1AgendaPacket 2021 09 28 - Virginia Beach City Public Schools

Kimberly A. Melnyk, Chair District 2

Beverly M. Anderson At-Large

David Culpepper District 8

Jessica L. Owens District 3 ? Rose Hall

School Board Services

Kathleen J. Brown District 10

Victoria C. Manning At-Large

Trenace B. Riggs District 1 ? Centerville

Jennifer S. Franklin, Vice Chair District 2 ? Kempsville Michael R. Callan District 6

District 4

Carolyn D. Weems District 9

Donald E. Robertson, Ph.D., Superintendent

School Board Special Meeting Proposed Agenda Tuesday, February 20, 2024

School Administration Building #6, Municipal Center 2512 George Mason Drive P.O. Box 6038 Virginia Beach, VA 23456 (757) 263-1000

Public seating will be made available on a first-come, first-served basis. Members of the public will also be able to observe the School Board Meeting through livestreaming on schoolboard.meetings/live, broadcast on VBTV Channel 47, and on Zoom through the link below.

Attendee link: Call-in (301) 715-8592 ID 876 9927 1807

The School Board's expectations regarding decorum, order and public comments can be found in School Board Bylaws 1-47 and 1-48. Public comment is always welcome by the School Board through their group e-mail account at SchoolBoard@ or by request to the Clerk of the School Board at (757) 263-1016.

Requests for accommodations should be discussed with the Clerk of the Board by 9:00 a.m. on February 26, 2024.

NOTICE OF SPECIAL MEETING OF THE SCHOOL BOARD OF THE CITY OF VIRGINIA BEACH

In accordance with the Schedule of School Board Meetings approved by the School Board at their January 9, 2024 Organizational/Regular Meeting, and pursuant to Bylaw 1-46, and Virginia Code ? 2.2-3707, the School Board will hold a special meeting on Tuesday, February 20, 2024, at 4:00 p.m., at the School Administration Building #6, 2512 George Mason Drive, Virginia Beach, Virginia 23456 in the School Board Room.

The purpose of this special meeting is for:

1. FY 2024-25 School Board Proposed Operating Budget and FY 2024-25 through FY 2029-30 Capital Improvement Program ? discussion by School Board and School Administration; and

2. Calendar recommendation for 2024-25 - public comments regarding the proposed calendars, presentation, discussion and vote by School Board.

1.

Call to Order and Verbal Roll Call (School Administration Building #6 ? School Board Room)...........4:00 p.m.

2.

Moment of Silence followed by the Pledge of Allegiance

3.

Adoption of the Agenda

4.

Discussion: School Board Budget Workshop for FY 2024-25 Proposed Operating Budget and Capital Improvement

Program for FY 2024-25 through FY 2029-30

5.

Public Comments regarding proposed calendars: Citizens may sign up to speak by completing the online form here or

contacting the School Board Clerk at 263-1016 and shall be allocated three (3) minutes each. Sign up for public speakers will

close at noon on February 20, 2024.

6.

Calendar recommendation 2024-25 - presentation and discussion

7.

Action

A. Vote on Calendar Recommendation 2024-25

8.

Adjournment

Page 1 of 1

Superintendent's Estimate of Needs for FY 2024/25 and the Superintendent's Subject: Proposed FY 2024/25 ? FY 2029/30 Capital Improvement Program Budget Item Number: 4_

Section: Special Meeting Agenda

Date: Feb. 20, 2024

Senior Staff: Crystal M. Pate, Chief Financial Officer

Prepared by: Crystal M. Pate, Chief Financial Officer

Presenter(s): Crystal M. Pate, Chief Financial Officer

Jack Freeman, Chief Operations Officer

Recommendation:

That the School Board received information on The Proposed School Operating Budget for FY 2024/25 and Proposed Capital Improvement Program (CIP) for FY 2024/25 - FY 2029/30 was presented February 6, 2024. After the School Board completes its process of workshops and review over the next few weeks, administration recommends School Board approval by March 5, 2024.

