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GLOSSARY OF BUDGET TERMS
Revised March 2, 2009
Activity is departmental efforts, which contribute to the achievement of a specific set of program objectives, the smallest unit of a program budget.
Administered Funds is a program component, which includes funds administered by the Board of Governors. Health Insurance increases, salary increases, etc are examples of administered funds.
Administrative Overhead Chancellors memorandum CM-96-15 directs that all non-funded activities at State University System (SUS) universities assume fiscal responsibility for cost of the services they receive from Educational & General (E&G) administrative support units. Examples of the services provided include accounting, purchasing, personnel system support, legal services, as well as support for buildings, ground maintenance, and a number of other essential services. An Administrative Overhead assessment is intended to reimburse the State for E&G paid support and to meet the requirement that these activities pay their fair share of State funded support. USF charges a 6% administrative overhead assessment.
Appropriation is the legal authorization to make expenditures for specific purposes within the amounts authorized in the appropriations Act. E&G funds appropriated in the General Appropriations Act for the operation of state universities are distributed to the universities twice monthly.
Appropriations Act contains the fiscal authorization by the Legislature, based upon legislative budgets, for the expenditure of funds by an agency for stated purposes in the performance of the functions it is authorized by law to perform.
Allocation Summary is a document, which contains the allocation of resources to the eleven SUS universities, the special units, and the Board of Governors General Office in accordance with the General Appropriations Act, the Implementing Legislation Bill, the Legislative Appropriation Workpapers, the Letter of Intent and the SUS Strategic Plan.
Allocated Costs are expenses charged by one department/division to another for services performed or expenditures of a general nature, which are charged to one main account and allocated to other departments/divisions by a specified formula.
Authorized Positions - The number of full time and permanent part time staff identified within a department, division or program measured on a full time equivalent (FTE) basis.
Auxiliary Enterprise includes activities that support the mission of the university and provide essential services to the students, faculty, or staff. They are self-supporting, recovering their costs through the fees or prices they charge for their goods or services. Examples of auxiliaries include but not limited to housing, bookstores, student health services, continuing education programs.
Balanced Budget is a budget where estimated revenues equal estimated expenditures in a fiscal year.
Base Budget is the cost of continuing the existing level of services in the current year budget. Base budget is the starting point for the Legislative Budget Request or Allocation process.
Benefits are employee related costs other than salary. Examples include health insurance, retirement, dental insurance, etc. USF currently uses a benefits factor of 26% to estimate the cost of benefits for a budgeted position.
Budget is a financial plan of revenues and expenditures for programs and services for a given timeframe (July 1 – July 30). A budget includes recurring and non-recurring funds.
Budget Amendment is a revision to a previous budget.
Budget Authority is the permission granted by law to an agency or department to make commitments to spend funds. It is not the actual expenditure of cash.
Budget Entity is the lowest unit to which funds are specifically appropriated in the appropriations act.
Capital Budget is the budget associated with the acquisition, construction or major capital items, including land, buildings, structures, and equipment.
Carry Forward Funds are unspent funds that can be carried forward for future use.
CIP (Capital Improvement Program) - Annual appropriations in the University’s budget for capital improvement projects such as building construction and various kinds of major facility maintenance. They are often multi-year projects, which require funding beyond the one-year period of the annual budget.
Concession is a budget entity, which includes resources generated from various vending machines located on the campuses.
Contracts and Grants is a budget entity, which contains activities in support of research, public service, and training. These activities are funded with awards from federal, state, local, and private sources.
Capital Facilities Matching Trust Fund is a trust fund established to provide the opportunity for each university to receive support for challenge grants for instructional and research-related capital facilities within the university. Foundations that serve the universities shall solicit gifts from private sources to provide matching funds for capital facilities.
Differential Tuition is the supplemental fee charged to a student. It is tuition over and above the baseline tuition rate established by the Legislature.
Direct Costs are expenses directly related to performing work on a grant such as Personnel, Fringe Benefits, Travel, Equipment, Materials & Supplies, Consultants & Contracts and Other allowable costs.
Direct Support Organizations (DSO) are separate, not-for-profit corporations. They are organized and operated exclusively to receive, hold, invest and administer property and to make expenditures to or for the benefit of the University or the benefit of a research and development park.
Educational and General (E&G) is a budget entity that contains resources that provide educational opportunities to the citizens of Florida through instructional programs leading to formal degrees at the baccalaureate, master’s and doctoral levels; research directed toward solving technical, social and economic problems facing the state and nation; and public service programs which apply the expertise of university personnel in solving public problems.
• The funding sources for the E&G budget entity consists of general revenue, lottery, tuition, differential tuition and student fees such as applications fees, registration fees, repeat surcharge fees, etc.
