Census.gov



NWX-US DEPT OF COMMERCE (US)

Moderator: Deborah Rivera-Nieves

November 30, 2017

1:00 pm CT

Coordinator: Welcome and thank you for standing by. At this time, all participants are in a listen only mode until the question and answer session of today’s call. At that time, if you’d like to ask a question, please press star 1. Today’s conference is being recorded. If you have any objections, you may disconnect at this time. I would now like to turn the meeting over to Charles Gamble. Thank you and you may begin.

Charles Gamble: Good afternoon once again. My name is Charles Gamble and I work in the Trade Regulations Branch and the International Trade Management Division. I first want to thank you for attending today’s webinar about exporting used self-propelled vehicles. The goal of this webinar is to enlighten you on the export filing process that when you export your used self-propelled vehicle, it will be a smooth transaction. This webinar is intended to help you receive that prized number known as the internal transaction number, the ITN, that must be presented to US Customs and Border Protection at the port of export.

There will be a comment or questions period toward the end of the webinar, so if you have any questions please keep them until that time. I also want to quickly mention that at the end of this webinar there will be an evaluation survey. So lease make sure you complete that and provide us feedback, to better serve us in the future. Let’s jump into today’s topics.

During today’s webinar I will cover what exactly defines a used self-propelled vehicle; how to obtain an employer identification number, an EIN, including a walkthrough of the application process; how to create an automated commercial environment account, to file yourself or how to authorize an agent to file on your behalf. If you are filing yourself in ACE I will show you how to navigate through the system, find electronic export information. I will provide a live filing scenario for you.

And last and most important, receiving your internal transaction number, which I will refer to once again, as the ITN, and what to do with our ITN. So I hope you’re all ready to go. Let’s get started. First, what is considered a used self-propelled vehicle? US Customs and Border Protection, defines used as any self-propelled vehicle where the equitable or legal title to which, has been transferred by a manufacturer, distributor or dealer to an ultimate purchaser.

Just to be clear, a vehicle considered used, if it is bought from a dealership, as a consumer it may be new to you, but the title was transferred when it was delivered to the dealership. Therefore, vehicles purchased from a dealership are considered used. A new vehicle is one that comes straight from the manufacturer to the buyer or owner.

Now what is a self-propelled vehicle. US Customs and Border Protection defines a self-propelled vehicle as any automobile, truck, tractor, bus, motorcycle, motorhome, self-propelled agricultural machinery, self-propelled construction equipment, self-propelled special use equipment, and any other self-propelled vehicle used or designed for running on land but not rail.

Please be aware that there is actually a list of vehicles considered to be self-propelled. This list is located in the Appendix U of what is known as the automated export system trade interface requirements, which can be found on CBPs Web site at the address listed on the screen. This list contains a Schedule B and HTS classifications of commodities that are used self-propelled vehicles. The Schedule B and HTS classifications are 10-digit classifications used to describe a specific item, in this case vehicles. We will discuss this classifications later on in the webinar.

Now one of the key pieces when exporting a used self-propelled vehicle, is to receive an employer identification number. But please be aware that not everyone can or needs to receive an EIN. So who does need to apply for an EIN? US citizens or residents with a social security number will need to apply for an EIN. Non-US citizens or residents do not need to apply for an EIN. Foreign parties will provide their passport number identification. What is the purpose for obtaining an EIN? It is used to identify the US party when filing the export information.

Please be aware that EINs received for export filing purposes, do not have tax implications. The last question you may be wondering is where do you obtain your EIN if you are a US citizen or a resident. You can apply for an EIN using the online application at the Web page. With this said, the coming slides will show you step by step how to apply for an EIN and what the (ON) application process looks like on the Web page.

The first step to apply for an EIN is to go to the Web page. Once on the IRS home screen, select apply for an employer identification number, an EIN, as shown on this screen. Next, apply - select apply online. The following page will have a button titled begin application. You will select begin application to start the process, to obtain an EIN. Next the application will ask you what type of legal structure is applying for an EIN. You will select sole proprietorship and then select continue.

