PDF No. 00007 San Diego Unified School District

Meeting Minutes

San Diego Unified School District

No. 00007

4860 Ruffner Street Physical Plant Operations Center San Diego, CA 92111-1522

PROJECT University City HS Stadium PROJECT NO. 93550003 SUBJECT Field & track replacement

MEETING DATE 10/26/2011

LOCATION

Principal's Conference

TIME

8:30 am

DID ATTEND ATTENDEE NAME

Y

Dana Henry

Y

Dave Powell

Y

Marian Scholle

Y

Ken Walker

N

Wayne Holtan

Y

Frank Shuman

N

Julio Ramos

Y

Ron Henos

Y

Shannon Young

N

Jeff Justus

Y

Ed Yandall

Y

Mark Harrington

COMPANY NAME Byrom-Davey, Inc. Byrom-Davey, Inc. Byrom-Davey, Inc. Dominy + Associates Architects Dominy + Associates Architects San Diego Unified School District San Diego Unified School District San Diego Unified School District San Diego Unified School District Schmidt Design University City High School University City High School

JOB TITLE Project Engineer Superintendent Project Manager Project Manager Principal Landscape Inspector Facilities Development Project Coordinator Project Inspector Construction Manager Landscape Architect Athletic Director POS

CONTACT PHONE #

858-513-7199 858-583-4317 858-513-7199 619-692-9393 619-692-9393 619-571-3084 619-306-0822 619-571-2107 858-637-6205 619-884-8792 858-750-2005 858-243-7500

ITEM 00007

STATUS CLO

General Item

STARTED 9/28/2011

DUE

BALL IN COURT

DESCRIPTION CITY PERMITS

09/28/11: mylars were submitted to city last week. Team has not received notification from city. District will provide payment of fees with the exception of grading & $88 process fee. PM & BDI to coordinate.

10/04/11: Contractor has paperwork for permits for processing. Contractor will make an appt with city to pull permits.

10/12/11: PM has requested CM to handle coordinate with city to pull permits. CM contacted city via email and voice message for status of permit.

10/19/11: CM/PM to meet @ District after meeting to process check request

10/26/11: City permit check processed and fees paid in full. THIS ITEM IS CLOSED

ITEM 00006

DESCRIPTION SITE SECURITY

STATUS OLD

Safety

STARTED 9/28/2011

DUE

BALL IN COURT

10/19/11: BDI noted that yearbook staff was accessing site. Any access to the site needs to be coordinated with BDI and the only access is at the homeside bleachers.

10/25/11:BDi noted potential bidders for the electrical project have been accessing the construction site. KWalker to inform LHippe/District to send out notification to potential bidders to stay out of construction site.

Primavera Contract Management (Expedition)

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Meeting Minutes

San Diego Unified School District

No. 00007

4860 Ruffner Street Physical Plant Operations Center San Diego, CA 92111-1522

PROJECT University City HS Stadium PROJECT NO. 93550003 SUBJECT Field & track replacement

MEETING DATE 10/26/2011

LOCATION

Principal's Conference

TIME

8:30 am

ITEM 00002

DESCRIPTION SCHOOL SITE ISSUES

STATUS OLD

School Site Issues

STARTED 8/31/2011

DUE

BALL IN COURT

10/19/11: School has requested field markings for football & soccer. The request indicated field hockey permanent lines to be black for girl's. Soccer permanent lines to be yellow. NOTE: Boy's LaCrosse marker to be in blue. School advised no chalk will be allowed for field markings

10/26/11: No issues

ITEM 00010

DESCRIPTION LOOK AHEAD

STATUS OLD

Look Ahead

STARTED 10/4/2011

DUE

BALL IN COURT

10/26/11: 2 week look ahead provided. Activiies included: electrical for future lighting/outside drainage/field drainage system/concrete work 11/9-11/10 NOTE: Completion date 03/01/12

ITEM 00009

DESCRIPTION RFI's

STATUS OLD

Request for Info.

STARTED 10/4/2011

10/25/11: 7 RFI's submitted- RFI 6 outstanding -BIC: UCHS Track Coash Hutsel

DUE

BALL IN COURT

Primavera Contract Management (Expedition)

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Meeting Minutes

San Diego Unified School District

No. 00007

4860 Ruffner Street Physical Plant Operations Center San Diego, CA 92111-1522

PROJECT University City HS Stadium PROJECT NO. 93550003 SUBJECT Field & track replacement

MEETING DATE 10/26/2011

LOCATION

Principal's Conference

TIME

8:30 am

ITEM 00012

DESCRIPTION SUBMITTALS

STATUS OLD

Submittal

STARTED 10/4/2011

DUE

BALL IN COURT

10/19/11: chain link fence submittal outstanding-BIC: JJustus storm drain submittal in for review.

10/26/11: Chain link fence- to be returned to BDI with minor comments Storm drainage- to be returned approved NOTE: District Electrical Inspector/JBermuda on site to look at temp power poles. JBermuda requested a diagram from Ace Electric on installation for District files (for information only) BIC-RHenos to coordinate NOTE: Prelim site layout indicates white around track/3 pole vault pans/2 runways/BDI to rotate 180 degrees U/C center logo to home side NOTE: BDI provide Coach John with striping form (ref RFI 6) BIC: Coach NOTE: School has determined goal posts pads (ref RFI 7) vinyl color/navy & letter color/white

ITEM 00016

DESCRIPTION CHANGE MANAGEMENT

STATUS NEW

Changes

STARTED 10/26/2011

10/26/11: District has received 3 PCO's for additional scope of work. BIC-JRamos

DUE

BALL IN COURT

ITEM 00013

DESCRIPTION WATER METER:

STATUS NEW

Construction

STARTED 10/26/2011

DUE

BALL IN COURT

10/26/11: District informed BDI hydrant they are using for site water is not metered by the school. BDI to get city water meter installed

00014

NEW

10/26/2011

DESCRIPTION ADDITIONAL 4" MAINLINE

10/26/11: BDI located an additional 4" mainline @ northeast corner of site. FShuman has recommended BDI to leave in place. Team has taken pictures- BDI to mark site for future reference

Primavera Contract Management (Expedition)

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Meeting Minutes

San Diego Unified School District

No. 00007

4860 Ruffner Street Physical Plant Operations Center San Diego, CA 92111-1522

PROJECT University City HS Stadium PROJECT NO. 93550003 SUBJECT Field & track replacement

MEETING DATE 10/26/2011

LOCATION

Principal's Conference

TIME

8:30 am

ITEM 00015

DESCRIPTION TRENCHES ACROSS FIELD

STATUS NEW

Construction

STARTED 10/26/2011

DUE

BALL IN COURT

10/26/11: Discussion on trenches running across field- single wide vs separate trenches. Plans do not indicate separate trenches. AOR directed BDI to maintain spacing in single wide tranches per electrical trench detail in plans.

PREPARED BY San Diego Unified School District

SIGNED

DATED 10/28/2011

Shannon Young

Should any attendees' recollection differ from the context of these record minutes, notify the Manager/Recorder in writing of the discrepancy within 48 hours of receipt of these minutes. Unless this notification is made, these minutes shall stand as an accurate record at the discussions, decisions, and

responsibility/action item assignments. Any accepted additions or corrections will be noted in the minutes of the next meeting.

Primavera Contract Management (Expedition)

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