CITY OF BOWDLE



CITY OF BOWDLE

REGULAR MEETING MINUTES

December 7, 2020

Mayor Rick Boschee called the meeting to order at 6:30 PM with those present reciting the Pledge of Allegiance. The following members were present: Erick Bieber, Rex Gab, Mike Gunderson, and DJ Hardison, Amy Kappenman, Gary Frankfurth. Also present: Finance Officer Janet Sandmeier, and for a portion of the meeting Brooke Heilman, Kirby Kleffman, and Rodney Schlecht. The Pride of the Prairie recorded the meeting.

Motion by Hardison, seconded by Gab, to approve the agenda. All present voted yes. Motion carried.

Motion by Gab, seconded by Hardison, to approve the minutes of the regular meeting held on November 2, 2020. All present voted yes. Motion carried.

Receipts for the month of October: CorTrust Bank, Interest, $1.39; CorTrust Bank, Airport Interest, $4.08; First State Bank, Interest, $107.93; Midcontinent Communications, Franchise Fee, $240.62; Venture Communications, Franchise Fee, $330.51; Midcontinent Communications, Rent, $550.00; State of SD, Sales Tax, $1349.61; Edmunds County, Taxes, $3468.66; State Shared Revenue/Hwy Bridges; $6133.11, Land Rent, 3940.00; CJ’s, Dec. Lease, $670.00; COVID Reimbursed Funds, 2088.71; Rubble Site Fees/Tax, $652.22; Water/Sys Maint/Late Fees/ Reconnects/Meter Deposit, $12951.22; Sewer/Late Fees, $6458.28; Nursing Home/ Hospital, $1216521.00.

The following claims were presented:

NOVEMBER PAYROLL:

