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Board of Trustees

Pennsylvania Dental Association

January 26, 2018

Pennsylvania Dental Association Central Office

Harrisburg, Pennsylvania

Present Consultants/Staff/Guests Present

Dr. Stanley Markiewicz (1) Jennifer L. Rawson, Esq., Eckert Seamans

Dr. Charles J. Incalcaterra (2) Leo Walchak, CFO

Dr. Matthew A. Zale (3) Mary Donlin, Director of Membership

Dr. Maria J. Tacelosky (4) Marisa Swarney, Director of Government

Dr. Gary S. Davis (5) Relations

Dr. John R. Coole (6) Rob Pugliese, Director of Communications

Dr. David A. Schimmel (7) Rebecca Von Nieda, Director of

Dr. Theodore J. Rockwell (8) Meetings and Administration

Dr. Sam Mansour (9) Barbara Mladenoff, Executive Assistant

Dr. James A.H. Tauberg (10), Secretary Dr. Nancy R. Rosenthal (2), Trustee-elect

Dr. Bruce R. Terry, President

Dr. James M. Boyle, III, President-elect Limited Attendance

Dr. Nicole M. Quezada, Treasurer Ms. Lisa Ritter, Auditor

Ms. Andrea Hoover, PDA Membership

Absent

Camille Kostelac-Cherry, CEO

Call to Order

The meeting was called to order at 8:36 a.m. by Dr. Bruce R. Terry, President.

Executive Session

After roll call, the board went into executive session at 8:40 a.m. The meeting reconvened at 9:25 a.m. No directed actions or resolutions were reported,

Approval of Electronic Votes

The board unanimously approved the Record of Electronic Votes from October 15, 2017 to January 17, 2018. (BOARD ACTION)

Trustees-Elect as ADA Alternates

Dr. Schimmel offered a proposal to have the trustees-elect to serve an ADA alternates so they are better prepared to participate when they are delegates. Not all trustees-elect have served at the ADA House of Delegates and the process can be intimidating. Serving as an ADA alternate would provide a training period for the trustees-elect.

The board discussed the concept and questioned how this would affect voting for a district trustee. The board also questioned if the trustees-elect would automatically move to the top of the alternate delegate list.

After discussion, the board directed Ms Rawson to work with the Bylaws Committee to review the appropriate Bylaws article and develop language to accommodate the proposed change of having trustees-elect included in the PDA delegation as funded alternate delegates. Ms. Rawson is to report back on the proposal at the April 2018 board meeting. (01/18BTDA01)

PDA Bylaws Amendment - Article 10, Conflict of Interest

Dr. Incalcaterra proposed the following change to PDA Bylaws Article 10, Conflict of Interest (COI), so that all delegates and alternates to the ADA House of Delegates will have a COI on file with the PDA.

The proposed PDA Bylaws amendment is presented below:

10.1.1 Those who serve in elective or appointive offices or positions, including delegates and alternate delegates to the ADA House of Delegates, shall do so in a representative or fiduciary capacity requiring loyalty to PDA. At all times while serving in such offices or positions, these persons shall further the interests of PDA as a whole.

10.2.1 Each nominee, candidate and appointee, including delegates and alternate delegates to the ADA House of Delegates, as a condition for selection, shall disclose any situation which might be construed as placing that person in a position of having a conflict of interest with the individual’s duty to PDA.

Ms. Rawson offered two new resolutions that would address the situation that occurred at the ADA Annual Session. The PDA cannot force a delegate to vote a certain way, but a removal mechanism for cause can be added to the Bylaws.

Discussion and vote was postponed until Saturday, January 27, 2018, to allow time for the board to review the two additional amendments offered by legal counsel.

PDA Audit Update

Ms. Lisa Ritter reviewed the December 31, 2016 audit results for PDA. As of this date, PDAIS/ Bell insurance were not consolidated and its financial statements underwent a review not an audit. PDAIS/Bell received a waiver from the bank due to not meeting several of the bank covenants. Without the waiver, the debt would become due immediately. The review could not be conducted until the waiver was received from the bank.

• Statement of Financial Position (page 1-2)

o Investment in Subsidiary, which is Bell, has seen a slight decrease in income due to higher taxes in 2016. Just a note that under the new tax plan, future taxes will be reduced which benefits Bell’s cash position and ultimately will benefit PDA.

o Included in Liabilities is Deferred Dues totaling $1,277,166. These are dues paid in advance or in part and are later allocated. In 2016, the notices went out late.

