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BY ORDER OF THE SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 36-2406

14 NOVEMBER 2019 Certified Current 25 June 2021 Incorporating Change 1, 25 June 2021

Personnel

OFFICER AND ENLISTED EVALUATIONS SYSTEMS

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the e-Publishing website at e-Publishing.af.mil for downloading or ordering.

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: AFPC Supersedes: AFI36-2406, 8 November 2016

Certified by: SAF/MR (John A. Fedrigo, SES)

Pages: 286

This publication implements Air Force Policy Directive 36-24, Military Evaluations. It provides guidance and procedures for implementing Air Force Officer and Enlisted Evaluation Systems. It also describes how to prepare, submit, and manage forms. This instruction has been developed in collaboration with the Chief of Air Force Reserve, (AF/RE), the Director of the Air National Guard, (NGB/CF), and the Deputy Chief of Staff for Manpower, Personnel and Services (AF/A1). Accordingly, it applies to service members and units in the Regular Air Force (RegAF), Air Force Reserve (AFR), and Air National Guard (ANG). This instruction applies to U.S. Space Force members until such time as separate service guidance is published. All references to United States Air Force (USAF) terminology, units, grades, and positions will also apply to the equivalent in the United States Space Force (USSF), as appropriate, until such time as the USSF provides its own independent guidance. For example, references to Airmen or RegAF members will apply to Guardians. References to MAJCOMs or NAFs will apply to field commands. References to wings will apply to deltas/garrisons. Air Staff roles and responsibilities (i.e., AF/A1) will apply to the equivalent Office of the Chief of Space Operations (Space Staff) office (i.e., SF/S1), as appropriate. This instruction requires the collection and maintenance of information protected by the Privacy Act of 1974. The authorities to collect and maintain the data prescribed in this instruction are 10 U.S.C. ? 9013, Secretary of the Air Force, and ? 9032, The Air Staff General Duties. The applicable System of Record Notices are F036 AF PC S, Officer Promotion Propriety Actions, F036 AF PC Q, Personnel Data System (PDS), F036 AF PC C, Military Personnel Records Systems, and F036 AF PC J, Promotions Documents and Records Tracking Systems (PRODARTS); available at . Ensure all records

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generated as a result of processes prescribed in this publication adhere to Air Force Instruction 33322, Records Management and Information Governance Program, and are disposed in accordance with the Air Force Records Disposition Schedule, which is located in the Air Force Records Information Management System. Refer recommended changes and questions about this publication to the Office of Primary Responsibility (OPR) using the AF Form 847, Recommendation for Change of Publication: route AF Form 847s from the field through Headquarters (HQ) AFPC Promotions, Evaluations and Recognitions Policy Branch (AFPC/DP3SP), 550 C, JBSA-Randolph, TX 78150 or afpc.dp3sp.workflow@us.af.mil. Field agencies will not publish supplements that change basic policies/procedures or merely duplicate the text of these instructions. Supplements initiated at MAJCOM-level or below require AF/A1PP and HQ AFPC/DP3SP approval before publication. Send published copies of approved supplements to AF/A1PP, HQ AFPC/DP3SP, and HQ ARPC/PB. Field agencies must get a HQ AFPC/DP3SP and AFDPO/PPP approval before using locally created version of the AF Forms prescribed by this instruction. The authorities to waive wing/unit level requirements in this publication are identified with a Tier ("T-0, T-1, T-2, T-3") number following the compliance statement. See Department of the Air Force Instruction (DAFI) 33-360, Publications and Forms Management, for a description of the authorities associated with the Tier numbers. Submit requests for waivers through the chain of command to the appropriate Tier waiver approval authority; for non-tiered items AFPC/DP3SP is the approval authority. Compliance with the attachments in this publication is mandatory.

SUMMARY OF CHANGES

This interim change reissues previously approved guidance from Air Force Guidance Memorandum (AFGM) 2021-01, and further revises Air Force Instruction (AFI) 36-2406 by (1) giving Air Force Reserve (AFR) Chief Master Sergeants (CMSgt) an Enlisted Performance Report (EPR) annually versus the original biennial requirement, (2) updating officer performance report stratification guidance, (3) updating the Air Force (AF) Form 709, Promotion Recommendation Form (PRF), for colonels and colonel selects, along with the coordinating AFI guidance, and (4) adding in various examples throughout the AFI to provide more guidance clarification.