• The Educational and General budget entity contains the following activities:
o Instruction – All activities, which are part of the institution’s instructional program. This includes expenditures for those instructional activities that may be applied as credit toward a postsecondary degree or certificate in an academic program or field of study. The intent of activities is to provide course and educational experiences for degree-oriented students but may also serve unclassified students.
o Research – All activities specifically organized to produce research outcomes and commissioned by an agency either external to the institution or separately budgeted by an organizational unit within the institution.
o Public Service – All activities established primarily to provide non-instructional services beneficial to individuals and groups external to the institution.
o Academic Support – All activities carried out primarily to provide support services that are an integral part of the operations of one of the institution’s three primary programs: instruction, research, and public service.
o Student Services – All activities whose primary purpose is to contribute to student’s emotional and physical well-being and to their intellectual, cultural, and social development outside the context of the formal instruction program.
o University Support (also referred to as Institutional Support) – All activities whose primary purpose is to provide operational support for the day-to-day functioning of the institution excluding activities connected to the physical plant operations.
o Plant, Operations and Maintenance (PO&M) – All activities whose primary purpose is to provide services and maintenance related to campus grounds and facilities.
Enrollment Level is the student’s level of progress toward a degree
• Lower Level less than 60 semester credit hours (Freshman and Sophomore Students)
• Upper Level 60 or more semester credit hours or has an Associate of Arts degree or is working towards an additional Baccalaureate degree ( Junior and Senior Students)
• Graduate Level – Graduate Students
Expenditure is an obligation to make payments incurred in an accounting period. Expenditures shall not exceed the amount budgeted under each classification of accounts for each fund and the total amount of the budget.
Expenditure Analysis is a document which reports the actual expenditures (fiscal and personnel) for the fiscal year ending the previous June 30 and includes total expenditures from all sources and distinguishes costs for master’s and doctoral programs as well as direct, indirect, and full cost data.
Expense is an expenditure category that covers such items as contractual services, commodities, supplies of a consumable nature, current obligations, and fixed charges.
Facilities and Administrative Costs (F&A) are costs that are incurred for common or joint objectives and, therefore, cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity. For example: general administration, library costs, buildings, utilities, and maintenance costs. Also known as Indirect Costs or Overhead.
Faculty Practice Plan is a budget entity, which contains data related to not-for-profit corporations organized to collect and distribute income from faculty billings for patient services to the University of Florida Health Science Center, University of South Florida Health Center, and Florida State University Medical School. It is designed to display the financial level of clinical activity in training of students, postgraduate health professionals, and medical faculty.
Fees - The Board of Governors must authorize all fees assessed to students. Accordingly, the specific fees listed in this section, and the tuition and associated fees defined in Regulation 7.001, are the only fees that may be charged for state fundable credit hours without the specific approval of the Board, except as authorized in Regulation 8.002. For purposes of clarification, the term "at cost" or "cost" as used in this regulation includes those increased costs that are directly related to the delivery of the goods, services, or programs.
• Audit Registration Fees - Audit registration assures a course space for the student; however, no grade is awarded. This fee is the same as the tuition and associated fees.
• Registration of Zero Hours - Such registration provides for examinations, graduations, use of facilities, etc., when deemed appropriate by the institution. The student is assessed tuition and associated fees for one credit hour.
• Late Registration Fee - Universities shall assess a Late Registration Fee to students who fail to register before the end of the regular registration period. This fee may also be assessed to students reinstated after their course schedules were cancelled due to non-payment of fees. The fee shall be not less than $50 nor more than $100 with a minimum of 50 percent budgeted to the Student and Other Fee Trust Funds and the balance budgeted in an Auxiliary Trust Fund. Provisions may be made to waive the Late Registration Fee as specified by the university.
• Late Payment Fee – Universities may assess a Late Payment Fee to students who fail to pay, or make appropriate arrangements for payment (installment payment, deferment, or third-party billing), of tuition and associated fees by the deadline set by each university. The fee shall not be less than $50 nor more than $100 with a minimum of 50 percent budgeted to the Student & Other Fee Trust Fund and the balance budgeted in an Auxiliary Trust Fund. Provisions may be made to waive the Late Payment Fee as specified by the university.
Fees (Local) – Each university board of trustees is authorized to establish separate activity & service, health, and athletic fees. The fees shall be retained by the university and paid into the separate activity and service, health and athletic funds. The sum of the activity & service, health and athletic fees a student is required to pay to register for a course shall not exceed 40 percent of the tuition. Within the 40 percent cap, universities may not increase the aggregate sum of activity & service, health, and athletic fees more than 5 percent per year unless specifically authorized by the Board of Governors.
