_Commission on Occupational Education Institutions



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| |APPLICATION FOR APPROVAL |

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| |NEW INSTRUCTIONAL SERVICE CENTER (ISC) |

SEND HARD COPY & FLASH DRIVE TO: STAFF CONTACT:

Council on Occupational Education alex.wittig@

7840 Roswell Road, Bldg. 300, Suite 325 (800) 917-2081, ext. 202

Atlanta, GA 30350

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|NAME OF MAIN CAMPUS | |

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|STREET ADDRESS | |

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|CITY, STATE, ZIP CODE | |

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|CHIEF ADMINISTRATOR | |

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|TELEPHONE / EXT. | |

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|EMAIL ADDRESS | |

|NAME OF NEW ISC | |

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|ADDRESS OF NEW ISC | |

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|START DATE OF NEW ISC | |

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|DATE OF APPLICATION | |

(March 2019)

GENERAL INFORMATION

An instructional service center is a temporary or permanent training location that serves employers and the public for the delivery of programs or portions of programs to meet a critical or sustained need. The occupational program at an instructional service center must be under the direct control of the main campus and located within the geographic service area designated by the governing board of the institution. Appropriate student services must be available on-site, and the full range of services will be made accessible to participating students at the main campus. All instructional service center offerings must be approved by the Commission. A site visit may be required prior to final approval. Typically, students may participate in Title IV student financial aid programs. Duplicate records on personnel, financial matters, student attendance, and educational progress must be kept at the main campus. As distinguished from a branch or extension, an instructional service center must be a joint venture between the institution and an employer or another educational agency.

INSTRUCTIONS

Please keep in mind that many of the Commission’s applications and all publications are available at the Council web site (). The application should be submitted to the Council at least 120 days in advance of the start of the new Instructional Service Center.

When completing the application, please make sure to:

• Refer to the most recent edition of the Handbook of Accreditation.

• Provide complete answers to all questions.

• Include all requested documentation.

• Submit the original application and PDF files as requested.

• Submit a check for the application fee $1,500 (non-refundable) and annual ISC dues ($500)

• Non-public institutions submit a check for the site visit deposit ($3,000). (One check may be submitted for the application fee, dues and site visit deposit.)

The Commission staff will contact the institution upon initial Commission approval of the application to schedule a site visit.

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|APPLICATION CERTIFICATION AND DISCLOSURE STATEMENT |

|I certify that all appropriate documentation has been enclosed with this completed application |

|and that all information contained in the application is correct. |

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|Signature of Chief Administrator Date |

1. Name of Instructional Service Center: ___________________________________________________

Address: __________________________________________________________________________

City: _______________________________ State: ________ Zip: ____________________________

Telephone Number (_____) ________________________ FAX #: (_____) ____________________

Name & Title of On-Site Administrator for the new Instructional Service Center:

_________________________________________________________________________________

E-Mail Address:_____________________________________________________________________

2. Expected date when Instructional Service Center will be open with students attending: ____________________

3. Is the Instructional Service Center to be a temporary or permanent training location?

____ Temporary ____ Permanent

4. Is the Instructional Service Center located within the geographical service area (marketing area) designated by the governing board of the institution? YES____ NO____ If no, please explain.

5. What is the distance of the Instructional Service Center from the main campus? _________________________

6. Will the occupational program at the Instructional Service Center be under the direct control of the main campus? YES____ NO____ If no, please explain.

7. Will complete educational programs or only portions of educational programs be offered?

____ Complete Programs ____ Portions of Programs

8. Complete the Educational Programs chart to list each program or portions of programs to be offered at this campus.

9. Is any program to be offered at the Instructional Service Center a new program for the institution?

YES____ / NO____

If “YES” please submit a COE new program application with the Instructional Service Center application.

10. If the institution measures programs in credit hours, complete a Clock Hour/Credit Hour Chart for all programs or portions of programs listed on the Educational Programs chart.

11. Complete three Employer Program Verification Forms for each program to be offered at this campus if it does not serve the same marketing area as the main campus. (The Employer Program Verification Form is not required for portions of programs.)

12. For non-public institutions, provide a copy of the current license for the new campus, if required, and/or a letter of authorization to operate at the new campus from the institution’s state/federal regulatory agency.

13. Will the students be participating in Federal Student Financial Aid Programs? YES____ / NO____

14. An Instructional Service Center must be a joint venture with an employer or other educational agency.

Provide the name of the partner organization:

__________________________________________________________________

Also, provide a copy of the official agreement, MOU or contract with the organization named above.

15. Describe the student services that will be available to participating students.

Submit a check for the application fee ($1,500.00) and dues ($500); non-public institutions include a site visit deposit ($3,000.00).

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Directions for Preparing and Submitting a Substantive Change Application

1. Be sure you have contacted the Council (alex.wittig@) to notify COE in advance of the substantive change; the staff will inform the school of application deadlines and Commission approval dates and assure that you have the correct application. Application deadlines may be found in the FAQ section under the Accreditation tab at the Council’s website (). Application due-dates for 2019 are: APR 18 (for a vote in June 2019), JUL 18 (for a vote in September 2019), SEP 19 (for a vote in November 2019), and DEC 12 (for a vote in February 2020).

