Department of Enterprise Services



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Invitation for Bid 06115

Appendix B-Price Worksheets

Specifications and Requirements

Model Year 2016/2017 Forklift

Contents

Special Instructions – Completing Specification Sheet Part 1 2

Special Instructions – Completing Specification Sheets Part 2 3

Special Instructions- Stock Forklifts 4

Special Instructions- Electric, New Technology Forklifts 4

Special Instructions- Aftermarket Equipment Installation 4

Model Year 2016/2017 Forklift

General Instructions - The following statements are provided for general guidance to the Bidder/Contractor. All exceptions to contract required equipment must be noted on bid sheets.

Identify fully all option packages and Manufacture’s codes, including all Manufacturer’s required equipment in contract required equipment and options in option pricing (i.e. if contract required equipment item or option item requires an added option or factory package, identify and include both in bid pricing model option bid prices are to be added prices, not total forklift prices).

Identify all options or contract required equipment to be Dealer installed with an asterisk* or “DLR”. Failure to identify dealer/aftermarket equipment will be considered bid misrepresentation and may be grounds for bid rejection or contract termination and/or assessment of damages in the amount of the cost of OEM equipment not provided. Indicate any added delivery time for any special or subcontracted optional equipment or paint.

Prices must be FOB Destination statewide.

Forklifts are in six (6) classes:

Class 1: Electric Counterbalanced

Class 2: Narrow Aisle

Class 3: Motorized Hand

Class 4: Internal Combustion Cushion Tire

Class 5: Internal Combustion Pneumatic Tire

Class 6: Big and Jumbo

This document is divided into two parts: Part 1 and Part 2. Please use the following instructions for all PARTS, for expanding details please reference section 6 titled: Evaluation and Award in the solicitation:

Special Instructions – Completing Specification Sheet Part 1

Bidders must double click on the header/footer section to insert their company name which will then be added on every sheet.

Bidders will insert data in each text box by clicking on the shaded area, then typing their bid information. Bidders must insert the text NA for any option that does not apply or is not available for each text box in each category. Bidders may choose not to bid in a category by entering NO BID the category they choose not to Bid. See example below:

Part A: Part B:

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Part A: Complete all required lines as instructed in the embedded excel Forklift Specifications part one (1).

If Dealer is providing use DLR as an indicator in the text field; if Factory is providing use FCY as an indicator in the text field; if specification is provided After Market, use AFM as an indicator in the text field. Most lines are information only (are identified as information only) and other lines will be required and will be part of the evaluation.

Complete option content lines where indicated. MCC reserves the right to exclude any or all desired requirements submitted by the bidder.

Part B: Complete all information as instructed. Most lines are information only (are identified as information only) and other lines will be required and will be part of the evaluation.

Complete option content lines where indicated. MCC reserves the right to exclude any or all desired requirements submitted by the bidder. Use indicators as instructed in Part A.

Part A & B: Both sections will be evaluated and may be included or excluded from the award at the discretion of the Procurement Coordinator. Do not leave any blanks (i.e. use NB for No Bid, NA for Not Available/Applicable, NC for No Charge, STD for Standard as applicable). Use indicators as instructed in Part A.

To ensure equitable consideration of your net bid and option pricing and ease in subsequent ordering, be sure to include your manufacture’s model and option order code numbers in space provided.

Note: Failure to fully complete all columns with specific equipment bid and codes may be grounds for bid rejections. Do not merely check off items.

“Tire Chains” Bidder is to indicate whether forklift as equipped with contract "Required Equipment All Forklifts" is compatible with the use of tire chains (Ref: SAE Surface Forklift Recommended practice J1232).

“Warranty Service Dealer” is to furnish a tire warranty with each forklift delivered including identification of the name and address of customer service/warranty representative responsible for resolution of tire service problems within the State of Washington. (See Repair and Maintenance Tab follow all steps instructed in Part A & B in Forklift Specification Part 1).