• Statement of Activities (page 3-4)

o Expenses are up around 5 percent and total $3,053,226. The largest expenses are due to payroll, employee benefits (healthcare), and bank charges and credit card processing fees.

o Candidate Campaign for ADA totals $11,828. This category has been eliminated and the money transferred to general reserves. Past boards have directed that any money given to candidates for ADA would be withdrawn from general reserves.

• New Footnotes (page 11-16)

o Revenue for Contracts with Customers goes into effect in 2019. This would impact the Pennsylvania Dental Journal and continuing education. Revenue will need to be recognized for each. Hopefully, it will not have a large impact on PDA.

o Leases goes into effect in 2020 and will require that operating leases will be shown on the balance sheet. Currently there are capital leases and operating leases and all will be moved to balance sheet. It will not have a big impact on PDA, but will impact Bell and its debt-to-equity ratio.

o Not-for-Profit Entities goes into effect in 2018. This will apply to all non-profits and requires a statement of functional expenses instead of a footnote.

o Investments on page 13 highlights the types of investments PDA holds. All are doing quite well due to the market conditions. When budgeting, PDA needs to be cautious as an adjustment in market conditions could occur.

o Bell Information is on page 14 and provides data on assets, liabilities, total equity, etc. The financial statements are not consolidated as this was a decision of a previous Board of Trustees.

The Management Letter has some suggestions from the auditor and include:

1. Consolidate Financial Statements to conform to GAAP.

2. Examine Fully Depreciated Assets including software and equipment that need to be either maintained or disposed.

3. Update the Employment Agreement of the CEO

4. Change Passwords to adhere to Association policy on regular password changes. Since credit card information is used by the PDA, caution should be taken to maintain control of financial data, databases, etc.

o PDA’s should have a disaster recovery plan so backups are current and would be easy to restore PDA computer information. PDA should contact its consultant to review protocols against any ransom-ware threat.

The board questioned the decision on not consolidating the financial statements for PDA and Bell Insurance. The decision was made by a previous board that preferred

the separation similar to what was conducted under the old House of Delegates.

Mr. Walchak stated the Finance Department has the ability to consolidate the financials.

By unanimous vote, the board agreed to consolidate the financials of PDA and Bell Insurance to conform to GAAP.

Resolved: That PDA and Bell Insurance conform to Generally Accepted

01/18BT47 Accounting Principles (GAAP) and consolidate financial statements.

The board questioned the conservative risk tolerance of Fisher Financial and the Budget, Finance & Property Committee (BFPC). BFPC can offer changes to the investments policy at any time, but has maintained a conservative investment strategy due to an earlier market downturn. The board considered inviting Fisher Financial to attend either board meetings or BFPC meetings.

Dues income currently makes up 74 percent of PDA’s revenue and Ms. Ritter considers this high, but not unusual for a membership organization. PDA is also tax exempt and it does limit options regarding non-dues income.

• Expenses are typical for associations and Ms. Ritter is not concerned. Payroll, benefits and retirement are always the biggest expenses.

• PDA has historically high management and Journal expenses. Employees must determine their time for the various program categories (Admin, Foundation, CE) for every project. Ms. Ritter is unsure how other associations categorize functions and needs to research the issue.

By a vote of 9-0-1, the board approved staff to conduct a review of PDA’s data disaster recovery plan and to report back at the April 2018 meeting.

Resolved: That PDA staff investigate and report back on PDA’s data disaster

01/18BT48 recovery plan at the April 2018 board meeting.

(YES: 1, 2, 3, 4, 5, 6, 7, 9, 10) (ABSENT: 8)

[Note: Dr. Rockwell was out of the room at time of vote]

The board unanimously voted to have the BFPC invite Fisher Financial to its next meeting and report findings at the April 2018 board meeting.

Resolved: That Budget, Finance & Property Committee (BFPC) invite Fisher

01/18BT49 Financial to attend the next BFPC meeting and have the BFPC report its findings to the board at the April 2018 meeting.

