A Full Time Equivalent (FTE) Calculations

A Full Time Equivalent (FTE) Calculations

All work hours in HRMS must use quarter hour increments. To calculate the FTE, simply take the number of hours worked divided by 40 and round to two decimal places. For example 40 hrs/wk = 40/40 = 1.00 FTE.

Hours per week

40.00 39.75 39.50 39.25 39.00 38.75 38.50 38.25 38.00 37.75 37.50

37.25 37.00 36.75 36.50 36.25 36.00 35.75 35.50 35.25 35.00 34.75 34.50 34.25 34.00 33.75 33.50 33.25 33.00 32.75 32.50 32.25 32.00 31.75 31.50 31.25 31.00 30.75

Formula

40/40 = 1.00 39.75/40 = .993 39.50/40 = .987 39.25/40 = .981 39/40 = .975 38.75/40 = .968 38.50/40 = .962 38.25/40 = .956

38/40 = .95 37.75/40 = .943 37.50/40 = .937

37.25/40 = .931 37/40 = .925

36.75/40 = .919 36.50/40 = .913 36.25/40 =.906

36/40 = .90 35.75/40 =.894 35.50/40 = .888 35.25/40 = .881

35/40 =.875 34.75/40 = .869 34.50/40 =.863 34.25/40 = .856

34/40 = .85 33.75/40 = .844 33.50/40 = .838 33.25/40 = .831

33/40 = .825 32.75/40 = .819 32.50/40 = .813 32.25/40 = .806

32/40 = .80 31.75/40 = .794 31.50/40 = .788 31.25/40 = .781 31/40 = .775 30.75/40 = .769

FTE

1.00 .99 .99 .98 .98 .97 .96 .96 .95 .94 .94

.93 .93 .92 .91 .91 .90 .89 .89 .88 .88 .87 .86 .86 .85 .84 .84 .83 .83 .82 .81 .81 .80 .79 .79 .78 .78 .77

Hours per week 30.50 30.25 30.00 29.75 29.50 29.25 29.00 28.75 28.50 28.25 28.00

27.75 27.50 27.25 27.00 26.75 26.50 26.25 26.00 25.75 25.50 25.25 25.00 24.75 24.50 24.25 24.00 23.75 23.50 23.25 23.00 22.75 22.50 22.25 22.00 21.75 21.50 21.25

Formula

30.50/40 = .763 30.25/40 = .756

30/40 = .75 29.75/40 = .744 29.50/40 = .738 29.25/40 = .731

29/40 = .725 28.75/40 = .719 28.50/40 = .713 28.25/40 = .706

28/40 = .700

27.75/40 = .694 27.50/40 = .688 27.25/40 = .681

27/40 = .675 26.75/40 =.669 26.50/40 = .663 26.25/40 = .656

26/40 = .65 25.75/40 = .644 25.50/40 = .638 25.25/40 = .631

25/40 = .625 24.75/40 = .619 24.50/40 = .613 24.25/40 = .606

24/40 = .60 23.75/40 = .594 23.50/40 = .588 23.25/40 = .581

23/40 = .575 22.75/40 = .569 22.50/40 = .563 22.25/40 = .556

22/ 40 =.55 21.75/40 = .544 21.50/40 = .538 21.25/40 = .531

FTE

.76 .77 .75 .74 .74 .73 .73 .72 .71 .71 .70

.70 .69 .69 .68 .67 .66 .66 .65 .64 .64 .63 .63 .62 .61 .61 .60 .59 .59 .58 .58 .57 .56 .56 .55 .54 .54 .53

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Full Time Equivalent (FTE) Calculations (cont.)

Hours per week 21.00 20.75 20.50 20.25 20.00 19.75 19.50 19.25 19.00 18.75 18.50

Formula

21/40 = .525 20.75/40 = .519 20.50/40 = .513 20.25/40 = .506

20/40 =.50 19.75/40 = .494 19.50/40 = .488 19.25/40 = .481

19/40 =.479 18.75/40 =.469 18.50/40 =.463

FTE

Hours per

week

.53

10.50

.52

10.25

.51

10.00

.51

9.75

.50

9.50

.49

9.25

.49

9.00

.48

8.75

.48

8.50

.47

8.25

.46

8.00

Formula

10.50/40 = .263 10.25/40 = .256

10/40 =.250 9.75/40 = .244 9.50/40 = .238 9.25/40 = .231

9/40 = .225 8.75/40 = .219 8.5/40 = .213 8.25/40 = .206

8/40 = .200

18.25 18.00 17.75 17.50 17.25 17.00 16.75 16.50 16.25 16.00 15.75 15.50 15.25 15.00 14.75 14.50 14.25 14.00 13.75 13.50 13.25 13.00 12.75 12.25 12.00 11.75 11.50 11.25 11.00 10.75

