True/False - Henry County School District



Indicate whether the sentence or statement is true or false. Mark “A” if the answer is True or “B” if the answer is False.

1. Default tabs in Word are set every inch. F

2. If you do not specify the amount of space to use as margins, Word will set the space to a standard setting called the default margins. T

3. A cell is where a row and column intersect in a table. T

4. When writing a business letter, the date should be written as follows: 1/5/01. F

5. The typist’s initials are a required element of a personal business letter. F

6. When a document is saved to a disk, it is stored there permanently and remains there until it is removed. T

7. A style of print is called an enhancement. B

8. The first line of items in a paragraph enumeration is indented 5 spaces. A

9. In the hanging-indent style, numbered items in an enumeration begin at the left margin and turnover lines are indented. A

10. Divide contractions only before the apostrophe. B

11. Divide words after a prefix of names and dates. A

12. Avoid dividing parts of names and dates. A

13. A hard page break in a document forces a page to end. A

14. The inside address of a business letter is the writer’s address. B

15. The salutation is used only in formal letters. B

16. For envelope addresses, the US Postal Service recommends all-capital letters with no punctuation. A

17. Use a right tab for columns consisting of whole numbers; use a decimal tab for columns of decimal numbers. A

18. In a modified-block letter, notations begin at center. B

19. Single-space the body of a display or a table in a business report. A

Mark the correct answer on your scantron sheet for each of the following questions.

20. What menu is used to switch between documents? C

a. File b. Insert c. Window d. View

21. How many spaces precede and follow a dash? A

a. 0 b. 1 c. 2 d. 3

22. A full sheet of 8 ½ x 11-inch paper has _____ lines from top to bottom. B

a. 6 b. 66 c. 11 d. 33

23. A decimal tab stop is used to align C

a. the first digit of a number at the tab stop. b. the last digit of a number at the tab stop.

c. the decimal point of a number at the tab stop. d. a number centered at the stop stop.

24. In Works Cited, to avoid repeating an author’s name after his or her first listing, key _____, a period, and two spaces before the next line. D

a. et cetera b. i.e. c. et al d. ibid

25. Side headings in a business report are keyed in _____ letters and bold, flush at the left margin. d

a. capital b. lowercase c. italicized d. initial capped

26. A(n) ______ is used to route a letter addressed to a particular person in a company. C

a. subject line b. reference line c. attention line d. enclosure line

27. A(n) _____ identifies the main topic of a letter. A

a. subject line b. reference line c. attention line d. enclosure line

28. A _____ is written to people within the same organization. C

a. business letter b. personal business letter c. memorandum d. table

29. An outline of the details of a planned trip is referred to as a(n) B

a. schedule. b. itinerary. c. table of events. d. agenda.

30. A(n)______ is a list of topics to be discussed at a meeting. C

a. itinerary b. schedule c. agenda d. table of events

31. _____ are a row of periods used to guide the eye across the page. A

a. Leaders b. Periods c. Sequential dots d. Decimals

32. _____ is an abbreviation meaning “in the same place.” C

a. Etc. b. I.e. c. Ibid d. E.g.

33. _____ is an alternative to footnotes. A

a. Endnotes b. In text citations c. A bibliography d. A direct quotation

34. On a resume, personal data should be included D

a. first. b. in the middle. c. only if you need to fill the page. d. last.

35. A base letter that can be sent to a number of people is called a _____. A

a. form letter b. formal letter c. merged letter d. business letter

36. When it is not possible to fit all the names of people who are to receive a memo after MEMO TO:, create a(n) A

a. address list. b. reference list. c. copy list. d. send list.

37. The cover letter that should accompany every resume is called a(n) D

a. personal business letter. b. business letter. c. format letter. d. application letter.

