Chapter - Making of Counting Arrangements



CHAPTER 8

COUNTING ARRANGEMENTS

|Section 1 |:|The Election Committee Subsector Elections |

|Section 2 |:|The General Election |

|Section 3 |:|The Goal and Achievement |

Section 1 : The Election Committee Subsector Elections

8.1 About 1,000 serving civil servants were recruited to attend to the count for the EC subsector elections. Nine training sessions, with mock counting workshops, were organised for them. The ROs and AROs of the various subsectors were also invited to attend these training sessions. Two separate training sessions were organised for staff responsible for operating the Optical Mark Readers (“OMRs”). The OMR was last used for vote counting in the 1998 LegCo elections. The model used for this round was a much improved and upgraded version.

8.2 The counting station was established in Hall 1 of the Hong Kong Convention & Exhibition Centre (“HKCEC”) Phase II. In the station, there were 26 counting zones, one for each of the contested subsectors, under the supervision of the relevant RO. The physical layout was designed in such a way that the candidates and their agents could move around freely to witness the count at a close distance without causing disruption to the counting process. This helped enhance the transparency of the counting process as well as facilitate a smooth flow of the count. Help desks were set up to provide ready assistance and advice to the counting staff. The help desks were manned by REO staff who were well conversant with the counting procedures and logistics.

Section 2 : The General Election

8.3 A public consultation exercise was conducted in early 2000 to seek the public’s views on two options for conducting the count for the 2000 LegCo elections: (a) each and every one of the polling stations to be used as a counting station after the close of poll and one central counting station (“CCS”) for the FCs and the EC; or (b) a RCS, to be set up for each of the five GCs and one CCS to be set up for the FC and the EC. Having taken the various views into account, the Commission decided to adopt option (b). It was the first time counting of votes for GCs was conducted on a regional basis.

8.4 In consultation with the ROs of the five GCs, REO identified and designated the following venues as the RCSs: Hall 5B in the HKCEC for the Hong Kong Island GC, the Ground Floor Plaza in the Hong Kong International Trade and Exhibition Centre for the Kowloon East GC and Hall C of the same building for the New Territories East GC, the Kowloon Park Indoor Games Hall for the Kowloon West GC, and the Shek Kip Mei Indoor Games Hall for the New Territories West GC. That venues in Kowloon, instead of in the New Territories, were selected as the RCSs for the New Territories GCs was due to the lack of suitable venues for the purpose in the New Territories.

8.5 The CCS for the FCs and EC was located in Hall 7 of the HKCEC Phase I.

8.6 About 1,400 civil servants were recruited to serve as counting staff for the GCs. A general briefing session, including a demonstration of the counting process, was held in late August for them. In addition, two intensive training sessions with mock counting exercises were conducted in early September for the counting staff, particularly the Counting Supervisors and the Assistant Counting Supervisors, involved in the count for the GCs so as to enable them to gain hands-on experience. Two other practical training sessions were organised for those responsible for operating the counting machines.

8.7 For the FCs and EC, a workforce of some 1,000 civil servants was recruited for the counting job. Eight training sessions were organised for them. As the OMR was used for counting the votes of the EC, a special training session was organised for the staff tasked with operating the OMR. Moreover, refresher sessions were held on 9 September 2000 in the venue designated as the CCS for the counting staff to familiarise themselves with the physical set-up of the CCS.

8.8 A system, known as the electoral information system, was designed for collecting, processing, updating and releasing the latest election-related information in respect of all the constituencies and the EC such as hourly voter-turnout rates, results of segment counts and election results. Working side by side with this system were six sizeable video screens installed at the press centre in the Central Co-ordination Centre (“CCC”) and the five RCSs. During the polling hours, the video screen at the press centre displayed the hourly voter-turnout rates by polling stations, constituencies and the EC. During counting, the six video screens were networked. Apart from displaying the results of segment counts and election results, there was live broadcast of the counting process at the CCS and at each of the RCSs. The counting process of the CCS or any one of the RCSs could be viewed at the same time by the people staying in the other five counting stations. By constantly providing the media, candidates and their agents, and members of the public with the latest picture of what was going on at any one stage of the elections, the whole arrangement, which was used for the first time in local election history, had helped enhance the transparency of the elections.

Section 3 : The Goal and Achievement

8.9 The Commission has devoted a lot of efforts to making sure that the counting arrangements were reliable, conducted with the highest degree of transparency and completed with total accuracy. The Commission is convinced that these objectives have been fully achieved in the 2000 LegCo elections. The Commission was aware of the public expectation for finishing the counts as early as possible. In this aspect, while there is still room for improvement, the results were generally satisfactory as the counting time for the general election was 4-5 hours shorter than that for the 1998 LegCo general election.

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