• Activity and Service Fee - A student activity and service fee may be established on the main campus, branch campus or center. Increases in the activity and service fee must be recommended by a fee committee, at least one-half of whom are students appointed by the student body president. The remainder of the committee shall be appointed by the university president. A chairperson, appointed jointly by the university president and the student body president, shall vote only in the case of a tie. The recommendations of the committee shall take effect only after approval by the university president, after consultation with the student body president, and approval by the university board of trustees. An increase in the activity and service fee may occur only once each fiscal year and must be implemented beginning with the fall term.
o The student activity and service fee shall be expended for lawful purposes to benefit the student body in general. This shall include, but shall not be limited to, student publications and grants to duly recognized student organizations, the membership of which is open to all students at the university without regard to race, sex, or religion.
o The fee may not benefit activities for which an admission fee is charged to students, except for student-government-association-sponsored concerts.
o The allocation and expenditure of the fees shall be determined by the student government association of the university, except that the president of the university may veto any line item or portion thereof within the budget when submitted by the student government association legislative body.
o The university president shall have 15 school days from the date of presentation of the budget to act on the allocation and expenditure recommendations, which shall be deemed approved if no action is taken within the 15 school days. If any line item or portion thereof within the budget is vetoed, the student government association legislative body shall within 15 school days make new budget recommendations for expenditure of the vetoed portion of the fees. If the university president vetoes any line item or portion thereof within the new budget revisions, the university president may reallocate by line item that vetoed portion to bond obligations guaranteed by activity and service fees.
o Unexpended fees and undisbursed fees remaining at the end of a fiscal year shall be carried over and remain in the student activity and service fund and be available for allocation and expenditure during the next fiscal year.
• Athletic Fee – A student athletic fee may be established on the main campus, branch campus or center. Increases in the athletic fee must be recommended by a fee committee, at least one-half of whom are students appointed by the student body president. The remainder of the committee shall be appointed by the university president. A chairperson, appointed jointly by the university president and the student body president, shall vote only in the case of a tie. The recommendations of the committee shall take effect only after approval by the university president, after consultation with the student body president, and approval by the university board of trustees. An increase in the athletic fee may occur only once each fiscal year and must be implemented beginning with the fall term.
o A university may increase its athletic fee to defray the costs associated with changing National Collegiate Athletic Association divisions. Any such increase in the athletic fee may exceed both the 40 percent cap and the 5 percent cap imposed by this subsection.
o Any such increase must be approved by the athletic fee committee in the process outlined in Regulation 7.003(7) (b) and cannot exceed $2 per credit hour.
• Health Fee – A student health fee may be established on the main campus, branch campus or center. Increases in the health fee must be recommended by a fee committee, at least one-half of whom are students appointed by the student body president. The remainder of the committee shall be appointed by the university president. A chairperson, appointed jointly by the university president and the student body president, shall vote only in the case of a tie. The recommendations of the committee shall take effect only after approval by the university president, after consultation with the student body president, and approval by the university board of trustees. An increase in the health fee may occur only once each fiscal year and must be implemented beginning with the fall term.
• Technology Fee – Each university board of trustees may establish a technology fee to be paid by all students. The fee may be up to 5 percent of the tuition charged per credit hour. The revenue from this fee shall be used to enhance instructional technology resources for students and faculty. The revenue and expenditures shall be budgeted in the Local Fund budget entity.
• Off-Campus Educational Activities - Each university board of trustees is authorized to establish fees for state fundable off-campus course offerings when the location results in specific, identifiable increased costs to the university. These fees will be in addition to the tuition and associated fees charged to students enrolling in these courses on-campus.
o The additional fees charged are for recovering the increased costs resulting from off-campus vis-à-vis on-campus offerings. As used herein, "off-campus" refers to locations other than state-funded main campuses, branch campuses, or centers.
o The university shall budget the fees collected for these courses to the Student and Other Fee Trust Funds.
o Each university shall use the additional fees collected to cover the increased cost of these courses and reimburse the appropriate Educational and General fund, or the appropriate other fund if the costs are incurred in other than Educational and General funds.
• Material and Supply Fees - Each university board of trustees is authorized to assess Material and Supply Fees not to exceed the amount necessary to offset the cost of materials or supply items which are consumed in the course of the student’s instructional activities, excluding the cost of equipment and equipment repairs and maintenance. Revenues from such fees shall be budgeted in the Auxiliary Trust Fund.
• Housing Rental Rates – Basic rates for housing rental shall be set by each university board of trustees. In addition, the university board of trustees is authorized to establish miscellaneous housing charges for services provided by the university at the request of the students.
