Accounts Payable Training Guide - CYMA

CYMA

IV

Accounting for Windows?

Training Guide Series

Accounts Payable Training Guide

October 2017

CYMA Systems, Inc.

2330 West University Drive, Suite 4

Tempe, AZ 85281

(800) 292-2962

Fax: (480) 303-2969

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warranties of merchantability and fitness for a particular purpose. CYMA Systems, Inc. shall not be liable for errors contained

herein or for incidental consequential damages in connection with the furnishing, performance or use of this material.

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be subject to civil liability.

The information in this document is subject to change without notice.

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Some of the product names mentioned herein have been used for identification purposes only and may be trademarks of their

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All trademarks and names are the property of their respective holders.

Revised October 2017

Table of Contents

Accounts Payable - Setup Overview .......................................................................................................................................................1

Accounts Payable Setup Checklist .........................................................................................................................................................3

Maintain Menu ........................................................................................................................................................................................5

Maintain Quick Vendors ..........................................................................................................................................................................7

Maintain Configuration ............................................................................................................................................................................9

Enter Menu ...........................................................................................................................................................................................15

Enter Invoices .......................................................................................................................................................................................17

Enter Quick Invoice ...............................................................................................................................................................................27

Enter Recurring Invoices .......................................................................................................................................................................33

Enter/Edit Recurring Invoices ...............................................................................................................................................................37

Enter One-Time Invoices ......................................................................................................................................................................43

Enter Invoices - View Vendor and Product History ...............................................................................................................................51

Enter Invoice Status Inquiry ..................................................................................................................................................................55

Invoice Status Inquiry - Inquiry Criteria Tab ..........................................................................................................................................57

Invoice Status Inquiry - Selected Invoices Tab .....................................................................................................................................59

Enter Manual Checks ............................................................................................................................................................................61

Enter Void Checks ................................................................................................................................................................................65

Process Menu .......................................................................................................................................................................................69

Process Post Invoices to AP .................................................................................................................................................................71

Select Invoices For Payment ................................................................................................................................................................75

Select Invoices For Payment - Invoice Criteria Tab ..............................................................................................................................79

Select Invoices For Payment - Selected Invoices Tab..........................................................................................................................81

Select Invoices For Payment - Pay Invoice by Line Item ......................................................................................................................85

Process Quick Select Invoices ..............................................................................................................................................................87

Process Print Checks ............................................................................................................................................................................89

Process Reprint Checks .......................................................................................................................................................................95

Process Electronic Funds Transfer Recreate eFile ..............................................................................................................................99

Process Electronic Funds Transfer Recreate eFile Check Batch Criteria tab ....................................................................................101

Process Electronic Funds Transfer Recreate eFile Selected Batches tab .........................................................................................103

Process Electronic Funds Transfer Prenotifications ...........................................................................................................................105

Process Move Invoices .......................................................................................................................................................................107

Process Post Invoices to GL ...............................................................................................................................................................109

Process Post Checks to GL ................................................................................................................................................................113

Process Calculate and Print 1099s .....................................................................................................................................................117

Process Calculate and Print 1099s - Electronic Filing Information .....................................................................................................123

Correcting 1099 Amounts ...................................................................................................................................................................127

Clear Starting 1099 Amounts ..............................................................................................................................................................129

Process Period End Close ..................................................................................................................................................................131

Process Period End Close - Prerequisites Tab...................................................................................................................................133

Process Period End Close - Actions Performed Tab ..........................................................................................................................135

Report Menu .......................................................................................................................................................................................137

List of Accounts Payable Reports .......................................................................................................................................................141

CYMA Systems, Inc. Contact Information...........................................................................................................................................143

iii

CYMA Accounting for Windows Training Guide ¨C Accounts Payable

Accounts Payable - Setup Overview

Accounts Payable Setup Overview

When setting up the Accounts Payable (AP) module for a new company, you can proceed three ways.

General Import

The General Import is designed to allow data to be brought into CYMAIV from an unlimited number of

sources. These sources may store their data in many different formats but as long as the information

can be output into an intermediate comma separated value (CSV) file format it can be imported using

this operation. This operation can be used to populate brand new CYMAIV data files or it can be used to

append or add information to existing CYMAIV data files for ongoing data such as payroll hours, etc.

Setup Checklist

Set up a new company in the Accounts Payable module by manually entering the data. Since there is

specific setup information that must be entered in Accounts Payable, a setup checklist is provided

within the Accounts Payable module.

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