Background Summary:

? The Operating Budget for 2024/25 is to be determined. ? The Capital Improvement Program for FY 2024/25 - FY 2029/30 includes the projected revenues available

over the next six years and adjusted project timelines to reflect this spending plan.

Source: Code of Virginia, Sections 22.1-88, 22.1-89, 22.1-91, 22.1-93, and 22.1-94

Budget Impact: To be determined.

Subject: Calendar Recommendation for 2024-2025

Item Number: 6

Section: Special Meeting Agenda

Date: Feb. 20, 2024

Senior Staff: Matthew D. Delaney, Chief Schools Officer

Prepared by: Matthew D. Delaney, Chief Schools Officer

Presenter(s): Matthew D. Delaney, Chief Schools Officer;

Nicole Livas, Chief Family and Community Engagement Officer

____

Recommendation:

That the School Board receive information on two calendar options, one Post-Labor Day and one Pre-Labor Day with both calendars consisting of 180 instructional days.

Background Summary:

The School Board received a brief on the calendar timeline during the July 2023 School Board Retreat, and then received an update on the process in the November 2023 School Board meeting. They were provided an overview of the calendar development process, were informed of the results from the 2024-25 calendar survey and then were provided a review of calendar options that meet School Board Policy, Code of Virginia requirements and other organizational considerations at the January 23 meeting. At the Feb. 13 School Board meeting, calendar options were presented with Pre-Labor Day and Post-Labor Day options that have 180 instructional days and less than 180 instructional days. The School Board then requested staff to return to the Feb. 20 special meeting with two calendars, one post Labor Day calendar and one Pre-Labor Day calendar with both calendars consisting of 180 instructional days.

Source:

N/A

Budget Impact:

N/A

POST LABOR DAY - 180

2024?2025 School Calendar Adopted Oct. 25, 2022

JULY 2024

JANUARY 2025

Sun Mon Tues Wed Thurs Fri Sat

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6

First day of school (students): Sept. 3, 2024

1 2 3 4

7 8 9 10 11 12 13

Last day of school (students): June 13, 2025

5 6 7 8 9 10 11

14 15 16 17 18 19 20 21 22 23 24 25 26 27

12 13 14 15 16 17 18

28 29 30 31

Holidays (school closed)

19 20 21 22 23 24 25

Sun

4 11 18 25

Sun

1 8 15 22 29

Sun

6 13 20 27

Sun

3 10 17 24

AUGUST 2024

L Mon Tues Wed Thurs Fri Sat 1 2 3

A 5 6 7 8 9 10

12 13 14 15 16 17

N 19 20 21 22 23 24

26 27 28 29 30 31

T IO Y SEPTEMBER2024

Mon Tues Wed Thurs Fri Sat

F T L 2 3 4 5 6 7

9 10 11 12 8 14

A A N 16 17 18 19 20 21

23 24 25 26 27 28

R M O 30 OCTOBER 2024

D R Mon Tues Wed Thurs Fri Sat S 1 2 3 4 5 O E 7 8 9 10 11 12

14 15 16 17 18 19

F S 21 22 23 24 25 26

28 29 30 31

IN O NOVEMBER2024

Mon Tues Wed Thurs Fri Sat

P 1 2 R 4 5 6 7 8 9 R 11 12 13 14 15 16 O U 18 19 20 21 22 23 F P 25 26 27 28 29 30

Labor Day: Sept. 2 Veterans Day: Nov. 11 Tanksgiving: Nov. 27?29 Winter Break: Dec. 23?31; Jan. 1?3 Martin Luther King Jr. Day: Jan. 20 Presidents Day: Feb. 17 Spring Break: April 14?18 Memorial Day: May 26

Adjusted Dismissal days ES/MS students: June 13 HS students: June 10?13 All students and staf: Nov. 27

Flex Staf days Aug. 23; June 16

Staf days (school closed for students) Aug. 21?22; Aug. 26?30 Nov. 5; Jan. 31; April 4