• Parking Fines, Permits and Decals - Each university board of trustees shall establish charges for parking decals, permits and parking fines.
• Transportation Access Fee - Each university board of trustees is authorized to establish a transportation access fee, with appropriate input from students, to support the university’s transportation infrastructure and to increase student access to transportation services.
• Returned Check Fee - Each university board of trustees shall assess a service charge for unpaid checks returned to the university.
• Collection costs - Each university board of trustees is authorized to assess a charge representing reasonable cost of collection efforts to effect payment for overdue accounts. Amounts received for collection costs shall be retained by the university.
• Service Charge - Each university board of trustees is authorized to assess a service charge on university loans in lieu of interest and administrative handling.
• Educational Research Center for Child Development Fee - Each university board of trustees is authorized to assess childcare and service fees.
• Building Fee and Capital Improvement Trust Fund Fee (CITF) - Florida Statute 1009.24 sets the Capital Improvement Trust Fund fee as $2.44 per credit hour per semester and the building fee as $2.32 per credit hour per semester. These fees have remained the same since 1988. The fee is collected by the universities when tuition is paid. The Building and Capital Improvements fees are then transferred to the Department of Education and used to fund the debt service payments, annual payments to university childcare centers and the cash portion of CITF Facility projects. The balance remaining is the starting point for the projections used in developing the CITF facilities allocation. New allocations are on a pro-rata basis, and represent an average of each university’s two-year collection history for CITF and two-year projection. The total amount available consists of both cash and bond proceeds. Each University develops a list of projects based on the allocated amount. Projects are chosen with consultation from the student government association of each university. The list recommended for funding is submitted to the BOG by the University Board of Trustees.
• Student Financial Aid Fee – Each university board of trustees is authorized to collect for financial aid purposes an amount not to exceed 5 percent of the tuition and out-of-state fee. The revenues from fees are to remain at each university.
o A minimum of 75 percent of funds from the student financial aid fee for new financial aid awards shall be used to provide financial aid based on demonstrated financial need.
o Each university shall report annually to the Board of Governors on the revenue collected pursuant to this subsection, the amount carried forward, the criteria used to make awards, the amount and number of awards for each criterion, and a delineation of the distribution of such awards.
o The report shall include an assessment by category of the financial need of every student who receives an award, regardless of the purpose for which the award is received.
o Awards which are based on financial need shall be distributed in accordance with the federal methodology for determining need. An award for academic merit shall
require a minimum overall grade point average of 3.0 on a 4.0 scale or the equivalent for both initial receipt of the award and renewal of the award.
• Other Fees - Each university board of trustees is authorized to assess the following fees which will have varied amounts:
o Development Research School Fees – Activity fees which shall be discretionary with each university.
o Library Fines – Per book or unit, per day, the funds shall be budgeted to the Student and Other Fee Trust Fund.
o Overdue Reserve Library books – Per book, per library hour, the funds shall be budgeted to the Student and Other Fee Trust Fund.
o Late Equipment Fee, Physical Education – Per item, per day.
o Fees and Fines relating to the use, late return and loss or damage of facilities and equipment.
o Distance Learning Fee.
o Incidental Non-academic Services - Each university board of trustees is authorized to assess reasonable fees for incidental non-academic services provided directly to individuals. This could include, but not be limited to, fees for duplicating, lost keys, copyright material, breakage, standardized tests, and library loans.
o International Student Service Fee - Each university board of trustees is authorized to assess an international student service fee to cover the university costs associated with reporting requirements of the Student and Exchange Visitor Information System administered by the Department of Homeland Security for F-Visa and J-Visa degree seeking students.
o Each university board of trustees is authorized to assess the following fees at the established amounts:
▪ Security /Access / Identification Card, Duplicate Security / Access / Identification Card, Fee Card, or Passbook:
▪ Annual – cost up to $10.00.
▪ All duplicates – cost up to $15.00
▪ Orientation Fee – Up to $35.00.
▪ Admissions Deposit – Up to $200. The admissions deposit shall be imposed at the time of an applicant’s acceptance to the university and shall be applied toward tuition upon registration and budgeted in the Student and Other Fee Trust Fund. In the event the applicant does not enroll in the university, the admissions deposit shall be budgeted in an auxiliary account of the university and used to expand financial assistance, scholarships, student academic and career counseling services, and admission services at the university.
▪ Transcript Fee – Per item; up to $10.00.
▪ Diploma Replacement Fee – Per item; up to $10.00.
▪ Service Charge – Up to $15.00 for the payment of tuition in installments.
Fiscal Year is the period beginning July 1 and ending on the following June 30, both dates inclusive.
