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Administrative Advisory Council Meeting Minutes – January 10, 2017The meeting was called to order at 2:05 p.m. Approval of Minutes – November and December – There was not a quorum for the meeting, so the minutes could not be approved. We will email members to obtain their approval of the minutes. *Guest Speaker – Larry Collins MPAS, PA-C, ATC, DFAAPA, Assistant Professor, Physician Assistant Program and Department of Orthopaedics & Sports Medicine, USF Health, Morsani College of MedicineMr. Collins presented the council with information concerning the newly created Physician Assistant Program at USF Health. The first class of the new Physician Assistant Program matriculates in May. There will be 30 students in this class. The following year, an additional 40 students will be admitted to the program building up to 50 maximum. The director of the program is Dr. Todd Wills. The program is delivered over 24 continuous months. The first 12 months are a didactic curriculum, with time spent in the classroom. The second year is spent performing clinical practice. There are a total of nine rotations, of which seven are required. There are two electives. In October 2016, they began accepting applications for admission to the program. They interviewed 60 candidates. Mr. Collins spoke about the admission requirements – a Bachelor’s degree (3.5 GPA overall, with 3.4 GPA in sciences) and GRE scores in the 50th percentile. Additionally, there are some prerequisite courses and three letters of recommendation are required. Candidates must also have a minimum of 500 hours of patient care experience. Those with experience would include medics, therapists, health educators, nurses, EMTs, etc.Interested candidates apply using the CASPA (Central Application Service for Physician Assistant program) portal. It opens annually in April. All applicants use this portal, and through it, they indicate which program/school they wish to attend. Mr. Collins fielded questions from members concerning the program. He stated that PA’s receive approximately 80% of the basic medical school instruction – in a condensed version. The clinical experience helps PA’s decide on their area of concentration. The curriculum has not changed significantly since he first became a PA, though new technologies have emerged. The average salary (out of school) for a PA in the Tampa Bay area is $75 - $85K. PA’s who decide to specialize, take a bit longer to reach these earnings, as they must study longer within their specialty field. There is tremendous growth potential within this field. Some estimates suggest a 30% growth within the next couple of years. Students in the program complete their rotations at the same facilities as our medical students – Moffitt, Tampa General, the VA, Bay Pines, and the USF Clinics. Each state has a licensing board for practicing PA’s. The examination does not differ from state to state, but you have to be licensed by the state. At this time, the program has obtained provisional accreditation. We could not have admitted students into the program without this. In two years, another site visit will be conducted. Assuming all goes according to plan the program will then obtain full accreditation.Most PA’s work with MD’s and they see the same patients. Eventually, a PA will see his/her own patients. PA’s are fairly similar to RN Practitioners in terms of the work they perform and most of the regulations that apply to one group apply to the other. The educational process is very different though. Some RN’s later become PA’s. Both PA’s and RN practitioners can specialize. The only field a PA specialist cannot work in is anesthesia because of the specialized medications and anesthesia assistants cannot work in other fields. Mr. Collins began as an athletic trainer and in this capacity he often worked closely with physicians. He later met a PA and decided to become one himself. The field is perfect for medics, as they receive much education and training and after a war/conflict, they have nowhere to practice the skills they’ve acquired. AAC Guest Speaker – Jen Fleishman, Administrative Services, Environmental Health & Safety Jen Fleishman provided an overview of the Emergency Management Program. She stated they have campus liaisons at St. Petersburg and Sarasota/Manatee. During the past week, they’ve been working with the City of Tampa on the national championship football game. Their strategic plan has been formalized and they’re guided by FEMA policy directives and Homeland Security guidelines. They do have a formal emergency operations center, for major issues. The department is part of Facilities Management and they coordinate information about emergency situations. USF is considered a “Storm Ready” program – a designation received from the National Weather Service. The designation is renewed every three years. The department has also received certification from NOAA. Each campus has its own emergency response plan. They ensure the plans are tested and that people have been trained. There is also a continuity plan for operations – should the university be closed. The department will help with emergency action plans for each building. Those