdur RashidHaji Abdul HameedSaghar KhanClerk/Treasure07993639424Haji Ghulam MahiuddinNizamuddinQilla NokMember07981062925Haji Abdul ZahirMuhammad ZarinDe SurkhMember07991094256Arbab Wakeel AhmadHaji Mir Jan.Gaw EseyahMember07985586477Abdul RasoolHaji MusaBahyanMember07852843308Abdul Baseer Abdul QadeerRabat Afghan HaMember07920244859Environmental and Social Safeguard officer of contractor 10Representatives and Safeguard Officers of HEPTable 17: Kabotar Khan Village, Zenda Jan District, Project Level Grievance Redress Committee MembersS/NoNameFather NameRelevant Organization Position in GRC Phone NoRemarks1Shukrullah ShakirHaji NoorullahDistrict GovernorChairman/President07942176002Abdul SaboorAbdul SatarCommanderAssistant07965149743Abdul JalilAbdul ZahirSecurity Department Member/NDSClerk07995247964Wazir AhmadGul AhmadRepresentative of DABSMember0729038195SafiullahMuhammad RahimRepresentative of ARAZIMember07805698096Muhammad ArifSalim ShahService ManagerMember07765611627Muhammad RafiHaji Abdul BaseerRepresentative of Attorney General OfficeMember07995370408MuhibullahAminullahRepresentative of MAILMember07860013049Environmental and Social Safeguard Officer of Contractor10Representatives and Safeguard Officers of HEPAnnex8: Employees’ Code of ConductThe Code of Conduct is based on International Labor Organization (ILO) and Afghanistan Labor Law standards, and seeks to protect the workers who manufacture the clothing, footwear, electronics, agricultural products and other items enjoyed by consumers around the world and enforce the employees to implement.Workplace Code of ConductPreamble: The Project Workplace Code of Conduct defines labor standards that aim to achieve decent and humane working conditions. The Code’s standards are based on International Labor Organization standards and internationally accepted good labor panies affiliated with the Project are expected to comply with all relevant and applicable laws and regulations of the country in which workers are employed and to implement the Workplace Code in their applicable facilities. When differences or conflicts in standards arise, affiliated companies are expected to apply the highest standard.The PROJECT monitors compliance with the Workplace Code by carefully examining adherence to the Compliance Benchmarks and the Principles of Monitoring. The Compliance Benchmarks identify specific requirements for meeting each Code standard, while the Principles of Monitoring guide the assessment of compliance. The PROJECT expects affiliated companies to make improvements when Code standards are not met and to develop sustainable mechanisms to ensure on-going compliance.Contractor will be responsible to provide orientation to employees and labors on the project workplace code of conduct. HEP will make sure that all members of the project are well informed about the project workplace CoC. Employment Relationship: Employers shall adopt and adhere to rules and conditions of employment that respect workers and, at a minimum, safeguard their rights under national and international labor and social security laws and regulations.Non-discrimination: No person shall be subject to any discrimination in employment, including hiring, compensation, advancement, discipline, termination or retirement, on the basis of gender, race, religion, age, disability, nationality, political opinion, social group or ethnic origin. Harassment or Abuse: Every employee shall be treated with respect and dignity. No employee shall be subject to any physical, sexual, psychological or verbal harassment or abuse. Forced Labor: There shall be no use of forced labor, including prison labor, indentured labor, bonded labor or other forms of forced labor.Child Labor: No person shall be employed under the age of 15 or under the age for completion of compulsory education, whichever is higher.Freedom of Association and Collective Bargaining: Employers shall recognize and respect the right of employees to freedom of association and collective bargaining.Health, Safety and EnvironmentEmployers shall provide a safe and healthy workplace setting to prevent accidents and injury to health arising out of, linked with, or occurring in the course of work or as a result of the operation of employers’ facilities. Employers shall adopt responsible measures to mitigate negative impacts that the workplace has on the environment. Hours of Work: Employers shall not require workers to work more than the regular and overtime hours allowed by the law of the country where the workers are employed. The regular work week shall not exceed 48 hours per week. Employers shall allow workers at least 24 consecutive hours of rest in every seven-day period. All overtime work shall be consensual. Employers shall not request overtime on a regular basis and shall compensate all overtime work at a premium rate. Other than in exceptional circumstances, the sum of regular and overtime hours in a week shall not exceed 60 hours?Gender Based Violence (GBV): The Contractor shall prohibits gender based violence (GBV) and discrimination based on gender etc. DABS /PIU will maintain outreach to law enforcement and legal services for women, children and teenagers, to facilitate prompt and effective responses when needed. The Grievance Redress Mechanism includes a specific mandate to address any kinds of gender-based violence. Compensation: Every worker has a right to compensation for a regular work week that is sufficient to meet the worker’s basic needs and provide some discretionary income. Employers shall pay at least the minimum wage or the appropriate prevailing wage, whichever is higher, comply with all legal requirements on wages, and provide any fringe benefits required by law or contract. Where compensation does not meet workers’ basic needs and provide some discretionary income, each employer shall work with the PROJECT to take appropriate actions that seek to progressively realize a level of compensation that does.Impacts on Host Communities from temporary?Project?Induced Labor?Influx: The construction and installation of Pol-E-Hashmi project does not require a large influx of labour from outside of the project area. Most of the unskilled workers will be recruited locally in the