High School Graduation: June 10?14

Quarters Q1: Sept. 3?Nov. 4 Q2: Nov. 6?Jan. 30 Q3: Feb. 3?April 3 Q4: April 7?June 13

26 27 28 29 30 31

FEBRUARY 2025

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

MARCH 2025

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APRIL 2025

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

MAY 2025

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

DECEMBER 2024

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7

In cases of school closings due to inclement weather or emergency conditions, makeup days will be designated by the superintendent and

JUNE 2025

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7

8 9 10 11 12 13 14

may include available staf days or holidays.

8 9 10 11 12 13 14

15 16 17 18 19 20 21

15 16 17 18 19 20 21

22 23 24 25 26 27 28

22 23 24 25 26 27 28

29 30 31

29 30

PRE-LABOR DAY - 180

2024?2025 School Calendar Adopted Oct. 25, 2022

JULY 2024

JANUARY 2025

Sun Mon Tues Wed Thurs Fri Sat

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6

First day of school (students): Aug. 26, 2024

1 2 3 4

7 8 9 10 11 12 13

Last day of school (students): June 13, 2025

5 6 7 8 9 10 11

14 15 16 17 18 19 20 21 22 23 24 25 26 27

12 13 14 15 16 17 18

28 29 30 31

Holidays (school closed)

19 20 21 22 23 24 25

Sun

4 11 18 25

Sun

1 8 15 22 29

Sun

6 13 20 27

Sun

3 10 17 24

AUGUST 2024

L Mon Tues Wed Thurs Fri Sat 1 2 3

A 5 6 7 8 9 10

12 13 14 15 16 17

N 19 20 21 22 23 24

26 27 28 29 30 31

T IO Y SEPTEMBER2024

Mon Tues Wed Thurs Fri Sat

F T L 2 3 4 5 6 7

9 10 11 12 8 14

A A N 16 17 18 19 20 21

23 24 25 26 27 28

R M O 30 OCTOBER 2024

D R Mon Tues Wed Thurs Fri Sat S 1 2 3 4 5 O E 7 8 9 10 11 12

14 15 16 17 18 19

F S 21 22 23 24 25 26

28 29 30 31

IN O NOVEMBER2024

Mon Tues Wed Thurs Fri Sat

P 1 2 R 4 5 6 7 8 9 R 11 12 13 14 15 16 O U 18 19 20 21 22 23 F P 25 26 27 28 29 30

Labor Day: Aug. 30 and Sept. 2 Veterans Day: Nov. 11 Tanksgiving: Nov. 27?29 Winter Break: Dec. 23?31; Jan. 1?3 Martin Luther King Jr. Day: Jan. 20 Presidents Day: Feb. 17 Spring Break: April 14?18 Memorial Day: May 26

Adjusted Dismissal days ES/MS students: June 13 High School Students: June 10?13

Flex Staf days Aug. 16; Nov. 5; June 16

Staf days (school closed for students) Aug. 19?23; Oct. 7; Nov. 1 Jan. 24 and 27; April 4

High School Graduation: June 10?14

Quarters Q1: Aug. 26?Oct. 31 Q2: Nov. 4?Jan. 23 Q3: Jan. 28?April 3 Q4: April 7?June 13

26 27 28 29 30 31

FEBRUARY 2025

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28

MARCH 2025

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

APRIL 2025

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

MAY 2025

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

DECEMBER 2024

In cases of school closings due to inclement

JUNE 2025

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7

weather or emergency conditions, makeup days will be designated by the superintendent and

Sun Mon Tues Wed Thurs Fri Sat

1 2 3 4 5 6 7

8 9 10 11 12 13 14

may include available staf days or holidays.

8 9 10 11 12 13 14

15 16 17 18 19 20 21

15 16 17 18 19 20 21

22 23 24 25 26 27 28

22 23 24 25 26 27 28

29 30 31

29 30

revised 4/28/23

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