plans would include instructions for handling an active shooter situation, weather-related emergencies, etc. They also conduct public outreach and training exercises. When this occurs, an after-action report is compiled and discussed with the stakeholders. The area is also responsible for campus-wide emergency notifications. USF notification systems include MoBull messenger, sirens, the website, digital communications, and desktop alerts. Ms. Fleishman also discussed Smart 911, Eye Witness, and the Guardian timer tools. At this time, the department is pursuing accreditation and hope to achieve this goal by 2020. Emergency operation plans are being finalized, and they’re also designing an information management system. Ms. Fleishman answered questions about several of the programs/tools (Eye Witness and Guardian). She also advised members that Gene Banks has plans for each of the buildings on campus – if you need those. They also can arrange for Active Shooter training. They have conducted this training for several areas and it is location specific. She noted that students are not currently required to attend a class or orientation about the campus security operations, though everyone on campus does need to be aware of the tools available to them. The department is working with Public Health to design an online safety module for faculty and staff. She also noted that in each classroom, near the podium, there should be a chart concerning safety – for the Instructors. If you are not aware of this document, please email her and she will be happy to share it with you. It provides the instructor with information about what to do should an emergency occur. Team Reports & Leadership Community Breakfast – The speaker for the breakfast is Tampa Mayor, Bob Buckhorn. The doors will open at 8:30, the program begins at 8:45, and the mayor should arrive at 9:15. Mark Walsh was helpful in securing the mayor for this event and he will serve as the liaison to the mayor’s office. We’ll need to determine which fund the mayor designates for the donation (in his name). The logistics have been handled by the committee and the purchase orders have been completed. We’re projecting attendance at 140. In the event there are more attendees, we’ll want the flexibility to spend additional funds (if necessary). The website has been updated with the information about the event and USF leadership has received a ‘save-the-date’ postcard about the event. Please let your personnel know about the event and encourage them to attend. The payment site should be launched on 2/15/17 and the cost is $11.00. Information about the breakfast will appear on the website and also on your MyUSF page. The event will be held on Thursday, March 23, 2017. Web & Portal – The process of converting to the new content management system is proceeding. The layout of our page will likely be similar to that of the Staff Senate. The change should occur within the next three weeks. We also need to re-engage individuals with regards to updating their bios. Please send updated information to Bobby Collins at rcollins@health.usf.edu. Speakers – The group met today and they’ve identified ten potential speakers. They’re hoping to reach out to each soon. We need to arrange for speakers each month – in addition to our AAC members speaking, there should be an outside person (i.e. non-council member). Week of Welcome – The event is ongoing. Several members of the council helped with the initiative. Cooper Hall was quite busy. Many student inquiries were for locating appropriate advisors. Elections/Constituents – There was no report – as this is a seasonal committee. President Luncheons – The next date has been set (3/27). The committee needs a list of names, as there will be ten seats to fill. If you’d like to suggest someone to the committee (to be invited), please email twade@usf.edu. As in the past, we ask that individuals who are at the Director level, not be invited – as we hope to extend this opportunity to people who might not otherwise have the opportunity to sit with President Genshaft at lunch.Special Projects – The commit has not yet met. Bobby Collins will email the members for an update. Budget Update – E&G - $553; Carry Forward - $153; Auxiliary - $2,393.79; Concession $900.00 (there will likely be a balance of $400.00 – which we would like to use for a Meet the Council event); Aramark in-kind - $1,050.00 (this is encumbered); Foundation - $601.20. Issues from the floor – The members present agreed to put forth a motion concerning increasing the funding for the breakfast event, should the attendance reach 160. The motion was made, seconded, and approved. Members would like to hold a meeting at one of the branch campuses. Last year, we held one in St. Petersburg. We’d want to reserve the date several months in advance.The meeting was adjourned at 3:27 p.m.Note – Subsequent to the January meeting, the November and December meeting minutes were approved by electronic vote. The motion to approve additional funds for the breakfast (should the attendance reach 160) was also approved. These all were approved by 29 members (of the 30 that responded). ................
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