PDA Bylaws Amendment - Articles 7.3, 8.2, and 9.13

On July 26, 2017, Dr. Boyle contacted Dr. Peter Korch, Chair of the Bylaws Committee, to work out the language required to establish the Election Advisory Group (EAG) resolution (04/17BT57) from the April 2017 board meeting. After many months of vigorous debate, the proposal below was accepted by the committee.

The board discussed the proposed Bylaws amendments recommended by the Bylaws Committee.

By a vote of 9-1, the board approved the Bylaws amendments as presented.

Resolved: That PDA Bylaws Articles 7.3.5, 8.2.20, 8.2.21, and 9.13 be amended

01/18BT50 as presented.

(YES: 2, 3, 4, 5, 6, 7, 8, 9, 10) (NO: 1)

7.3 PRESIDENT - DUTIES

7.3.5 To appoint the members of advisory groups, committees, a Board of Elections, and trustee liaisons unless otherwise provided for in the Bylaws.

ARTICLE 8.0 BOARD

8.2 POWERS AND DUTIES

8.2.20 To adopt the rules and regulations for PDA candidate nominations and elections.

8.2.21 To perform such other duties as are prescribed by these Bylaws.

ARTICLE 9.0 COMMITTEES AND ADVISORY GROUPS

9.13 ELECTION COMMITTEE

9.13.1 This committee shall be composed of members from each Trustee District. The President shall appoint these committee members at least sixty (60) days prior to annual meeting.

9.13.2 DUTIES

9.13.2.1 To determine and oversee the election process and validate the results.

9.13 ELECTION ADVISORY GROUP

9.13.1 DUTIES

9.13.1.1 Review election procedures and guidelines and offer revisions.

9.13.1.2 Develop methods to increase voter response.

9.13.1.3 Follow demographic trends in the elections.

9.13.1.4 Develop candidate profile questions as needed.

9.13.1.5 Any other tasks as assigned by the Board of Trustees.

Membership Consultant

The board reviewed the research conducted by Ms. Camille Kostelac-Cherry and Ms. Mary Donlin on potential consulting firms. There were a total of five prospects that expressed interest in the project. Two vendors were chosen to submit proposals, Association Laboratory, Inc. (AL) and McKinley Advisors (MA).

Based on the submitted proposals both vendors are qualified. However, AL offers an opportunity for PDA to learn more about the challenges of other associations and what steps taken to address the challenges. AL will provide the ability for PDA to identify programs or services that other associations offer that may apply to PDA. The methodology used by Association Laboratory, Inc. provides the “outside the box” process that PDA is seeking by using over 900 individual ideas from over 300 association leaders.

The cost is approximately $38,500 for five to seven months timeframe with six months the targeted completion date. AL will conduct a two-step review process of PDA leaders, staff, and select members.

• Step 1 – a 60-day analysis of association data at a cost of $12,000.

• Step 2 – a quantitative and qualitative PDA member research survey at a cost

of $21,000.

Ms. Donlin explained that the difference in costs between $38,500 and $33,000 estimated for the two-step process is due to estimated travel and miscellaneous costs.

The board questioned if data from the Florida and Michigan Dental Associations on membership growth would be utilized. Mr. Bill Robinson from the ADA has acknowledged declining membership numbers is a problem nationwide. The membership growth enticements used by Florida and Michigan may not work in Pennsylvania.

The board expressed concern with AL’s methodology and inquired if members and non-members are included in the survey. The board asked if dentists in practice for 15 years, and who left organized dentistry, would be included in the survey.

Ms. Donlin suggested that dentists, 10 years out of dental school, is the group to target. The board was cautioned that there is a risk that any member benefit developed and targeted at younger dentists may alienate more established members, those who are members for 20-25 years. PDA cannot be all things to all members and the association must set priorities.

Ms. Donlin recommended that PDA engage Association Laboratory to assist with membership initiatives based on their methodology.

By unanimous vote, the board approved the hiring of Association Laboratory, Inc., as PDA’s membership consultant to retain and increase membership.

Resolved: That the Pennsylvania Dental Association engage a membership

01/18BT51 consultant, Association Laboratory, Inc., in the amount of $38,500 to assist PDA with its membership initiatives.

Component Resources & Assistance Program

Ms. Andrea Hoover presented the Component Resources & Assistance Program offered by PDA Membership. The quick link to Component Resources and Assistance Program on PDA’s website is ponentresources.