Chapter 1--GENERAL CONSIDERATIONS

8

1.1. Purpose. ...................................................................................................................

8

1.2. Forms - Purpose and Utilization. .............................................................................

8

1.3. General Guidelines. .................................................................................................

9

1.4. Preparing and Processing Evaluations. .................................................................... 10

1.5. Evaluator Requirements........................................................................................... 17

1.6. Roles and Responsibilities. ...................................................................................... 19

1.7. Rating Chain Deviations and Evaluator Changes. ................................................... 26

1.8. Evaluator's Mandatory Considerations.................................................................... 30

1.9. Disagreements.......................................................................................................... 32

1.10. Referral Evaluations. ............................................................................................... 33

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1.11. Mandatory Comments.............................................................................................. 39 1.12. General Prohibited Evaluator Considerations and Comments................................. 40 1.13. Policy Deviations and Waiver Requests. ................................................................. 44 1.14. Missing, Late and Removed Performance Evaluations. .......................................... 44 1.15. Wartime or National Emergency Provisions. .......................................................... 45 Figure 1.1. Example Referral Memorandum.............................................................................. 47 Table 1.1. Mailing Addresses for Correspondence. .................................................................. 49 Table 1.2. Missing and Late Evaluations (See Notes 1 and 2). ................................................ 52

Chapter 2--AIRMAN COMPREHENSIVE ASSESSMENT

53

2.1. Purpose. ................................................................................................................... 53

2.2. Responsibilities. ....................................................................................................... 53

2.3. Who Requires an Airman Comprehensive Assessment........................................... 54

2.4. Guidance for Conducting Airman Comprehensive Assessments Sessions.............. 54

2.5. When to Conduct Documented Airman Comprehensive Assessment Sessions. ..... 55

2.6. The Airman Comprehensive Assessment Notice..................................................... 55

2.7. Airman Comprehensive Assessment Forms. ........................................................... 55

2.8. Preparing the Airman Comprehensive Assessment Worksheet............................... 56

2.9. Disposition and Access. ........................................................................................... 56

2.10. Failure to Conduct or Document an Airman Comprehensive Assessment Session. 57

2.11. Tracking Airman Comprehensive Assessments Sessions........................................ 57

Table 2.1. Airman Comprehensive Assessment Requirements. ............................................... 57

Table 2.2. Preparing AF Form 931, Airman Comprehensive Assessment (AB thru TSgt)...... 59

Table 2.3. Preparing AF Form 932 (MSgt - CMSgt) Airman Comprehensive Assessment..... 62

Table 2.4. Preparing AF Form 724 (Lt thru Col) Airman Comprehensive Assessment........... 67

Table 2.5. (Added) Preparing AF Form 724-A, Airman Comprehensive Assessment Addendum. .............................................................................................................. 70

Chapter 3--OFFICER PERFORMANCE EVALUATIONS (OPRS)

72

3.1. General Guidelines. ................................................................................................. 72

3.2. Purpose. ................................................................................................................... 72

3.3. Who Requires an OPR. ............................................................................................ 72

3.4. Who Does Not Require an OPR. ............................................................................. 72

3.5. When to Submit an OPR.......................................................................................... 73

3.6. Annual Reports. ....................................................................................................... 73

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3.7. Change of Reporting Official Reports (including emergencies or no-notice departures). .............................................................................................................. 74

3.8. Directed by HAF, NGB, or Commander (MAJCOM, wing, group, or squadron, as appropriate).......................................................................................................... 74

3.9. 365-day Extended Deployment OPRs. .................................................................... 75 3.10. "FROM" Dates. ....................................................................................................... 80 3.11. "THRU" Dates. ........................................................................................................ 80 3.12. Number of Days of Supervision. ............................................................................. 80 3.13. Airmen Comprehensive Assessment /Performance Feedback................................. 81 3.14. Reviewer. ................................................................................................................. 81 3.15. Prohibited Evaluator Considerations and Comments. ............................................. 82 3.16. Inappropriate Recommendations Referring to Aviation Bonus,

