IMSciences



INSTITUTE OF MANAGEMENT SCIENCES | PESHAWAR

Tender Notice for the Procurement of Electrical and Sanitary Items

Institute of Management Sciences (IMSciences) is an autonomous body established under the auspices of the Government of Khyber Pakhtunkhwa. It is a leading educational institute of the country and has been ranked as one of the best schools of Pakistan.

The Institute invites proposals from parties/contractors/firms for the “Procurement of Electrical and Sanitary Items”. Sealed bids are invited from well-established/reputed firms registered with Khyber Pakhtunkhwa Revenue Authority and the relevant tax authorized of the Government of Pakistan for the subject procurement. Tender documents containing bidding procedures, terms & conditions, scope of work and items specifications can be obtained from the undersigned or downloaded from the Institute’s website.

Sealed bids along with the earnest money of 2% of the total value of the bid amount in the form of bank draft/call deposit in favor of “Institute of Management Sciences, Peshawar” should be submitted latest by 25th October, 2018 at 10:00 AM. Bid security shall be submitted from the account of the firm/bidder/contractor who submits the bid.

Bids will be opened on the same day at 10:30 AM in the presence of the interested bodies or their authorized representatives, if any, in the conference Room of the Institute of Management Sciences, Peshawar (IMSciences) 1-A, E-5, Phase 7, Hayatabad, Peshawar on the above noted date and time.

Clarification/information (if any) may be obtained on any working day during office hours. No query will be entertained at the time of the bid opening.

Manager Administration

Institute of Management Sciences, Peshawar

Plot No: 1-A, E-5, Phase-7, Hayatabad,

Peshawar.

Tel: 091-5861024-25

|TENDER DOCUMENTS FOR |

|PROCUREMENT OF ELECTRICITY AND SANITARY ITEMS |

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|11 October 2018 |

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|INSTITUTE OF MANAGEMENT SCIENCES |

|PESHAWAR |

Institute of Management Sciences Peshawar

Checklist

|S# |Description |Yes |No |

| |Covering Letter | | |

| |Profile of the Firms | | |

| |Sales Tax Registration | | |

| |National/Income Tax | | |

| |(Annual Turnover supported by latest Income Tax Return) | | |

| |Valid Professional Tax Certificate | | |

| |Banker’s Name & Contact Details | | |

| |Earnest Money | | |

| |Assignment details during last two years | | |

| |Audited Financial Report | | |

| |Affidavits on Judicial stamp paper attested by Oath Commissioner | | |

| |The Service Providing Firm has never been blacklisted by private, Govt., Semi Govt. | | |

| |and Autonomous Body) | | |

| |No work rescinded in past | | |

| |Undertaking | | |

|Contact Person | |

| | |

| | |

|Name & Designation_____________________ |_________________________ |

| |Authorized Signature & Stamp |

Note: This checklist duly filled and signed by authorized person, shall be submitted with the covering letter.

INTRODUCTION

The Institute of Management Sciences (IMSciences) is an autonomous body established under the auspices of the Government of the Khyber Pakhtunkhwa. Institute of Management Sciences (IMSCIENCES) is working towards promotion of management and IT education.

IMSciences is planning to procure electricity and stationery items. Details about the specifications and quantity of required items are mentioned in annexure I.

TERMS AND CONDITIONS OF TENDER

Bidders are requested to read carefully the following terms and conditions and sign the Tender Form in token of having understood and accepted the same in all respects.  Any of the provisions/terms can be altered, initiated, admitted or included in the terms & condition by the procurement committee; however this can only be done with prior intimation and before the opening of bids. 

Tenders which are incomplete or which do not fulfill the requirements given hereinafter may be rendered disqualified.