Fixed Capital Outlay is a budget entity and expenditure category which includes the resources related to real property (land, buildings, including appurtenances, fixtures and fixed equipment, structures, etc.), including additions, replacements, major repairs, and renovations to real property.
Florida Institute of Phosphate Research (FIPR) - In 1979, the Florida Institute of Phosphate Research was created. The Institute was established to conduct studies related to phosphate mining and reclamation on the health, safety and welfare of the citizens of the state. The institute is located in Bartow, Florida and is directed by a board of directors. USF serves as the fiscal agency for FIPR.
FAST (Financial Accounting System) is an acronym for the University’s financial system. The University implemented the PeopleSoft product in 2003.
Full-time Equivalent (student enrollment as defined by the State of Florida) - is a workload measure based on credit hours. At the undergraduate level, an FTE is equivalent to 40 credit hours (15 in fall and spring terms and 10 in the summer term). At the graduate level, an FTE is equivalent to 32 credit hours (12 in fall and spring terms and 8 in the summer terms). Full-time equivalent maybe defined differently for IPEDs reporting and financial aid reporting.
Full-time Student is a graduate student enrolled for 9 or more semester credit hours in a term or an undergraduate student enrolled for 12 or more semester credit hours in a term.
Fund is a cash account, which receives funds from designated sources.
GEMS (Global Employment System) is an acronym for USF’s payroll system. The University implemented the PeopleSoft product in 1998.
General Appropriations Act and Summary Statement of Intent is a document that compares the Governor’s Budget Recommendations to the funds appropriated for the fiscal year. The Appropriations Act and intent documents are to be considered the approved operating budget for operational and fixed capital outlay expenditures for each state agency.
General Revenue is a funding source within the E&G budget entity. The primary sources of general revenue are sales tax, corporate income, beverage taxes, etc
Indirect Costs are overhead expenditures, which cannot be directly charged to the program providing services. Indirect costs represent administrative and support services an agency provides (such as budgeting, accounting and purchasing) to allow the direct delivery of services. Also known as Facilities and Administrative Costs (F&A) or Overhead.
In-kind contributions mean the value of non-cash contributions. An example of in-kind for USF is food credits provided by ARAMARK.
Institutes and Centers is a program component with objectives to provide organized programs or research, public service, library support and development, which enhance the acquisition and dissemination of knowledge and technology in all disciplines. Only Type I institutes which have been formally established by the Board or Governors.
Instruction and Research is a program component, which provides for organized programs of research, public service, library support and development, which enhance the acquisition and dissemination of knowledge and technology in all disciplines and are known as Type I Centers.
Instruction and Research Data File consists of data related to the instruction and research activities for each institution.
Intercollegiate Athletics is a budget entity, which contains revenues derived from a student athletic fee that each university is to collect as a component of a mandatory fee schedule and from ticket sales from athletic events.
Lapse (Vacancy) Factor is a budget adjustment to reduce the funding for salary dollars and benefits funding to account for the fact that an agency usually has some positions vacant for portions of the year. USF lapse factor is 3%.
Legislative Budget Request (LBR) is a formal document, which details the amounts of money an agency believes, will be needed to perform the functions that it is authorized. The State Board of Education is responsible for preparing and submitting a coordinated K-20 education annual legislative budget request to the Governor and the Legislature on or before the date provided by the Governor and the Legislature. The Board of Governors provides instructions, guidelines, and standard formats to be used by each university that will provide to the Board of Governors and the Legislature adequate information to support and justify the legislative budget requests submitted.
Legislative Capital Outlay Budget Request.-The State Board of Education must submit an integrated, comprehensive budget request for educational facilities construction and fixed capital outlay needs for school districts, community colleges, and, in conjunction with the Board of Governors and universities.
Line-item Veto is a provision that allows the Governor to veto components of the legislative budget on a line-by-line basis.
Local Funds are budget entities, which contain operating resources for Student Activity, Intercollegiate Athletics, Concessions and Student Financial Aid.
Lottery (Educational Enhancement Trust Fund) is an appropriation by the Legislature used to support the instruction, research, and public service mission to the universities. The funds received are primarily transferred into the traditional category of Salaries and Benefits. This is a revenue source for the E&G budget entity.
Major Gifts Program enables each university to provide donors with an incentive in the form of matching grants for donations for the establishment of permanent endowments and sales tax exemption matching funds, which must be invested, with the proceeds of the investment used to support libraries and instruction and research programs. Donations for a specific purpose must be matched in the following manner:
• Raised funds of $100,000 but no more than $599,999 from a private source must receive a matching grant equal to 50% of the private contribution.
• Raised funds of at least $600,000 but no more than $1 million from a private source must receive a matching grant equal to 70% of the private contribution.
