UNION HILL SCHOOL DISTRICT - EDJOIN

UNION HILL SCHOOL DISTRICT POSITION DESCRIPTION

PUPIL PERSONNEL SECRETARY

MAJOR ROLE Under the general supervision of the site principal, the pupil personnel secretary oversees the flow of service, communication, and processes in the school office; to perform a variety of responsible and complex administrative and student related support work; to provide a wide range of information to students, staff, parents, and the public; to maintain varied school and administrative records; and to perform other related work as assigned.

DUTIES ? Manage the flow of services, communications, and process in the school office ? Act as a confidential liaison between school administration, staff, parents, students, school organizations, and outside agencies ? Develop and implement procedures for clerical work needed to maintain an efficient school office ? Orient and instruct school staff and school office volunteers in the use of office equipment and other office related resources ? Supervise the school office clerk/health aide, independent work elective (I.W.E.) students, and parent volunteers ? Manage confidential information relating to student records ? Maintain computerized records of student attendance and provide summary information to the district office for development of P1, P2, and annual reports ? Assist school and district administration in monitoring student attendance, as well as the identification of students with problematic attendance and the promotion of the positive attendance program ? Provide assistance to staff and parents with the use of the student information system (PowerSchool) ? Assist with student needs relating to discipline and/or social and emotional issues ? Assist administration in the implementation of various school programs including Bearcat of Character program ? Manage the school's student transportation tracking system ? Manage all ASB accounting procedures (deposits, check writing, reconciliation of accounts) ? Provide other services as needed and/or directed

QUALIFICATIONS

? High school graduate ? Ability to perform routine clerical work with speed and accuracy ? Ability to operate a computer, adding machine, copy machine, and other office equipment ? Ability to work independently ? Ability to maintain a cooperative working relationship with all members of a school community ? Ability to compile and maintain accurate and complete records and reports ? Ability to maintain confidentiality regarding students ? Maintain a positive and enthusiastic professional attitude ? Ability to write coherently and correctly ? Ability to understand and carry out oral and written directions ? Ability to type and word process at a rate of at least 50 words per minute ? Previous school office experience preferred ? General knowledge of web-based data entry and PowerSchool ? General knowledge of and ability to administer medical assistance to ill or injured students ? Ability to remain flexible and multi-task ? Ability to work with children in a TK- 8th grade school setting ? Ability to assist students with personal care needs, which may involve lifting/transferring weight of students in grades TK-8

SUPERVISION The pupil personnel secretary will be under the site principal

WORK YEAR 11 month/year (195 work days)

Rev. 8/18 dc

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