PDA’s Component Resources are available to assist district and local dental societies with a variety of activities. PDA staff and district/local society leadership work together to identify membership needs, address areas of improvement and strive toward achieving membership goals.

Highlights of the presentation include:

• Program assistance that includes mass email promotion, online registration through PDA’s website, CE course material, and CERP co-sponsorship. Districts/locals are only charged for emails that are opened by the recipient. The rate per individual email is $0.04.

• Society resources information sent to district and local presidents, presidents-elect, secretaries, PDA NDC, MC, and BOT to highlight component resources and provide recruitment and retention tips. Up to six emails annually are sent.

• PDA staff presentations are offered for district and local meetings. Many are free of charge and some are eligible for CE credit. PDA requires 30-day notice to present at district and local meetings.

• Free quarterly membership rosters are sent to local and district societies.

• Recruitment and Retention Manual is available and includes a list of general recommendations along with specific recruitment and retention ideas and timeframes.

• List and Label Requests. The cost to receive lists and labels is $30 for districts and $15 for locals.

The board agreed that the Component Resources and Assistance Program is a great member benefit and offered the following suggestions:

• Provide the PDA calendar of events (or a link to the calendar).

• Supply a letter from the GR department with a list of PA state representatives and senators for each local and district.

• Heavily promote the program to districts and locals. Ms. Donlin suggested that the trustees should contact the presidents of the districts and locals to market the program.

Member Benefit Enticements

The board discussed the concept proposed by Dr. Tauberg and the various perks PDA could offer to members. A PDA buying club would provide purchasing clout for PDA members with different vendors. Some suggested discounts include movie tickets, coffee discounts, and Disney theme park tickets. California is one state already providing such a membership benefit. Texas is just developing its own club.

Participation in the purchasing program would require PDA membership with an additional fee for the discounted products or services.

The board discussed whether a buyer club should consist of dental perks or non-dental perks. The board directed Ms. Kostelac-Cherry to investigate how to institute a non-dental perks for work option for PDA members and report findings at the April 2018 board meeting. (01/18BTDA02)

The board considered that the proposed free CE does not often attract members. It may work in the larger districts, but smaller districts have difficulty attracting members. The pricing of the Child Abuse course was discussed and the board would prefer this course be offered as revenue neutral as opposed to free.

The board directed Ms. Kostelac-Cherry to investigate how much of a dues increase would be needed to provide Pennsylvania mandatory CE, in-person or online, at minimal to no cost and report back at the April 2018 board meeting. (01/18BTDA03)

The Dentists Service Company (TDSC)

The board discussed the California Dental Association program called The Dentists Service Company (TDSC). TDSC was created in 2015 and launched in June, 2017, to support member dentists with the business side of dentistry, specializing in practice management advising and group dental supply purchasing services. The program is to be offered to other dental associations in October 2018.

• The board directed the PDAIS board to evaluate and approve the TDSC program at its March 2018 board meeting in preparation of the October launch. (01/18BTDA04)

• The board directed that PDAIS investigate other states’ buying club programs and perks programs and report back by the April 2018 board meeting. (01/18BTDA05)

Ambassador Program Update

The original concept of an Ambassador Program was to have a senior member or retired member tasked with meeting new or non-member dentists and scheduling lunch meetings to discuss the advantage of membership.

Dr. Incalcaterra inquired if the concept of an Ambassador Program would tie into the membership consultant duties. Ms. Donlin agreed that the Ambassador Program would tie in to the membership consultant duties by tying it into the survey and outreach along with the research.

New Dentist Survey & Incentives

As requested by the board at the July 2017 meeting, the Membership Committee (MC) reviewed the new dentist response rate to PDA’s 2016 member survey and found the following:

• Member response to the 2016 survey was 16 percent.

• A shorter, more focused survey should be distributed to member dentists who are out of dental school 15 years or less.

• To eliminate the need for questions related to personal demographic information, the MC agreed to use the survey tool in PDA’s mass email software.

• Each member of MC drafted at least one question for the survey. Staff compiled the questions and forwarded a draft survey to members of the New Dentist Committee for review, comment and completion.

• MC agreed that members who submit a completed survey will receive a $25 Amazon eCertificate. New dentists on the Membership Committee indicated that this is preferred over other gift cards, there is no activation fee and because it is an electronic gift certificate, there is no need to pay for postage or stationary.