On the following page, you will select a description, sole proprietor, and then once again, select continue. Confirm your selection and continue the application by selecting continue again. The next page will ask why is a sole proprietor requesting an EIN? Select started a new business, as this is the most accurate reason for obtaining an EIN, and then click continue. Now the IRS asks for you to provide more information on your sole proprietor. Fill in your first name, last name and your social security number, then choose I am the sole proprietor, if you’re applying for an EIN for yourself. Next, click continue.

The IRS will now ask where is the sole proprietor physically located? Complete the address section of the application by entering your physical address in the US, and provide your contact number. Then select continue. On the next page you’ll provide details on the sole proprietor. Use your name as the trade name and then enter the county where your physical address is located, as well as the US state. The start date will be the current month and year you are completing this application, and select continue.

Next you will continue to provide additional details on the sole proprietor. Simply select no for all of these questions. Then click continue. To answer the questions, what does your business do; select other. And then once again, select continue. To further describe the sole proprietor again, select other and then enter fulfilling federal law requirements, then click continue. Finally, the IRS will ask you how would you like to receive your EIN confirmation letter? Select the option that best works for you.

For the sake of this exercise, I selected receive letter online then click continue to receive your letter providing your EIN. All right. so if you are a US citizen or resident, you now have your EIN. US citizens or residents have two filing options. One, you can use your EIN and self-file in the automated commercial environment, by creating a free export account in ACE. Or you may authorize a US agent to file the export information. In this case, you will need to provide the agent with your EIN.

Non-US citizen or resident, physically coming to the US, they purchased a vehicle or obtained a vehicle for export, must authorize a US agent to file the export information. In this case the agent will need the foreign passport number from the non-US citizen or resident. Those listening who are US entities looking to authorize an agent or non-US entities that must authorize an agent, the next slide will provide information on how to find and authorize an agent.

Once again, non-US citizens or residents must authorize a US agent to file the vehicle export information. Before we go any further into how to find or locate a US agent, I want to quickly describe exactly who a US authorized agent is. A US agent is any US individual or legal entity physically located in or under the jurisdiction of the US, that has received authorization to file electronic export information. All right. So now that we know who a US agent is, how do we locate one of these agents?

You can visit which provides a directory of US agents. If you know the US Customs port you will be traveling through, you can use the US Customs port locator Web page and find your specific port. Once you find your specific port Web page, this Web page will provide information of US export brokers located near that port. Also, you can simply do an online search, such as a Google search, and locate US export brokers or freight forwarders in any specific area you may be looking. For example, I could search US export brokers in Suitland, Maryland.

Now once you have authorized a US agent, what will this agent do for you? First, they will file the electronic export information and the automated export system for you. Second, they will provide you the internal transaction number, the ITN once the filing is completed. All right. I just discussed how to locate a US agent, but now I want to go over how to create your own ACE account if you are going to file yourself. Please remember that only US citizens or residents can create an ACE account, by using the EIN provided from the IRS, which I spoke about earlier.

The steps to create an ACE account are as follows - first visit ACE. Select the icon apply for an account on the right hand side of the screen. In the middle of the page under step 3, apply - select apply here next to exporters. Now you’ll be prompted to complete the ACE application using the EIN you obtained from the IRS. Now that you submitted the application, you will receive an email to verify your account, by entering your shared secured value, which is your user ID.

Once your account is verified, you can log into your account at the Web link listed in step one, by selecting login on the right hand side of the screen. Following the steps shown on the slide will lead you to the creation of your ACE account. On the next slide I will provide you with a screen shot of the ACE application mentioned in step 4, for your reference. As shown on this slide, this is what the ACE exporter account application looks like.

The fields with the red circles beside them are mandatory fields that must be completed. The fields such as the DUNS number, the D-U-N-S number, address to middle name and fax number, can be left blank unless these fields apply to your account. All the fields are mostly self-explanatory. Be aware that the EIN we use on its application, is the EIN that you previously received from the IRS. The steps to receive the EIN from the IRS, are steps I covered a few slides back. Also, we often receive that question about what dates to place in the field of end of fiscal year. In this field you can simply enter December 31st, so therefore 12/31.

Once you have completed all the mandatory fields, those are the red circles, you will then click - you will then check the terms and conditions box and select the submit button at the bottom of the page. After this, as stated in the steps on the previous slide, you will need to verify your account through an email that’ll be sent to your email listed in the application. Okay. So now that you have created your ACE account and have logged into ACE with your username and password, let’s navigate the ACE system so we can file.