Qualification of the Vendor/Firm

The following vendors are eligible to apply for the tender:

1. The firm/company registered with relevant government tax authorities.

2. Firm/vendor/contractor/company registered with Khyber Pakhtunkhwa Revenue Authority.

3. The firm/company which has never been black listed by any Government agency or authority.

4. Bidders shall submit complete profile of the firm and items in the proposal.

5. The bidder must have at least three years of experience in the relevant business.

Documents Required

The firms eligible to apply are required to submit the following documents with their bidding proposal:

1. Registration documents with Taxation Authorities. NTN/FTN/STRN etc.

2. Professional Tax Certificate.

3. A copy of audited financial statements or Tax Returns of last three years of the firm/supplier

4. Affidavit, on judicial stamp paper & duly attested by the Oath Commissioner, to the effect that the:

a) Firm/Vender has neither been blacklisted by any agency nor is involved in any subversive activities.

b) Firm/Vender is/was not involved in any litigation/arbitration and that no work as rescinded in the past.

5. Full Address and contact numbers of the office(s).

Method of Procurement:

Bidding will be conducted through “Open Competitive Bidding” process, specified in Rules of the Khyber Pakhtunkhwa Public Procurement Goods, Works and Services Rules. Bidding is open to all eligible bidders as defined in the KPPPRA Procurement Rules 2014 that meet the minimum qualification criteria and required documents. It will be a “Single Stage - Single Envelope” procedure.

Response Time:

Sealed bids duly marked as “Bid/Proposal for Procurement of Electricity and Sanitary Items” must reach the office of the Manager Administration IMSciences, Peshawar, Plot #1-A, E-5, Phase, 7, Hayatabad, Peshawar on or before 10:00 a.m on October 25, 2018.

Opening of Bids:

Bids received shall be opened on October 25, 2018 at 10:30 a.m in the conference room of the Institute.

All bids shall be opened publicly in the presence of the interested bidders or their authorized representatives.

Bid Price:

1. The prices quoted shall be binding on the tenderer for a period of at least 90 days.

2. The prices quoted should be inclusive of all taxes, duties & service/installation charges.

3. Taxes will be recovered as per rules and regulations of the government.

Evaluation of Bids:

1. All bids should comply with the eligibility criteria and other terms and conditions mentioned hereinafter.

Rejection of Bids &Dispute:

1. All bids submitted after the prescribed date and time shall not be entertained.

2. Failure in submission of the required documents will result in the rejection of bid/proposal.

3. Any bid received without earnest money, shall not be entertained.

4. IMSciences reserves the right to reject all bids or proposals at any time prior to the acceptance of a bid or proposal.

5. Any dispute arising during course of completion of assignment will be referred to the Director IMSciences and his decision will be final and binding upon the bidder.

Award of Tender:

1. Tender will be awarded on the basis of lowest quoted bid.

2. Payment of Bills will be made after successful supply of items as per terms & conditions of the contract and upon satisfactory report by the end user(s).

Earnest Money

1. Earnest Money (refundable) @ 2% of the quoted price shall be submitted with the financial bid in the form of Bank Draft/Call Deposit in favor of the Convener Procurement Committee, Institute of Management Sciences Peshawar without which bid will not be accepted for consideration.

Other:

1. The item should be new and the vendor will ensure originality of the procurement channel as well as the item.

2. The firm must have office in Peshawar (preferably) or Islamabad region, which is able to provide doorstep after sale services to the Institute.

3. Successful Supplier shall ensure to complete the supply of the Electricity and Sanitary Itemsat the earliest but not later than 15 days of issuance of purchase/supply order.

4. Payment will be released after successful delivery as per the specifications mentioned in this document, and upon the satisfaction of Procurement Committee.

5. The Bidder must submit duly filled checklist form.

6. Conditional Bids will not be entertained.

Note: Tenders, in sealed covers, addressed to the Convener Procurement Committee, IMSciences, Peshawar, may be sent through registered post/courier service or may be delivered in person.

I have read all the terms and conditions and agree to fully comply and abide by them. Any non-conformity on my part would result in the rejection of the bid.

