Steering Committee Minutes - St. Lucie Public Schools



SEQ CHAPTER \h \r 1Steering Committee Meeting MinutesOctober 22, 2015Present: Christine Hill (Facilitator), Tim Bargeron, Maurice Bonner, Tricia Chesser, Pam Dampier, Patti Galloway, Laura Lovett-Estima, Lydia Martin, Kathy McGinn, Cynthia Poole, Rick Poulette, Vicki Rodriguez, Sandra Rohn, Marty Sanders, Martha Vickers, and Helen Wild. HandoutsAgenda, and Minutes from September 24, 2015.Check In: Time Constraints: 4:00 p.m.Meeting HighlightsAcceptance of MinutesSeptember 24, 2015 Minutes – Minutes were reviewed and approved.Sub-Committee (SC) UpdatesCompensation/Benefits – The SC met October 22, 2015. The SC discussed training rates for the CU and are closer to arriving at a plan to recommend to the Steering Committee at the November 19 meeting. The SC shared that on November 19, 2015 bidding for the insurance program for next year will begin. The SC presented information to the Steering Committee concerning the North and South Compound Garages addressing the need to add a second Garage Foreman to both the North and South garages and to restore two Transportation Bus Technician positions which were eliminated a few years ago. These two positions will specialize in A/C on buses and increase the technician to bus ratio. A recommendation was made to approve the two additional Garage Foremen and the two Transportation Bus Technicians. Outcome: Thumbs Up. Risk Management will be present at the next SC meeting to share information about workers’ compensation and light duty work. The next meeting is scheduled for November 19, 2015.Job Description Analysis – The SC reconvened to continue work on the Payroll Bookkeeper position. Further analysis on this position includes some ties to the Personnel Records Specialist position. Human Resources is undergoing a study through FADSS the week of October 26. Therefore, work on this position is being put on hold until information comes from the FADSS study. In the meantime, the SC made a decision to begin analysis of the Groundskeeper position. A timeline has been set for this analysis. Paper surveys will be sent out on October 26 or 27 with a deadline to return them by November 10. On November 19, the SC will meet again with Carolyn Rarrieck and the Area Manager for Groundskeepers to review the data received from the Groundskeepers.Testing – The SC met on October 2, 2015 for an initial discussion. A second meeting is scheduled for October 27, 2015.ESE – The SC met on September 30, 2015 to begin telling the story. Another meeting will be scheduled. The CTA shared highlights of the ESE Advisory meeting which was held on October 22, 2015. This advisory committee is comprised of parents, teachers, and administrators to discuss ESE issues in the District. Today’s discussion included conversations about least restrictive environments; transitioning from elementary to middle school, middle school to high school, and high school out of school. APD (The Agency for Persons with Disabilities) is a state group which helps parents and kids through these transitions. APD is based out of Palm Beach County and has an office in Fort Pierce. The advisory committee expressed their appreciation of the Districts’ inclusion of students with disabilities in unified sports teams and also the new Special Olympics supplemental positions.Detention Center Working Conditions – A meeting is scheduled on November 4, 2015 at 3:00 p.m. at the Detention Center. There was brief discussion concerning the condition of the portables. Tim Bargeron suggested adding Marty Sanders to the meeting invitations. The SC declined at this time. The SC will work through the process telling the story first. Marty Sanders may be included as a resource in later meetings if needed.Teacher Work Stations – A meeting was held on October 21 at the CTA office. The SC worked through telling the story. The next meeting is scheduled for November 18 at 3:30 at the CTA Office. Christine Hill will send invitations.Paperwork Reduction – Discussion concerning schools creating their own school-based forms. The CTA stressed that only official forms should be used. Creating additional paperwork for teachers is addressed in Contract Language. Paperwork and data collection should be approved by the school advisory council in order to show it is related to school improvement. The CTA will advise Helen Wild which sites are producing school-based forms.Timelines for Supplement Submission – Discussion concerning the delay in paying employees for payment of stipends and supplements. There should be a deadline for the submission of supplements and the deadline must be kept. It was decided to hold an initial meeting before creating a sub-committee to try to resolve the issue.Brief discussion of the Letter of Understanding (LOU) for the CU concerning educational supplements. The original LOU included a supplement for 30 credit hours, which was in error. Kathy McGinn proposed creating a LOU to correct this error. Outcome: Thumbs Up.October 16, 2015 ?