• Survey invitees would include approximately 980 members who graduated from dental school between 2003 and 2018 and have an email address.

The MC estimated the cost for a $25 Amazon eCertificate with a 20 percent survey return rate to be $4,900.

|Percentage |Number |$25 Incentive Cost |

|12 percent |120 |$3,000 |

|20 percent |196 |$4,900 |

|30 percent |294 |$7,350 |

|40 percent |392 |$9,800 |

The board suggested a $20 eCertificate in lieu of the proposed $25 offer as a means

to lower the estimated cost. The board anticipates that a 20 percent return rate on the survey is possible with an estimated cost of $3,920.

The board unanimously voted to approve the survey with the reduced $20 incentive for a total amount of $3,920.

Resolved: That PDA Board of Trustees approve the draft New Dentist Survey

01/18BT52 and funding in the amount of $3,920 at the $20 incentive offer to encourage new dentists to complete the online survey. Results of the survey will be shared with the Board of Trustees within 60 days.

Information on MOM-n-PA should be included on the survey as new dentists may be unaware of the Mission of Mercy.

Access to Oral Health AG & GRC Recommendations

The board reviewed the reports from the Access to Oral Health Advisory Group (AOHAG) and the Government Relations Committee (GRC).

The AOHAG offers the following recommendations for the board’s consideration:

• PDA should propose legislation to amend Act 51 of 2007 (Sen. Patricia Vance’s legislation creating the PHDHP position in Pennsylvania) to prohibit PHDHPs from continuing to treat a patient if the patient fails to follow through on the referral to a dentist within a year from when the PHDHP made the referral.

• PDA should propose legislation to amend Act 51 of 2007 to require hygienists to complete a dental office emergency course as a condition of PHDHP certification.

• PDA should propose a regulatory change for the SBOD to adopt a uniform referral form for PHDHPs to use that explicitly states that patients have not been examined by a dentist and that they must seek care from a dentist in order to receive comprehensive treatment and a diagnosis of oral disease and abnormalities.

The Government Relations Committee (GRC) offered the following recommendations:

1. Lobby for changes to the State Board of Dentistry’s proposed regulations to limit the scope of practice for PHDHPs practicing in physicians’ offices to education and prevention services (screenings, caries assessment, application of fluoride varnish, patient education and referrals to dentists).

2. Amend current regulations increasing the number of CE credits in public health PHDHPs must take biennially from five to 10 credits (as part of the required 20).

3. Explore the ideas of lobbying for an amendment to the Dental Practice Act to require that PHDHPs obtain a four-year bachelor’s degree, AND/OR for PHDHPs to complete a public health program, AND/OR for PHDHPs to take medical history/emergency care courses (for initial certification).

4. Lobby for changes to existing law and/or regulation so that PHDHPs may only provide non-invasive care to patients classified as ASA III and above. They may only provide education and prevention services (screenings, caries assessment, application of fluoride varnish, patient education and referrals to dentists). Otherwise, direct supervision applies. PHDHPs may practice their full scope of practice, under general supervision, to patients classified as ASA I and II. This applies in all settings in which they are allowed to practice (those in statute and any sites approved in the future).

The board discussed both sets of recommendations and inquired if PDA’s lobbyist needs to be involved. Ms. Swarney stated that Ms. Peg Kuskin should be informed and a meeting scheduled to discuss strategy as regulatory counsel is still working on the language for PHDHP.

The board unanimously voted to move forward with the recommendations of both the AoHAG and GRC.

Resolved: That the recommendations of the Access to Oral Health Advisory

01/18BT53 Group and the Government Relations Committee be approved; and that the Access to Oral Health Advisory Group and the Government Relations Committee work with PDA lobbyist to determine the next steps.

The board directed the Access to Oral Health Committee to explore the option of selective funding for adult dentistry in the Medicare system. (01/18BTDA06)

The Assignment of Benefits bill was approved by the Senate. The bill now moves to the House for a Fall 2018 vote. The insurance industry is expected to push hard in an attempt to defeat the bill in the House. PDA is working on an action alert to members to encourage passage of the bill with House legislators.

The GRC recommends to the Board of Trustees that PDA no longer schedule an annual Day on the Hill event at the state Capitol. The committee also recommends that PDA’s staff and lobbyist budget for targeted events that may include lunches or dinners with key lawmakers.