2. All applications are to be completed in English and typed using a one-side-only format (not front-and-back, since the staff frequently needs to scan sections of the application).

3. Keep the application in correct page order; attachments (clearly labeled) should be placed after the last page of the application.

4. If the application asks for documentation of the need for the new branch, program, etc. (including other institutions, demographic analysis, and occupational surveys), please provide a brief written summary of this information; do not include pages from Chamber of Commerce, Dept. of Labor, or other government documents where raw data may be found.

5. If the application asks for documentation of planning for the change, you may include excerpts from the institution’s Strategic Plan that mention the change; please do not include the entire Strategic Plan document.

6. Some applications request a copy of a lease agreement, which these days can be many pages long; the Commission wants to see the front page (where the property and parties are listed) and the signature page that all the parties have signed. These two pages are sufficient to include in the application.

7. If Advisory Committee meeting minutes are included in the application, please highlight the sections of the minutes where there is a discussion of the planned change.

8. Applications for a new campus or location may ask for a copy of the school catalog to document that the new sites are listed; you need only include the cover page or other pages where campus names and addresses are listed, or a short excerpt from the catalog that describes a new campus and its programs. The Commission does not need to see the entire catalog.

9. Public schools: if a budget is requested, please do not submit a multi-page district budget or state agency budget. You may simply attest that the district or agency has allocated funds for the new campus, program, etc.

10. Personnel information may be requested in new campus or new program applications, in which case the school should send just the completed COE Personnel Form and a copy of any license or certificate that is required by a state or federal agency as a pre-requisite to teaching in the program. Do not include résumés, continuing education certificates, letters of recommendation, or unrequested transcripts.

11. The Postsecondary Educational Program Chart should list programs by name and hours exactly as they are approved by the institution’s oversight agency.

12. The Clock Hour/Credit Hour Chart, if required, should have all rows and columns completed and totaled.

13. No pages should be stapled or paper-clipped in any part of the application, including any attachments, and all pages should be standard letter size (8 ½” x 11”).

14. Pages should not be placed in plastic sheet protectors.

15. The application should not be bound, nor placed in a 3-ring binder. This means that even the copy of the audited financial report, which usually appears as a bound document, should be loose-leaf and in correct page order when included in the application packet.

16. The application may be held together by a large metal jumbo clip, or even rubber bands; it is easier for the staff and Commission to review and scan if applications are submitted this way.

17. The payment check should be placed in a separate envelope on top of the application cover sheet; please be sure to scan the payment check as part of the digital application.

18. To generate a PDF digital copy of the application, scan the application in correct page order, followed by the attachments, as one document. Name the document “(School Name) (APPLICATION NAME) (Day-Month-Year)”, for example “Piedmont Academy NEW BRANCH CAMPUS 24Feb2019.” Save the PDF to a flash drive.

19. The hard-copy application should be mailed to Council on Occupational Education, 7840 Roswell Road, Bldg. 300, Suite 325, Atlanta, GA 30350, Attn: Dr. Alex Wittig.

20. The flash drive containing the digital copy of the application should be included in the hard-copy packet mailed to the Council.

21. Complete applications (including all required documents and payment) must be received by the due-date (see #1 above) in order to be on the next Commission agenda for a vote of initial approval; initial approval must be granted by the Commission before students may be enrolled at a new site or in a new program.

22. You will be notified by Council staff if there are any problems or concerns with the application submitted to COE. The Council does not return non-compliant applications.

If you have any questions, please call (800) 917-2081, ext. 202 or email alex.wittig@

Revised: 15 MAR 2019

POSTSECONDARY EDUCATIONAL PROGRAMS

DATA COMPILED AS OF (date):

Programs listed below

are those of the: Main Campus Other Campus Location:

Check appropriate box to indicate method of measuring program length: Clock Hours Semester Credit Hours Quarter Credit Hours

Complete Clock Hour/ Complete Clock Hour/

Credit Hour Chart Credit Hour Chart

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|PROGRAM NAME / |

|CIP Code |

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|(Use One Line For Each Program) |

|Address |City/State/Zip |

|Name of Program |

|Mode(s) of Delivery of Program (check ALL that apply): |

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|100% Traditional Hybrid Distance Education |

The length of this program is (indicate the number of hours in all boxes that apply):

Clock Hours Semester Credit Hours Quarter Credit Hours

The amount of tuition and fees charged for the total program is: $

EMPLOYERS’ VERIFICATION STATEMENT:

|I have reviewed the (name of program): |

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|program and recommended requirements for admissions, program content, program length, program objectives, competency tests, instructional |

|materials, equipment, method of evaluation, the skills and/or proficiency required for completion, and appropriateness of the instructional |

|delivery method(s) for the program which include (check ALL that apply): |

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EMPLOYER

|Name: |Title: |

|Company Name: |Phone Number: |

|Address: |City/State/Zip: |

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|Verifiable range of remuneration (based on year-round, full-time employment) that can reasonably be expected by completers who enter this field|

|upon completion of the program is from $ annually |

|to $ annually. |

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|Signature: Date: |

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