38. What command can quickly move the insertion point to a specific page? A

a. Ctrl-G b. Ctrl-F c. Ctrl-E d. Ctrl-H

39. In block letters, the date is __________ of the letter. A

a. at the left margin b. at the right margin c. at the center point d. at the bottom

40. The correct format for memorandums includes the date, beginning _____ inch from the top of the document. C

a. 1” b. 1 ½” c. 2” d. 2 ½”

41. This key enables you to key words in all caps without having to shift for every letter. C

a. Shift b. Insert c. Caps lock d. Enter

42. Document names created in Word can be up to ____ characters in length. B

a. 265 b. 255 c. 268 d. 278

43. There is/are ____ spaces after a period used with an abbreviation and after a semicolon. B

a. 0 b. 1 c. 2 d. 3

44. Printed, official stationery is called B

a. stationery. b. letterpaper. c. return address. d. letterhead.

45. In a business letter, if the writer’s business title is more than one word, it generally is keyed _____ the name. B

a. to the right of b. below c. beside d. two spaces below

46. The correct top margin for a business letter is C

a. 1.” b. 1 ½.” c. 2.” d. 3.”

47. The default top margin for a one-page report is C

a. 1.” b. 1 ½.” c. 2.” d. 3.”

48. _____ are letters written to people in the same organization, business, or school. B

a. Business letters b. Personal business letters c. Memorandums d. Tables

49. The most popular abbreviation for copy is shown as: A

a. c. b. pc. c. fc. d. cc.

50. The last line of a paragraph by itself at the top of a new page is called a A

a. widow. b. orphan. c. default. d. postscript.

51. The first line of a paragraph by itself at the bottom of a page is called a B

a. widow. b. orphan. c. default. d. postscript.

52. To ensure that at least two lines of a paragraph are carried to the top of a new page or are left at the bottom of a page, turn on the ______ feature. d

a. header/footer b. postscript c. show/hide d. widow/orphan

53. When keying a two-page report, the top margin on the second page is set for _____ inches. A

a. 1” b. 1 ½” c. 2” d. 3”

54. _____ references indicate the sources of facts or ideas in a report. D

a. Endnote b. Footnote c. Page d. Text

55. A ______ (raised) number is keyed after the fact or idea in the body of a report. C

a. subscript b. normal c. superscript d. postscript

56. ____ spacing is the default spacing. A

a. Single b. Double c. Triple d. Quadruple

57. _____ centering is when the top and bottom margins are equal and text appears at the center of the page. B

a. Horizontal b. Vertical c. Default d. Single

58. A(n) ______ is a series of numbered or lettered words, phrases, or sentences. A

a. enumeration b. numeration c. reference list d. table

59. Text that appears at the top of each page is known as a(n) C

a. footer. b. heading. c. header. d. footnote.

60. When keying a business letter, the ______ includes the name and address of the business or person to whom the letter is being sent. C

a. Letterhead b. Return address c. Inside address d. Salutation

61. When keying a business letter, an appropriate complimentary closing would be A

a. Sincerely b. Sincerely; c. Sincerely: d. Sincerely.

62. An example of a proper dateline is C

a. 1/5/01. b. 1/5/2001. c. September 5, 2001. d. Sept. 5, 2001.

63. When using mixed punctuation in a business letter, the only acceptable punctuation after a salutation is a(n) B

a. , (comma) b. : (colon) c. ; (semicolon) d. none

64. When using open punctuation in a business letter, the only acceptable punctuation after a complimentary closing is a(n) D

a. , (comma) b. : (colon) c. ; (semicolon) d. none

65. A block style letter is defined as such because B

a. paragraphs are not indented. b. everything begins at the left margin.

c. the date begins at the center point. d. the salutation is indented.

66. Block move is a function that allows text A

a. to be taken from its original location and placed in an additional location.

b. to be left in its original location and placed in an additional location.

c. to be deleted from the copy altogether.

d. to be altered to fit the context of the document.

67. Block copy is a function that allows text B

a. to be taken from its original location and placed in an additional location.

b. to be left in its original location and placed in an additional location.

c. to be deleted from the copy altogether.

d. to be altered to fit the context of the document.

