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LAUDERDALE COUNTY BOARD OF SUPERVISORS410 Constitution Ave, 11TH FloorMeridian, Mississippi 39301601-482-9746 - Main601-482-9744 - FaxBID PACKETBID NO: 3877 – JANATORIAL/CLEANING SERVICESDEPARTMENT OF HUMAN SERVICES 4-YEAR CONTARCT TERMTERM PERIOD: APRIL 1, 2020 THROUGH MARCH 31, 2024PACKET INCLUDES THE FOLLOWING:RequirementsLocation DetailsCleaning ScheduleAdditional Floor Care TermsBid ProposalBid Instructions BID OPENING: Friday, March 20, 2020 at 10:00 A.M.______________________________________Company Name BID REQUIREMENTSThe bidder must meet the following requirements:1.Must hold a current commercial license2.Must be bonded to work in the City of Meridian, MS and provide a copy3.Must be within a 30-mile radius of Meridian, MS DHS SERVICE LOCATIONS1. Lauderdale County Department of Human Services5224 Valley StreetMeridian, MS 393011st floor ONLY 2. Lauderdale County Department of Human ServicesChild Protection Services5226 Valley StreetMeridian, MS 39301 *Buildings have a combined total of – approximately 23,000 Sq. Ft.Maintenance – Five (5) times per week LAUDERDALE COUNTY - DHSCLEANING SCHEDULEDAILY CLEANINGDHS 1ST FLOOR & CHILD PROTECTIVE SERVICESAll trash receptacles are to be emptied and trash removed to a collection point. (Liners are to be furnished by Client)Empty ashtrays, wet-wipe and dry polish, if applicable.Vacuum all carpetingDust mop all hard surface floors.Damp mop hard surface floors to remove any spillage or soiled areas.Supply all supplies other than trash can liners, paper towels, toilet tissue, and hand soap.ALL RESTROOMS (PUBLIC & EMPLOYEE) Stock towels, tissue, and hand soap. (To be supplied by Client)Empty sanitary napkin receptacles and damp wipe with disinfectant.Empty trash receptacles and wipe if needed.Clean and polish mirrorsWipe towel cabinet coversToilets and urinals are to be cleaned and disinfected inside and out. Polish bright work.Toilet seats are to be cleaned on both sides and disinfected inside and out. Polish bright work.Scour and disinfect all basins. Polish bright work.Dust partitions, tops of mirrors and framesRemove splash marks from walls around basinsWet mop and rinse restroom floors with disinfectant.Supply all supplies other than trash can liners, paper towels, toilet tissue, and hand soap.II.WEEKLY CLEANINGDHS 1ST FLOOR & CHILD PROTECTIVE SERVICES Damp mop all surface floors, taking time to get into corners, along edges and beneath furnishings.Power vacuums any carpeting/or rugs in officesClean and polish drinking fountain/water dispenser.Thoroughly dust all horizontal and vertical surfaces; including desktops, files windowsills, chairs, tables, pictures, and all manner of furnishing in above named area.Damp wipe telephones using a disinfectant.Damp wipe entrance metal and finger marks on entrance glass.Spot clean partition glassUse a high co-efficient disinfectant for proper sanitation.Damp mop all elevatorsSupply all supplies other than trash can liners, paper towels, toilet tissue, and hand soap.MONTHLY CLEANINGDHS 1ST FLOOR & CHILD PROTECTIVE SERVICES Accomplish all high dusting up to 12 feet; (not reached in the above-mentioned cleaning) this task must be accomplished without use of a ladder.Remove fingerprints and marks from around light switches and doorframes.IV. FLOOR CARE PROGRAMTHIS APPLIES TO BOTH THE DHS & CPS BUILDINGSQUARTERLY FLOOR CARE – 4 TIMES/YEAR - LOBBY & ENTRANCE AREAClean, rinse and refinish composition floor covering in order to prevent excessive wear.Machine strip tile floor, taking time to get into corners, along edges and beneath furniture.Machine wax tile floor, taking time to get into corners, along edges and beneath furniture.SEMI-ANNUAL FLOOR CARE – 2 TIMES/YEAR HALLWAYS & RECEPTIONIST AREA Clean, rinse and refinish composition floor covering in order to prevent excessive wear.Machine strip tile floor, taking time to get into corners, along edges and beneath furniture.Machine wax tile floor, taking time to get into corners, along edges and