Once logged in, you will select the accounts tab as shown on this slide, outlined in red. Also, be sure your popup blocker on your internet browser is turned off. This will allow the ACE system to function properly as we need popups in order to provide you your ITN. Please remember, if you have authorized a US agent to file your vehicle export, you will not need to file in ACE. On the next screen, under select account type, select exporter in the dropdown menu as shown by the red outline. Then select go. Next, under the select task selection, select submit AES direct filings, as shown by the red outline.

Now just a quick note for many of you, this will be your first time logging into ACE. Therefore, you’ll be prompted to review and check that you have read the AES certification statement. Once you have done so, on the next screen you will see the page shown on this slide. On this screen you will select the green icon, create export filing, as you can see outlined in red. At this time, I will go live to show you how to file the data elements that are considered our electronic export information.

Please wait one moment as we log into our account for the live filing demonstration using our user ID and password. Okay, so now we are logging in using our username and password. Now that we are logged in, I will navigate the ACE system as shown on the previous slides. I will select accounts then select exporter for account type and then select go. Now once again, select a submit AES direct filings. Please make sure your popup blocker is turned off.

Then select create export filing and we are now on the page to begin inputting our data. First, there is step one. This consists of the shipment information. First, you’ll see the email response address. This will be prepopulated with your email account, which is the email account used to create your exporter account. Reference number - this number is any number you wish to assign to the export for your record keeping. We will simply answer today’s date for our SRN. The SRN you use should never be used for any future shipments.

Filing options - we will simply be marked as 2, pre-departure. The mode of transport - we’ll describe how the vehicle is leaving the US, either by vessel, rail, truck, air or road/other. For the sake of this example, let’s say the vehicle is being driven out of the US. In this case I would select road/other. Port of export which is a four digit code representing a specific port. You can begin by typing in the port from where the vehicle is exporting. For this example, let’s say I’m exiting through the port in Buffalo, New York.

The port codes can also be found on the Census Web site, which I’ll show you in just one second. It is located at Foreign-Trade. You’ll then select a reference tab then codes, then select Schedule D for district codes. And select the HTML format at the top of the page. On this page you can see the listing of all the US port codes. Now getting back to our export filing - one second please. We’re having some issues with the connection. Okay. Please standby. I’m sorry about that. We’re going to fill that information in again. The system for some reason, we exited out of it and took all of the previous elements that we had listed.

So at this point we are at the port of export data element. So just one second while I put our information back in. Please bear with us. Our system is running super slow as you guys can probably see. Okay. So we’ve got our port of export in as Buffalo. You can see our port of export code there is 0901. Now the next data element, port of (waiting), will only be completed for shipments by mode of transportation of vessel or if the destination is Puerto Rico.

For the sake of this example, we will leave this blank. Next, enter your departure date, the date you plan to export the vehicle out of the US. We will enter December 3, 2017. The origin state, the state where the vehicle began its journey to the port of export. In this case, let’s say I began my journey in the state of Maryland, to the port in Buffalo. So therefore, I will enter Maryland on the screen. Country destination will be the country the vehicle is destined for. For the sake of this example, I will enter Canada.

Now the inbound type will be 70, merchandise not shipped in bond unless the vehicle has been shipped in bond, in which case you will fill in the foreign trade zone field and import entry number field. In this example, my shipment is not in bond. I will select 70, merchandise not shipped in bond. There will be three remaining questions toward the bottom of this screen. Is it a (routed) transaction? I will select no, unless the foreign party is actually controlling how the goods will be leaving the US by determining the carrier company.

So once again, for this example, I will be selecting no. Are the US CPI and (ultimate) company companies related? For the case of this example I am going to select no, unless this is a company transaction and the companies are in fact related. Does the shipment contain hazardous material? Select no. Now click next to move onto step 2. Please note, if you would like to save the information you have filed in order to complete at a later time, once you select next, the system automatically saves what you have filed, in the previous step. All right. So step 2, which will consist of party information such as the United States principal party interest and the ultimate consignee.