Hospital/Nursing Home/Clinic, Wages, 358847.00

City Financial Administration, Wages, 931.50

Economic Development, Wages, 310.50

Library, Wages, 1974.00

Streets Department, Wages, 2015.00

Water, Wages, 1888.25

Sewer, Wages, 1888.25

IRS/CorTrust Bank, N.A., Payroll Taxes, 77757.20

AAA Collections, Inc, Employee Payroll Deductions, 190.00

Accounts Management, Employee Payroll Deductions, 727.95

AFLAC, Employee Payroll Deductions, 3235.24

Ameriprise Financial, Employee Payroll Deductions, 330.00

Bowdle Healthcare Foundation, Employee Payroll Deductions, 251.28

Colonial Supplemental Ins, Payroll Deduction, 248.36

Credit Collections Bureau, Payroll Deduction, 250.00

Delta Dental Plan, Employee Payroll Deductions, 3953.76

Office of Child Support Enforcement, Payroll Deductions, 220.62

Secure Benefits Systems, Employee Payroll Deductions, 3910.38

South Dakota Retirement, Employee Payroll Deductions, 38808.97

VSP, Employee Payroll Deductions, 611.30

Washington National, Employee Payroll Deductions, 73.06

Wellmark Health Plans, Employee Payroll Deductions, 66149.44

Agtegra, City-Streets Supply. 760.01

ARC Repair, City-Shop Supplies/Repairs, 749.15

Beck Law Office, City-Admin, 350.00

Bowdle Bucks, City-Exec Supply, 470.00

Bowdle Building and Hardware, City- Streets/BEDC, Supplies, 601.61

Bowdle Gold Club, City- Donation, 250.00

Bowdle Healthcare, City-November Payroll, 12257.20

Bowdle Senior Center, City-Donation, 100.00

Core & Main, City-Water Supply, 40.30

Eisenbeisz, Miles, City- 4th Qtr Zoning Mtg, 50.00

Edmunds County Weed & Pest, City-Mosquito Spray, 1478.00

Erickson, Randi, City-Water Refund, 212.53

FEM, City- Airport Utilities, 73.04

Gab, Rex, City- 4th Qtr Zoning Mtg, 50.00

Hoffman Farms, Cty-Rubble Site Service, 3975.00

Hoffman, Maurice, City- 4th Qtr Zoning Mtg. 50.00

Kaiser, Barb, City-Fire Dept Supply, 422.43

Interstate Power Systems, City-FD Services, 760.00

Montana-Dakota Utilities, City- Utilities, 2267.03

North Central Insurance Agency, LLC, City- City/Fire Dept insurance, 24792.00

Oxner, Jeff, City-4th Qtr Zoning Mtg, 50.00

Petty Cash, City- Library Supplies, 54.98

Pride of the Prairie, City-Admin, 221.76

Pro Hydro-Testing, Fire Dept, Services, 208.00

Sandmeier, Janet, City –zoning board 50.00

SD Dept of Health, City-Water Sample Fees, 15.00

South Dakota Municipal League, City- dues, 818.98

The Watering Can, City-Admin Supply, 245.00

USPS, City- postage, 90.00

Venture Communications, Library/FD-Phone/Internet, 113.01

Visa, City-Office, Streets, Library, Covid, BEDC Supplies, 463.95

WEB Water Bottling, City-Library Supply, 6.50

WEB, City-Water, 5896.26

Weiszhaar, Scott, City-4th Qtr Zoning Mtg, 50.00

A&B Business Solutions, Admin/Clinic Contracts, 1263.06

Agiliti Health Inc, Med Surg Lease, 3462.30

American Solutions for Business, Admin/Covid Supplies, 3891.01

Amur Equipment Finance Inc, Loan Payable/Interest , 3006.00

ASD Healthcare, Pharm, 11440.00

ASHA, Speech dues, 253.00

Avera Health, Contracts, Rad. Prof, Pharm, 15215.07

Avera Queen of Peace, Admin Cred, 86.55

Avera St Lukes Clinic Div., Rad, 310

Avera St Lukes, Med Surg, Pharm, Admin, Lab, PT, OT, 43860.67

Baxter Healthcare, Med Surg Svc Lease/Supplies, 3404.81

Beck Law Offices, Admin Consult Fee, 29.75

Bimbo Bakeries USA, Inc, Nutrition Supplies, 180.80

Bio-Rad Laboratories, Lab Supplies, 656.35

Blais Microscope Company, Lab Repair/Maint, 120.00

Boggs, Tiann, PT/ST Supply, 223.58

Boston Scientific, Surg, Supply, 227.00

Bowdle Building and Hardware, Supplies, 1543.00

Bowdle, City of, Water, 1528.15

Bowdle HRC, Admin Lease, 900.00

Bowdle School FBLA, Admin Ad, 150.00

Brenner, Cara, Rad Travel, 57.96

Browns Medical Imaging, Rad Contract, 875.00

Cardinal Health, Lab Supply, 761.82

Cardinal Health Rx, Pharmacy-Drugs, 35516.21

Carefusion Solutions, Pharmacy Contracts, 536.00