• Raised funds in excess of $1 million but no more than $1.5 million from a private source must receive a matching grant equal to 75% of the private contribution.
• Raised funds in excess of $1.5 million but no more than $2 million from a private source must receive a matching grant equal to 80% of the private contribution.
• Raised funds in excess of $2 million from a private source must receive a matching grant equal to 100% of the private contribution.
Museums and Galleries is a program component, which includes the collection, preservation, and exhibition of historical materials, art objects, scientific displays and other objects under study and provides instruction and research in these areas.
New Space, as it relates to the Legislative Budget Request, is associated with new buildings or additional square footage scheduled to become operational during the upcoming fiscal year for which operating funds and employees are needed. A system formula is used in determining the dollars and positions to be requested for new space.
Non-recurring represents one-time revenue and/or expenditure for a specific purpose. Examples include capital or major equipment purchases. Non-recurring funds should not be budgeted for ongoing expenditures.
Operating Budgets are documents, which detail the university’s planned use of the funds, and positions, which have been appropriated or approved for expenditure during a fiscal year. Each University Board of Trustees is required to adopt an Operating budget and submit it to the Board of Governors for approval. The operating budget must include the current year estimated positions, revenues and expenditures and the prior year actual positions, revenues and expenditures. It does not include expenditures related to Capital Improvements.
Operating Capital Outlay (OCO) is the expenditure category, which includes equipment, fixtures, and other tangible personal property of a non-consumable, and nonexpendable nature, the value or cost of which is $1,000 or more.
Other Personal Services is an expenditure category which includes the compensation for services rendered by a person who is not a regular or full-time employee filling an established positions. This definition includes, but is not limited to, services or temporary employees, student or graduate assistants, persons on fellowships, part-time academic employees, consultants, and other services budgeted by an agency in this category.
PECO (Public Education Capital Outlay) – revenues derived from gross receipts tax on utilities companies. Public education capital outlay (PECO) funded projects means site acquisition, renovation, remodeling, construction projects, and site improvements necessary to accommodate buildings, equipment, other structures, and special educational use areas that are built, installed, or established to serve primarily the educational instructional program of the university.
Person Year- Weeks budgeted multiplied by FTE, divided by the actual number of weeks in the fiscal year (52.2).
Position Number is a five-digit number identifying the budgeted salary rate and FTE for a fiscal year.
Program is the term used to accumulate financial information related to activities or sets of activities aimed at achieving specific objectives
Program Component is the structure used to build budget entities and include an aggregation of related objectives.
Proviso is language that qualifies or restricts a specific appropriation item(s) and which can be logically and directly related to the specific appropriation.
Radio and TV is a program component, which expands public access to educational opportunities.
Reserves Funds (Rainy Day Funds) are funds set aside for unforeseen circumstances. The universities are required by statue to have E&G reserves of 5%. If at any time the reserve balance in the Education and General fund of the university board of trustees approved operating budget goes below 5 percent, the president must provide written notification to the Board of Governors.
Rate is the annualized salary commitment (not including benefits) for a position or individual.
Reallocation is a change to the original purpose of funds. Funds are then allocated again.
Recurring represents ongoing revenues and/or expenditures; continuing funds.
Restricted means funds that are for a specific purpose. Examples include Contracts & Grants, Financial Aid, Student Activity, etc.
Salaries and Benefits is a budget category, which generally accounts for the wages and benefits (medical, retirement, dental, etc) for full time employees.
Salary Annualization means the full-year funding for those positions initiated after July 1 of the previous year.
Salary Dollars is the amount to be paid to an individual or to fund a position over the length of the appointment.
Sponsored Research (Division of) serves the function of administration and promotion of the programs of research, including sponsored training programs, of the university at which they are located. A division of sponsored research shall be financed from the moneys of a university which are on deposit or received for use in the research or related programs of that particular university. Moneys received for overhead or indirect costs and other moneys not required for the payment of direct costs shall be applied to the cost of operating the division of sponsored research. Any surplus moneys shall be used to support other research or sponsored training programs in any area of the university.
Student Activity is a budget entity, which contains resources generated from the activity and service fee.
Student Financial Aid is a budget entity, which includes funds used to support need, and merit based student grants, scholarships, and loans to provide access and attract high achieving and talented students.
Student Services is a program component, which provides and coordinates services and programs, which enhance the educational environment of the campus.
Trust Funds are created to set aside or earmark a portion of state revenues for particular uses.
University of South Florida Health Science Center is a program component, which includes the educational program for the training of physicians, nurses, and public health professionals. Research and training through actual experience in patient care is provided through ambulatory care facilities and affiliated hospitals.