Meet Annually with PA Dental School Deans

The Membership Committee (MC) has proposed that PDA leaders meet annually with the deans at all Pennsylvania dental schools. The recent resignations of deans from the University of Pennsylvania and the University of Pittsburgh highlight the importance of maintaining a positive relationship with the deans and faculty.

To help foster this relationship, the MC recommends the PDA President initiate a meeting with the new Deans in the spring of 2018. Invitees to the meeting would include the respective district president and trustee. The objective of the meeting is to open dialogue and identify how PDA can assist the dental schools.

The MC also requested PDA leaders meet annually with the existing deans at Temple University Kornberg School of Dentistry and Lake Erie College of Osteopathic Medicine to ensure a positive ongoing relationship.

The board noted that the relationship with University of Pennsylvania dental school is weak as compared with the other dental schools and should be a top priority.

By unanimous vote, the board approved meeting with the deans at all Pennsylvania dental schools annually.

Resolved: That PDA approve funding in the amount of $1,000 for PDA leaders

01/18BT54 to meet annually with the deans of the Pennsylvania dental schools.

Online CE Taskforce Recommendation

Dr. Zale provided results of the Online CE Taskforce research. The taskforce considered the mandatory courses such as Radiology, Child Abuse, and Opioids to be offered free to members or at a reduced fee.

The taskforce contacted Ms. Dawn McEvoy, Director of Continuing Education, at the American Dental Association (ADA) for cost options with and without Aptify.

Option 1 - All Aptify:

• PDA changes to Aptify and discards iMIS, the cost estimate for 5 CEUs of newly created courses is approximately $75,000 for three years.

• If PDA changes to Aptify, assume a systematic change of PDA business relations to members in terms of database, financial accounts, and large blocks of staff time needed for changeover.

Option 2 – iMIS with Portal thru 10th District:

• PDA retains iMIS but uses a portal through 10th District to access ADA’s online CE for all PDA members. Cost estimate for 5 CEUs is approximately $100,000 annually, plus two years of existing 5 CEU at $50,000 each year. Total estimated cost is $200,000 for three years.

• Questions remain about the feasibility of this complicated portal and for offsite management by PDA.

• Other questions include cost for PDA staff training, production of audio/video and the cost to configure a financial account that integrates with software currently used by PDA.

• Not currently available and may be a determent to PDA.

Option 3 – ADA sends files for uploading:

• ADA sends files to PDA to upload at a cost of $15,000 per CEU; for newly created 5 CEU the cost would be $75,000 annually or $225,000 for three years.

Dr. Zale commented on the slow response time from ADA, in some cases up to four weeks. This presents a concern if members experience problems while viewing a course.

The board discussed the costs of all options and learned that costs of production are not included in the proposed options. Production costs could range from a simple PowerPoint to a highly polished video production, and research into costs should be conducted.

The board voted 9-1 to approve the purchase of TopClass LMS software, pending a review into production costs and the integration with Aptify.

Resolved: That the PDA Board of Trustees approves the purchase TopClass

01/18BT55 LMS software in the amount of $37,238 for the first three years to implement online CE programming, pending review of production cost of CE per approval of the Board, and if TopClass LMS can be integrated with Aptify.

(YES: 1, 2, 3, 4, 5, 6, 8, 9, 10) (NO: 7)

The board discussed proprietary rights of the speakers for online CE and if waivers should be sought. Ms. Rawson suggested that a waiver could be used to pay a royalty fee, which is more cost effective. If a speaker will not sign a contract, then PDA has the option to not use the speaker. Ms. Rawson will contact Ms. Bridget Montgomery, Esq., who handles contracts for Eckert Seamans to develop the speaker contract revision.

By a vote of 8-1-1, the board approved revising the standard speaker contract to include a nonexclusive license to use course materials for online CE offerings.

Resolved: That Eckert Seamans revise the standard contract for speakers of

01/18BT56 PDA sponsored CE, including CERP certification, to include a nonexclusive license to use the materials as content for online CE.

(YES: 1, 2, 3, 4, 5, 6, 7, 9) (NO: 8) (ABSENT: 10)

[Dr. Tauberg was out of the room at time of vote]

PDM Updates

Future Annual Meeting Dates

The Annual Meeting Steering Committee (AMSC) searched for locations in Pittsburgh that would accommodate the 2019 PDM. The 10th District recommended holding the meeting in March, but selected dates all interfered with the Greater Philadelphia Valley Forge Dental Conference.

