South East Michigan Field Force Guidance
FREQUENTLY ASKED QUESTIONS | |
|1. |
|What is DoDMERB? |
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|2. |
|What does DoDMERB do? |
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|3. |
|How do I schedule a DoDMERB physical? |
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|4. |
|What does DoDMERB do with the physical after I get it done? |
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|5. |
|What decisions can DODMERB make about my physical after they evaluate it? |
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|6. |
|What if I disagree with DoDMERB'S interpretation of my medical history or believe they've made a mistake? Can I ask for the decision to be reconsidered? Yes! |
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|7. |
|OK, I'M medically disqualified. Is it possible to get a waiver from somebody? Yes, in certain circumstances, Who? |
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|8. |
|Who pays for the initial exam? |
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|9. |
|Who pays for the additional tests, evaluations, or information? |
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|10. |
|How come I can't get a real person on the phone? it's very frustrating! |
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|11. |
|What can I do to get the results of my physical faster? |
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|12. |
|Why won't you let me fax documents to you? Wouldn't that make the process go faster? |
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|13. |
|I work at an ROTC Battalion or Detachment. How do I work with DoDMERB to get my scholarship applicants their medical certification? |
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|14. |
|What are the links to the Service Academies, ROTC Scholarship programs, and USUHS? |
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|15. |
|How do I know if DODMERB received my physical examination, medical consultation or the records I mailed in? |
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| 1. What is DoDMERB? |
|The Department of Defense Medical Examination Review Board is located at 8034 Edgerton Drive, Suite 132, United States Air Force Academy (USAFA), CO 80840-2200. It is a |
|tenant organization that has no direct relationship with USAFA. For further information on DoDMERB’s organization, please click here for DoDMERB Organization Page. |
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| 2. What does DoDMERB do? |
|It schedules, evaluates, and certifies as medically qualified or disqualified applicants for the US Service Academies, ROTC Scholarship Programs, and the Uniformed Services |
|University of the Health Sciences. Many applicants apply to multiple programs. |
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| 3. How do I schedule a DoDMERB physical? |
|a. Applicants for 4 year programs or guaranteed 3 year programs (normally high schoolers) will be forwarded by the programs to DoDMERB AFTER preliminary screening by the |
|program has been completed. A zip code search will be conducted and will “assign” an applicant to the nearest facility. It may be a Military Treatment Facility (MTF) or a |
|government contracted civilian facility (Currently the contract belongs to Concorde, Inc., Philadelphia, PA. They subcontract out to a number of physician, optometrists, and|
|in some cases, audiologists, across the country.) In that case, it may be a physician, and optometrist in two different, but relatively close to each other. Applicants DO |
|have flexibility to determine where they’d like to get their exams. |
|a-1. Applicants who will be scheduled at MTFs will receive a post card in the mail and be asked to call 1-800-841-2706. |
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|a-2. Applicants who will be scheduled at Concorde will receive a scheduling package in the mail with complete instructions and names, address, and phone numbers of the |
|doctors. |
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|b. Applicants “in college” will have their ROTC Detachments/Battalions coordinate the scheduling of their exams. |
| 4. What does DoDMERB do with the physical after I get it done? |
|a. EVALUATE: DoDMERB will evaluate all applicants based on the medical history and findings of the exams.These will be evaluated using the Department of Defense Directive |
|6130.3, Physical Standards for Appointment, Enlistment, and Induction. The only Service (e.g. Army, Navy, etc) specific standards will be in the areas of height, weight, |
|body fat, vision. All other standards apply to all applicants. |
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|b. REMEDIALS: After reviewing your physical examination, there may be a requirement for additional tests, evaluations, or information needed to make a qualification |
|decision. If so, you will be notified via letter of these requirements, as well as the requirements being posted on this website. DoDMERB refers to these additional tests, |
|evaluations, or information requirements as “remedials.” Do not call DoDMERB to schedule remedials, rather use the guidence found on the letter that will be mailed to either|
|you or your ROTC detachment. |
| 5. What decisions can DoDMERB make about my physical after they evaluate it? |
