STATE OF WASHINGTON



348615022860000STATE OF WASHINGTONDEPARTMENT OF SOCIAL AND HEALTH SERVICESDevelopmental Disabilities Administration * P.O. Box 45310 * Olympia, WA 98504-5310DDA MANAGEMENT BULLETIND19-026 – ProcedureNovember 6, 2019TO:DDA Field StaffFROM:Debbie Roberts, Deputy Assistant SecretaryDevelopmental Disabilities AdministrationSUBJECT:New Contract for Assistive TechnologyPurpose:To inform field staff that a new contract is available for assistive technology goods and servicesBackground:Previously, the assistive technology statement of work was in Contract 1062XP, Specialized Equipment and Supplies, which was created for contractors who provide non-medical equipment and supplies not covered by Medicare, Apple Health, or other insurance. Assistive technology goods and services are now in Contract 1811XP, Assistive Technology. What’s new, changed, or Clarified:The new assistive technology contract allows both goods and services to be purchased. Assistive Technology (AT) Goods are adaptive and assistive items, devices, equipment, and product systems that increase a client’s independence, improve or maintain a client’s functional ability, or substitute for human assistance to the client.Assistive Technology (AT) Services directly assist the clients and their caregivers to select, acquire, and use assistive technology. Services include consultation for the correct type of AT goods, set-up, evaluations, repair, and short-term training on the use and maintenance of goods purchased under this service.Assistive technology goods and services are available to eligible clients through Home And Community-Based Services waivers, Community First Choice (CFC), Roads to Community Living, and the Pre-Admission Screening and Resident Review program.The Management Services Division within the Aging and Long-Term Support Administration manages assistive technology contracts. A contractor may continue purchasing assistive technology goods under Contract 1062XP, Specialized Equipment and Supplies; however, if the contractor wants to provide assistive technology services and receive payment for doing so, they must sign Contract 1811XP, Assistive Technology. Some contractors will have both the SES and AT contracts. Regional contracts staff and resource developers should refer interested providers to the HQ Contracts Unit to become an AT-contracted provider. ACTION:Below are the steps to follow when authorizing assistive technology goods or services under the new assistive technology contract.For a client enrolled on CFC and the CIIBS or IFS waiver:If the total invoice is $550 or less, access CFC state fiscal year (SFY) annual limit;If the total invoice is for a single item that costs more than $550, access waiver, unless there are insufficient funds in the waiver budget due to previously planned services;If the total invoice includes multiple items that cost more than $550, use a combination of CFC and waiver dollars. EXAMPLE: If the request is for a $550 iPad and $300 worth of apps, the CRM would use CFC SFY annual limit to pay for the iPad and waiver dollars to pay for the apps, including tax and shipping.For a CFC client not enrolled on the CIIBS or IFS waiver, an ETR may be requested for items that exceed the $550 annual limit.If the client is a PASRR client, submit a PASRR equipment request to DSHSDLDDAPASRRHQ@dshs. for item requests totaling more than $550, or items for which a contracted provider isn’t available.Prior to authorizing assistive technology goods, case resource managers must obtain a written itemized quote for the most appropriate and cost-effective assistive technology goods to meet the client’s assessed need per their CARE or PASRR assessment. The written quote must indicate if a specific assistive technology good is 80% of the manufacturer’s suggested retail price (MSRP) or 125% of the invoice cost plus sales tax. (The invoice cost is the price the contractor will pay to obtain the AT good from a wholesale supplier, not from a retail supplier or site.)The contractor must include the following in a quote:If using the MSRP, the contractor must include the page from their price list that lists the assistive technology good.If using the price that the vendor paid for the item, the contractor must provide their invoice cost.Below are the two examples, one for an MSRP price of $90.00 and the other for an invoice cost of $60.00.$90.00 x 80% of MSRP $ 72.00Shipping & Handling cost$ 8.00Sales Tax (using local rate )$ 7.12Total quote $ 87.12$60 x 125% of cost $ 75.00Shipping & Handling cost$ 8.00Sales Tax (using local rate)$ 7.39Total quote$ 90.39Case resource managers must use the following ProviderOne service codes when authorizing assistive technology goods and services.SA075-U1 – Assistive Technology CFCSA075-U2 – Assistive Technology Non-CFCSA636 – Installation or Maintenance of Assistive Technology97755 – Assistive Technology AssessmentThe case resource manager must enter an authorization for the approved item and set the authorization to “Reviewing” status.The case resource manager must contact the client to verify whether or not they have received the item. After receiving confirmation that the CFC or waiver client received the item, the case resource manager must change the authorization from “Reviewing” to “Approved” status.Related REFERENCES: HYPERLINK "" Service Code Data Sheet: SA075_U1_Assistive_Technology_CFC HYPERLINK "" Service Code Data Sheet: SA075_U2_Assistive_Technology_Non_CFC HYPERLINK "" Service Code Data Sheet: SA636_Assistive_Technology Installation/MaintenanceService Code Data Sheet: 97755_Assistive_Technology_Assess H16-019 Specialized Equipment & Supplies and Assistive Technology Providers and new Durable Medical Equipment (DME)/SES/AT Reference ToolH15-082 Specialized Equipment & Supplies and Assistive TechnologyATTACHMENTS:CONTACTS:Pon Manivanh, DDA Community First Choice Program Managermanipon.manivanh@dshs.360.407.1572Jaime Bond, State Plan Unit Managerjaime.bond@dshs.360.407.1567Ann Vasilev, DDA Waiver Services Unit Managerann.vasilev@dshs.360.407.1551Terry Hehemann, DDA PASRR Program Managerterry.hehemann@dshs.360.407.1560 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download