Unrestricted Funds are funds that are not for a general purpose. Examples include E&G.
Veto is the action taken by the Governor, authorized by the Constitution, to disapprove a legislative bill. For appropriations bills, the Governor may disapprove line items or in some instances portions of line items.
Weeks Budgeted is the number of weeks budgeted on a position for the fiscal year.
World Class Scholar means a principal researcher/investigator who has high academic credentials, demonstrated competence, and experience that meets the requirements established by the board for a 21st Century World Class Scholar. A state university must raise a minimum of $1 million to be eligible for state matching funds to recruit a 21st Century World Class Scholar. Funds raised by the university shall be eligible for a one-to-one match from the state. Revenues received from state appropriations, student tuition and fees, and state-funded contracts or grants are not eligible for state match.
21st Century Technology, Research, and Scholarship Enhancement Act created for the purpose of:
(a) Investing in programs that attract world-class scholars and building Centers of Excellence as an important means of increasing technology-based business in this state;
(b) Requiring co investment as a means of leveraging state dollars;
(c) Aligning research and development efforts with established, statewide economic development strategies, including an emphasis on identified economic clusters;
(d) Facilitating value-added job creation through continuous improvement in university research, as well as entrepreneurship and capital development programs; and
(e) Establishing Florida as a leading state for entrepreneurship and innovation, with continued commitment to university Centers of Excellence and an expanding base of research and development.
Research Commercialization Assistance Grant Program - The State University Research Commercialization Assistance Grant Program is established to promote the commercialization of university research products for enhancing the state's economy and the state's public universities. All Phase Two and Phase Three grants established by this program require $1 in private investment for each $1 in state funding provided. A state university may apply for early stage capital funding for developing products and services resulting from university research.
Tuition is the basic fee assessed to students for enrollment in credit courses at any of the state universities.
• Non-resident tuition is the basic fee and out-of-state fee assessed to non-resident students for enrollment in credit courses at any of the state universities.
• The out-of-state fee is the additional fee charged to a non-resident student.
• Non-resident tuition must be sufficient to offset the full instructional cost of serving the non-resident student. Calculations of the full cost of instruction are based on the university average of the prior year’s cost of programs using the expenditure analysis.
Waivers - Each university board of trustees is authorized to waive tuition, non-resident tuition and associated fees for purposes that support and enhance the mission of the university. All tuition, non-resident tuition and associated fees waived must be based on regulations that are adopted by the university board of trustees and where applicable, consistent with regulations adopted by the Board of Governors. Each university shall report the purpose, number, and value of all fee waivers granted annually in a format prescribed by the Board of Governors.
• Sponsored Credit Institutes and Programs – Each university board of trustees is authorized to waive tuition, associated fees and material and supply fees for participants in sponsored credit institutes and programs.
o Sponsored credit institutes and programs are entities where substantially all the direct costs are paid by the external sponsoring entity, where there is no direct expenditure of Educational and General funds for the conduct of the programs, and where no fees or other assessments are collected from students by the sponsoring entity, the university or any other entity.
o In determining whether the direct costs are paid by the sponsoring entity, funds paid directly to the participants in a form such as, but not limited to, stipends, travel or book allowance should not be taken into account.
o Direct costs refer to the costs associated with the instruction or training which a participant receives. All funds collected from sponsoring entities for sponsored credit institutes will be remitted to the university’s contract and grants trust fund and/or auxiliary trust funds. Neither the number of participants nor student credit hours in these institutes and programs may be counted for state-funding purposes.
• Deceased Law Enforcement, Correctional, or Correctional Probation Officers Employed by the State or Political Subdivision thereof – Each university board of trustees shall waive certain educational expenses that the child or spouse of the deceased officer incurs while obtaining an undergraduate education or a postgraduate education if a law enforcement, correctional, or correctional probation officer is accidentally killed or receives accidental bodily injury which results in the loss of the officer’s life while engaged in the performance of the officer’s law enforcement duties on or after June 22, 1990, or is unlawfully and intentionally killed or dies as a result of such unlawful and intentional act on or after July 1, 1980, while the officer was employed by a political subdivision of the state.
• Decreased Firefighters Employed by the State of a Political subdivision thereof - Each university board of trustees shall waive certain educational expenses or a postgraduate education if a firefighter is accidentally killed or receives accidental bodily injury which results in the loss of the firefighter’s life while engaged in the performance of the firefighter’s duties on or after June 22, 1990, or is unlawfully and intentionally killed or dies as a result of such unlawful and intentional act or after July 1, 1980, while the firefighter was employed by a political subdivision or the state.