Under the US PPI section, the ID number type would be EIN since I, the party exporting my vehicle in this example, received my EIN from the Web page. If you are a foreign party, the US agency you authorized, would use your foreign passport number in place of an EIN. Then enter the ID number, which is simply your EIN. All right. Company name, which in this example, I am not a company, but an individual. So I would enter my name, Charles Gamble, because it was associated with the - with receiving my EIN.

All right. The first and last name and phone number to be entered, will be my name and number as I am the contact for the EIN listed. Therefore, I’ll list Charles Gamble. And the phone number - (800) 549-0595. The address, postal code, city and state reported will be the address where the vehicle begins its journey to the port of export. Therefore, for this example, I will be putting the address of the Census Bureau to be the point from which my vehicle begins its journey. So 4600 Silver Hill Road 20746, Marble Heights, Maryland.

Next, the ultimate consignee section - the ultimate consignee is defined as a party that will receive the goods abroad. In this example, I will be the ultimate consignee as I am receiving my own car. First, the question still in route; you will select no unless you are exporting a vehicle and believe while in transit it will be sold. But for this example, I am simply moving my vehicle out of the US for my own use. Next, the consignee type - with this example I will select direct to consumer, as I will be using my vehicle in another country or you would also select direct to consumer if you were gifting or selling your vehicle to someone who will use this vehicle. If you are exporting your vehicle to a reseller, then you would select reseller and so on.

The ID number type and ID number can both be left blank. The company name would be the name of the person or entity that will be physically receiving the vehicle. In this example, since I’ll be exporting the vehicle for my own use, I will enter my name in the company name field. I will enter Charles Gamble. The contact information and address for the company name reported - so in this example, I will enter my own name and contact information as well as my address in Canada, where the vehicle is destined. So for my first name I’ll enter Charles, last name Gamble. And my address will be 000 Main Street, Montreal, Canada.

All right. The intermediate consignee section as you can see below, in my case I will leave this section blank because in this example I do not have an intermediate consignee. An intermediate consignee will be an entity in the foreign country that affects the delivery of the export to the ultimate consignee. Therefore, if you have a company in the foreign country that is taking control of the vehicle, before it is transported to the ultimate consignee, then you would report the entity in this section.

The last section in step 2 is the freight forwarder section. I will also leave this blank because I am filing the export myself. This section is used in a scenario in which you are filing on behalf of someone else. For example, if the US PPI listed in the filing were an entity other than yourself, you would need to complete this section. Now click next to move onto step 3.

Step 3 will consist of the commodity information, such as the information about the vehicle itself. First, you will click the add line button. The first (unintelligible) export information code. For this field I will select HV because this is my own personal vehicle for my use. But if you were selling a vehicle or gifting a vehicle to someone, you would select OS. Next, the Schedule B/HTS number. It’s a class of the item you are exporting. You can use the Schedule B search engine link to find your Schedule B.

In the search engine you can type in keyword such as vehicle and then select further details that apply to your automobile. So as you can see, once you type in vehicle and scroll down, there’s further information we must click on, to describe our vehicle to get our correct classification number. And please remember, those classification numbers are ten digits. You can also call our micro analysis branch at 1 (800) 549-0595, option 2, to receive help finding your Schedule B classification.

For this example, I am going to use Schedule B 8703.24.0190, for a used vehicle exceeding 3000 CCs. For the commodity description, we will provide further detail on type of vehicle you were exporting. For this example, I will enter 2015 Ford Fusion. Next, the first quantity - the first unit of measure should already prepopulate based on the Schedule B entered. Since I am exporting one vehicle for my first quantity, I will simply enter one as my unit of measure is NO for number.

For the origin of goods, you will select either domestic or foreign based on where the vehicle was manufactured and for this example, I will select domestic. Value will be the current value of the vehicle. So I will enter $8,000.00. Shipping weight which will not be required because the mode of transport I chose is - in step 1 is road/other. If my mode of transport is vessel or air, the weight of the vehicle would be required. And it’s calculated in kilograms.

The weight of your vehicle can be found in the owner’s manual or on a plate located inside the frame of the driver’s door. To convert pounds to kilograms, you’re going to use an online conversion tool through Google or multiple pounds by .453. The next element will be the ECCN. We will leave that blank. Our license type code will be C33 for no license required. You will then see the question does this filing require a participant in government agency data? You will select no, because the commodity we are reporting, a vehicle does not pertain to this requirement.

