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JORDANGAM SMART CITY PIONEER PROJECTTECHNICAL SCOPING FOR SMART CITY - BASED ON GAM SMART STREET LIGHTING PROGRAMTERMS OF REFERENCEPROJECT DESCRIPTIONGreater Amman Municipality (“GAM”) is the largest urban area in Jordan, being home to over 4 million inhabitants. GAM with a land area of about 800 sq. Km is home to a rapidly growing population, increasing to an expected 6.4 million by 2025.There are over 130,000 street lights within GAM which are operated either directly by GAM or through an agreement with the Jordan Electric Power Company (“JEPCO”). With the expansion of the city urban areas and an increase in electricity costs, GAM is planning to replace 25,000 of its existing high pressure sodium street lights with energy efficient LED street lights in 2018. This project is prepared with the support from the European Bank for Reconstruction and Development (the “Bank” or the “EBRD”) and will be implemented through an Energy Performance Contract (“EPC”) in the form of a Public Private Partnership (“PPP”). The project is envisaged to decrease the electricity consumption by up to 50 per cent, and subsequently lower the electricity costs of GAM. Further 105,000 traditional street lights may be replaced under a similar model in the near future. Final bids for the EPC are due in January 2018. Further 105,000 traditional street lights may be replaced under a similar model in the near future.In November 2017, GAM signed a Memorandum of Understanding (“MoU”) with the Bank to formalise the interest in a joint collaboration to establish a smart city infrastructure, in line with Amman’s plans to move towards a smart city.A smart city is a place where the traditional networks and services are made more efficient with the use of digital and telecommunication technologies, for the benefit of its inhabitants and businesses. Smart city transformation requires innovation and developing policies to improve the quality of life of citizens and make cities more sustainable to meet sustainable urban development goals. As such, EBRD’s working definition of Smart Cities is as follows:“A Smart City is an integrated concept to enhance competitiveness and quality of life by applying real-time urban data analytics using the Internet of Things (“IoT”) and other data-driven solutions to improve the efficiency, reliability and quality of urban infrastructure and associated public services for users.” Given existent collaboration between GAM and the Bank on the street lighting project, a “Smart Streets” project was identified as potential first project under the Smart City MoU. The concept focuses on both the reconfiguration of the street environment itself (travel lanes, sidewalks, urban street ‘furniture’, on-street parking, shade trees), it also uses the lighting columns to mount a number of sensors, meters, monitors, CCTV, tracking devices, as well as the LED luminaires, to create a large amount of real-time data on the street environment. This is useful for traffic/parking control and management, street cleaning, public safety, emergency response, weather, etc.). Data is fed to a control centre. These systems can help also anticipate flooding, monitor traffic, improve public safety, and monitor street cleaning. An example of the concept is provided in Annex 1.The Street light columns can be used to install various modern smart devices to facilitate the basic infrastructure of a smart city and a platform for the future GAM smart city program.In particular, potential smart investments could evolve around CCTV, traffic control signage, intelligent advertisement, as well as smart parking infrastructure. The latter would be implemented at a pilot area in the city of Amman along Ibn Khaldoun Street (between 3rd and 4th circle), an existing street of mixed usage (commercial, residential, and including the surrounding street network (approx. 400m in each direction from the main commercial street) to form a pilot area of approximately 3 square kilometres. The pilot area’s main street has already been the subject of a small pilot applied only to the commercial street corridor, and included civil works, new lighting, some CCTV and initial parking management. The new expanded project here should take into account the lessons learned from this initial project led by the GAM’s Traffic Department (the “Project”). OBJECTIVESThe objectives of the selected consultant (the “Consultant”) are to provide the Bank with clear external analysis and recommendations concerning the Project from a technical perspective, with a view towards EBRD financing the Project to produce a modern smart city initiative for an area of GAM while also achieving improved efficiencies. Specific tasks will include: Providing the Bank with technical due diligence on the existing street lighting system, parking and travel lanes of the Project area and the range of possible upgrades, including equipment, operating and control systems, etc.Identifying the technical and operational architecture for a smart city open data platform;Identifying and appraising the investments (i.e. poles, lights, CCTV, control rooms, solar, etc.) to be included in the Project, taking into account the City’s priorities and actual