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This form should be completed for all events that are being held at Rising Star or by a Rising Star Ministry. All information should be complete and updated when necessary. This form should be returned to the church office no later than 90-days prior to the requested event date or the event is subject to cancellation.Please check the church calendar and contact Rev. Coker FIRST prior to submitting this information to the office.MINISTRY LEADER - you are responsible for coordinating and working with the key leaders listed in all the areas.Event InformationEvent Title:______________________________________________________________________Responsible Ministry:______________________________________________________________________Requested Event Date:______________________________________________________________________Requested Event Time:______________________________________________________________________Space/Rooms Needed (i.e. fellowship hall, kitchen, etc.) please list day/time for each__________________________________________________________________________________________________________________________________________________________________________________________________________________You will be notified by the office if the date and time for the event conflicts with any other event and/or meeting.Contact: Rev. Calvin G. Coker | Executive Pastor | (520) 791-3068 ext. 106 | calvingcoker@Contact: Dee Collins| Church Administrator | (520) 791-3068 ext. 102 | admin@Contact InformationContact Person:__________________________________________________________________________________Telephone: __________________________Email: ______________________________________Secondary:__________________________________________________________________________________Telephone: __________________________Email: ______________________________________Budget-Cost to ChurchPlease see the Finance Department for the "estimated event budget" and please include a budget breakdown that can be modified, with this checklist.Contact: Linda Milton | Business Administrator | (520) 791-3068 ext. 102 | finance@Estimated Event Cost:______________________________________________________________________Charge to attend this event? YES NOBudgeted Amount (approved):______________________________________________________________________Cost Denied: YES NOReason:______________________________________________________________________Task Force/SecurityContact: Deacon Jon Williams | (520) 954-7506 | jwilliams119@Does event need Task Force? YES NOTask Force approved? YES NOParking Lot AttendantsContact: Deacon Pete Cordell | (520) 551-2760 | petecdell@Does event need Parking Lot? YES NOAttendants approved? YES NOProgramsPrograms must be submitted to the office for review/approval prior to completion and printing.Need a printed program? YES NOIf yes, who will make it?______________________________________________________________________Program Submission Date:______________________________________________________________________Program Approved By:______________________________________________________________________Estimated Program Print Date:______________________________________________________________________Programs Picked Up By:______________________________________________________________________Food and Kitchen SupportContact: Sister Arlene Morgan Will event require food? YES NOIf yes, who will purchase?______________________________________________________________________If yes, is cost in budget? YES NOWill you use the kitchen? YES NOHave you notified staff? YES NOFood/Menu Submission Date:______________________________________________________________________Food Approved By:______________________________________________________________________Food/Menu Picked Up By:______________________________________________________________________DecorationsWill event need decorations? YES NOIf yes, who is responsible?______________________________________________________________________If yes, is cost in budget? YES NODecoration Submission Date:______________________________________________________________________Decorations Approved By:______________________________________________________________________Decorations Picked Up By:______________________________________________________________________Set-Up and Clean-UpAll events require a set-up and clean-up crew to be assigned by the responsible ministry.Please list set-up team members:__________________________________________________________________________________________________________________________________________________________________________________________________________________Please list clean-up team members:__________________________________________________________________________________________________________________________________________________________________________________________________________________Audio-Visual SupportContact: Dee Collins | Church Administrator | (520) 791-3068 ext. 102 | admin@Need Audio/Visual Support? YES NOIf yes, what are you needs (circle all that apply): Sanctuary PowerPoint Announcement Sanctuary Microphones Fellowship Hall Televisions Fellowship Hall Microphones Fellowship Hall Computer Set-Up Classroom TelevisionsDates/Times Needed:______________________________________________________________________Have you notified office? YES NOSupport Approved? YES NOMarketing, Advertising and MediaContact: Deneene Collins | Marketing and Media Director | (520) 791-3068 ext. 107| marketing@Does Event Require Support? YES NOHave you notified office? YES NODoes event have a theme? YES NOIf yes, please list:______________________________________________________________________Does event have a scripture? YES NOIf yes, please list:______________________________________________________________________Will you create graphics? YES NOIf yes, who is responsible?______________________________________________________________________Any additional requests?______________________________________________________________________Please include all information regarding this event in this document. Once meetings begin, this event checklist should be modified and updated accordingly. Failure to complete this document and failure to provide adequate information regarding this event can result in the cancellation of this event.Responsible Party Signatures______________________________________________________________________________________________Printed Party NameParty SignatureDateOffice Approval SignaturesPastor Amos L. Lewis______________________________________Date: _________________________Rev. Calvin G. Coker______________________________________Date: _________________________Business Administrator:______________________________________Date: _________________________Church Administrator:______________________________________Date: _________________________Marketing and Media Director:______________________________________Date: _________________________ ................
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