User 's Guide

imageCLASS

MF746Cdw / MF745Cdw / MF743Cdw / MF741Cdw /

MF644Cdw / MF642Cdw / MF641Cw

User's Guide

USRMA-3547-01 2019-11 en

Copyright CANON INC. 2019

Contents

Setting Up ............................................................................................................................................................

Main Functions

3

......................................................................................................................................................... 4

Preparations Required Before Use

Preventing Unauthorized Access

................................................................................................................................ 8

Setting Up Using the Setup Guide

Setting the Date/Time

............................................................................................................................. 6

............................................................................................................................ 10

............................................................................................................................................. 14

Setting Up the Network Environment

...................................................................................................................... 16

Selecting Wired LAN or Wireless LAN

Connecting to a Wired LAN

..................................................................................................................... 18

.................................................................................................................................. 19

Connecting to a Wireless LAN

............................................................................................................................... 20

Setting Up Connection Using WPS Push Button Mode

Setting Up Connection Using WPS PIN Code Mode

....................................................................................... 22

........................................................................................... 24

Setting Up Connection by Selecting a Wireless Router

....................................................................................... 26

Setting Up Connection by Specifying Detailed Settings

Checking the SSID and Network Key

Setting IP Addresses

...................................................................................... 29

............................................................................................................... 32

........................................................................................................................................... 33

Setting IPv4 Address

..................................................................................................................................... 34

Setting IPv6 Addresses

Viewing Network Settings

.................................................................................................................................. 37

.................................................................................................................................... 40

Configuring Settings for Communication with a Computer

Configuring Printing Protocols and WSD Functions

Configuring Printer Ports

Setting Up Print Server

...................................................................................... 42

........................................................................................... 43

............................................................................................................................... 46

.................................................................................................................................. 50

Configuring the Machine for Your Network Environment

Configuring Ethernet Settings

......................................................................................... 53

........................................................................................................................ 54

Changing the Maximum Transmission Unit

...................................................................................................... 56

Setting a Wait Time for Connecting to a Network

.............................................................................................. 57

Configuring DNS

.......................................................................................................................................... 58

Configuring SMB

.......................................................................................................................................... 62

Configuring WINS

......................................................................................................................................... 64

Registering LDAP Servers

.............................................................................................................................. 66

Monitoring and Controlling the Machine with SNMP

Other Network Settings

Installing Drivers

......................................................................................... 71

................................................................................................................................. 75

.................................................................................................................................................... 79

........................................................................................................... 80

Configuring Initial Settings for Fax Functions

Deciding Which Fax Receive Mode to Use

.............................................................................................................. 81

Registering the Fax Number and Unit Name

Selecting the Receive Mode

.................................................................................................................................. 83

Connecting the Telephone Line

Configuring Scan Settings

.......................................................................................................... 82

............................................................................................................................ 84

....................................................................................................................................... 85

Preparing to Use the Machine as a Scanner

........................................................................................................... 86

Procedure for Setting to Send E-Mail/Send and Receive I-Fax

Configuring Basic E-Mail Settings

................................................................................... 87

.................................................................................................................... 88

I

Configuring E-Mail/I-Fax Communication Settings

............................................................................................ 91

Procedure for Setting a Shared Folder as a Save Location

Setting a Shared Folder as a Save Location

........................................................................................ 95

....................................................................................................... 96

Procedure for Setting a FTP Server as a Save Location

............................................................................................. 99

Basic Operations ........................................................................................................................................ 102

Parts and Their Functions

...................................................................................................................................... 106

Front Side

........................................................................................................................................................ 107

Back Side

......................................................................................................................................................... 109

Interior

Feeder

........................................................................................................................................................... 110

............................................................................................................................................................ 111

Multi-Purpose Tray

Paper Drawer

........................................................................................................................................... 112

................................................................................................................................................... 113

Operation Panel

............................................................................................................................................... 115

Turning ON the Machine

....................................................................................................................................... 117

Turning OFF the Machine

................................................................................................................................... 118

Turning OFF the Machine by Remote Operation

Powering OFF at a Fixed Time

............................................................................................. 119

...................................................................................................................... 120

Restarting the Machine

..................................................................................................................................... 122

Using the Operation Panel

.................................................................................................................................... 124

Basic Screens

................................................................................................................................................... 125

Home Screen

............................................................................................................................................. 126

Screen

Message Display

Basic Operation

Entering Text

......................................................................................................................................... 131

................................................................................................................................................ 132

................................................................................................................................................... 135

Logging in to the Machine

Placing Originals

Loading Paper

............................................................................................................................. 129

..................................................................................................................................... 137

................................................................................................................................................... 139

....................................................................................................................................................... 143

Loading Paper in the Paper Drawer

.................................................................................................................... 145

Loading Paper in the Multi-Purpose Tray

Loading Envelopes

............................................................................................................. 151

............................................................................................................................................ 156

Loading Preprinted Paper

.................................................................................................................................. 159

Specifying Paper Size and Type

.......................................................................................................................... 161

Specifying Paper Size and Type in the Paper Drawer

....................................................................................... 162

Specifying Paper Size and Type in the Multi-Purpose Tray

................................................................................ 164

Registering Default Paper Settings for the Multi-Purpose Tray

Registering a Custom Paper Size

......................................................................... 166

.................................................................................................................. 168

Limiting the Paper Sizes Displayed

................................................................................................................ 170

Automatically Selecting an Appropriate Paper Source for Each Function

Customizing the Display

........................................................................................................................................ 172

