User 's Guide

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MF735Cdw / MF733Cdw / MF731Cdw / MF634Cdw / MF632Cdw

User's Guide

USRMA-1738-04 2018-04 en

Copyright CANON INC. 2018

Contents

Setting Up ............................................................................................................................................................ 3

Main Functions ......................................................................................................................................................... 4 Preparations Required Before Use ............................................................................................................................. 5 Preventing Unauthorized Access ................................................................................................................................ 7 Setting Up Using the Setup Guide .............................................................................................................................. 9 Setting the Date/Time ............................................................................................................................................. 11 Setting Up the Network Environment ...................................................................................................................... 13

Selecting Wired LAN or Wireless LAN ..................................................................................................................... 15 Connecting to a Wired LAN .................................................................................................................................. 16 Connecting to a Wireless LAN ............................................................................................................................... 17

Setting Up Connection Using WPS Push Button Mode ....................................................................................... 19 Setting Up Connection Using WPS PIN Code Mode ........................................................................................... 21 Setting Up Connection by Selecting a Wireless Router ....................................................................................... 23 Setting Up Connection by Specifying Detailed Settings ...................................................................................... 26 Checking the SSID and Network Key ............................................................................................................... 29 Setting IP Addresses ........................................................................................................................................... 30 Setting IPv4 Address ..................................................................................................................................... 31 Setting IPv6 Addresses .................................................................................................................................. 34 Viewing Network Settings .................................................................................................................................... 37 Configuring Settings for Communication with a Computer ...................................................................................... 39 Configuring Printing Protocols and WSD Functions ........................................................................................... 40 Configuring Printer Ports ............................................................................................................................... 43 Setting Up Print Server .................................................................................................................................. 47 Configuring the Machine for Your Network Environment ......................................................................................... 50 Configuring Ethernet Settings ........................................................................................................................ 51 Changing the Maximum Transmission Unit ...................................................................................................... 53 Setting a Wait Time for Connecting to a Network .............................................................................................. 54 Configuring DNS .......................................................................................................................................... 55 Configuring SMB .......................................................................................................................................... 59 Configuring WINS ......................................................................................................................................... 61 Registering LDAP Servers .............................................................................................................................. 63 Monitoring and Controlling the Machine with SNMP ......................................................................................... 68 Other Network Settings ................................................................................................................................. 72 Installing Drivers .................................................................................................................................................... 77 Configuring Initial Settings for Fax Functions ........................................................................................................... 78 Deciding Which Fax Receive Mode to Use .............................................................................................................. 79 Registering the Fax Number and Unit Name .......................................................................................................... 80 Selecting the Receive Mode .................................................................................................................................. 81 Connecting the Telephone Line ............................................................................................................................ 82 Configuring Scan Settings ....................................................................................................................................... 83 Preparing to Use the Machine as a Scanner ........................................................................................................... 84 Procedure for Setting to Send E-Mail/Send and Receive I-Fax ................................................................................... 85 Configuring Basic E-Mail Settings .................................................................................................................... 86

I

Configuring E-Mail/I-Fax Communication Settings ............................................................................................ 89 Procedure for Setting a Shared Folder as a Save Location ........................................................................................ 93

Setting a Shared Folder as a Save Location ....................................................................................................... 94 Procedure for Setting a FTP Server as a Save Location ............................................................................................. 97

Basic Operations ........................................................................................................................................ 100

Parts and Their Functions ...................................................................................................................................... 103 Front Side ........................................................................................................................................................ 104 Insert a USB Memory Device ........................................................................................................................ 106 Back Side ......................................................................................................................................................... 108 Interior ........................................................................................................................................................... 109 Feeder ............................................................................................................................................................ 110 Multi-Purpose Tray ........................................................................................................................................... 111 Paper Drawer ................................................................................................................................................... 112 Operation Panel ............................................................................................................................................... 114

Turning ON the Machine ....................................................................................................................................... 116 Turning OFF the Machine ................................................................................................................................... 117 Powering OFF at a Fixed Time ...................................................................................................................... 118

Using the Operation Panel .................................................................................................................................... 120 Basic Screens ................................................................................................................................................... 121 Home Screen ............................................................................................................................................. 122 Screen ............................................................................................................................. 125 Message Display ......................................................................................................................................... 127 Basic Operation ................................................................................................................................................ 128 Entering Text ................................................................................................................................................... 131

Logging in to the Machine ..................................................................................................................................... 133 Placing Originals ................................................................................................................................................... 135 Loading Paper ....................................................................................................................................................... 139

Loading Paper in the Paper Drawer .................................................................................................................... 141 Loading Paper in the Multi-Purpose Tray ............................................................................................................. 149 Loading Envelopes ............................................................................................................................................ 154 Loading Preprinted Paper .................................................................................................................................. 157 Specifying Paper Size and Type .......................................................................................................................... 159

Specifying Paper Size and Type in the Paper Drawer ....................................................................................... 160 Specifying Paper Size and Type in the Multi-Purpose Tray ................................................................................ 162 Registering Default Paper Settings for the Multi-Purpose Tray ......................................................................... 164 Registering a Custom Paper Size .................................................................................................................. 166 Limiting the Paper Sizes Displayed ................................................................................................................ 167 Automatically Selecting an Appropriate Paper Source for Each Function ............................................................ 168 Customizing the Display ........................................................................................................................................ 169 Customizing the Home Screen ........................................................................................................................... 170 Registering Frequently Used Settings .................................................................................................................. 173 Changing the Default Settings for Functions .......................................................................................................... 175 Setting Sounds ...................................................................................................................................................... 177 Entering Sleep Mode ............................................................................................................................................. 179