Now below you will have your vehicle’s title state, title number and VIN. Because we entered a Schedule B, identifying a vehicle, the AES will automatically prompt you to enter this information. For this example I will enter a vehicle state Maryland, MD, or excuse me, yes, I’ll enter Maryland; my title number, which would be MD12345; and my VIN, which is 1HGBH41JXMN109186. Also I’ll note if you have any specific title circumstances, such as not having a title for the vehicle, having a foreign title, etc., please give us a call at 1 (800) 549-0595, option 3. Also once you have completed and submitted your filing, AES may respond with a verify message regarding your title number and/or VIN.

Do not be alarmed by this message. The AES is simply asking you to check what you entered into these fields is correct. If what you entered is correct, no further action is required and you can export your vehicle with the ITN provided. If you do realize that you entered something incorrect, please correct the information and resubmit.

All right, so once you have completed the commodity information, click save changes. Now click next to move onto step 4. All right. Step 4 is the last section. And this section contains a transportation information. During step 1, if you selected the mode of transport as road/other as I did in this example, you will not be required to fill in these fields and they should be grayed out. If you selected another mode of transport such as vessel, truck or air, you’ll be required to complete the (SCAT)/(IADA), which identifies a carrier that is transporting their export. The (SCAT)/(IADA), can be found by contacting the carrier company.

You will then be required to fill in the conveyance/conveyer name that is transporting the shipment, and provide the transportation reference number of the carrier assigned to the shipment. Since I am not required to fill in this section in this example, I will simply select submit filing. Once you have submitted the filing you will receive a message telling you that the information has been accepted by AES. Then select view. Once you select view you will now see your ITN, along with all of the export information you provided.

Please review all of the information to make sure it is accurate. If in fact everything is correct, you can simply select print. If you do see something that is inaccurate you can select amend. Selecting amend will allow you to go back to each section of your filing and correct any information needed. Once the information is corrected, you will resubmit and print your ITN. If you were to have accidentally closed this window, you will be on this shipment manager page where you can find the record you created and select amend at the far right of the screen.

So we will click the dropdown and then we’ll have amend which may be on the bottom or the far right of your screen. We are using a test account, so it may be a bit different than what you’re seeing. All right. So this concludes the live filing demonstration. We will now move back into the webinar slides. Okay. Bear with us one moment while our page is loading back up. All right. So I hope the live filing session was helpful and easy to follow.

For your reference, the next few slides are snapshots of what I just covered during the live filing session. I’m going to do a brief review of these steps and draw attention, once again, to the mandatory data fields that contain the red asterisk. In step 1, shipment - this is your general shipment information. The shipment reference number is simply any reference number you want to enter, but be sure if you plan to export other vehicles in the future, that you do not reuse the same number as it will overwrite your previous filings.

Please be sure to select your filing option as 2, pre-departure. And if you have any questions on your port of export, you are more than welcome to contact us at the information listed at the end of this webinar. Also, please be sure that your departure date is correct with the actual day the vehicle will be leaving the US. This will be the day you drive your car through the port into Canada, in my example, or the day the vehicle ships out of the port of export.

Now let’s briefly review step 2, parties - this step covers the information of all of the parties involved in the export of the vehicle. The US PPI will be the party who is (signing) the vehicle, owner of the vehicle who is moving, or party who is relocating their vehicle for other purposes - maybe gifting to a family member. Please be aware that the US PPI is generally a US party who is identified using an EIN. Although a foreign party can be the US PPI, if they in fact come to the US to purchase a vehicle or to obtain a vehicle for export, in which case they will be identified using their foreign passport number.

The ultimate consignee will be the party that is receiving or taking ownership of the vehicle abroad. If you are obtaining your own vehicle abroad, you will be identified in the alternate consignee section. The freight forwarder section is a conditional section and will be left blank if you are filing the export information yourself and you are the US PPI. If you are filing this information on behalf of another party and you are not the US PPI, you would complete this section with your information, as the freight forwarder, because you are filing export information on behalf of a US PPI.