needs; Analysing the technical aspects of the Project to establish its feasibility and viability;Carrying out a preliminary environmental and social due diligence of the Project.It should be noted that a parallel consultant assignment will be commenced at a later stage to cover all institutional and financial/contractual aspects of the Project. The Consultant is expected to closely collaborate and provide technical inputs to the consultant of that assignment. ASSIGNMENT DESCRIPTIONThe Consultant will assess the priority investment plans of the City for street renewal, public lighting, parking management, smart city data platform, etc., together with any feasibility studies, drawings and designs which are already prepared. The Consultant shall, taking into account the EBRD’s environmental, technical and procurement policies and procedures identify those investments that best fit within the scope of the Project and within the estimated project budget. The Consultant shall prepare a report with justified recommendations for consideration by the Bank.Review of the existing street configuration, lighting and parking systems in the CityAdvise the Bank, in consultation with GAM, on the appropriateness of the current street configuration and street lighting set up in relation to traffic and parking demands, road and pedestrian safety, etc. The Consultant shall carry out the following specific tasks:Analyse the existing state of the Company’s asset base, including travel lanes, sidewalks, lighting poles with all the equipment attached to it, road and parking spaces conditions, in particular the following features: type of the assets, quantity, age, main technical parameters, quality, security, satisfaction to the set standards, etc. Existing assets should be grouped in categories based on type of the street (main corridors, parks, green areas, etc.). Columns should be analysed in terms of the distance between and height, material, their quality, type and their ownership, as well as other important parameters based on the knowledge of the Consultant;Analyse current state of street lighting system control centre, including state of used equipment, software and the number of employees involved in the process;Analyse the current technical layout of travel lanes, sidewalks, parking spaces, and condition of the streets in the pilot area as well as the City’s road and street development plans, and comment on changes needed to create a high-quality, livable urban street that adds value to citizens quality of life, property, safety of users of all types, including pedestrians. Open data platform: For the smart streets project to be able to be scaled, GAM will need to create the architecture for a smart city open data platform. The data will need to be managed by the municipality. This is a common principle found in all major Smart City associations/ initiatives that are being created internationally (London, New York, Taipei, NIST IES-SC Framework etc.). Typically, there is a control centre that manages these data in the cloud, and makes them available to both government agencies and to the private software industry, who can then innovate to create apps for residents as users. Due care will need to be taken to anonymise all data for privacy reasons. The consultant should provide a detailed description of how the open data platform should be established and managed, and the IT and operational needs. Define the proposed smart parking systemThe Consultant shall carry out the following specific tasks:Assemble and review all available relevant data, reports, designs and mapping for the proposed investments, and advise on any additional design work that may be required;Analyse the new and innovative smart streets project, including all aspects described above and as shown in the Annex;Recommend a smart parking management technology/application that helps to reduce the carbon ‘footprint’ of the pilot area by reducing parking space search time for users. Analyse the remote parking control and monitoring systems available in the market, benefits and drawbacks of the usage of each of them as well as conduct costs comparison;Calculate the carbon and economic savings of the smart streets Project;Establish process and methodology for the introduction of energy efficient systems in Amman.Define the proposed smart parking system for the City and prepare the plan of actions to be done in order to transfer the City’s parking system from current state to the proposed one, including, among others, the purchase of new technology equipment, modernisation of the street parking control centre, introduction of the electronic remote monitoring system, etc.;Prepare the technical specifications of the equipment and inventory to be procured during the Project implementation, and prepare draft procurement plan;Prepare the inputs for a Procurement Plan and an Implementation Plan – with appropriate descriptive text – for inclusion in the Bank’s internal processing documents.Technical requirements of smart street elementsThe Consultant shall, amongst others, include the following requested functions for the following elements, inter alia:Smart LED lighting: The new lighting system should be specified to achieve a high degree of energy saving