68. A right tab causes text to move to the ____ as it is keyed. A

a. left b. right c. center d. left margin

69. All the following are border options except C

a. style. b. color. c. kerning. d. position.

70. What feature keeps the first line of a paragraph at the left margin and indents the rest of the paragraph? C

a. Indent b. Double indent c. Hanging indent d. Double spacing

If the following pairs of numbers are identical, mark "A;" if the numbers are different, mark "B."

71. 64524 64534 b

72. 789123485695 789132485695 B

73. 23.4568451278958 23.4568451278958 A

74. 162485315.15278 164285315.1528 B

75. 89465312745 89465321745 B

In the following sentences, choose one of the following choices:

a. spelling error

b. punctuation error

c. number expression error

d. grammar error

e. no error

76. An article about out company appears in today's paper. A

77. Customers always get fast accurate information. B

78. Under seperate cover we are sending you, with our compliments, a copy of our latest report. A

79. Sally is the best typist of the 2. C

80. Will Dr Hanley be able to meet with us today. B

81. Do you think this job should be divided between Patricia and I? D

82. We will be happy to recieve your comments. A

83. Miss Johnson thinks that Ruth and me are not doing this project as quickly as we should. D

84. Misspelled words are distracting to the recipient of your message. E

85. You will want to have a dictionary at hand to check the correct spelling of any word about which you are uncertain. E

Select the answer with the correct word(s) to complete the sentence.

86. It was ________ who delivered the proposal. A

a. Ambassador Young b. ambassador Young

87. The _____ sale ends tomorrow. A

a. mid-January b. mid January

88. Spreading gossip about one's friends is _____ to cause ill feelings. C

a. libel b. liabel c. liable

89. The _____ of the high school is a young gentleman. A

a. principal b. principle

90. Please be sure to inform the customer that there will be a _____ delay in filling all orders for Bethel products. B

a. months b. month's c. months'

91. With two _____ notice, we can ship and install any of the machines listed in this catalog. C

a. weeks b. week's c. weeks'

92. Do you know _____ recording in Studio A right now? B

a. whose b. who's

93. Is Randall or _____among the possible choices for district manager? A

a. she b. her

94. Only _____ percent of the population is in favor of the proposal. B

a. 1 b. one

95. We expect as many as _____ new clients by July. A

a. 150 b. b. one hundred fifty

96. The unit cost was almost _____ higher than expected. A

a. $2 b. two dollars

97. Let’s be sure to leave for the airport no later than _____. A

a. 3 p.m. b. three p.m.

98. The parade will begin at the corner of Main and ____ Street. B

a. 9th b. Ninth

99. The bonds have brought in _____ of dollars in capital. B

a. 1,000,000s b. millions

100. The secretary selected a c

a. Peace of stationary b. Piece of stationary c. Piece of stationery d. Peace of stationery

2002 WORD PROCESSING II ANSWER KEY

| |ANSWER | |ANSWER | |ANSWER | |ANSWER |

| |B | |C | |B | |A |

| |A | |A | |D | |B |

| |A | |C | |A | |A |

| |B | |B | |D | |C |

| |B | |C | |C | |B |

| |A | |A | |A | |D |

| |B | |C | |B | |A |

| |A | |A | |A | |D |

| |A | |D | |C | |E |

| |B | |A | |C | |E |

| |A | |A | |A | |A |

| |A | |D | |C | |A |

| |A | |A | |B | |C |

| |B | |A | |D | |A |

| |B | |C | |B | |B |

| |A | |C | |A | |C |

| |A | |B | |B | |B |

| |B | |B | |A | |A |

| |A | |B | |C | |B |

| |C | |B | |C | |A |

| |A | |C | |B | |A |

| |B | |C | |B | |A |

| |C | |B | |A | |B |

| |D | |A | |B | |B |

| |D | |A | |B |100. |C |

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