Step 3, commodities - remember to first click the add line icon to open your line 1 details. The export information code, if you are selling a vehicle, would be OS, all other exports. If this is a shipment of your personally owned vehicle for your own use, select HV for shipments of personally owned vehicles. For the Schedule B or HGS number field, which classifies your commodity, your car, you do not know - if you do not know your classification number you can click the Schedule B search engine and find your classification or contact us at the Census Bureau at 1 (800) 549-0595, option 2.

Your first quantity for exporting a vehicle will always be measured by the unit of measure UM number, NO. Therefore, if you are exporting one vehicle, your first quantity will simply be one. The license type code will more than likely be C33 NLR unless your vehicle is licensed by a government agency. Your vehicle may be licensed by a government agency if it has some form of special enhancement for military purposes, or has some form of advanced technology. But in most cases, for your ordinary vehicle, this does not apply.

Please remember to fill in the state - the title state, the title number and vehicle information identification number, the VIN, for your vehicle. Last but not least, let’s review step 4, transportation. This section for many people, may not have to be completed if the mode of transfer is selected and step 1 was road/other. If road/other was selected, these fields will be grayed out. If any other mode of transport was chosen such as air, rail, vessel or truck, the transportation section would need to be completed based on the information provided by the carrier.

Okay. So you have completed your filing and clicked the submit filing button. The AES will then provide you with your ITN, as you saw during the live filing session. If there are any errors or issues with the filing, the AES will provide you an ITN and will inform you what the issue is. If you cannot resolve the error, please contact us at the contact information at the end of this webinar.

As you can see on this slide, there is an example of an ITN. The ITN is a confirmation tracker or a receipt to show that the shipment has been filed correctly. The format of the ITN will start with the letter X and be followed by 14 numbers. As you can see by the example on the screen, X20171130111111. One of the key points when exporting a vehicle is to file your export information and provide the ITN to your port of export at least 72 hours prior to the vehicle arriving at the port of export. Therefore, at the port of export you should provide a copy of the ITN as well as a copy of the title of the vehicle.

With this said, you may need to reach out to your port of export to confirm how they would like to receive the copies of these documents. Once again, you can find US Customs and Border Protection port contact information online by searching your specific port. When the actual vehicle arrives at the port of export, it needs to have with it the ITN and the original title of the vehicle. At the port, Customs and Border Protection will supply the export documentation to tag and title the vehicle out of the US.

And from what we have heard from many callers, this is needed specifically to tag and title the vehicle for exports into Canada. For your reference, this slide shows you an example of how you will receive your ITN from the AES once you have submitted the export information. The red arrow signifies where your ITN will be located on this document, as earlier identified in the live volume portion. Also, along with your ITN, the AES provides you with the electronic export information you entered in each data field in the AES filing.

We have made it to the end of today’s webinar. I hope this was very helpful and enlightening. At this time I would like to take questions that you may have, regarding the export of used self-propelled vehicles. I am joined by Shannon Barley, also from the Trade Regulations Branch, and (Jason Ecklebaum) from the Data Collection Branch, who will be assisting myself with your questions. Please be sure to only provide your first name when mentioning your name, as this webinar is being recorded. Okay Operator, we are ready for questions.

Coordinator: Okay. If you’d like to ask a question at this time, please press star 1 and record your first and last name clearly when prompted. Your name is required to introduce your question. Once again, if you’d like to ask a question, please press star 1.

Charles Gamble: While we wait, I just want to inform the listeners that we have a webinar coming up on Tuesday, December 5th, regarding the ACE/AES Direct. This webinar will provide features in the system as well as new features that have been updated. So stay tuned for that. That’s coming up within the next week.

Coordinator: we do have our first question from (Teresa). Your line is now open.

(Teresa): Yes. I understand this was more about exporting a personal vehicle, but my company has a bus that we send to Canada to do demonstrations for customers. When we do that do we need to file the ITN on the bus, on the contents of the bus? And in regard to the contents, exactly what needs to be declared? Is it just the equipment; is it everything from paper towels to the driver’s repair kit? What needs to be declared?

(Shannon Barley): Hi. This is (Shannon Barley). Did you say that the bus goes to Canada?

(Teresa): Yes.