The AMSC recommended revising the locations for the PDM: Gettysburg in 2019, Pittsburgh in 2020 and Scranton/Wilkes-Barre area in 2021.

PDA Staff is working with the Hanover Gettysburg Area Dental Society, Fifth District Dental Society, and the Hotel Gettysburg to finalize plans for the 2019 PDM.

Pennsylvania’s Dental Meeting (PDM) Update

Ms. Rebecca Von Nieda provided an update on the 2018 PDM. As of January 25, there are 156 attendees with 77 dentists registered versus 18 dentists registered at this time in 2017. The room block numbers are also trending up with 117 out of 300 room nights reserved for 2018 versus the 113 reserved in 2017.

Leadership Conference Ideas

Dr. Boyle updated the board on the proposed leadership conference held in conjunction with the July 2018 board meeting. The July board meeting would then be held at the Eden Resort and Suites, Lancaster, PA in order to accommodate the leadership conference and expected attendees.

Proposed Schedule for Board of Trustees Meeting and Leadership Conference

Location – Eden Resort and Suites, Lancaster (room rate $244.14 including applicable taxes)

Friday, July 27, 2018

12:30 pm to 8 pm – Board of Trustees Meeting with working dinner; lunch is on your own

Saturday, July 28, 2018

8:00 am to 5:30 pm – Leadership Conference; with 2 additional breakout rooms from 1 to 3 pm

6:30 pm – Three hour beer, wine and soda host bar and Dinner

To control costs each attendee, including board members, will pay a $59 registration fee to attend the Leadership Conference on Saturday, July 28.

The dinner tickets will be priced at $70 per person with PDA subsidizing $40 of each ticket to encourage members to attend the dinner. The subsidy for the Saturday evening dinner is $1,600 (40 people at $40 each).

Each advisory group and committee will have two complimentary overnight rooms.

An additional $1,281 is needed for the board to hold its meeting at the Eden Resort instead of PDA’s Central Office.

The board discussed opening the event to all PDA members. The board expressed concerns if the venue was large enough to accommodate 200 attendees and if additional advertising costs would be needed to notify all PDA members. The board also discussed whether a hors d`oeuvres and wine reception would be more economical than a subsidized dinner for a larger group.

Ms Von Nieda stated that there is no money in the budget for advertising mailers, so all advertising must be conducted online and through email. The room block on Friday night is for 35 rooms.

The board directed that the Leadership Conference be opened to the entire PDA membership and that Ms. Von Nieda is to research the costs to offer heavy hors d`oeuvres and one drink in lieu of a dinner on Saturday evening for all PDA attendees. (01/18BTDA07)

The board unanimously voted to approve holding the 2018 Leadership Conference at the Eden Resort in Lancaster, PA.

Resolved: That the 2018 Leadership Conference be held at the Eden Resort

01/18BT57 and Suites in Lancaster, PA on July 28, 2018, with approved funding

up to $10,000.

The board unanimously voted to approve the additional funding to hold the July 27, board meeting at the Eden Resort in Lancaster, PA.

Resolved: That the Board of Trustees meeting be held at the Eden Resort

01/18/BT58 and Suites in Lancaster, PA on July 27, 2018, with approved additional funding of $1,281.

ADA Pursuit of Dental Benefits to Medicare

Dr Incalcaterra asked for board input regarding ADA’s pursuit of adding a dental benefit to Medicare. Dr. Himmelberger will be representing Pennsylvania at the ADA discussion on the topic and needs to know if PDA would support the idea.

The board discussed the option and was concerned with opening the Dental Act and the reimbursement rate of Medicare. Although there is a need for dental benefits to the aging population, providers should not be mandated to participate.

The board was against the proposed addition of a dental benefit to Medicare. Dr. Incalcaterra will pass that information on to Dr. Himmelberger.

Website Navigation for PDA Election Information

The board discussed the most appropriate placement of the PDA Election Page on the PDA Website. The board agreed the most appropriate placement for the PDA Election page is under the Membership webpage.

The board directed staff to move the PDA Election page to the Membership page on the PDA website. (01/18BTDA08)

Adjournment

The meeting adjourned at 6:05 p.m.

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