Separation/Retirement, Civilian Employment, Assignments, Developmental Education /Professional Military Education and Advanced Academic Degrees. .... 86 3.17. Extensions of Close-Out Dates. ............................................................................... 89 Table 3.1. Instructions for Preparing AF Form 707, Officer Performance Report. .................. 90 Table 3.2. When to Prepare OPRs for RegAF and ANG Officers (Lieutenant thru Colonel). . 104 Table 3.3. When to Prepare OPRs on AFR Officers (Lieutenant thru Colonel)....................... 106

Chapter 4--ENLISTED PERFORMANCE REPORTS (EPRS)

108

4.1. General Guidelines. ................................................................................................. 108

4.2. EPR Forms. .............................................................................................................. 108

4.3. When to Accomplish an EPR. ................................................................................. 108

4.4. Evaluations not Authorized...................................................................................... 109

4.5. When to Submit an EPR. ......................................................................................... 110

4.6. "FROM" Dates. ....................................................................................................... 110

4.7. "THRU" Dates. ........................................................................................................ 110

4.8. Number of Days of Supervision. ............................................................................. 113

4.9. Completing Evaluations........................................................................................... 113

4.10. Promotion Time-In-Grade (TIG)/Time-In-Service (TIS) eligibility (AF Form 910 only). ........................................................................................................................ 113

4.11. Time-In-Grade (TIG)/Senior Rater Stratification/Endorsement Eligibility (AF Form 911 only). ....................................................................................................... 113

4.12. Final Evaluator's Position and Single Evaluators.................................................... 116

4.13. Airmen Comprehensive Assessment /Performance Feedback................................. 117

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4.14. Forced Distributor, (Section IX, AF Form 910) Unit Commander/Military or Civilian Director/Other Authorized Reviewer, (Section VIII, AF Form 911)......... 118

4.15. Evaluator Considerations and Comments. ............................................................... 118 4.16. Inappropriate Comments Referring to Separation/Retirement, Civilian

Employment, and Professional Military Education. ................................................ 119 4.17. Ratee's Acknowledgement. ..................................................................................... 120 4.18. Forced Distribution (AF Form 910 only)................................................................. 121 Table 4.1. Enlisted Forced Distribution Panel Scale. ............................................................... 128 Table 4.2. When to Submit EPRs for RegAF, Active Guard Reserve, and Stat Tour. ............. 129 Table 4.3. When to submit EPRs for ARC Non-AGR.............................................................. 131 Table 4.4. Static Close-out Date Chart for RegAF, Active Guard Reserve, and Stat Tour. ..... 133 Table 4.5. Static Close-out Date Chart for ARC Non-AGR. .................................................... 133 Table 4.6. Accounting Dates for Static Close-out Date Evaluations. ....................................... 133 Table 4.7. Forced Distribution Allocation Table (SrA). ........................................................... 134 Table 4.8. Forced Distribution Allocation Table (SSgt and TSgt). .......................................... 135 Table 4.9. Instructions for AF Form 910, Enlisted Performance Report (AB-TSgt)................ 136 Table 4.10. Instructions for AF Form 911, Enlisted Performance Report (MSgt-SMSgt). ........ 139 Table 4.11. Time-in-Grade (TIG) Senior Rater Eligibility Chart. .............................................. 143 Table 4.12. Instructions for AF Form 912, CMSgt Enlisted Performance Reports. ................... 145 Table 4.13. Premier Band (3N2X1) Direct Reporting from Basic Military Training and

Promotion to TSgt.................................................................................................... 148

Chapter 5--AF FORM 77, LETTER OF EVALUATION

149

5.1. Purpose. ................................................................................................................... 149

5.2. Types of LOEs ......................................................................................................... 149

5.3. Who Can Prepare. .................................................................................................... 151

5.4. Administrative Practices. ......................................................................................... 152