(Shannon Barley): Okay. So if the bus is going to Canada, the bus itself would have to be filed, because it’s a mandatory filing requirement. However, the items on the bus, like you said paper towels and some other items, if they are not licensed and they don’t’ fall under our mandatory requiems in 30.2 A1IV of the foreign trade regulations, then those would not have to be filed, because they’re exempt per 30.36 of the foreign trade regulations. Does that make sense?

(Teresa): Yes. Can you say that first regulation? You said 30.2 A1IV?

(Shannon Barley): Yes. So the mandatory is 30.2 A1IV.

(Teresa): Okay. Okay. So only - essentially only the bus. The equipment that we’re going, does not need to be declared either?

(Shannon Barley): Right. So the self-propelled vehicle would be the only mandatory, it sounds like.

(Teresa): Okay. And does that - is that a similar thing if we were to send something to Mexico or is that a different call?

(Shannon Barley): So shipments going to Mexico are not exempt, so that exemption I said, the 30.36, is only for shipments to Canada. So if a bus loaded with supplies is going to Mexico, all of it, over 2,500, and the vehicle, would have to be filed to get an ITN.

(Teresa): Okay. Thank you.

Coordinator: The next question is from (Kevin). Your line is now open.

(Kevin): Yes. Good afternoon. I had a question regarding the paperwork required to be presented in the case of a used untitled vehicle, such as a tractor or some other farm implement, maybe a combine, construction machinery. There’s no title issued for those vehicles. Typically a certificate of origin is not a document that the person would have to move that across. So is a bill of sale sufficient to satisfy regulations in that case?

Charles Gamble: Hi (Kevin), this is Charles. So yes, so the bill of sale may be sufficient, but what I would recommend in that case, is contacting the actual port of export where the combine or tractor will be exporting through. If there is actually no title also for that title in the export filing, we recommend the title state be identified as the state where the tractor begins its journey to the port of export. So for example, it’s leaving from Kansas to be exported through North Dakota, my title state would be Kansas and then my title number would be 12345. That just signifies us at Census, that there was something - there was an issue or no title for that specific tractors. Does that answer your question?

Man: Yes. I think so. I think it is very helpful. I think especially concerning the individual ports, because yes, we do get some questions and I think the regulation is 19 CFR 192.2 that specifically says, you know, bill of sale. But oftentimes, people are asked to produce more than that when it’s not available. So yes, I think contacting the port will be appropriate.

Charles Gamble: Yes, because the port is what’s going to see all your documentation as far as your bill of sale or the actual hard copy of your title. So they would tell you if that would be sufficient or not.

Man: Very good. Thank you.

Charles Gamble: Yes. Thank you.

Coordinator: Next question is from (Irna Shwari). Your line is now open.

(Irna Shwari): Hi. So let’s say I purchase a vehicle from a dealership in the US, it’s a, you know, a brand new vehicle, it’s never been driven before. And I don’t drive it a single mile and I want to export it to a foreign buyer in Canada. Would the vehicle be considered used because the title has been transferred from a dealership to like an individual, you know, assuming I’m not, you know, an employee of a dealership? Would it still be considered used if the transfer of title occurs, just in general?

Or can I like claim that I am acting in a capacity as a dealer, with the explicit intent to resell the vehicle to a foreign buyer?

Charles Gamble: No, sir. So yes, that vehicle will be considered used. The only time it’s considered new is in a straight from the manufacturer. So the manufacturer shipping it straight to a buyer overseas. So if it’s coming from a dealership it is considered used, because there’s a transfer of title at that point.

(Irna Shwari): So even - so let’s say there was a US dealership and the dealership itself is selling a vehicle directly to a Canadian customer in Canada; would that be considered new or used?

Charles Gamble: That is considered used. A little background…

(Irna Shwari): Oh, okay.

Charles Gamble: …might help you understand it better. The background of this was Customs presenting stolen vehicles that leave the US with there being no trace of where they go or which parties were involved in the illegal activity. So does that help to answer your question?

(Irna Shwari): Yes. Definitely. Thank you.

Charles Gamble: Thank you.

Coordinator: Your next question is from - someone from Livingston International. Your line is now open.