|a. CERTIFY: DoDMERB will notify the applicant and the program(s) to which they have applied, that the applicant is medically Qualified, Remedial, or Disqualified. |
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|b. QUALIFIED: If the applicant is offered an appointment/scholarship; the applicant accepts the offer; and the applicant is medically qualified, the applicant’s exam will |
|be sent to the program/Detachment/Battalion to serve as their initial medical record. |
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|c. REMEDIAL: As described above, this is a status where DoDMERB is waiting for the applicant to provide additional, tests, evaluations, or information. Dental remedials in |
|some cases may require treatment (e.g – pathology associated with 3rd molars.) |
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|d. DISQUALIFIED: The applicant has been determined to have a condition(s) that does not meet the medical standards. See the sections regarding rebuttals and waivers. |
| 6. What if I disagree with DoDMERB’S interpretation of my medical history or believe they’ve made a mistake? Can I ask for the decision to be reconsidered?? |
|If the applicant believes the disqualification is incorrect, then the applicant may choose to contact a physician, dentist, etc., of your choice and review the reasons for |
|disqualification. If, after this review, it appears additional or correct information might lead to a reversal of the disqualification, then the applicant may obtain and |
|forward that information as soon as possible to DoDMERB, 8034 Edgerton Drive, Suite 132, USAFA, CO 80840-2200. The cover letter should clearly state that it is a rebuttal. |
|Be sure to write your social security number on all documentation returned to DoDMERB. If your rebuttal is successful, DoDMERB will work with both you and the appropriate |
|agency to finalize your qualified status as quickly as possible. |
| 7. OK, I’M medically disqualified. Is it possible to get a waiver from somebody? Yes, in certain circumstances, Who? |
|Waivers may be granted by the program to which you’re applying: not DoDMERB! You may submit a request for a waiver of a disqualifying medical condition, in writing, to the |
|Admissions Department of the Service Academy/ROTC Program to which you are applying. A medical waiver allows applicants to enter programs even though they may have a |
|disqualifying condition. Not all conditions are waiverable and the process for waiver consideration varies with each Academy and ROTC program. |
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|If you initiate waiver action, there may be ADDITIONAL MEDICAL TESTS, EVALUATIONS OR CONSULTATIONS that must be obtained and evaluated prior to determining your final |
|medical status. Please be prompt in satisfying these additional requirements; it is imperative for your application that these issues be addressed/resolved as soon as |
|possible. Bear in mind, additional information may lead to further inquiries or requirements. |
|WAIVER PROCEDURES FOR EACH PROGRAM ARE AS FOLLOWS: |
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|U.S. MILITARY ACADEMY (USMA) – There is no need for you to request a waiver. If you are competitive for an offer of admission to the United States Military Academy or one of|
|the preparatory programs, you will automatically be considered for a waiver by USMA. The Admissions Department will contact DODMERB concerning any additional requirements, |
|tests or evaluations for the waiver process. DoDMERB will contact you concerning these additional requirements. DoDMERB will electronically post the results of any |
|additional requirements to USMA for our review. USMA will render a decision and will notify you if your waiver request has been denied. DoDMERB will notify you if your |
|waiver request has been granted. |
|U.S. ARMY ROTC SCHOLARSHIP PROGRAM (AROTC) – All medically disqualified applicants for this program who wish to be considered for a medical waiver must send a written |
|request to: US ARMY CADET COMMAND, ATTN: ATCC-PA-C, FORT MONROE, VA 23651-5000. |
|U.S. ARMY ROTC COLLEGE SCHOLARSHIP PROGRAM (ACSP) – Battalion Commander/Professor of Military Science (PMS) will make the determination on whether a request for medical |
|waiver consideration will be submitted. |
| U.S. AIR FORCE ACADEMY(USAFA) – All medically disqualified applicants for this program who wish to be considered for a medical waiver must request such action in writing, |
|to HQ USAFA/RRS, 2304 Cadet Drive, Suite 200, USAF ACADEMY, CO 80840-5651. If you are competitive for an appointment and not otherwise disqualified for admission, the United|
|States Air Force Academy Admissions Office will arrange, after receipt of your waiver request, for your medical records to be evaluated for waiver by the Academy Command |
|Surgeon. Questions related to waiver process and/or status of waiver reviews should be directed to the Admissions Office (HQ USAFA/RRS). DoDMERB will notify you, in writing,|
|if additional medical tests, evaluations, or consultations are required and of the results of the waiver decision. |
|U.S. AIR FORCE ROTC SCHOLARSHIP PROGRAM (AFROTC) – There is no need for you to request a waiver. All applicants medically disqualified for the 4-year AFROTC program are |