__________________  

Name of the Tenderer

Authorized Signatures

& Official Stamp

Annexure-I

Institute of Management Sciences, Peshawar

Details of Electricity and Sanitary Items

|S# |Description |Specifications |Qty |

| |LED Tube Lights |Branded Philips, OSAKA, Brighto or equivalentbest |300 Nos |

| | |quality, 4 Feet, 18 watt | |

| |LED Tube Lights |Branded Philips, OSAKA, Brighto or equivalent best|100 Nos |

| | |quality, 2 Feet, 18 watt | |

| |LED Ceiling Lights |Branded Philips, OSAKA, Brighto or equivalent best|150 Nos |

| | |quality, 18 watt | |

| |LED Ceiling Lights |Branded Philips, OSAKA, Brighto or equivalent best|250 Nos |

| | |quality, 12 watt | |

| | Light Plug Socket |Branded PPI, Aqua or equivalent best quality local|300 Nos |

| | |made socket | |

| |Power Plug Socket |Branded Magic, Aqua or equivalent Best quality 30 |50 Nos |

| | |amp, 220v, 2 pole outlet, porcelain | |

| |Piano Switch |Local made best quality, Hera or equivalent, 25 |600 Nos |

| | |amp switch | |

| |Fan Dimer |Local made best quality, Hear or equivalent |50 Nos |

| |Fan Capacitor |Best quality- 3.5uf, Fauji or equivalent |50 Nos |

| |Fan Capacitor |Best quality 2.2uf, exhaust fan capacity, Fauji or|50 Nos |

| | |equivalent | |

| |Exhaust |Best quality- Plastic body size: 12"x12", GFC, Pak|10 Nos |

| | |or equivalent | |

| |Exhaust Fan Round |Best quality, size: 12"Dia, Iron made, GFC, Pak or|20 Nos |

| | |equivalent | |

| |Exhaust Fan Round |Best quality, size: 18" Dia, Iron made, GFC, Pak |05 Nos |

| | |Fan Or equivalent | |

| |Wall Bracket Fan |Best quality, size: 18" Dia, GFC, Pak Or |16 Nos |

| | |equivalent | |

| |Cassette Fan |Best quality, size: 24”x24”, Plastic, GFC, Pak Or |10 Nos |

| | |equivalent | |

| |Power Sho for AC point |Made best quality sho, power bush Or equivalent |50 Nos |

| |Sho for Extension board |Made best quality sho bush Or equivalent |150 Nos |

| |Wall Bracket fan |Best quality – size 24”, GFC, Pak or equivalent |20 Nos |

| |Stabilizers |Best quality, 3 phase, 15,000 watt, 100% copper, |3 Nos |

| | |universal or equivalent | |

| |Switch board |Best quality: 8 plugs (keys) board, Lear OR |25 Nos |

| | |equivalent | |

| |Solution Tap |Local made best quality tap, NETO or equivalent |10 Dozen |

| |Steel Nails |Best quality, size: Size 1" |10 Packs |

| |Duct Putty |Best quality, size: 16/25 Original, Adamjee or |150 Nos |

| | |equivalent | |

| |Duct Putty |Best quality, size: 16/38 Original, Adamjee or |50 Nos |

| | |equivalent | |

| |Rawal Plug |Local made, best quality, 12 Size |10 Packs |

| |Wire 3/0.029 |Best quality, 90 meter, Pakistan, Fast or |10 Roles |

| | |equivalent | |

| |Wire 7/0.029 |Best quality, 90 meter, Pakistan, Fast or |6 Roles |

| | |equivalent | |

| |Wire 7/0.036 |Best quality, 90 meter, Pakistan, Fast or |6 Roles |

| | |equivalent | |

| |Wire 7/0.044 |Best quality, 90 meter, Pakistan, Fast or |4 Roles |

| | |equivalent | |

| |Wire 40/76 Original |Best quality, 90 meter, Pakistan, Fast or |6 Roles |

| | |equivalent | |

| |Stabilizers |Best quality 15,000 watt, 3 phase, 100% copper |3 units |

| |Circuit Breaker |Best quality, three Phase 63 Amp Hager, Terasaki |20 Nos |

| | |OR equivalent | |

| |Circuit Breaker |Best quality, single Phase 16 Amp Hager, Terasaki |20 Nos |

| | |OR equivalent | |

| |Circuit Breaker |Best quality, single Phase 20 Amp Hager, Terasaki |20 Nos |

| | |OR equivalent | |

| |Circuit Breaker Back box |Best quality, for three Phase Circuit breakers |10 Nos |

| |Telephone PVC Cable |Local made best quality cable, 2 pairs, General or|6 Roles |