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Special Instructions – Completing Specification Sheets Part 2

Bidders must double click on the header section to insert their company name which will then be added on every sheet.

Each of the six (6) embedded Excel files represents a class of forklift equipment:

Each of the six price worksheets list three (3) tabs at the bottom of the page. The price worksheets are formatted for consistency and uniformity in order to enable uploading to the DES Online Ordering System. Each tab contains an example of the information required.

Tab 1: Order Codes- has ten (10) headings. You only need to be concerned with “Order Code Description”, “Price” and Sales Tax%. Leave the other columns blank. Please note that if you are bidding multiple pieces of equipment to leave a space between each block of equipment data (see example).

Tab 2: Color Codes- has seven (7) headings. You only need to be concerned with “Color Name”. Leave the other columns blank. If you offer more than one color option please leave a space between each block of equipment data.

Tab 3: Specifications- has six (6) headings. You only need to be concerned with Specification Description and Specification. Leave the other columns blank. Please note that if you are bidding multiple pieces of equipment to leave a space between each block of equipment data (see example).

Please note: If the data provided by a Bidder proves unsuitable for upload and requires revision or reformatting, the Bidder may be allowed to reformat the bid data for re-submittal within three (3) business days provided their original bid package passed the Initial Determination of Responsiveness as described in section 4.2 Determination of responsiveness of the original solicitation.

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|Electric Counterbalanced |Narrow Aisle |Motorized Hand |

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Internal Combustion Cushion Tire Internal Combustion Pneumatic Tire Big and Jumbo

Special Instructions- Stock Forklifts

Awarded vendors are encouraged to stock commonly-sold models for a nominal “Stock Forklift” upcharge in the equipment classes they have been awarded. These forklifts will be available to customers on a first come, first served basis and the upcharge is not to exceed $250.00.

Forklifts are to be ordered upon notification of award and upon sale replacements are to be ordered at least through model year 2016. Forklifts are to be equipped as specified on bid/contract unless options are preapproved by the Contract Specialist. Dealer trades or retail stock forklifts are not acceptable to meet the requirement for maintaining contract stock Forklifts.

At the expiration of the contract, the Contract Specialist will not assist the dealer in selling any unsold units though the State and will not be responsible for the purchase of any such Forklifts. No upcharge will be paid for Forklifts otherwise in the dealer’s possession.

Special Instructions- Electric, New Technology Forklifts

Bidders are to offer new technology forklifts meeting contract specifications, terms and conditions. The State reserves the right to make separate awards for such forklifts. If not specifically called for on a forklift bid category add under "other recommended options" at end of price sheets for that category. Identify fully, including fuel(s), modifications, payload, gas equivalent mileage, option restrictions and added delivery time. Factory warranted OEM equipment is required. Bidders will be required to identify if alternative fuel forklifts are “Conversion Ready” or “Factory Installed”, and a description of the warranties for each as applicable

NOTE: If National Energy Bill Federal Tax Credits are provided to the selling dealer for the sale of hybrid/electric government forklift, dealers will pay the state Forklift customers at least 60% of the per Forklift credit received. Additionally, if the tax credit becomes available for diesel powered Forklifts selling dealer will also pay the State at least 60% of the per Forklift credit received.

Special Instructions- Aftermarket Equipment Installation

1. All electrical wires shall be sealed at all connection points. All wires and hydraulics hoses will be bundled, and protected from chaffing; however electrical lines will not be bundled with any hydraulic lines or cables.

2. Welding onto the OEM frame rail is prohibited. In this case mechanical fasteners will be used i.e. nuts and bolts.

3. When hoses, or wires pass through a hole in the body or chassis, the pass thru area will be protected with a rubber grommet or a protective wrap.

4. All circuits will be protected with fuses or circuit breakers.

5. No bare or exposed wires and or cables will be seen within the interior of the forklift. Cables connecting Pendant controls shall not cross the floor of the cab.

FORKLIFT COMMODITY CODE 560-57/560-83

End of Document

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