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Sample Service ContractAGREEMENTforLANDSCAPE MAINTENANCEat[Job Name]fillin "PROPERTY" \d ""Prepared by[Your Company Name][Your Company Name]’s landscape maintenance program forfillin "property" \d "" [Job Name] consists of the following services:The mowing of all turf areas throughout the property once each seven (7) days in the heavy growing season of May 1 to October 15. Mowing in the months of October 15 to April 30 will be regulated at the discretion of the grounds manager.The edging of all walks and curb areas in concurrence with each mowing.The edging of all plant beds in concurrence with every other mowing or as inspection requires.The weeding of all plant beds as determined by the contract specifications.The shearing of qualifying shrubs and hedges to maintain desired shape and appearance.The power clipping of grass areas inaccessible to mowing machinery.The air blowing of all walks and paved areas littered in the maintenance process.[Your Company Name] assumes responsibility for any and all damage, including irrigation components, that occurs as a result of the maintenance process.[Your Company Name] is not responsible for the condition of the landscape due to drought, freeze, irrigation deficiencies, or storm damage. However, under separate contract, [Your Company Name] will provide the following services:The fertilization and insect control of turf, woody ornamental, and ground cover plantsThe installation of mulchThe installation of annualsThe operation and inspection of irrigation systemThe replacement of turf, plant life, or irrigation componentsThe removal of storm or freeze-related debrisThe maintenance of trees exceeding 12 feet in heightSelective pruning of woody ornamentals[Your Company Name] agrees to maintain [Job Name]fillin "property" \d "" in the manner prescribed for a total annual amount of [amount] fillin "annual amount written" \d ""dollars ($0.00fillin "annual numeric" \d ""), payable in monthly installments of [amount] fillin "monthly amount written" \d ""dollars ($0.00fillin "monthly numeic" \d ""), due on the first day of the month following the month of service.[Job Name] assumes no liability for damages or consequential damages caused by conditions beyond its control.This annual agreement shall commence on , and renew annually on the anniversary date. The parties agree that either party may terminate this agreement with cause upon 30 days written notice to the other party. Upon termination of this contract, all prorated monies for services that have already been rendered shall become immediately due and payable.We welcome the opportunity to be of service and thank you for your consideration of our proposal.Respectfully submitted by:Approved and accepted for:[Your Company Name][Job Name]Owner’s nameTitlePhoneBy: Date: Date: The following services are available through [Your Company Name] on request at the rates listed:Initial forAcceptanceFertilization and Insect Control of Turf: Cost per application: # applications per year: Total cost per year:$ # $ Fertilization and Insect Control of Trees/Shrubs:Cost per application:# applications per year:Total cost per year:$ # $ Installation Mulch:Cost per yard:#yards per installation:Total cost per installation:# installations per year:Total cost per year:$ # $ # $ Installation of Annuals:Cost per annual:# annuals per installation:Cost per installation:# installations per year:Total cost per year:$ # $ # $ Operation and Inspection of Irrigation System:Cost per inspection:# inspections per year:Total cost per year:$ # $ TYPICAL SCHEDULE OF MAINTENANCE(Suggested Use as Guidelines)FUNCTIONJFMAMJJASONDTOTALMOWING11123444432130HARD EDGING11123444432130BED EDGING11122222221119AIR BLOWING22344444442239MONOFILAMENT TRIM11123444432130SHRUB TRIM11111111111112BED MAINTENANCE12223332222125SELECTIVE PRUNING0000000000011SPECIALITY TREE PRUNING1000000000001*SHADE TREES0000000000000**AERIFICATION0100000000001**FERTILIZE TURF1010101010106**FERTILIZE ORN.1010101010106**ANNUALS0001000001002**IRRIGATION CHECK0001000100013**MULCH1000001000002*Shade trees will be trimmed to allow for a seven-foot head clearance.**These are our recommendations for these services and are not included in the contract price.[Job Name]30-Day Landscape Maintenance PlanDate 30-DAY GOALSConduct a thorough soil analysis, process the results, and formulate the exact fertilizer requirements.Initiate a program of "detail" weeding of all bed areas.Apply required pesticides to all applicable turfgrass areas and plant materials.Initiate the establishment of consistent and uniform protective maintenance borders around trees, plants, buildings, and other obstacles in the landscaped areas.Conduct a complete inventory of the plant material in order to determine the needs for replacements of severely regressed or missing material and submit cost projections for replacements.Conduct a complete inventory of the irrigation system and submit recommendations and cost projections for corrections and/or improvements if needed.Conduct a complete walk-through site inspection/review with the designated representative.A complete and comprehensive annual color program will be designed and implemented, considering the client’s desire, site conditions, and seasonal plant availability. All annuals will be contract grown to assure uniformity and to maximize size and quality.CONTRACT IRRIGATION SPECIFICATIONSIf your maintenance agreement includes irrigation maintenance, the following services shall be performed:A complete audit of the irrigation system will be performed to check system efficiency, coverage, operational limitations, and/or operational status.A report, along with a proposal for correction of any deficiencies, will be submitted.During each contract irrigation check, a technician will activate the system and observe for proper coverage and system operation.Any needed adjustments to coverage, corrections for fouled nozzles, and any damage caused by the [Your Company Name] personnel will be performed at that time. If [Your Company Name] are called to the property to repair damage caused by [Job Name] service personnel between inspections, this will be performed at no additional cost to you.All technicians will report to your management representative when available or a report will be sent for each visit.If [Your Company Name] are called to your property for inspections or repairs of items not caused by [Job Name] service personnel (i.e., under-ground leaks, traffic damage, vandalism, power outages, or component or control failures), or if these items are found during an inspections, property management will be responsible for the cost of materials and labor provided by [Your Company Name] for repairs.There will be a service charge for service calls when no problem is found to exist.Please note that most irrigation systems were designed and built to maintain the original landscape. Alterations to landscape frequently require modifications to the irrigation system.Property management will be responsible for the cost of materials and labor for such modifications.ACCEPTANCE OF ADDENDUMCondition of Acceptance. The amount of $50.00 has been entered as the said “dollar amount” not to be exceeded for monthly repairs without written permission. The prices, specifications, and conditions are hereby accepted. Payment will be made as outlined above.Respectfully submitted by:Approved and accepted for:[Your Company Name][Job Name]By: [Your Name][Name]Date: Date: CLIENT INFORMATION FORMInsurance CertificateExact wording for named insured and additional insured on certificate: Mail certificate to: Primary ContactName: Title: Company: Address: Phone: Fax: Comments: Property InformationComplete property address: On-site property contact (if any): Name: Title: Phone: Fax: Comments: Bill to ................
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