| | |equivalent | |

| |Muslim Shower complete set |Best quality, standard size |15 units |

| |Stain cleaner |Branded best quality, Surf Excel, OXI clean or |2 units |

| | |equivalent | |

| |Spindle |Best quality, local made, size: 1/2”, Faisal or |6 Dozen |

| | |equivalent | |

| |Spindle |Best quality Steel , local made, size:1/2", Master|6 Dozen |

| | |or equivalent | |

| |Head |Best quality, plastic local made, Faisal or |4 Dozen |

| | |equivalent | |

| |Head |Best quality plastic, local made, Master or |4 Dozen |

| | |equivalent | |

| |Ball Cock |Best quality plastic, local made, size: 1/2", IFO |6 Dozen |

| |Saipan |Best quality plastic, local made for flush tank, |12 Nos |

| | |IFO | |

| |Saipan |Best quality plastic, local made Golden |12 Nos |

| |Warshal |Best quality rubber, local made IFO |4 Dozen |

| |Warshal |Best quality rubber, local made Golden |4 Dozen |

| |Warshal |Best quality rubber, local made ICL |2 Dozen |

| |Warshal |Best quality rubber, local made Universal |4 Dozen |

| |Wall Shower |Best quality, brass made, local Faisal 4 nobs |12 Nos |

| |Basin Mixer |Best quality, brass made, local Faisal |12 Nos |

| |Nipple 1" CP 1/2" |Best quality, brass made, local, Length = 1”, |24 Nos |

| | |Diameter = 1/2", CP = Copper | |

| |Nipple CP 4" |Best quality, brass made, local, Copper, 4” |12 Nos |

| |Bracket |Best quality iron, local made ICL |24 Nos |

| |English Water closet Nut bolts |Best quality, brass made, local, size:4” |24 Nos |

| |Rubber connection Pipe |Best quality, PVC, size: 3 feet |24 Nos |

| |Bracket |Best quality plastic, local made IFO |12 Nos |

| |English Water Closet Seat Cover |Best quality plastic, local made IFO |24 Nos |

| |Floor trap (Jali) |Best quality, high grade plastic, local made, |24 Nos |

| | |size: 6 x 6” | |

| |Hangers |Best quality steel made, local made, size: 19” |24 Nos |

| | |(medium size hangers) | |

| |Soap Dish |Best quality steel, local made |24 Nos |

| |Hockey Pipe |Best quality plastic, local made, PVC |12 Nos |

| |Waist pipe Flexible |Best quality plastic, local made |24 Nos |

| |Mirror back side Bracket |Best quality plastic, local made |24 Packs |

| |Tiflone |Best quality plastic tape, local made |6 Dozen |

| |Wire (Dhaga) |Best quality rope for pipe fitting, local made |5 Packs |

| |Thermostat for Geysers |Best quality iron, china made or equivalent in |6 Nos |

| | |local, unit role | |

| |Thermocouple wire |Best quality wire, local made |24 Nos |

| |Pilot bati for geysers |Best quality, brass local made |24 Nos |

| |Water Filter |Best quality Size 10 inch Aqua Safe or equivalent |08 Nos |

| |Water Filter |Best quality Size 20 inch Aqua Safe or equivalent |04 Nos |

| |Cartridges for Water Filters |Best quality for 20 inch size Aqua Safe or |12 Nos |

| | |equivalent | |

| |Cartridges for Water Filters |Best quality for 10 inch size Aqua Safe or |08 Nos |

| | |equivalent | |

| |Pilot Pipe for geysers |Best quality, brass local made |24 Nos |

Note:

• Financial bid proposal shall be submitted on prescribed format at Annexure – II.

• Sample of the item(s) may be seen at the Institute.

• Quoted rates (inclusive of all taxes) of all items should be of superior quality.

Annex-II

Institute of Management Sciences Peshawar

Financial Proposal

Name of the Firm:_________________________________________________________

Address_________________________________________________________________

|S# |Item |Quantity |Unit Rate |GST |Total (Rs.) |

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Name & Designation Authorized Signature & Stamp

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management education with public spirit

and market dynamism

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