and be also fully automated. This should be compatible and aligned with GAM’s procurement experience of its first LED street lighting project for 25,000 luminaires.Smart Parking: Evaluate current market display technologies for available parking spaces (e.g., smart card and RFID-based e-tags, etc.);Prepare analysis for a data centre of the smart parking system with extensional link to the third-party software and services, such like apps of smart phones;Prepare evaluation of auto-pay parking fee collection system;Consider manual parking fee collection integrated with smart parking system;Evaluate current market technologies (i.e. CCTV…etc.,) for vacant/occupied parking lot detection system;Ensure compatibility of the new smart parking system with the existing control and monitoring system of the city street lights;Adopt the sensors for environmental info collection and feedback to the data centre for potential applications;Evaluate the option to integrate the photovoltaic (“PV”) system for power supply with the smart parking system for energy saving and carbon emission reduction.Evaluate the technical specifications for a smart camera system, which should provide both enforcement of illegal parking, as well as real-time information regarding accidents for emergency response improvements, number plate recognition (ANPR), and facial recognition, taking into consideration the local legislation and data anonymization needs.Evaluate the technical specifications for a weather monitoring system. The equipment should also for real-time data to be fed into all types of emergency response (fire, police, ambulance, etc.) in the event of flooding or other weather-related eventsDetermine functional specifications for public WIFI on the lighting poles as a means of enabling the various data needs of the smart street project as well as to create a means to create some revenue for the City from the WIFI provider (i.e., a telecom company). Identify the amount of investments under the ProjectThe Consultant shall carry out the following specific tasks:Assess the Project cost, scope and process for the Project based on three scenarios: (i) highest technical specifications, (ii) medium technical specifications, (iii) minimum specifications, all based on the needs of GAM.Prepare a Cost Table for each scenario, giving best estimates of the costs of preparation of detailed design documentation, construction/ implementation works supervision costs, based on currently available information. Cost estimates should be presented separately for each segment, based on local or other relevant construction markets. The cost estimates for the details design shall include, where applicable, the cost of any surveys.Prepare the scope, process and budget for the City to complete all necessary planning and design work for the recommended project components for each scenario.Calculate the amount of investments needed for the implementation of all the proposed smart street elements for each scenario. Assess costs savings and conduct the economic review The Consultant shall carry out the following specific tasks:Calculate a basic economic internal rate of return (“EIRR”) of the proposed Project; make the analysis of NPV and/or B/C analysis, as necessary. The EIRR should include both direct and indirect benefits, covering issues related to accident reductions, air quality improvements, public safety improvements due to improved lighting and use of CCTV, etc.The scenarios (do-nothing, base case, pessimistic case, optimistic case, etc.) should calculate timeframes of 5, 10, and 20 years. It should be noted that the operational cost estimates of the new smart street pilot area will be provided by the parallel consultant developing the institutional and commercial approach.Environmental and Social (E&S) Assessment The Consultant will work closely with the Company to undertake an environmental and social assessment in accordance with the EBRD's Environmental and Social Policy (ESP 2014) and Performance Requirements (“PRs”). The environmental and social assessment will include the following stages. Adequate scoping to identify the main environmental and social sensitivities and constraints within the proposed project as well as relevant Jordan, European Union and the EBRD PRs and review how they can be applied within the framework of the proposed investment programme. Assessment of environmental and social impacts which might result from the installation and operation of proposed smart street lighting facilities. The Consultant will be required to complete a thorough analysis of the Project, to ensure that all possible environmental and social impacts have been identified and assessed in terms of significance, scale and duration. Further, the Consultant will be required to review or identifty the mitigation measures for all significant impacts, and to review the proposed monitoring programmes. Particular attentions should be paid to Human Resources policies/procedures and labor & working conditions issues; overall worker and community health & safety during construction and operation/maintenance; waste management/ suitable and safe disposal arrangements for the HPS lamps (what feasible solutions would be proposed); gender aspects; any