Customizing the Home Screen

........................................................................................................................... 173

Registering Frequently Used Settings

.................................................................................................................. 176

Changing the Default Settings for Functions

Setting Sounds

............................................................ 171

.......................................................................................................... 178

...................................................................................................................................................... 180

II

Entering Sleep Mode

............................................................................................................................................. 182

Registering Destinations

....................................................................................................................................... 184

Registering Destinations in the Address Book

...................................................................................................... 186

Registering Multiple Destinations as a Group

................................................................................................. 189

Editing the Registered Destinations in the Address Book

Using a USB Memory Device

................................................................................. 191

.................................................................................................................................. 192

Copying .............................................................................................................................................................. 195

Copy Basic Features Screen

Basic Copy Operations

Canceling Copies

................................................................................................................................... 197

........................................................................................................................................... 199

.............................................................................................................................................. 204

Checking the Copying Status and Log

Enhancing and Adjusting Copy Quality

................................................................................................................. 205

................................................................................................................... 207

Selecting the Type of Original for Copying

........................................................................................................... 208

Adjusting Sharpness for Copying (Sharpness)

...................................................................................................... 209

Erasing Dark Borders When Copying (Erase Frame)

............................................................................................... 210

Adjusting the Color

........................................................................................................................................... 211

Useful Copy Functions

........................................................................................................................................... 212

Copying Multiple Documents onto One Sheet (N on 1)

Collating Copies by Page

Making ID Card Copies

.......................................................................................... 213

................................................................................................................................... 214

...................................................................................................................................... 215

Making Passport Copies

.................................................................................................................................... 216

Faxing .................................................................................................................................................................. 219

Fax Basic Features Screen

...................................................................................................................................... 222

Basic Operations for Sending Faxes

Canceling Sending Faxes

Receiving Faxes

....................................................................................................................... 223

................................................................................................................................... 231

.................................................................................................................................................... 232

Useful Functions When Sending

............................................................................................................................. 236

Recalling Previously Used Settings for Sending (Recall Settings)

Sending a Fax after a Phone Call (Manual Sending)

Saving a Copy of a Sent Original

Various Receiving Methods

............................................................................. 237

............................................................................................... 240

......................................................................................................................... 242

.................................................................................................................................... 244

Saving Received Documents into the Machine (Memory Reception)

Forwarding the Received Documents Automatically

............................................................................................... 247

Checking Status and Log for Sent and Received Documents

Sending Faxes from Your Computer (PC Fax)

Sending PC Faxes

.................................................................................... 250

.......................................................................................................... 252

............................................................................................................................................. 253

Using Internet Fax (I-Fax)

Sending I-Faxes

........................................................................ 245

...................................................................................................................................... 255

................................................................................................................................................ 256

Receiving I-Faxes

.............................................................................................................................................. 263

Printing .............................................................................................................................................................. 265

Printing from a Computer

..................................................................................................................................... 266

III

Canceling Prints

............................................................................................................................................... 268

Checking the Printing Status and Log

Various Printing Methods

.................................................................................................................. 270

...................................................................................................................................... 272

Printing a Document Secured by a PIN (Secure Print)

Printing via Secure Print

............................................................................................ 273

.............................................................................................................................. 274

Printing from a USB Memory Device (Memory Media Print)

.................................................................................... 277

Scanning ...........................................................................................................................................................

Scan Basic Features Screen

.................................................................................................................................... 288

Basic Operations for Scanning Originals

Scanning and Saving to a Computer

................................................................................................................ 291

.................................................................................................................... 292

Saving Data to a USB Memory Device

.................................................................................................................. 294

Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server

Canceling Sending Documents

..................................................................... 298

........................................................................................................................... 308

Checking Status and Log for Scanned Originals

Scanning Clearly

286

.................................................................................................... 309

................................................................................................................................................... 311

Adjusting Image Quality

Adjusting Density

.................................................................................................................................... 312

............................................................................................................................................. 313

Adjusting Sharpness When Scanning (Sharpness)

Useful Scanning Functions

................................................................................................. 314

.................................................................................................................................... 316

Enhancing the Security of Electronic Files

............................................................................................................ 317

Adjusting Balance between File Size and Image Quality (Data Size)

Configuring a File Name

......................................................................... 320

.................................................................................................................................... 321

Recalling Previously Used Settings for Sending/Saving (Recall Settings)

Specifying E-Mail Settings

.................................................................................................................................. 325

Using Your Computer to Scan (Remote Scan)

Scanning Documents from an Application

Using ScanGear MF

................................................................... 322

.......................................................................................................... 328

........................................................................................................... 329

........................................................................................................................................... 331

Linking with Mobile Devices ............................................................................................................ 333

Connecting with Mobile Devices

............................................................................................................................ 334

Connecting via a Wireless LAN Router (LAN Connection)

Connecting Directly (Access Point Mode)

............................................................................................................. 337

Utilizing the Machine through Applications

Using AirPrint

........................................................................................ 335

........................................................................................................... 341

....................................................................................................................................................... 342

Printing with AirPrint

........................................................................................................................................ 347

Scanning with AirPrint

Faxing with AirPrint

....................................................................................................................................... 350

.......................................................................................................................................... 352

If AirPrint Cannot Be Used

Using Google Cloud Print

................................................................................................................................. 354

....................................................................................................................................... 355

Managing the Machine by the Remote Control

....................................................................................................... 357

Managing the Machine ........................................................................................................................

Setting Access Privileges

360

....................................................................................................................................... 362

IV

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