• Acceleration – Each university board of trustees shall waive tuition and associated fees for students who earn credit in courses toward both a Florida high school diploma and an associate or baccalaureate degree, or students enrolled in a dual enrollment or early admission program.
• Florida Department of Children and Family Service Adoptions - Each university board of trustees shall waive tuition and associated fees for any student who is or was at the time he or she reached the age of 18 in the custody of the Department of Children and Family Services or a relative under s. 39.5085; who was adopted from the Department of Children and Family Services after May 5, 1997; or was placed in a guardianship by a court after spending at least 6 months in the custody of the Department after reaching 16 years of age. Additionally, material and supply fees and fees associated with enrollment in career-preparatory communication and computation skills testing programs shall be waived. Any student requesting such a waiver must provide certification of eligibility from the Department of Children and Family Services to the university in which the student seeks to enroll. This waiver shall remain valid up until the time the student reaches the age of 23, and shall be limited to undergraduate degree programs, and shall not exceed 120 credit hours.
• School Psychology Training Program – Each university board of trustees shall waive tuition and associated fees for internship credit hours applicable to an internship in the public school system under the supervision of the Florida Department of Education certified school psychologist employed by the school system for a graduate student.
• Florida National Guard – Certain members of the active Florida National guard pursuant to Regulation 7.015.
• Florida Linkage Institutes – Each university board of trustees shall waive non-resident tuition and the non-resident financial aid fee for any student enrolled through the Florida Linkage Institute Program.
• Deceased Teacher or School Administrator Employed by a Florida District School Board – Each university board of trustees shall waive certain educational expenses that the child of the deceased teacher or school administrator incurs while obtaining an undergraduate education or a postgraduate education if the teacher or school administrator is killed or is injured and dies as a result of an unlawful and intentional act, provided such killing or injury inflicted by another person and the motivation for the act is related in whole or part to the fact that the individual is a teacher or school administrator, or such act is inflicted while he or she is engaged in the performance of teaching duties or school administration duties while employed by a Florida district school board.
• Homeless – Each university board of trustees shall waive tuition and associated fees for a total of 120 credit hours for any student who lacks a fixed, regular, and adequate nighttime residence or whose primary nighttime residence is a public or private shelter designed to provide temporary residence for individuals intended to be institutionalized, or a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings.
• Purple Heart Recipients – Each university board of trustees shall waive undergraduate tuition and associated fees for each recipient of a Purple Heart, or another combat decoration superior in precedence which was awarded for valor, and who:
o Is enrolled as a full-time, part-time, or summer-school student in an undergraduate program that terminates in a degree or certificate;
o Is currently, and was at the time of the military action that resulted in the awarding of the Purple Heart or other combat decoration superior in precedence, a resident of this state; and submits to the state university the DD-214 form issued at the time of separation from service as documentation that the student has received a Purple Health or another combat decoration superior in precedence.
• State Employees – Each university board of trustees shall waive tuition and associate fees for up to 6 credit hours per term on a space available basis for state employees.
• University Employees - Each university board of trustees may allow full-time university employees to enroll up to 6 credit hours of tuition-free courses per term on a space available basis.
• Florida Residents 60 years of age or older – Each university board of trustees may waive any or all application, tuition, and associated fees for persons 60 years of age or older who are residents of this state and who enroll to audit courses being offered for college credit. No academic credit shall be awarded for attendance in classes for which fees are waived under this subsection. This privilege may be granted only on a space available basis, if such classes are not filled as of the close of registration.
• Intern Supervisors – Persons who supervise interns for institutions within the State University System may be given one non-transferable certificate (fee waiver) for each full academic tern during which the person serves as an intern supervisor. This certificate shall provide for waiver of the basic fee (as defined in Regulation 7.001).
• Certificate holders are entitled to a waiver of tuition for a maximum of six (6) hours credit instruction (including credit through continuing education) during a single term at any state university.
• Non-resident students – Non-resident students who are non-degree seeking may be entitled to a waiver of the out-of-state fee if the credit hours generated by such students are non-state fundable and the cost for the program of study is recovered from the fees charged to all students.
• Admissions Deposit – A university that establishes an admissions deposit must adopt policies that provide for the waiver of this deposit based on financial hardship.
• Wrongfully Incarcerated – A university shall waive tuition and associated fees for up to 120 hours of instruction if the wrongfully incarcerated person meets and maintains the regular admission requirement of the university; remains registered and makes satisfactory academic progress as defined by the university in which the person is enrolled. A wrongfully incarcerated person is someone who has had a felony conviction and sentence vacated by a court and the original sentencing court has issued its order finding that the person neither committed the act, nor did not aid, abet or act as an accomplice or accessory to the act or offense.
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