Center for Medicare and Medicaid, Admin Dues, 9750.00

Concordance Healthcare Solutions, Hosp/LTC Supply, 740.18

Conlon, Joan M., Transcript, 1654.82

Crest Healthcare Supply, Plant Repair/Maint, 288.11

Dakota Broadcasting LLC, Admin, Advertising, 110.00

Dakota Data Shred, Plant Waste Disposal, 120.51

Dakota Radio Group, Admin Advertising, 184.00

Dakota Supply Group, Plant Repair/Maint, 350.00

Direct Supply, Covid Supply, 3380.60

Division of Criminal Investigation, Admin. Cred, 53.50

DMS Health Technologies, Radiology Prof, 3265.00

Drake, Robert Ryan, Med/Surg, Plant, Clinic, Covid, Food Supplies, 897.76

Eberhart, Kristi, Nutrition Svcs, 90.00

Ecolab, Nutrition Contracts, 93.56

E Provider Solutions, Admin, Equip, 832.36

Erv’s Furniture, Covid Supply, 1980.00

Federal Express, Admin, Postage, 12.03

Fischer, Travis, Comp/Benefit, 162.97

FFF Enterprises, Pharmacy Drugs, 3481.90

G & O Electric, Plant Op Supply, 155.00

GE Precision Healthcare, Radiology Maint Contracts, 293.70

Grismer, Carrie, Home Health Mileage, 170.52

Grismer, Pam, Admin Supply, 45.0

Grainger Inc, Plant Op Repair/Maint, 133.44

Grau, Sharon, Home Health Mileage, 1.00

Health Care Logistics, Pharm PT Supply, 296.62

Healthstream, Inc, Comp/Benefit, 485.63

House of Glass, Covid Supply, 9830.91

Hoven Media/Hoven Review, Admin Ad, 112.00

Infrared Cameras Inc.,Covid Supply, 16855.72

Jacobs, Shane, Plant Mileage, 161.28

Kaiser, Barb. Lab Mileage, 60.48

Kaiser, Lori, Community Health Supply, 24.44

Leimkuhl, Ryan, Med/Surg/Housekeeping Supplies, 1014.00

Little Rhodey Cleaning Service, Covid Supply, 1350.00

Matheson Tri-Gas, Med Surg Oxygen/gases, 65.90

McPherson County Sheriff’s Office, Admin Consult, 52.00

McKesson Medical Surgical, Lab Supplies, 4985.40

McQuillen Creative Group, Admin, Maint.Contract, 150.00

Medical Information Technology, Software, 2809.00

Medical Review Consultants, LTC,Accredit/Credential, 467.50

Medline Industries, LTC Supplies, 69.16

Mehlhaff, Heather, Home Health Mileage, 53.28

Miller, Cindy, Covid Mileage, 50.40

Mobridge Regional Hospital, Covid Supply, 180.00

Montana-Dakota Utilities, Utilities – 6368.49

North Central Insurance, Ambulance Ins, 3168.00

Northern Imaging Services, Radiology Maint Contracts, 3485.00

Northern Xray Company, Radiology Contract, 5212.50

Olympus America, Inc, Maint Contracts/Supply, 1436.38

Ortho-Clinical Diagnostics, Lab Supplies, 373.02

Owens & Minor, Covid/LTC/Housekeeping, Supplies, 5420.59

Patient Refund, 3025.00

Penner Patient Care, LTC, Nursing Supply, 1100.00

Peterman, Phillip, Ambulance Seminar, 31.25

Petty Cash, Admin/Nutrition/LTC Supplies, 147.11

Praxair, Oxygen-Supplies, 4708.48

Press Ganey Associates, Med/Surg Contracts, 546.00

Pride of the Prairie, Advertising, 732.50

Reuer Sanitation, Waste Disposal, 837.00

Roecker, Kent, Rad Prof, 700.00

Sanford Health OCCmed, Covid Supply, 3036.00

Schmierer, Pam, Covid, Mileage, 50.40

Schnaible, Lydia, Home Health Mileage, 12.60

SD Department of Revenue, Lab, 22.00

SDN Communication, Minor Equip, 1070.60

Servall, Housekeeping Repairs/Maint, 192.52

State Street Pharmacy, Pharmacy Drugs, 33.60

Stericycle, Maint Contract, 64.51

Stryker Sales Corp, Covid Supply, 6693.63

The Watering Can, Admin, Supply, 130.00

Turner, Douglas, Pharm/Med Prof Fees, 6441.77

Turner Drug, Pharmacy Supply, 141.86

Ullmann, Roseanne, Transcription. 2130.52

US Foodservice, Dietary Food, Covid Supply, 14948.11

Venture Communications, Telephone, 2880.76

Vetch, Marsha, Covid Mileage, 50.40

Visa, Covid/Housekeeping/Ambulance/ER/Admin/LTC/Clinic Supplies, 5664.40

Vitalant, Lab Blood Products, 978.02

Web Bottling Company, Supplies, 65.00

Wright, Tracy, Nutrition Consulting Fees, 634.75

Zimmer, MyRon, LTC Supply, 500.00

Zweber, Biley, Med/Surg,Seminar, 315.63

Motion by Bieber, seconded by Gab, to approve the payment of claims. All present voted yes. Motion carried.

