Proposal for lawn mowing agreement



Cutting it Close LandscapingProposal for lawn mowing agreementResponse to request for proposalSean Gardner10/26/2009October 27, 2009Mayor Joe Smith and Augusta town council111 Main StreetAugusta OR 97331Dear Mr. Smith, The following submission is in response to the Town of Augusta Oregon’s request for proposal for lawn mowing services submitted in the Augusta Times newspaper. The original request for proposal included weekly mowing of 5 miles of route 24, 10 acres in Willoughby Park and 23 acres at Augusta Memorial Golf Course. My Company, Cutting it Close Landscaping, has been in the landscaping business in this area for 25 years. We are pleased to be able to offer a bid and be considered for this job. It is my firm belief that we will offer unmatched service and professionalism at a competitive price. My company has a reputation for doing outstanding work and hopefully you will agree. This proposal will give you a description of our company, a proposed schedule and a cost analysis among other things. It will also include our proposed bid for the job. I believe you will find that our company’s level of service is unsurpassed in this industry . Thank you for your time and consideration. We look forward to hearing from you soon. Sincerely, Sean GardnerPresident, Cutting it Close Landscaping Executive summaryOctober 26, 2009Cutting it Close Landscaping is the most experienced and professional landscaping company in the region. We are dedicated to ensuring that our customers are pleased with our work.The Town of Augusta, Oregon submitted a request for proposal to the local newspaper, the Augusta Times, for lawn mowing services. This Proposal represents our bid for that job. Included in it is a brief description of our company. You will find that our company is the best for the job. We have more experience and have received more recognition than any of our competitors. There is also a proposed schedule included that details the specific work to be done. For the most part, the work will be done Monday through Thursday, 8AM to 5PM. However, the schedule is tentative at your request. Because of the size of our company, we can be very flexible in order to meet our customer’s needs. Further, there is included a cost breakdown and our final bid. The bid is $30,084. We believe that is a very competitive price especially given the quality of work that our company is known for. We also offer a wide variety of services in addition to the ones requested should additional work be desired. Cutting it Close Landscaping has been in the lawn mowing and landscaping business for 25 years. We are thoroughly dedicated to being the premier lawn care and landscaping business in the Pacific Northwest. Our staff is well trained and the hardest working staff in the industry and our equipment is state of the art. We are flexible and can provide any necessary services and all at the most reasonable price. We have extensive experience in all the desired jobs including golf courses which many of competitors will not. For the past 5 years we have maintained the famous Northern California golf course among others.We are famous for our residential work which is unsurpassed in this region. We have worked on some of the larger and more renowned homes in Augusta.My company is undoubtedly the best company for this job. For the reasons stated above, we will provide the best possible service at a very competitive price.Proposed ScheduleMondayMorning:Two employees on tractor mowers will mow half of the Augusta Memorial Golf Course from 8 AM to noon. Generally, when we are working on golf courses we do not work past noon so as not to interfere with players or before 8 AM because of the noise. However, we can adapt the schedule if necessary.Afternoon:The same mowers will go to the 10 acre Willoughby Park and begin work there. We estimate it should take approximately 3? hours so the time allotted would be from 1pm to 5pm.TuesdayMorning:As above, we will finish the remainder of the golf course from 8AM to noon. Wednesday Three employees on tractor mowers will mow the 5 mile stretch of highway on route 24. We estimate it should take approximately 7.5 hours to complete the entire job including the median and sidings. So, it will be scheduled from 8AM to 5 PM with a one hour lunch for the employees. Thursday morning Employees will spend approximately 2 hours doing touch up work on the greens for the golf course and, if necessary, any remaining work. This should prepare the course for its busiest days from Friday through Sunday. We would normally recommend daily touch up on the greens but since the request for proposal did not specify that it is left out. The formula used: Our formula is that one worker on a tractor mower can mow 1.5 acres per hour although, that can vary somewhat with the type of terrain. The mowers used move at 5 mph and cover 3 feet of space across. An acre would be approximately the size of a football which would be 100 yards long and 50 yards wide. Thus, 50 trips length-wise would be approximately 3 miles or 36 minutes. There is also time allocated for preparation and clean up.Proposed Budget: ItemRateWeekTotalLabor$25/hour$750$14,250Labor-other$5/hour$110$2090Gasoline/Operating Expenses$3/hour$66$1254General Maintenance$5.00/hr$110$2090Mileage$.50/mile$50$950Hauling and disposal$500Additional Golf course fee$5/hr$50$950Administrative fees$1000Taxes$5000Insurance$1000Other$1000Total$30,084We also offer a wide variety of additional services should they be requested including daily golf greens maintenance, fertilizer application, mulching, sprinkler repair and maintenance, planting flowers and trees, weed removal, weed prevention, pruning and tree trimming, insect control and one time clean up. We can also do winter work such as snow removal. Professional employeesOur workers are professional and well-trained for this occupation. They must undergo a rigorous two week training course and spend one month as an apprentice before they are fully certified. Not only are they instructed in the proper methods for mowing and landscaping, but safety is a high priority as well. All workers must learn and then demonstrate the proper safety protocols before they are even allowed to operate the machinery. All of our workers enjoy the work they do and consider our company the best company in the industry to work for. Safety As stated above, safety is one of our highest priorities. We want our workers to not only be careful themselves but to not endanger any bystanders. Not only are we fully compliant with all legal regulations but our own company regulations go well beyond those standards. Our workers are fully aware of the importance of safety and our equipment is the state of the art and the safest available. However, in the case of an accident, we are fully insured. IntegrityCutting it Close Landscaping is the oldest lawn and landscaping business still operating in the region. We are fully bonded and certified. Many of our competitors are small companies who have only been in existence for a brief time. Our record of completing work on time and under budget is impeccable and unmatched by any other company. We take the integrity of our company seriously and it is the reason we have maintained such a long record of happy customers and repeat business. A Professional jobOur company is the most professional in the industry and you can expect a professional job. We have won 38 awards over the years including winning the very prestigious Oregon Superior Landscaping award 5 years running and a total of 12 times. ExperienceWe are the most experienced company in this region. We are also based in Oregon so we have experience that other competitors may not. For example, out of state competitors may not realize how much it rains in Oregon. And further, we have experience in all types of landscaping including extensive experience with golf courses. Most of our competitors cannot say that. FlexibilityOur company is very large and employs a large number of workers and maintains a large supply of equipment. We can deal with any unforeseen circumstances (such as weather, sick employees) or any changes to the agreement at a moment’s notice. Our flexibility is one of the strongest selling points of our company. Satisfaction guaranteedWe have a satisfaction guarantee for all of our customers and will extend it to this project as well. If at any time you feel the work is not done to your satisfaction, we will allow you to end the contract and we will repay the prior week’s cost. We feel that strongly about the quality of our work. A reasonable price The price we quote is very competitive and should be one of the lowest if not the lowest that you receive. We keep our prices low by maintaining a low overhead and a high volume. The bid quoted is for the entire project and there are no hidden charges. We stake our integrity on the accuracy of our bids. Some of our competitors may not be so scrupulous. ................
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