project area- only specialized staff are expected to be recruited from outside. The specialized staff from outside will make about less than 20 percent and will be residing in labour camps in the selected area. The distance of the project and contractor’s camp sites should be away from the community settlements. Therefore; there will be no risk associated with the contractor’s work forces on the host communities like social conflicts, influx of additional population, increase in traffic and related accidents. However; the mitigation measures are already given in the ESMP and some additional mitigation measures are recommended for the contractor as part the ESMP and contractor’s CESMP;the contractor is bound to give preference to the local people for skilled and unskilled labors. In urban and peri-urban settings, it is usually less difficult to find qualified local workers, in this kind of circumstances; the contractor will be allowed to outsource the skilled labour. The contractor will make efforts to train the local force for enhancement of their skill level.Annex 9: Social and Environmental screening checklistSocial Screening Checklist for Pol-e-Hashemi SubstationDate: 05/11/2018Project Title: Pol-e-Hashemi SubstationVillage: Kabotar KhanProject Type: ConstructionDistrict: Zenda JanCDC: Province: HeratScreening Questions YesNoRemarks Does the activity have human health and safety risks, during construction or later?YesDuring construction health and safety risks might rises, but mitigation measures will be take in account in ESMP.Will the project create the conflict among the people?NoWill the project cause loss of livelihood? NoThe selected place for construction of substation project is desert and belong to government, currently the people have no any livelihood opportunities there.Are there unexploded mines/materials in the area?YesThere might be unexploded mines. “peoples says”Will the project require land acquisition (public or private, temporarily or permanently) for its development?NoThe selected area is state land belonging to government therefore, it is no need for acquisition.Will the project result in the involuntary resettlement of individuals or families?NoThe selected area is desert, no one living in the selected areaMight the project adversely affect communities or vulnerable people living in the area?NoThe location which is selected for Substation is semi desert and no one live there.Will the project negatively affect more than 100 PAPs?NoAre there members of community/PAPs located along/ close to project that could benefit from this project?YesWill the project impact on the poor, women and children, indigenous peoples or other vulnerable groups?NoWill the project cause conflicts, regarding employment implementation and operation?NoEnvironment screening checklist-23812589090500 Date: 05, Nov, 2018Project Title: Pol e Hashimi Substation Village: Kabotar KhanProject Type: EnergyDistrict: Zenda JanCDC: Province: HeratSCREENING QUESTIONSYesNoREMARKSIs the project area adjacent to or within any of the following environmentally sensitive areas?Agricultural Area√The proposed project site is located away from agricultural lands and there are no environmental sensitive areas like wetland, protected area, natural and cultural resources etc.Wetland√Irrigation Sources √Natural Sources √The selected site is near to mountainBuffer zone and protected Area√Will the projects reduce people’s access to the pasture, water, public services or other resources that they depend on? Buffer zone and protected Area √Special area for protecting biodiversity√Will the Project cause potential Environmental Impacts?√Are there any important cultural or archeological sites nearby?√No cultural and archaeological resources are seen at the moment, in case of any findings a chance find procedure will be applied and CHMP will be prepared.Encroachment on precious ecology (e.g. sensitive or protected areas/species)? √Alternation of surface water hydrology of waterways crossed by the project, resulting in increased sediment in streams affected by increased soil erosion at construction site?√Deterioration of surface water due to silt runoff and sanitary wastes from worker-based camp and chemicals used in construction?√Increased local air pollution due site preparation and construction phases?√Air pollution expected but will be minor, appropriate mitigation measures will have taken.Risks and vulnerabilities related to occupational health and safety due to physical, chemical and biological hazards during project construction and operation?√All these risks are expected but will be minor and we could propose them good alternatives and mitigation measures.Noise and vibration due to civil works and heavy machinery?√Proposes sites are far from residential area so noise will not be a big issues for heavy machinery there will be provision in the ESMP.Poor sanitation and solid waste disposal in construction camp and work sites, and possible transmission of communicable diseases (such as STI’s and HIV.AIDS) from workers to local populations?√Poor sanitation and waste miss management is expect while implementation so this will consider while preparing the ESMP.Increased risk of water pollution from oil, grease and fuel spills, and other materials from vehicles and machinery?√Proposed site is away from open water resources so water pollution is not a concern. Risks to community health and safety due to the transport, storage, and use and/or disposed of materials such as fuel and other chemicals during construction and operation?√Climate change and Disaster Risk Questions the following question are not for environmental categorization, they are included in this checklist to help identify potential climate and disaster risks.√Is the project area subject to hazards such as earthquakes, floods, landslides or volcanic eruptions and climate changes?√Annex 10: Public information poster on grievance service 554355078740 ?????? ?????? ????????? ?????????? ????? ???? ??????? ????? ??? ????? ?? ??????? ??? ????? ?????? ????? ????? ??????????? ??????? ??? ??? ????? ????? ???? ??????? ?????:?? ??? ??? ??????? ???????? ??? ????? ??????? ??? ?????? ?? ???? 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