relevant affordability constraints.Assessment of GET benefits of the project, including quantitative assessment of the resource savings (including energy savings) and any associated air pollution reduction by implementation of smart street lighting system, as a result of new investments to be made under the future EBRD loan, as well as improvements to pedestrian/ community and vehicular safety.An assessment/review of GAM’s capacities and environmental and social management provisions in place to manage the Project in line with the PRs.Defining Public Consultation and Information Disclosure requirements for the Project. The consultant will assist the City to define, organize and undertake public consultation based on the results of the assessment of the environmental and social impacts in line with Jordan national requirements and in line with EBRD’s Performance Requirement 10. This will involve development by the Consultant of a Stakeholder engagement plan (SEP) and Non-technical summary (NTS) for the Project (guidance can be provided in this respect).The environmental and social assessment should demonstrate how the Project has been reviewed and assessed against EBRD’s PRs, the relevant environmental standards of the EU and local legislation. This can be captured in the report and PR compliance table (template provided). Based on the findings of the environmental and social assessment the Consultant should review together with the City the best practical options to address any identified issues and assist in the development of an Environmental and Social Action Plan (“ESAP”) to fully align the Project with the EBRD’s PRs.?The ESAP will outline key steps to be taken to achieve, within a reasonable time frame, compliance with EBRD, Jordan and EU environmental, social, health and safety regulations and standards and ensure a high level of environmental and social performance in line with good international practice. The ESAP should be concise, using the EBRD format, and summarise the rationale for each action, prioritise actions, provide a realistic time scale for implementation, allocate responsibility and, where possible, estimate the cost of each action. Templates for the key E&S deliverables (PR compliance table, ESAP, SEP NTS) are supplied in Annex 2. E&S considerations and requirements for the project implementation (specifically those included in the ESAP and SEP) should be included into the bidding documents for the EPC contractor as part of their E&S to implement the project in line with EBRD PRs. IMPLEMENTATION ARRANGEMENTS AND DELIVERABLESThe Assignment is expected to start in Q1 2018 and has an estimated overall duration of 4 months. The Consultant will work on tasks according to instructions and priorities set by the Bank’s Mischa Lentz lentzm@ and Matthew Jordan-Tank jordantm@.The Consultant will be responsible for their travel, office space, accommodation, and any other expenses related to the completion of this assignment.The Consultant will be provided with all currently available, relevant material and the Bank will facilitate a working relationship with GAM as required. The Consultant will be responsible for all interpretation and translation services it may require. All available project information, reports and documents, including all of their records, plans, reports, designs and other documents as appropriate, will be made available for the Consultant; but it will be the responsibility of the Consultant to translate these documents, if necessary.DeliverablesAll deliverables will be prepared in English and submitted to the Bank in soft copy to the above mentioned contacts. An executive summary of the final report should be provided in Arabic.For ESDD, the Consultant will deliver the following to the EBRD as part of the assignment in both English and Arabic: ?ESDD report documenting all the findings of the ESDD. This includes:-Review of existing relevant documents (if any), including environmental studies; -E&S Assessment?EBRD Performance Requirements compliance table.?Stakeholder Engagement Plan (SEP)- Non-Technical Summary (NTS)?Environmental and Social Action Plan (ESAP)The ESDD report structure, compliance table and ESAP can be obtained from the Bank.Inception ReportThe Consultant shall prepare an Inception Report, to be submitted 4 weeks after the beginning of the assignment, detailing the review of the existing street lights and road infrastructure and an initial recommendation of the investments to be included in the Project.Interim ReportThe Consultant shall prepare an Interim Report, to be submitted 8 weeks after the beginning of the assignment. The Interim Report shall detail the technical and financial appraisal of the recommended investments and their feasibility, technical and operational architecture for a smart city open data platform, as well as an initial environmental and social due diligence of the Project.Final Report A Draft Final Report shall be sent to the Bank within 14 weeks that shall summarise the work carried out under this assignment.Within two weeks of receipt of the Draft Final Report, or in the absence of comments within two weeks of when comments were due, the Final Report shall be issued that shall:Include all the contents of all