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UPMC CVO Business Rules for Data Standardization
• CVO facility – sequence # is always 2
• PEC facility (if present) – sequence # is always 4
• No abbreviations, all words are spelled completely
o Avenue, not Ave
o Street, not St.
• No periods
o MD not M.D.
o St not St.
• Phone and fax numbers are formatted as (xxx)xxx-xxxx
• All dates are entered as xx/xx/xxxx
• For dates where day is not specified, enter the day as 01 in the from date field and 28/30/31 in the thru date field. If the month is not specified, enter 01/01 in the from date field and 12/31 in the thru date field.
Exception – education and training – date should correspond to normal training dates, i.e. 07/01 and 6/30.
• Capital letters are used at the beginning of most words
• Offices – delete any address where there are no practitioners attached
• Office Designations as below:
|Designation |Standard/Requirement |
|Primary |Seq #2 (only one primary) |
|Mailing |Seq #4 (only one mailing) - Required |
|Billing |Seq #6 (generally only one billing) |
|Secondary |Seq #8 |
Note: All offices must have a designation.
• Specialties - only one specialty is to be designated as primary – sequence number for the primary is always #2
• Hospitals – Hospitals Current in date order by From Date then Hospitals Prior in date order by From Date
• Credentials
o Physician – sequence in date order by From Date – earliest is sequence #2 – all education then teaching appointment
o AHP - sequence in order as below:
|Post Graduate Education |
|Undergraduate Education |
|Additional Training |
|Teaching Appointment |
• ID Numbers – sequence as below:
|Document Name |
|State License |
|State License pending |
|DEA Number |
|DEA Number Pending |
|Prescriptive Authority |
|NPI Number |
|UPIN |
|ECFMG |
|State License Other |
|ACLS/ATLS/BLS/BTLS |
|Medical Command |
|PALS |
|Medicaid Provider |
|Medicare Provider |
|Medipac Number |
• One State License and one DEA checked as Primary
• Insurance – Malpractice Current is always sequence # 2 – Malpractice Prior in date order by From Date – most recent Prior is sequence # 4, etc
• Work History – Work History Current is always sequence # 2 – Work History Prior in date order by From Date – most recent Prior is sequence # 4, etc
• Health Information – PPD Results – most recent by date Completed is always sequence # 2 – only the most recent is NOT historical. Sequence others in date order by date completed – newest to oldest.
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