|automatically reviewed for medical waiver consideration by HQ AETC/SGPS. If the waiver authority requests additional information, tests, or consultations, you will be |
|notified by DoDMERB. DoDMERB will notify you, in writing, if additional medical tests, evaluations, or consultations are required and of the results of the waiver decision. |
|U.S. AIR FORCE ROTC COLLEGE SCHOLARSHIP PROGRAM (AFCSP) – Detachment Commander/Professor of Air Science (PAS) will make the determination on whether a request for medical |
|waiver consideration will be submitted. |
|U.S. MERCHANT MARINE ACADEMY(USMMA) – All medically disqualified applicants for this program who wish to be considered for a medical waiver for any disqualification (except |
|defective color perception), must submit your request in writing to the United States Merchant Marine Academy. WAIVER REQUESTS FOR DEFECTIVE COLOR PERCEPTION WILL NOT BE |
|CONSIDERED. Your records will be reviewed and will be forwarded to the Bureau of Medicine and Surgery (BUMED) in Washington, DC, for an independent evaluation. Requests for |
|waiver consideration will be directed to the Admissions Office, United States Merchant Marine Academy, Kings Point, NY 11024-1699. |
|U.S. COAST GUARD ACADEMY(USCGA) - There is no need to request a waiver. If you complete the application and the Admissions Director determines that you will be considered |
|for an offer of admission to the United States Coast Guard Academy or affiliated preparatory school program, you will automatically be considered for a waiver by the USCGA. |
|A member of the Admissions Office will contact you if there are additional requirements for the waiver process. If you do not submit a completed application by 01 March, |
|you will not be considered for a waiver under any circumstance. WAIVER REQUESTS FOR DEFECTIVE COLOR PERCEPTION WILL NOT BE CONSIDERED. |
|U.S. NAVAL ACADEMY (USNA) – There is no need for you to request a waiver. If you are competitive for an offer of admission to the United States Naval Academy or one of the |
|preparatory programs, you will automatically be considered for a waiver by USNA. The Admissions Department will contact you if there are additional requirements for the |
|waiver process. |
|U.S. NAVY ROTC SCHOLARSHIP PROGRAM (NROTC) – All medical records of applicants medically disqualified for the NROTC program are automatically forwarded to the Bureau of |
|Medicine and Surgery (BUMED) in Washington, DC for waiver consideration (except defective color perception disqualification) as long as the applicant has not declined the |
|scholarship offer. Applicants will be notified by DoDMERB once a waiver decision has been made. |
|U.S. NAVY ROTC COLLEGE SCHOLARSHIP PROGRAM (NCSP) - The Naval Service Training Command will forward requests for waiver consideration to the Bureau of Medicine and Surgery |
|on only those college program applicants who have been selected for scholarship benefits. |
|U.S. NAVY ROTC SCHOLARSHIP PROGRAM - U.S. MARINE CORPS OPTION(MROTC) – The Naval Service Training Command will forward requests for waiver consideration to the Bureau of |
|Medicine and Surgery on only those college program applicants who have been selected for scholarship benefits. |
|UNIFORMED SERVICES UNIVERSITY OF THE HEALTH SCIENCES (USUHS) - All medically disqualified applicants for this program who wish to be considered for a medical waiver must |
|request such action in writing, to the Uniformed Services University of the Health Sciences. You will be notified subsequently by the University of the results of your |
|waiver request. Submit your request to Mr. Norman Mitchell, Military Personnel Office, Uniformed Services University of the Health Sciences, 4301 Jones Bridge Road, |
|Bethesda, MD 20814-4700. |
| 8. Who pays for the initial exam? |
|DoDMERB will pay for the initial exam (medical, dental, optometric, and audio screening) that is performed by the civilian contractor, Concorde, Inc., of Philadelphia, PA. |
|Concorde, Inc., subcontracts out to individual practitioners throughout the contiguous United States. The Department of Defense pays for the initial exam when performed at |
|Military Medical Treatment Facilities. Transportation, lodging, an incidental costs are borne by the applicant and are NOT reimbursable. |
| 9. Who pays for the additional tests, evaluations, or information? |
|The Department of Defense will pay for tests and evaluations that are conducted in Military Medical Treatment Facilities. Treatment costs will NOT be paid. If you go to a |
|civilian practitioner, you are responsible for all costs associated with these additional tests, evaluations, or information. Transportation, lodging, etc., costs will be |
|borne by the applicant and will not be reimbursed. |
|10. How come I can't get a real person on the phone? It's very frustrating? |
|a. This website’s homepage has a button designed specifically for the applicants to inquire about their medical status. DoDMERB receives between 800-1000 phone calls per |
|day, so this is the most convenient way to go! |
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|b. Email is another method that is relatively hassle free for QUESTIONS not for status requests regarding your application. To contact us with a question, just click on the|
|appropriate section: |
|army@dodmerb.tma.osd.mil |