reports; andInclude a response to comments included with the approval of the Draft Final Report.Donor VisibilityGiven the assignment is funded through the EBRD’s donor funded technical cooperation program; the Consultant will be required to support the client to ensure visibility of these resources. Support on these visibility aspects can be obtained from the Bank’s Communications Department. Measures could include but not be limited to:All documents produced by the Consultant should mention donor support and bear the logo of the donor, when appropriate.Donor support to the project should be acknowledged in any public communication (press releases, launch of facilities)Local representatives of donors should be invited to any public event organised to promote the project (press conferences, inaugurations, possibly stakeholder participation programmes)Please contact Lucia Sconosciuto (email: SconoscL@; tel: +44 (0) 207 338 8155) for further information on donor visibility only. Some donor visibility guidelines can also be provided by the Bank to Consultants at the start of an assignment.CONSULTANT PROFILE The Consultant will be a firm or a group of firms with extensive experience in smart city, street lighting, project management and administration of similar assignments under IFI procurement rules, preferably in street planning, street lighting and/or smart parking sectors.The Consultant should preferably have experience in the Kingdom of Jordan or countries with similar conditions. The ability of some of the team to communicate in Arabic is considered essential.The Consultant’s team is expected to include the following experts: Project manager;Street lighting expert;Smart City Expert;Open data platform expert;Legal expert; Environmental ExpertSocial expert with good knowledge and understanding of Health and Safety issues and Gender aspects);Local experts.ANNEX 1: CONCEPTIONAL GUIDANCEANNEX 2: EBRD E&S GUIDANCE DOCUMENTS 1-5 E&S Guidance 1Sample Report Format for an E&S Audit and Assessment Report (Brownfield)Note: The following is an indicative list of issues for possible inclusion in an E&S Audit and Assessment report for a Brownfield Project. The Consultant is expected to use its professional judgement to determine what issues (either listed below or additional) are relevant to the Project. Issues which are not relevant to this project should be covered by a short statement that they have been considered but do not apply in this case.Executive SummaryA concise summary description of the Project, its rationale, the existing operations and overall setting, significant environmental and social impacts, recommended mitigation and enhancement measures, monitoring proposals, and the extent of the Client’s commitment to these recommendations and proposals.1 | Project DescriptionPrecise description of the Project within its geographical, environmental and socio-economic context. This should include information on whether and how the Project is part of a wider development plan/programme. A systematic comparison of feasible alternatives to the project in terms of location, project technology or design in terms of potential environmental and social impacts. This should include the ‘do-nothing’ option.2 | Legal RequirementsOutline of the policy, legal and administrative context of the ESIA summarising the environmental and social and project approval requirements of the Bank, co-financiers and applicable regional/global conventions or agreements. The timeframe for public consultation, project appraisal and implementation should be outlined.Applicable IFI Environmental and Social Assessment proceduresHost Country, Regional and International Regulatory Framework, standards and guidelines, treaties applicable Approach to benchmarking3 | Baseline ConditionsA description of relevant aspects of the physical and natural environment and socio-economic conditions in areas affected by the existing operations and the Project to include, inter alia:Air emissions and noise;Biological and ecological resources (fauna, flora, biodiversity, protected species, critical habitats, ecosystems);Climatic factors and climate change (e.g. greenhouse gas emissions, including from land use, land use change and forestry, and sectors of population more affected by climate change);Cultural heritage, including architectural and archaeological heritage;Geomorphology and geology;Land (past and current use, permanent or temporary acquisition);Land use patternsLandscape and visual aspects; and,Material assets; Mitigation potential and impacts relevant to adaptation;Other social issues: community, settlement patterns and residential properties, vulnerable groupsPublic and / or site specific transportation system;Socio-economic status of the population (disaggregated by gender, age, ethnicity, and other social characteristics);Soil (organic matter, erosion, compaction, sealing);Stakeholder engagement practicesWater (accessibility, quantity and quality, surface and groundwater) and waste water management;Worker and public health and safety;4 | Potential ImpactsIdentification of the potential environmental and social impacts that could be associated with the existing operations and the Project, including those of an indirect and cumulative