II

Registering Destinations ....................................................................................................................................... 181 Registering Destinations in the Address Book ...................................................................................................... 183 Registering Multiple Destinations as a Group ................................................................................................. 186 Editing the Registered Destinations in the Address Book ................................................................................. 188

Copying .............................................................................................................................................................. 190

Copy Basic Features Screen ................................................................................................................................... 192 Basic Copy Operations ........................................................................................................................................... 194

Canceling Copies .............................................................................................................................................. 199 Checking the Copying Status and Log ................................................................................................................. 200 Enhancing and Adjusting Copy Quality ................................................................................................................... 202 Selecting the Type of Original for Copying ........................................................................................................... 203 Adjusting Sharpness for Copying (Sharpness) ...................................................................................................... 204 Erasing Dark Borders When Copying (Erase Frame) ............................................................................................... 205 Adjusting the Color ........................................................................................................................................... 206 Useful Copy Functions ........................................................................................................................................... 207 Copying Multiple Documents onto One Sheet (N on 1) .......................................................................................... 208 Collating Copies by Page ................................................................................................................................... 209 Making ID Card Copies ...................................................................................................................................... 210

Faxing .................................................................................................................................................................. 212

Fax Basic Features Screen ...................................................................................................................................... 215 Basic Operations for Sending Faxes ....................................................................................................................... 216

Canceling Sending Faxes ................................................................................................................................... 224 Receiving Faxes .................................................................................................................................................... 225 Useful Functions When Sending ............................................................................................................................. 229

Recalling Previously Used Settings for Sending (Recall Settings) ............................................................................. 230 Sending a Fax after a Phone Call (Manual Sending) ............................................................................................... 233 Saving a Copy of a Sent Original ......................................................................................................................... 235 Various Receiving Methods .................................................................................................................................... 236 Saving Received Documents into the Machine (Memory Reception) ........................................................................ 237 Forwarding the Received Documents Automatically ............................................................................................... 239 Checking Status and Log for Sent and Received Documents .................................................................................... 241 Sending Faxes from Your Computer (PC Fax) .......................................................................................................... 243 Sending PC Faxes ............................................................................................................................................. 244 Using Internet Fax (I-Fax) ...................................................................................................................................... 246 Sending I-Faxes ................................................................................................................................................ 247 Receiving I-Faxes .............................................................................................................................................. 254

Printing .............................................................................................................................................................. 256

Printing from a Computer ..................................................................................................................................... 257 Canceling Prints ............................................................................................................................................... 259 Checking the Printing Status and Log .................................................................................................................. 261

Various Printing Methods ...................................................................................................................................... 263

III

Printing a Document Secured by a PIN (Secure Print) ............................................................................................ 264 Printing via Secure Print .............................................................................................................................. 265

Printing from a USB Memory Device (Memory Media Print) .................................................................................... 268

Scanning ........................................................................................................................................................... 277

Scan Basic Features Screen .................................................................................................................................... 279 Basic Operations for Scanning Originals ................................................................................................................ 282

Scanning and Saving to a Computer .................................................................................................................... 283 Saving Data to a USB Memory Device .................................................................................................................. 285 Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server ..................................................................... 289 Canceling Sending Documents ........................................................................................................................... 298 Checking Status and Log for Scanned Originals .................................................................................................... 299 Scanning Clearly ................................................................................................................................................... 301 Adjusting Image Quality .................................................................................................................................... 302 Adjusting Density ............................................................................................................................................. 303 Adjusting Sharpness When Scanning (Sharpness) ................................................................................................. 304 Useful Scanning Functions .................................................................................................................................... 306 Enhancing the Security of Electronic Files ............................................................................................................ 307 Adjusting Balance between File Size and Image Quality (Data Size) ......................................................................... 310 Recalling Previously Used Settings for Sending/Saving (Recall Settings) ................................................................... 311 Specifying E-Mail Settings .................................................................................................................................. 314 Using Your Computer to Scan (Remote Scan) .......................................................................................................... 317 Scanning Documents from an Application ........................................................................................................... 318 Using ScanGear MF ........................................................................................................................................... 320

Linking with Mobile Devices ............................................................................................................ 322

Connecting with Mobile Devices ............................................................................................................................ 323 Connecting via a Wireless LAN Router (LAN Connection) ........................................................................................ 324 Connecting Directly (Access Point Mode) ............................................................................................................. 326

Utilizing the Machine through Applications ........................................................................................................... 330 Using AirPrint ....................................................................................................................................................... 331

Printing with AirPrint ........................................................................................................................................ 336 Scanning with AirPrint ....................................................................................................................................... 339 Faxing with AirPrint .......................................................................................................................................... 341 If AirPrint Cannot Be Used ................................................................................................................................. 343 Using Google Cloud Print ....................................................................................................................................... 344 Managing the Machine by the Remote Control ....................................................................................................... 346

Managing the Machine ........................................................................................................................ 349

Setting Access Privileges ....................................................................................................................................... 351 Setting the System Manager ID and PIN .............................................................................................................. 352 Setting the Department ID Management ............................................................................................................. 354 Setting a Remote UI PIN .................................................................................................................................... 360 LDAP Server Authentication ............................................................................................................................... 362

IV

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