-day Professional Development Day / ?-day Teacher Work Day – Discussion of the concern that some principals did not adhere to the ? day for each type of event. Some Principals did not break the day down into equal increments of time, while other Principals used the entire day as a Professional Development day with the promise of giving teachers a full Teacher Work Day on January 4, 2016. The CTA requested the District remind Principals to make sure that on January 4, 2016, one-half of the day is devoted to each – Professional Development and Teacher Work Day. Maurice Bonner will send an email to Principals to make sure they allocate the correct amount of time for each half-day event. The CTA requested to be copied on the email.STEAM Conference on January 4, 2016 – Discussion concerning a waiver for the STEAM (Science, Technology, Engineering, and Mathematics) Conference planned for January 4. This conference is on a voluntary basis and is available to any teacher. The conference will be held at the IRSC Kight Center and there is room for 200 participants. Motion made to move forward with the creation of a Letter of Understanding for this conference which would waive the 1/2-day Professional Development / ?-day Teacher Work Day on January 4. Outcome: Thumbs Up.BMG Money – Discussion of a new benefit that will be made available to employees. BMG Money, Inc. is a fully-licensed consumer finance lender that offers an employee loan benefit program. BMG Money provides short term loans which could help employees with emergency expenses or payday advance loans. Employees would have access to loans with fixed interest rates and fixed payments through payroll deduction. Employees can only have one loan per household. The District would piggy-back on the Broward County Contract. There is zero cost and risk to the District. BMG Money will also donate $5,000.00 to the Education Foundation upon execution of the contract. BMG Money is business partners with the CTA/CU and the FEA and numerous government institutions. The CTA/CU will promote this employee benefit, it is not mandatory for the District to do anything.Other Issues and Concerns.Discussion concerning SafeSchools, an online training product. Food & Nutritional Services are conducting a pilot and a group training was provided to schools concerning safety guards in the parking lot. There is also a training module for property casualty consortium. This module provides online training to employees who have had an accident before they return to work. There was also discussion of an email sent to all teachers concerning a mandatory Blood Bourne Pathogens training. The CTA requested documentation of the required training and how the hour long training would impact the teachers’ work day. Tim Bargeron will discuss the training with Tony Franco from Risk Management and send an email clarifying the nature of the potential requirement.Discussion concerning the process to be used by Union Representatives when they enter a school building.Meeting adjourned at 4:23 p.m.The next Steering Committee meeting is scheduled for Thursday, November 19, 2015 at 3:00 pm. Location: Board Room at the District Offices located at 4204 Okeechobee Road, Fort Pierce. The Facilitator will be Rick Poulette. FACILITATOR SCHEDULEJANUARY – DECEMBER 2015January 8Mark Rendell February 5 John LynchMarch 5Kathy McGinnApril 2Kevin PerryMay 7Marty SandersJune 4Wyman BurnJuly 16 Kathy McGinn & Vicki RodriguezAugust 20Helen WildSeptember 3Sandy RohnSeptember 24Vicki RodriguezOctober 22Christine HillNovember 19Rick PouletteDecember 17Maurice BonnerFACILITATOR SCHEDULEJANUARY – DECEMBER 2016January 28Jon PrinceFebruary 25Vicki RodriguezMarch 24David FreelandApril 28Helen WildMay 26Sandy RohnJune 23Marty SandersAugust 25Kathy McGinnSeptember 22Rick PouletteOctober 27Christine HillNovember 17Pamela DampierDecember 15Lydia Martin ................
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