nature. Impacts which are unlikely to arise or be insignificant should be recorded, together with the rationale for why they are considered to be unlikely or insignificant. Potential impacts must be considered at the following levels:Local impactsNational impactsRegional/Global impacts5 | Characterisation of Impacts and OpportunitiesIdentification and characterisation of positive and negative environmental and social impacts in terms of magnitude, significance, reversibility, extent and duration. The possibility for cumulative impacts is to be considered. Quantitative data must be employed to the greatest extent possible. The chapter should also identify opportunities for environmental and social enhancement and identify key uncertainties and data gaps. Both the existing operations and the following Project stages must be considered in this evaluation where appropriate:Construction phaseOperation and maintenanceClosure and decommissioningResidual environmental and social impacts6 | Management of Impacts and Issues An outline of the feasible cost-effective measures to avoid, minimise, mitigate or compensate for environmental and social impacts to acceptable levels and address other environmental and social issues; such as the need for worker health and safety improvements, inter-agency coordination, community involvement, institutional strengthening or training within the executing agency/ governmental agencies/Client or at the community level. Additionally, an outline of any measures that would enhance environmental and social aspects within the area affected by the Project and the existing operations and characterisation of the nature of any residual environmental and social impacts or issues that have not been addressed. A description of the financial provisions for potential risks (for example escrow accounts and insurance cover to provide for inter alia abandonment and decommissioning, site remediation and oil spills and other emergencies). Both the existing operations and the following Project stages must be considered where appropriate:ConstructionImplementation and maintenanceClosure and decommissioningResidual environmental and social impacts7 | Monitoring and SupervisionA description of how environmental and social impacts and issues will be monitored and managed in practice; including an indication of how the Project will be supervised by lenders and governmental agencies. Estimates should be provided for capital expenditure and operation and maintenance costs where possible. The following stages must be considered where appropriate:ConstructionImplementation and maintenanceClosure and decommissioning8 | Mitigation and Management PlanA record of all measures required to address environmental and social impacts and issues as well as monitoring and supervisory activities associated with these should be consolidated in tabular form. This should also indicate institutional responsibilities, timeframes and associated costs.AppendicesNames of those responsible for preparing the E&S AssessmentReferences and sources of informationRecords of public meetings and consultations heldSupporting technical dataEBRD Compliance Summary Table (see E&S Guidance 2)E&S Guidance 2Environmental and Social Assessment: Compliance Summary TableIntroductionThe Compliance Summary provides a systematic review of project compliance with the EBRD Environmental and Social Policy, as defined through the applicable Performance Requirements (PRs). Scope of compliance is all PRs applicable to non-FI projects. The review is intended to provide a baseline against which to judge future performance of projects through the annual environmental and social reporting process.Between 2 and 10 indicators are identified for each of the applicable PRs: 1, 2, 3, 4, 5, 6, 7, 8 and 10.GuidanceFor all PRs (Indicators with whole number references) provide a summary of overall compliance with the PR. Justification for any derogation from a PR should be summarised and supporting documents referenced.For each indicator within a PR, please complete the 3 steps below:Decide whether the indicator is applicable. For Category A and B projects the starting point is that all indicators are applicable unless the project has no significant aspects relevant to the indicator (i.e. no risks), in which case the indicator should be scored "NA" and a brief summary of the reason given. For Category C projects the starting point is all indicators are NA unless the project has a significant aspect relevant to the indicator (i.e. there is a material risk).Decide whether an opinion is possible. If not (for example if the indicator will apply, but it is too early in the project) score as "NOP" and provide a brief summary of why. Where lack of opinion represents a material omission to the review refer to where this is addressed in the report and summarise any recommendations.Score the indicator as follows and provide brief justification.ECExceeding Compliance:The project has gone beyond the expectations of EBRD’s PR requirements. EBRD should be able to use projects rated EC as a role model for positive Environmental and Social effects. FCFully Compliant:The project is fully in compliance with EBRD’s requirements, and EU and local environmental, health