5.5. Completing AF Form 77, Letter of Evaluation........................................................ 152

5.6. Routing, Updating and Disposition Responsibilities. .............................................. 152

5.7. CSS/HR Specialist/MPF/Personnel Support for Contingency Operations Responsibilities. ....................................................................................................... 153

Table 5.1. Instructions for Completing the AF Form 77, Letter of Evaluation. See Note 5. .... 155

Table 5.2. When to submit a Letter of Evaluation. ................................................................... 163

Chapter 6--AF FORM 475, EDUCATION/TRAINING REPORT

165

6.1. When to Use Training Reports (TR)........................................................................ 165

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6.2. Who Prepares Training Reports............................................................................... 167 6.3. Referral Training Reports. ....................................................................................... 167 6.4. Routing and Responsibilities. .................................................................................. 167 Table 6.1. Instructions for Completing AF Form 475, Training Report (Officers Only). ........ 169 Table 6.2. When to Prepare AF Form 475, Training Report. (T-1). ........................................ 172 Table 6.3. (Deleted) Updating Training Reports in Military Personnel Data System

(MILPDS). ............................................................................................................... 176

Chapter 7--GENERAL OFFICER EVALUATIONS

177

7.1. Overview.................................................................................................................. 177

7.2. Forms Used. ............................................................................................................. 177

7.3. Reasons for Reports. ................................................................................................ 177

7.4. General Instructions. ................................................................................................ 177

7.5. Processing General Officer Evaluations. ................................................................. 180

Table 7.1. Instructions for Completing AF Form 78, Air Force General Officer Promotion Recommendation. .................................................................................................... 181

Table 7.2. Instructions for AF Form 77 for General Officers. .................................................. 183

Chapter 8--PROMOTION RECOMMENDATION AND MANAGEMENT LEVEL

REVIEW PROCESS

186

8.1. AF Form 709 (for Active Duty List officers). ......................................................... 186

8.2. AF Form 709 for Reserve Active Status List (RASL) Officers............................... 197

8.3. Management Level Reviews (Active Duty List Lieutenant Colonel and Below). .. 201

8.4. Special Provisions (applies to Active Duty List officers only)................................ 215

8.5. Correction of Promotion Recommendation Forms (PRF) (Active Duty List Officers) (Stop File process). ................................................................................... 219

8.6. Promotion Recommendations for Colonels. ............................................................ 220

8.7. Supplemental Management Level Reviews for Recommendation Upgrade PostCentral Selection Board, (For Active Duty List Only). ........................................... 222

Figure 8.1. Officer's Right to Submit a Memorandum to the Central Selection Board or ResAF Central Selection Board. See AFI 36-2501, Officer Promotions, for further guidance. ...................................................................................................... 224

Table 8.1. Instructions for Completing AF Form 709, Promotion Recommendation Form (for officers in the grade of lieutenant colonel and below). ..................................... 225

Table 8.2. What to Enter in (Group Size) on the PRF (ADL Lt Col and below only).............. 229

Table 8.3. Senior Rater "Definitely Promote" Allocation Rate Table ? Active Duty List Officers. ................................................................................................................... 231

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Table 8.4. (Added) Instructions for Completing AF Form 709, Promotion Recommendation Form (for officers in the grade of colonel and colonel select). ................................ 233

Chapter 9--AF FORM 3538, RETENTION RECOMMENDATION FORM

238

9.1. When to Use the AF Form 3538, Retention Recommendation Form (RRF)........... 238

9.2. Responsibilities. ....................................................................................................... 238

9.3. Retention Recommendation Form Submission........................................................ 239

9.4. Air Force Advisor Examination............................................................................... 239

9.5. Correction of Retention Recommendation Form..................................................... 239

Figure 9.1. Officer's Right to Submit a Memorandum to the Central Selection Board (central selection board)........................................................................................................ 240

Table 9.1. Instructions for Completing AF Form 3538, Retention Recommendation Form. ... 241

Chapter 10--CORRECTING OFFICER AND ENLISTED EVALUATIONS

244

10.1. Purpose. ................................................................................................................... 244

10.2. Program Elements. ................................................................................................... 244