Correspondence of appreciation from the family of Cate Dominicak (assistant librarian) for the funeral remembrances and a thank you from Sandmeier for birthday gift bag were shared with the council.

Rodney Schlecht was available for any questions or concerns. Mayor Boschee highlighted some of the Clark Engineering plans and concerns for the summer Main Street project.

Darwyn (Kirby) Kleffman, CEO, Bowdle Healthcare Center, and Brooke Heilman, CFO, presented the October financials and statistics for review by the board. The month had been very busy, reflected by higher incomes for the facility. Covid reimbursement funds also added to the profit for the month.

New hires to the facility were Misty Blanco, activities, full time, $15.00 /hour; Rachelle Oreshko changed to dietary aide, part time, $12.00/hour; Taylor Stotz, Hospital RN changed to PRN from full time, $25.76/hour.

Terminations were Pamela Tew, activities coordinator and Erin Arbach, LTC-LPN. Cindy Miller, lab supervisor, was recognized and commended for 45 years of service and her wage was increased to $34.10/hour. A motion to approve new hires was made by Gab, seconded by Frankfurth. All voted yes, motion carried. Mayor Boschee extended a welcome to the facility as well as a congratulations to Cindy.

The policy, Outpatient COVID-19 Testing for Scheduled Procedures/Surgeries was presented for approval. Bieber made the motion to accept, seconded by Gunderson. All voted yes; motion carried.

The support services agreement for the NXC Imaging equipment was presented with a recommendation to accept. Motion by Gab, seconded by Kappenman, all voted yes, and the motion carried.

CEO Kleffman gave a COVID-19 update. Mass testing twice weekly is still taking place, but with facility and county rates going down there may be a change to weekly testing in the near future. The no visitor policy will continue. The potential for the first vaccinations in the area may occur as early as the 3rd week of December. The vaccination will not be mandatory at this time. Kleffman further reported the facility had undergone another State Infection Control inspection and is to be commended as they were found deficiency free. All are commended for the efforts shown and proficiency demonstrated.

CEO Kleffman requested an executive session for personnel matters. Motion to go into executive session was made by Bieber, seconded by Hardison, all voted yes, motion carried. Executive session began at 6:57.

At 7:39 executive session was declared over. Kappenman moved that new hospital employee’s probation period be extended form the current 90 days to 180 days. Seconded by Gunderson, all voted yes, motion carried.

A second motion coming out of executive session was made by Kappenman to increase Travis Preszler’s annual salary by $7000 plus giving him an additional $75/day when on call to match the other providers. Motion was seconded by Bieber. All voted yes. Motion carried.

With no further business, Kleffman and Heilman left the meeting at this time. Schlecht also left during this time.

All museum and city items have been removed from the former library/museum which now houses The Watering Can. With the removal, 100 % of the building is now occupied by the business, necessitating revisiting the lease agreement. Sandmeier shared the information concerning options as outlined by City Attorney, Vaughn Beck and Yvonne Taylor, the director of the South Dakota Municipal League. Gab moved to go into executive session, seconded by Bieber. All voted yes, motion carried. Executive session was called at 7:49.

At 8:27, the executive session was declared over. Gab presented a motion to pass a resolution for rent to be established at $250 per month, with the lessee responsible for all building repairs, maintenance, and utilities, with the understanding there would be no cost of any kind for the city. He further moved that the lease be for a one year period, with automatic renewal upon the approval of both parties. Included in the lease agreement would be that the area across the street would be available for the Watering Can to rent at a rate of $1.00 per day during the period in which a greenhouse would be situated on the lot. The motion was seconded by Frankfurth. Mayor Boschee called for a poll vote. Hardison-yes. Gunderson-yes. Gab-yes. Frankfurth-yes. Bieber-yes. Kappenman-abstained. Motion carried. Resolution passed. A public hearing on the lease agreement will take place at the next council meeting, January 4th at which time the public is invited to voice their questions and concerns.