18.25/40 =.456

.46

18/40 =.450

.45

17.75/40 = .444

.44

17.50/40 = .438

.44

17.25/40 = .431

.43

17/40 = .425

.43

16.75/40 = .419

.42

16.50/40 = .413

.41

16.25/40 = .406

.41

16/40 = .400

.40

15.75/40 = .394

.39

15.50/40 = .388

.39

15.25/40 = .381

.38

15/40 = .375

.38

14.75/40 = .369

.37

14.50/40 = .363

.36

14.25/40 = .356

.36

14/40 = .350

.35

13.75/40 = .344

.34

13.50/40 = .338

.34

13.25/40 = .331

.33

13/40 = .325

.33

12.75/40 = .319

.32

12.25/40 = .306

.31

12/40 = .30

.30

11.75/40 = .294

.29

11.50/40 = .288

.29

11.25/40 = .281

.28

11/40 = .275

.28

10.75/40 = .269

.27

7.75 7.50 7.00 6.75 6.50 6.25 6.00 5.75 5.50 5.25 5.00 4.75 4.50 4.25 4.00 3.75 3.50 3.25 3.00 2.75 2.50 2.25

2.00 1.75 1.50 1.25 1.00 .75 .50 .25

7.75/40 = .194 7.50/40 = .188

7/40 = .175 6.75/40 = .169 6.50/40 = .163 6.25/40 = .156

6/40 = .150 5.75/40 = .144 5.50/40 = .138 5.25/40 = .131

5/40 = .125 4.75/40 = .119 4.50 /40 = .113 4.25/40 = .106

4/40 = .10 3.75/40 = .094 3.50/40 = .088 3.25/40 = .081

3/40 = .075 2.75/40 = .069 2.50/40 = .063 2.25/40 = .056

2/40 = .050 1.75/40 = .044 1.50/40 = .038 1.25/40 = .031

1/40 = .025 .75/40 =.019 .50/40 = .013 .25/40 = .006

B

FTE

.26 .26 .25 .24 .24 .23 .23 .22 .21 .21 .20

.19 .19 .18 .17 .16 .16 .15 .14 .14 .13 .13 .12 .11 .11 .10 .09 .09 .08 .08 .07 .06 .06

.05 .04 .04 .03 .03 .02 .01 .01

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Position Management: Updating Existing Positions 1-27-15

Pooled Positions Job Aid

A

The purpose of this job aid is to identify when it is appropriate to pool positions in Position Management. Ideally, positions should have a 1:1 relationship (one position = one headcount). If certain criteria are met it is possible to create a multi-headcount position.

Note: Position fields must be identical.

The following fourteen (14) fields must be exactly the same in order to create a pooled position.

Company Bargaining Unit Standard Hrs

Department ID Reports To

Full/Part Time

Union Code Regular/Temporary

Grade

Location Business Title

FTE

Job Code Salary/Admin Plan

Types of Positions Pooled ? Hourly employees such as students or temporary casual appointments ? Graduate employees

Two temporary/casual appointments = Pooled "217675" and "217677"

Hourly student positions = Pooled "217680"

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Pooled Positions Job Aid (cont.)

B

Creating/Updating Headcount for Position Record Set headcount in the Max Head Count field when creating or updating position record.

Do's & Don'ts of Position Pooling ? Pooling allows a position manager to associate multiple jobs in one position. ? Supervisors are never pooled. ? Positions should mirror the job data of the incumbents.

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Position Management

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A Position Management Approval

All position requests require the Approve/Deny field in Position Management pages to reflect "Approve" before using position data. This job aid outlines the approval process.

Approval Process 1. Click to record the position request in HRMS.

2. Requests requiring Central Position Management Approval will save with a status of "Proposed". The request will be placed into an approval queue. Central Position Management will:

? Facilitate the appropriate central review of the request. ? Call or follow up with the department with questions on the request. ? or the request. ? Notify the position managers, via email, on approval or denial of request. 3. Requests that do NOT require approval will automatically save with a status of "Approved".

? Approvals and Denials are reflected on the position management record. 4. Position records will record the employee username, date, and time the record was created,

updated, approved or denied on the position pages.

Central Position Management will strive to act upon requests within 48 hours and departments may be contacted with questions during that timeframe.

New Position Management Requests ? All new position management requests require approval from Central Position Management.

? Position Status must be "Approved" prior to data use in HRMS.

? Requests should be submitted using the Position Management Request (PMR) Form which contains the appropriate authorized signature within the unit.

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