Table of Contents - Carl H. Lindner College of Business

Table of Contents

Welcome.....................................................................................................................................................................2 New Faculty Checklist...............................................................................................................................................3 Faculty Orientation Agenda.....................................................................................................................................4 Required New Hire Documents..............................................................................................................................5 Benefits Information................................................................................................................................................6

Employee Self Service................................................................................................................................7 Time off From Work.................................................................................................................................15 Tuition Remission.....................................................................................................................................16 Additional benefits links...........................................................................................................................17 Retirement Information.........................................................................................................................................18 Required new hire training...................................................................................................................................19 About Carl H. Lindner College of Business.........................................................................................................20 Important Information..........................................................................................................................................25 Important Contacts...................................................................................................................................25 Pay Calendar...............................................................................................................................................26 Understanding Your Pay Stub..................................................................................................................27 Holiday Schedule/Winter Closing ..........................................................................................................28 Telephone Instructions.............................................................................................................................29 Eateries......................................................................................................................................................30 Getting Around..........................................................................................................................................34 UC Shuttle/Metro Information................................................................................................................34 Maps............................................................................................................................................................35

Welcome

Welcome to the Carl H. Lindner College of Business at the University of Cincinnati! We are excited that you have chosen a faculty position within our College at the University of Cincinnati. This document contains important new hire information. Please make sure that you complete the steps outlined on the new faculty checklist. The table of contents outlines information included in this document and allows you click on the page number to be directed to the specific page you are seeking. At any point in the document, you can click on the bottom right of the page to return to the checklist or table of contents. Please let me know if you have any questions throughout the new hire process. I am happy to help make this process as smooth as possible.

Ashley Harrell Director, Human Resources Carl H. Lindner College of Business Business Affairs Carl H. Lindner Hall, 618 A Harrelam@ucmail.uc.edu 513-556-5421

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New Faculty Checklist

Attend Lindner Faculty Orientation: Tuesday, August 18th 12:00PM-4:00PM, 214 Lindner Hall Attend University Faculty Orientation: August 19th and 20th, Kingsgate Marriott Ballroom: agenda Turn in new hire documents

See page 5 for documents that must be turned in at UC HR in University Hall Update Employee Self Service

Update your contact information, sign up for direct deposit, and update withholding information. See page 7 for instructions. Sign up for benefits (please note the portal will not be open until your start date) You will sign up for benefits online via employee self-service. Please see page 6 for benefits information and page 7 for information on employee self service Set up voicemail and record personal greeting See instructions on page 29. Pick up UC ID badge and keys UC ID can be picked up at 4 Edwards Center on UC West Campus. Keys can be picked up at the same location. Please call ahead to ensure keys and ID are ready to be picked up at 556-4925. Obtain parking permit Information on parking and rates can be found at: . Parking can be purchased at 4 Edwards Center, UC Main Campus

Update UC Directory Go to: to review your listing

Outside Activity Report See page 19 for instructions

Sexual Harassment Training You will receive an email to complete this training.

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New Faculty Orientation, August 19--20th, Kingsgate Marriot Ballroom

8:00AM Sign--in and continental breakfast

Teaching

Research

Human Resources

9:00--9:15 Welcome (Beverly Davenport)

9:15--9:30 Why we're here (Dinene Rocco) Applying what we know about how people learn:

9:30--10:30 research--based teaching practices (Kathy Koenig & Jill Beyette)

10:40--12:00 12:00--1:00 LUNCH 1:00--1:40 Research in UC's 3rd century (Phil Taylor)

1:40--3:20

3:30--4:50

Flipped Teaching Strategies

Active Learning for Large Enrollment

Courses

Funding Your Research UC Libraries Research Support Effective grant--writing

Experiential Learning

Flipped Teaching Strategies

Active Learning for Large Enrollment

Courses

Teaching Syllabus

Effective grant--writing

Experiential Learning

Teaching Syllabus

Funding Your Research UC Libraries Research Support

Benefits by Appointment

Benefits by Appointment

Benefits by Appointment

5:00--7:00

New Faculty photo in Ballroom followed by cocktail reception for New Faculty (Plaza Fountain)

8:00AM Sign--in and continental breakfast 9:00--10:20 Students of concern (Tow Yau, Jyle Shaffer) 10:30--11:50 12:00--12:50 LUNCH 1:00--2:20

Mentoring

Appointment, Reappointment, Promotion & Tenure

Human Resources

Work--life Balance

Suporting New Faculty

Networking

Developing a Research Plan

Preparing Your First Year Dossier

Benefits by Appointment

Work--life Balance

Suporting New Faculty

Networking

Preparing Your First Developing a Research

Year Dossier

Plan

Benefits by Appointment

Required New Hire Documents

Failure to turn these documents in will result in a delay in your first paycheck. Please turn the documents linked below in at HR at University Hall within 3 days of your start date. Please see the front desk attendant at the HR Department to turn in the documents. You do not need an appointment. HR's location and information is below. This is next to the Kingsgate Marriott where the University orientation is held, so you may want to turn these in during a break at orientation. 340 University Hall 51 Goodman Drive Cincinnati, OH 45221-0039 Phone: 513-556-6381 | Fax: 513-556-9652 Open Monday through Friday 8 a.m. - 5 p.m. **If you are an International Hire, you will need to turn your documents in at UC International rather than HR Required Documents Please click the link to print the documents (the I-9 will be completed online, please see instructions).