and safety policies and guidelines. PCPartial Compliance:The project is not in full compliance with EBRD’s requirements, but has systems, processes or mitigation measure in place which are working towards addressing the deficiencies. MNMaterial Non-compliance:The project is not in material compliance with EBRD’s requirements, and the systems, processes and mitigation measures in place are not working towards addressing the ments/Issues: Provide a brief commentary (one or two sentences) on the relevance of this requirement for the project and an explanation of the chosen score.Actions Required: Where applicable, briefly describe any actions required by the client to achieve full compliance with each requirement. Where a relevant action is included in the ESAP for this project, please provide a reference to the ESAP.PR Summary: Provide an overall summary against the PR, using the above compliance definitions with supporting commentary. In some cases it may be sufficient to address a PR at summary level only, depending on Stage 1 above.Note: The Material Non-compliance score (at both Indicator and PR level) has significant implications for Project approval and requires particular care. In judging whether the measures sufficiently address deficiencies the consultant should consider in a structured way both the level of residual (post-approval) risk and the level of confidence that the Project can successfully bring the issue into compliance with the Policy through the ESAP. The table below illustrates the approach to be taken.RiskHighPCMNMNMediumPCPCMNLowFCPCPCHighMediumLowConfidenceKPI Ref.Performance RequirementScoreComments/ Issues Actions RequiredESAP Ref.1Assessment and Management of Environmental and Social Impacts and IssuesSummary:1.1Environmental and Social Assessment1.2Environmental and Social Management Systems1.3Environmental and Social Policy1.4Environmental and Social Management Plan1.5Organisational Capacity and Commitment1.6Supply Chain Management1.7Project Monitoring and Reporting2Labour and Working ConditionsSummary:2.1Human Resource Policies and Working Relationships2.2Child and Forced Labour2.3Non-Discrimination and Equal Opportunity2.4Workers Organizations2.5Wages, benefits, and conditions of work and accommodation2.6Retrenchment2.7Grievance Mechanism2.8Non-Employee Workers2.9Supply Chain2.10Security Personnel Requirements3Resource Efficiency and Pollution Prevention and ControlNB. Appraisal should carefully consider (and state) what regulations or standards have been applied to compliance assessment (eg EU, National, Sector Best Practice). Assessments should address consideration of the performance of alternative techniques.Summary:3.1Resource Efficiency 3.2Pollution Prevention and Control - Air emissions3.3Pollution Prevention and Control - Waste waters3.4Greenhouse Gases3.5Water3.6Wastes3.7Hazardous Substances and Materials4Health and SafetySummary:4.1Occupational Health and Safety4.2Community Health and Safety4.3Infrastructure, Building, and Equipment Design and Safety4.4Hazardous Materials Safety4.5Product and Services Safety4.6Traffic and Road Safety4.7Natural Hazards4.8Exposure to Disease4.9Emergency Preparedness and Response5Land Acquisition, Involuntary Resettlement and Economic DisplacementSummary:5.1Avoid or minimise displacement5.2Consultation5.3Compensation for displaced persons5.4Grievance mechanism5.5RAP/LRP documentation5.6RAP/LRP implementation5.7Monitoring6Biodiversity and Living Natural ResourcesSummary:6.1Assessment of Biodiversity and Living Natural Resources6.2Conservation of Biodiversity6.3Sustainable Management of Living Natural Resources7Indigenous PeopleSummary:7.1Indigenous People Assessment7.2Adverse Effects Avoidance and Indigenous Peoples Development Plan7.3Information Disclosure, Meaningful Consultation and Informed Participation7.4Grievance Mechanism and Prevention of Ethnically Based Discrimination7.5Compensation and Benefit-Sharing7.6Impacts/Relocation on Traditional or Customary Lands and Cultural Heritage8Cultural HeritageSummary:8.1Assessment and Management of Impacts on Cultural Heritage8.2Consultation with affected communities and other stakeholders8.3Project use of Cultural Heritage10Information Disclosure and Stakeholder EngagementSummary:10.1Stakeholder Engagement Plan10.2Operational Grievance MechanismOverall ComplianceNational Environmental, Social, Health and Safety Requirements EU Environmental, Social, Health and Safety RequirementsE&S Guidance 3Environmental and Social Action Plan TemplateNo.ActionEnvironmental & Social Risks(Liability/Benefits)Requirement(Legislative, EBRD PR, Best Practice)Resources, Investment Needs, ResponsibilityTimetable Target and Evaluation Criteria for Successful ImplementationStatusPR1Assessment and Management of Environmental and Social Impacts and Issues1.1Develop and implement an EMSOptimisation of environmental management though a formalised system. Provide resources for training and monitoring of emissionsEBRD PR1 Voluntary and best practiceOwn resources, external consultantsCost Assign responsibilities20xxDevelop and implement an EMSAttain ISO 14001 or equivalent certificationAnnual EHS Report to the BankPR2Labour and Working Conditions2.1PR3Resource Efficiency and Pollution Prevention and