|navy@dodmerb.tma.osd.mil |
|airforce@dodmerb.tma.osd.mil |
|c. DoDMERB’s office hours for phone service are from 7:00 AM to 3:30 PM Mountain Time, Monday-Friday, excluding federal holidays. Due to the large number of calls we |
|receive daily, DoDMERB utilizes a phone tree answering system to expedite orientation of your call. The main number is 719-333-3562 or for military phones DSN 333-3562. For |
|Service Academies, ROTC 4-year applicants and Uniformed Services University of the Health Sciences PRESS 1; ROTC Detatchment Personnel PRESS 3; Director DoDMERB or Director |
|of Operations PRESS 4; Military Treatment Facility Liaison PRESS 5; Mail room PRESS 6; For a copy of a non-certified exam PRESS 7. For scheduling of an initial physical ONLY|
|call 1-800-841-2706, DO NOT call this number for a status. |
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|d. DISQUALIFIED: The applicant has been determined to have a condition(s) that does not meet the medical standards. See the sections regarding rebuttals and waivers. |
|11. What can I do to get the results of my physical faster? |
|The faster you want your results, the faster you need to schedule your exam and respond to any remedial (additional tests, evaluations, and information) requests DoDMERB |
|sends to you. Applicant PROCRASTINATION is normally the reason for delays. This ties into the next item of LAST MINUTE REQUESTS. DoDMERB reviews approximately 25,000 |
|applicant exams per year. You can certainly understand, that PROCRASTINATION, leads to LAST MINUTE REQUESTS,which will significantly delay you from getting what you want; |
|the RESULTS. |
|12. Why won’t you let me fax documents to you? Wouldn’t that make the process go faster? |
|Faxes do not always present a clear and precise image. There are many test results that lose their accuracy when reproduced through a fax machine; physician handwriting has |
|never been stereotyped for being very legible (for good reason); etc. These reasons, along with DoDMERB’s limited capability to receive that many faxes, would reduce our |
|ability to process your information as fast as possible. Therefore, all types of mail deliveries will be accepted and all mail will be processed in the order it is received.|
|13. I work at an ROTC Battalion or Detachment. How do I work with DoDMERB to get my scholarship applicants their medical certification? |
|There are a few ways to ensure a quicker and more efficient path to getting your applicants their medical qualification decision: |
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|1) Ensure applicant's attend their appointments and complete every aspect of their medical examination and/or remedials, in applicable. |
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|2) Monitor DoDMERB's website for each applicant on a frequent basis, at least weekly. |
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|3) Develop a mechanism to track your applicants from the beginning of the process through to certification...frequently monitor your tracking system. |
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|4) Ensure your applicants provide DoDMERB the requested information/tests/evaluations in a timely manner, if applicable. |
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|5) Follow quidelines set forth in the ROTC Handbook found on our homepage under DETACHMENTS. |
|Army ROTC Guidebook |
|Air Force ROTC Guidebook |
|Navy ROTC Guidebook |
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|14. What are the links to the Service Academies, ROTC Scholarship programs, and USUHS? |
|a. The US Military Academy's website is |
|b. The US Naval Academy's website is |
|c. The US Air Force Academy's website is |
|d. The US Coast Guard Academy's website is |
|e. The US Merchant Marine Academy's website is |
|f. The US Army ROTC's website is |
|g. The US Navy ROTC's website is |
|h. The US Air Force ROTC's website is |
|i. The Uniformed Services University of Health Sciences' website is |
| 15. How do I know if DODMERB received my physical examination, medical consultation or the records I mailed in? |
|Click on the APPLICANT portion of our website, found on the homepage. Enter your birthdate and social security number to create a password. That will enter you into the |
|DODMERB database where you will be able to view your file. |
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|The arrival date of your physical examination is displayed on the "Application Status(s)" page, under the heading "Date exam received at DoDMERB:" |
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|The arrival date of your remedial is not yet available for display. However, DoDMERB is developing the software to display your remedials arrival date...we anticipate it to |
|be ready in the fall of 2006 and it will be displayed similarly to the way the "Date exam received at DoDMERB" is displayed. In the meantime, please wait 3-weeks from the |
|time you mailed in your remedial for a change to be reflected in the "Medical Status" of your examination, found on the "Application Status(s)" page. If no change has |
|occurred, please feel comfortable in calling DoDMERB to inquire about your medical status utilizing the phone numbers found on our homepage under "CONTACT US". |
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