? Auditor of State Fraud Reporting System Information Acknowledgement Ohio Revised Code 124.341 ? Violation or misuse whistleblower protection

? New hires must complete Form I-9 via E-Verify online-see instructions below. Make sure to bring ORIGINAL copies of your selected documents to HR) E-Verify Instructions ? Completing Form I-9

? Statement Concerning a Job Not Covered by Social Security ? Form SSA 1945 (STRS) (Faculty)

? Ohio Ethics Law and Related Statutes Acknowledgment Ohio Ethics Law and Related Statutes Acknowledgment Outline

**Links to documents can also be found at:

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Benefits Information

You have 45 days from your start date to enroll in benefits. Your benefits will be effective October 1, 2015. You can sign up for your benefits by using employee self-service, please see instructions page 7. Below are important links for reviewing your benefits options. It is recommended that you read the benefits overview first and then click the additional links below for more specific information on each plan. Benefits will be covered during new faculty orientation. Benefits overview, Annual Adjuncts: Medical Plan Comparison Chart: Medical Plan Rates: Dental Plan Comparison Chart: Flexible Spending Accounts: Health Savings Account (If selecting high deductible plan) Life Insurance Long Term Disability Accident and Critical Illness Voluntary Benefit Plans:

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University of Cincinnati

NEW HIRE ENROLLMENT ? ONLINE BENEFITS ENROLLMENT INFORMATION

ESS features a `road map' on each screen which will show which step of the process you have completed.

Many screens will have four steps: Overview, Edit, Review and Save/Confirmation.

ESS Getting Started

? Access the UC Flex Portal at ; the UC Flex portal can be accessed at home or on campus.

? Enter your Central Login Service Username (6 + 2) and Password (also utilized to log into Exchange e-mail, Blackboard etc.). If you have probems logging in contact the UCIT Help Desk at 513-556-4357.

? Click Log on to access the UC Flex Portal.

The EMPLOYEE SELF SERVICE screen provides three choices:

? Benefits and Payment ? use this link to enroll in the university's benefit plans, view benefit particpation, view your pay statement, view/edit W-4 tax withholdings, or view/edit bank information.

? Personal Information ? use this link to view/edit/add address information, bank information, family members/dependents/emergency contact/beneficiaries, personal data, W-4 tax withholdings, and Ethniticy, Race, and US Veterans status. You must add your dependents to your record PRIOR to being able to enroll them in the university's benefit plans.

Personal Information Address

? Your Pay Statement ? click here to view your pay statement.

Click HELP located in the top right hand corner of the screen to be directed to the UC Flex help website. The help web site will provide step by step directions on how to use Employee Self Service.

Purpose: Enter, change or delete your addresses. If you are a student employee, an address change does not automatically update your address information in the Registrar's Student System.

? Click on the Personal Information link from the overview screen. ? Click on the Address link to view and/or update the address on record. ? After viewing the address on record click Exit located at the bottom of the screen to return

to the overview screen. Click Edit to update or modify the address on record. ? Make the neccesary changes to the address, click Review at the bottom of the screen to

review the changes (this is a required step before saving the changes). Click Previous Step at the bottom of the screen to navigate to the previous screen or Exit at the bottom of the screen if no changes are desired to be made to the address.

? After reviewing the changes, click Save located at the bottom of the screen to save the changes made to the address.

? Click the Go to Employee Self Service hompage link to be directed back to the employee self service overview screen.

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University of Cincinnati

NEW HIRE ENROLLMENT ? ONLINE BENEFITS ENROLLMENT INFORMATION

Personal Information Bank Information

Purpose: Enter, change or delete your bank information. You will need your bank routing number and your checking/savings account number to complete the banking information entry.

? Click on the Personal Information link from the overview screen.

? Click on the Bank Information link to view and/or update the bank information on record.

? After viewing the bank information on record click Exit located at the bottom of the screen to return to the overview screen. Click Edit to update or modify the bank information on record.

? Make the neccesary changes to the bank information on record, click Review at the bottom of the screen to review the changes (this is a required step before saving the changes). Click Previous Step at the bottom of the screen to navigate to the previous screen or Exit at the bottom of the screen if no changes are desired to be made to the bank information.

? After reviewing the changes, click Save located at the bottom of the screen to save the changes made to the bank information.

? Click the Go to Employee Self Service hompage link to be directed back to the employee self service overview screen.

Personal Information ADD FAMILY MEMBER &

DEPENDENT INFORMATION

Personal Information Personal Data

Purpose: Family members and dependents must be entered in the system in order to be enrolled for medical or dental coverage or to be named as a beneficiary for your life and personal accident insurance. Adding names and personal data does NOT add your dependent to your health insurance, you must SELECT dependents when enrolling for coverage.

TO ADD dependents (spouse, domestic partner, children) to your personal data: ? Click on PERSONAL INFORMATION (located in the red toolbar). ? Click FAMILY MEMBER/DEPENDENTS/EMERGENCY CONTACT/BENEFICIARY. Click on the appropriate type of addition (spouse, child, etc.). Enter applicable information. When finished, click the REVIEW button at the bottom of the screen. After the information has been reviewed, click the SAVE button at the bottom of the screen. ? Click GO TO FAMILY MEMBERS/DEPENDENTS OVERVIEW if you desire to enter additional family member, dependent, emergency contact, or beneficiary information. Select GO TO EMPLOYEE-SELF SERVICES HOMEPAGE if you have completed all family members, dependent, emergency contact, and beneficiary entries. ? In order to add over age 26 dependent(s) to your medical or dental coverage, you must contact the Human Resources at 513-556-6381. Ask the HR representative about the documentation required in order to add over age 26 dependents.

Purpose: Verify the correctness of your personal data.

? Click on the Personal Information link from the overview screen.

? Click on the Personal Data link to view and/or update the social security and name on record.

? Click Edit to view the date of birth on record.

After reviewing the personal data on record click Exit located at the bottom of the screen. If the name, social security number, or date of birth requires an update or change, contact the Human Resource Service Center at (513) 556-6381; this information cannot be edited using Employee Self Service.

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