beneath furniture.ADDITIONAL DHS/CPS FLOOR CAREV.VCT FLOOR CARE PROGRAM (as needed)VCT FLOOR CARE Buff all hard surface floors, to enable them to present the best possible appearance at all times. Extra charge of ____________ per square foot, minimum of _________.Clean, rinse and refinish composition floor covering in order to prevent excessive ware. Extra charge of ____________ per square foot, minimum of _________.Machine strip all tile floors, taking time to get into corners, along edges and beneath furniture. Extra charge of ____________ per square foot, minimum of _________.Machine wax all tile floors, taking time to get into corners, along edges and beneath furniture. Extra charge of ____________ per square foot, minimum of _________.VI.CARPET CARE PROGRAM (as needed)CARPET CAREShampoo carpet using the extraction method. Extra charge of ____________ per square foot, minimum of _________.Shampoo carpet using the bonnet method. Extra charge of ____________ per square foot, minimum of _________.Inspect carpets for stains and remove where possible. Included in price.Care shall be exercised so that baseboards, walls and furniture shall not be splashed, marred, disfigured or damaged during these procedures. BID FILE NO. 3877 BID FORMJANITORIAL CLEANING SERVICE BID DEPARTMENT OF HUMAN SERVICE OFFICESMONTHLY PRICING SCHEDULE LAUDERDALE COUNTY410 Constitution AvenueMeridian, MS 39301The Named Areas will be serviced according to the Cleaning Schedule for a monthly charge of:$___________________________________The Floor Care Program, as described in Section IV should be included in the monthly charge submitted above. Have you included this amount in the monthly charge above? ___ Yes (or) ___ No Please initial to indicate acknowledgement of statement: _____________Maintenance - Five (5) times per week ***Please note that this is a 4-Year Term Service Contract Bid***COMPANY NAME: ______________________________________________________________________ MAILING ADDRESS: ____________________________________________________________________ STREET ADDRESSCITYSTATEZIPEMAIL ADDRESS: _______________________________________________________________________ AUTHORIZED SIGNATURE: _______________________________________________________________ _________________________________________________________________Printed Name of Authorized PersonDate_______________________________________________________________Print Title/or Positionof Authorized PersonPhone NumberLAUDERDALE COUNTY MISSISSIPPIINSTRUCTIONS TO BIDDERSALL BIDS SHALL BE ON LAUDERDALE COUNTY BID FORMS AND SUBMITTED IN DUPLICATE.ALL BIDS SHALL BE FOB MERIDIAN, MS AND MUST INCLUDE ANY PRE-DELIVERY CHARGES.ALL BIDS SHALL INCLUDE THE COMPANY’S FORM W-9.ALL BIDS SHALL BE ADDRESSED TO THE LAUDERDALE COUNTY BOARD OF SUPERVISORS, C/O PURCHASING CLERK, 410 CONSTITUTION AVENUE - 11TH FLOOR, MERIDIAN, MS 39301 AND CLEARLY MARKED ON OUTSIDE OF ENVELOPE AS FOLLOWS:405765018478500149161516891000BID NO: 3877BID DATE: March 20, 2020 (ENTER BID NO.)ALL ELECTRONIC BIDS MAY BE SUBMITTED AT WWW. NO LATER THAN 9:00 A.M. ON FRIDAY, MARCH 20, 2020.IF YOU ARE AWARDED THIS BID, YOU WILL BE REQUIRED TO SIGN A CONTRACT WITH LAUDERDALE COUNTY BOARD OF SUPERVISORS.IT SHALL BE INCUMBENT UPON EACH BIDDER TO UNDERSTAND THE SPECIFICATIONS AS LISTED HEREIN AND TO OBTAIN CLARIFICATION WHEN NECESSARY. IT IS NOT THE INTENT OF THE SPECIFICATIONS TO LIMIT THE BIDDING TO ANY MAKE OR MANUFACTURE OF MATERIALS, BUT RATHER TO SELECT SUCH MATERIALS TO FILL A SPECIFIC NEED AND PERFORM A SPECIFIC TASK. ANY REFERENCE TO NAME-BRAND MATERIALS IS INTENDED TO ESTABLISH STANDARDS ONLY AND BIDS SUBMITTED IN MATERIALS EQUAL THERETO SHALL BE CONSIDERED.NO RESPONSIBILITY WILL ATTACH TO ANY PERSON EMPLOYED BY THE BOARD FOR PREMATURE OPENING OF ANY BID NOT PROPERLY ADDRESSED AND IDENTIFIED AS STIPULATED ABOVE.THE LAUDERDALE COUNTY BOARD OF SUPERVISORS RESERVES THE RIGHT TO ACCEPT/OR REJECT ANY AND ALL BID(S) AND TO WAIVE INFORMALITIES. ................
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