Control3.1PR4Health and Safety4.1PR5Land Acquisition, Involuntary Resettlement and Economic Displacement5.1PR6Biodiversity and Living Natural Resources6.1PR7Indigenous People7.1PR8Cultural Heritage8.1PR10Information Disclosure and Stakeholder Engagement10.1E&S Guidance 4Guidance for a Stakeholder Engagement PlanThe following is an indicative list of issues for possible inclusion in a Stakeholder Engagement Plan. The Consultant is expected to use its professional judgement to determine what issues (either listed below or additional) are relevant to the Project.A Stakeholder Engagement Plan will need to:Briefly identify the Project location and areas subject to impact (e.g., list of communities)Record what the Project is legally required to do regarding disclosure and consultationIdentify all stakeholders, including stakeholder maps (if relevant)Identify any specific groups who might be considered vulnerable or need more support in the consultation process, e.g. because of their level of literacy, gender, socio-economic level, ethnicity/language, or location (e.g., proximity of the project to school, hospital, etc.). For each identified group, specify how meaningful consultation will be undertakenReport on any previous consultation and disclosure activitiesDefine which documents will be released, including a schedule, and in what language(s)Define where documents will be available (physical and online addresses) , e.g. provide names of specific newspapers, bulletin board locations, etc.Define how people will be notified of the document availabilityState the beginning and end dates of the consultationProvide a table or list of meetings, activities or opportunities for comment. If locations/dates are not yet known, state how people will be informed of the datesState who/where should comments be sent to, what will happen to them and how people will be advised of the outcomesDefine how grievances will be handled (including a specific public grievance process)Define the monitoring and reporting activities for the stakeholder engagement processDefine the responsibilities for delivering the stakeholder engagement processThe SEP should be concise and not exceed 15 pages in length, excluding annexes.Please also see guidance note: Guidance 5Indicative List of Issues for a Non-Technical SummaryThe following is an indicative list of issues for possible inclusion in a Non-Technical Summary. The Consultant is expected to use its professional judgement to determine what issues (either listed below or additional) are relevant to the Project.Non-Technical Executive Summary 1 | Project DescriptionA concise and comprehensive description of the ProjectProposed works and subsequent maintenance/operationScheme map and typical cross sections2 | BackgroundRationale of the Project, the need for the scheme and scheme objectivesLegal aspects and compliance with relevant environmental and social lawsCurrent environmental and social situation and considerationsHistory of the Project development and planning; including an outline of the main alternatives that were studied, their environmental and social impacts, and the reasons for making the final selection3 | ProcessESIA process carried out and integration with design A statement of the national EIA process’s compliance with the EU EIA DirectivePublic consultations and disclosure and dealing with objections4 | Environmental Benefits, Adverse Impacts and?Mitigation MeasuresLand use planning and changes Water resources, impacts and management measures Habitats, ecology (flora and fauna) and nature conservation, impacts and management measures Landscape and visual impacts, impacts and management measures Air quality, impacts and management measures Traffic, noise and vibration; impacts and management measuresWaste managementRaw material sourcing and transportation, including borrow pitsRoad safety, impacts and management measuresAssociated infrastructure impacts and management measuresCumulative impactsInduced (indirectly consequential) impactsOccupational health and safety issues; including explosives safetyDisruption, health and safety during construction Consistency with policy, law and other plansEnvironmental management plans, mitigation measures and compensatory measures 5 | Social Benefits, Adverse Impacts and?Mitigation MeasuresSocio-economic impacts; including gender and management measures (taking into account gender specificities and needs)Impacts on businesses and employmentImpacts to existing infrastructure and public services Local traffic and access impactsLand acquisition and resettlement (cross reference any resettlement report that is being developed)Contractor management, including the siting and management of worker camps, Community impacts (confirm that no Roma are known to utilise the land and/or corridor route)Labour issues and standardsPublic road safety; including health and safety mitigation in the design Social management plans, mitigation measures and compensatory measures Cultural heritage, impacts and management measures 6 | Monitoring of Impacts Process for monitoring the identified impactsOn-going solicitation of further commentsProcess for addressing any issues arising ................
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