(Janice): Hi. Good afternoon. I have a question regarding if it’s multiple vehicles and it’s the same USPPI, the same consignee, the same conveyance. It’s the same Schedule B, you know, the origin is the same or, you know, is foreign or domestic. We picked up the cargo from the same location and it’s all going on the same truck. We’ve had some issues where some of the Customs officers say no, it’s all the same Schedule B and it’s because it’s, you know, everything is the same you list it as five units, five total units and then list down the PINs or the VINs.

And then we’ve had others that say no, we have to spell it out line by line, even though it’s the same information. Is there any guidance on that?

Charles Gamble: Okay ma’am. What was your name again? I’m sorry.

(Janice): My name is (Janice) and I’m with Livingston International.

Charles Gamble: Okay (Janice), this is Charles. So you have a shipment which is taking - a freighting company or a trucking company that’s taking multiple vehicles and you’re trying to ask if you can file those vehicles under one AES filing. Is that what you’re asking?

(Janice): Well one filing under one line with the individual VIN numbers being shown.

Charles Gamble: Okay. That’s not going to work because you have to create multiple line items for each vehicle, because remember, we did the title state, the title number and VIN. So one line item can only have one VIN, one title and one title state. So if you have three vehicles I need to create three line items, so I can put all those VINs and titles in each line item for each respective vehicle.

(Janice): Okay. But in all actuality your system will allow it to happen? It does allow you to just add another VIN, add another VIN, add another VIN? And (unintelligible) allows you to do that.

(Jason Ecklebaum): Hi ma’am?

(Janice): Yes.

(Jason Ecklebaum): This is (Jason Ecklebaum) from the data collection branch. You’re correct in that you can add multiple VINs to the same line. So assuming it’s the Ford Fusion example and you have five different Ford Fusions, you could then add five different VINs but each VIN would have to be a part of that filing, otherwise you’re going to run into an error.

(Janice): Right. So we could show it as five of the - it’s the same commodity, right, same Schedule B, they’re all domestic let’s say. So we can do that all as one line as far as the value and the weights and everything, and then just add the separate lines correct, for each individual VIN or product ID, depending on what type of vehicle it is?

(Jason Ecklebaum): Ma’am, this is - I think it would be best if you contacted us, because we’re going to - it’s a unique situation that you have, so if you want to give us a call at (800) 549-0595, option 1, we’d be happy to delve into this further. You’re also welcome to send us an email. It’s ITMD, so India Tango Mary David dot Ask AES at Census dot gov.

(Janice): Great. Thank you very much.

(Jason Ecklebaum): You’re welcome.

Coordinator: The next question is from someone from Queen Harbor. Your line is now open.

(Mahin Acosta): Hello. This is (Mahin Acosta) from Queen Harbor. My question was we recently imported four cabin chassis from Canada, to be back end added to them. And then they’re going to go back to Canada. And three of the four units were imported on the (TIB) and one was accidently imported as a consumption entity. Now when we’re sending these units back to Canada, do we have to file AES filings for all of them or just the one that was imported as a consumption entity?

Shannon Barley: So sir this is Shannon again. So it sounds like there’s only one that would need to be reported for the scenario you just gave out. But again, like (Jason) just said on the last one, it sounds like there might be some unique situations going on with this, so you may also want to call us just to verify all the detailed information that you don’t want to give out on this call. And again, that number is up on the board. Okay. So if you give us a call, we can give you more specifics.

(Mahin Acosta): Okay. Thank you.

Shannon Barley: Thank you.

Coordinator: I’m showing no further questions at this time.

Charles Gamble: Okay. So if there are no further questions, I want to thank you for the questions you did ask. If you need to contact us here at the Trade Regulations Branch, you can reach us by phone at 1 (800) 549-0595, option 3. Our email is ITMD.AskRegs@. Our Web site is Trade. If you have any trouble with the creation of your ACE account or other technical issues with your account, please contact the ACE account service desk by phone at 1 (866) 530-4172, option 1 then option 2; or by email at ACE.Support@CBP.. And you can see all of this information on the current slide.

We will conclude today’s webinar with an evaluation. Please follow the link attached on this slide and leave your evaluation for this webinar. Your thoughts and concerns are always appreciated. If you are unable to complete the evaluation at this time, Census will be sending a link for the evaluation once the webinar closes, and by email within 24 hours of the conclusion of this webinar. Once again, thank you and have a great remainder of your day.

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