RESOLUTION NO. 2020-06

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BOWDLE APPROVING A LEASE AGREEMENT BETWEEN THE CITY OF BOWDLE AND AMY KAPPENMAN DBA THE WATERING CAN, 1075 3RD AVE, BOWDLE, SD

WHEREAS, in November 2020, the City of Bowdle vacated the property at 1075 3rd Ave, removing all museum and city items

WHEREAS, The Watering Can has 100% occupancy of the building

WHEREAS, the City of Bowdle owns the property as well as the lot across the street

WHEREAS, the Lease Agreement would be for a term of one (1) years, automatically renewing upon the agreement of both parties with the lease to be drawn up by City Attorney.

WHEREAS, the lease amount would be $250.00 per month, with the option of renting the space for the greenhouse on the lot across the street at a rate of $1/day.

WHEREAS, The Watering Can will take responsibility for all expenses related to the building, including upkeep, repairs, and utilities.

WHEREAS, the City of Bowdle will incur no expense

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Bowdle hereby approves a Lease Agreement with Amy Kappenman for lease 1075 3rd Avenue and a portion of the lot across the street pursuant to the above noted lease term and lease amount.

Passed and adopted this 7th day of December, 2020, by the following vote:

AYES: 5

NOES: 0

ABSTAIN: 1

__________________________

Rick Boschee, Mayor of the City of Bowdle

ATTEST:___________________

Janet Sandmeier/City Finance Officer

Hardison moved to provide Bowdle Bucks to the eight Bowdle City employees, authorizing payment along with the current payment of claims. The total expenditure would be $470 with $100 given to full time, $50 to the next level, and $30 to part time/seasonal employees. Motion was seconded by Gunderson. All voted yes. Motion carried.

The idea of a Christmas light display on the north vacant lot on Main was presented by Hardison on behalf of the BEDC. He suggested gradually adding to it each year, creating a display that may bring more people to Main Street. Donations would be utilized, possibly businesses would do a segment of the lot as well. Bieber moved to provide $1000 toward this project, seconded by Kappenman, all voted yes. Motion carried.

With the passing of Cate Dominicak, the assistant library position is being advertised. The city has the policy in place for the background checks of new employees. It was agreed that same procedure would certainly take place for any individual in the library setting, working with kids.

Finance Officer, Sandmeier presented the October financial reports. With the rubble site needing to have holes dug both last year and this year for rubble, and both bills coming in this year, it was necessary to pass a resolution for contingency fund expenditure to cover this cost as the rubble site fee is not adequate for these additional expenditures. Motion was made by Gab, seconded by Gunderson to approve the resolution. All voted yes. Motion carried.

Resolution No. 2020-05

Contingency Transfer Resolution

WHEREAS, The City of Bowdle did approve a line for contingency transfers in the 2020 annual budget in accordance with SDCL 9-21-6.1; and,

WHEREAS, The City of Bowdle finds it necessary to transfer from said contingency line;

NOW THEREFORE IT IS HEREBY RESOLVED by the Bowdle City Council, that the following amount(s) be transferred:

From: General Fund Contingency – $10,000

To: Rubble Fund – $3500

Dated: December 7, 2020 Approved:________________

Rick Boschee, Mayor

Attest: _____________________

Janet Sandmeier, Finance Officer

F/O noted that the zoning board would be meeting on Tuesday, December 8. Issues related to a number of alleys and properties were discussed and will be taken to the zoning board. The F/O was also directed to contact individuals who were out of compliance. Hardison agreed to research questions that arose.

F/O reported the Work Comp/Safety & Loss Control review had taken place and shared the areas of concern. The full report was not yet available.

Mayor Boschee reported on the Main Street lighting options which he had discussed with the project engineer. Some research will be completed by the F/O prior to the January meeting related to the options.

The next regular council meeting will be held Monday, January 4, 2021 at 6:30 pm in the fire hall.

With no further business, at 9:36 Hardison moved to adjourn, seconded by Kappenman. All voted yes. Motion carried.

___________________________ ______________

Rick Boschee

Mayor Date

Attest: ___________________

Janet Sandmeier

Finance Officer - City of Bowdle

Published once at the approximate cost of ___________.

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