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UPMC CVO Business Rules for Data Standardization

• CVO facility – sequence # is always 2

• PEC facility (if present) – sequence # is always 4

• No abbreviations, all words are spelled completely

o Avenue, not Ave

o Street, not St.

• No periods

o MD not M.D.

o St not St.

• Phone and fax numbers are formatted as (xxx)xxx-xxxx

• All dates are entered as xx/xx/xxxx

• For dates where day is not specified, enter the day as 01 in the from date field and 28/30/31 in the thru date field. If the month is not specified, enter 01/01 in the from date field and 12/31 in the thru date field.

Exception – education and training – date should correspond to normal training dates, i.e. 07/01 and 6/30.

• Capital letters are used at the beginning of most words

• Offices – delete any address where there are no practitioners attached

• Office Designations as below:

|Designation |Standard/Requirement |

|Primary |Seq #2 (only one primary) |

|Mailing |Seq #4 (only one mailing) - Required |

|Billing |Seq #6 (generally only one billing) |

|Secondary |Seq #8 |

Note: All offices must have a designation.

• Specialties - only one specialty is to be designated as primary – sequence number for the primary is always #2

• Hospitals – Hospitals Current in date order by From Date then Hospitals Prior in date order by From Date

• Credentials

o Physician – sequence in date order by From Date – earliest is sequence #2 – all education then teaching appointment

o AHP - sequence in order as below:

|Post Graduate Education |

|Undergraduate Education |

|Additional Training |

|Teaching Appointment |

• ID Numbers – sequence as below:

|Document Name |

|State License |

|State License pending |

|DEA Number |

|DEA Number Pending |

|Prescriptive Authority |

|NPI Number |

|UPIN |

|ECFMG |

|State License Other |

|ACLS/ATLS/BLS/BTLS |

|Medical Command |

|PALS |

|Medicaid Provider |

|Medicare Provider |

|Medipac Number |

• One State License and one DEA checked as Primary

• Insurance – Malpractice Current is always sequence # 2 – Malpractice Prior in date order by From Date – most recent Prior is sequence # 4, etc

• Work History – Work History Current is always sequence # 2 – Work History Prior in date order by From Date – most recent Prior is sequence # 4, etc

• Health Information – PPD Results – most recent by date Completed is always sequence # 2 – only the most recent is NOT historical. Sequence others in date order by date completed – newest to oldest.

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