10.3. Correcting Evaluations. ........................................................................................... 247

10.4. Responsibilities. ....................................................................................................... 248

10.5. Meeting Time Limits and Expedited Requests. ....................................................... 251

10.6. Using Classified, Privacy Act, and Restricted Release Information:....................... 252

10.7. Requesting Special Selection Board (SSB) or Supplemental Promotion Consideration: .......................................................................................................... 252

10.8. Resubmitting an Appeal: ......................................................................................... 252

Table 10.1. How to Submit Requests for Correction. ................................................................. 253

Table 10.2. Correcting Minor Errors on Evaluations.................................................................. 254

Table 10.3. Minor Corrections ? Offices Authorized to Make Corrections and Disposition. .... 256

Table 10.4. Board Directed Corrections - Correcting and Disposition of Documents. .............. 257

Table 10.5. Correcting AF Form 709, Promotion Recommendation Forms. ............................. 259

Table 10.6. Instructions For AF Form 948, Application for Correction/Removal of Evaluation Reports (See paragraph 10.4.4 before completing). .............................. 260

Figure 10.1. Sample, AF Form 948, Application for Correction/Removal of Evaluation Reports. .................................................................................................................... 263

Attachment 1--GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

264

Attachment 2--APPEAL GUIDANCE FOR APPLICANTS

278

Attachment 3--NON-RATED PERIOD MEMORANDUM

286

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Chapter 1

GENERAL CONSIDERATIONS

1.1. Purpose. The Officer and Enlisted Evaluation Systems have varied purposes. The first is to effectively communicate performance standards and expectations and provide meaningful feedback on how those standards and expectations are being upheld. The second is to establish a reliable, long-term, cumulative record of performance and promotion potential based on that performance. The third is to provide sound information to assist in making talent management decisions.

1.1.1. To accomplish these purposes, the evaluation system focuses on performance. How well a member does his/her job and the qualities the individual brings to the job are of paramount importance to the Air Force. It is also important for development of skills and leadership abilities and in determining who will be selected for advancement through assignments, promotions, and other personnel actions. The evaluation system emphasizes the importance of performance in several ways -- using periodic performance feedback as the basis for formal evaluations and through performance-based promotion recommendations.

1.1.2. Unless stated otherwise, the general guidelines outlined in this chapter apply to all Officer Performance Reports (OPRs), Enlisted Performance Reports (EPRs), Training Reports (TRs), Promotion Recommendation Forms (PRFs), Letters of Evaluation (LOEs), Enlisted Retention Recommendation Forms (ERRFs), and Retention Recommendation Forms (RRFs).

1.2. Forms - Purpose and Utilization.

1.2.1. AF Form 77, Letter of Evaluation (LOE), is a multipurpose evaluation form.

1.2.2. AF Form 78, Air Force General Officer Promotion Recommendation (GO PRF). Use to document performance and promotion recommendations for general officers.

1.2.3. AF Form 475, Education/Training Report (TR). Use to document performance during education or formal training.

1.2.4. AF Form 707, Officer Performance Report (OPR) (Lt thru Col); AF Form 910, Enlisted Performance Report (AB thru TSgt); AF Form 911, Enlisted Performance Report (MSgt thru SMSgt), or AF Form 912, Enlisted Performance Report (CMSgt). Use to document performance as well as provide information for making promotion recommendations and other management decisions.

1.2.5. AF Form 709, Promotion Recommendation Form (PRF). Use to assess an officer's performance-based potential and to recommend promotion to Central Selection Boards.

1.2.6. AF Form 724, Airman Comprehensive Assessment Worksheet (2Lt thru Col), AF Form 931, Airman Comprehensive Assessment Worksheet (AB thru TSgt), and AF Form 932, Airman Comprehensive Assessment Worksheet (MSgt thru CMSgt). Use to document formal feedback.

1.2.7. AF Form 3538, Retention Recommendation Form (RRF), and AF Form 3538E, Enlisted Retention Recommendation Form (ERRF). Use to document performance-based differentiation and retention recommendations to assist in involuntary separation and/or retirement boards. Use only at the discretion of the Secretary of the Air Force.

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