User 's Guide
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MF746Cdw / MF745Cdw / MF743Cdw / MF741Cdw / MF644Cdw / MF642Cdw / MF641Cw
User's Guide
USRMA-3547-01 2019-11 en
Copyright CANON INC. 2019
Contents
Setting Up ............................................................................................................................................................ 3
Main Functions ......................................................................................................................................................... 4 Preparations Required Before Use ............................................................................................................................. 6 Preventing Unauthorized Access ................................................................................................................................ 8 Setting Up Using the Setup Guide ............................................................................................................................ 10 Setting the Date/Time ............................................................................................................................................. 14 Setting Up the Network Environment ...................................................................................................................... 16
Selecting Wired LAN or Wireless LAN ..................................................................................................................... 18 Connecting to a Wired LAN .................................................................................................................................. 19 Connecting to a Wireless LAN ............................................................................................................................... 20
Setting Up Connection Using WPS Push Button Mode ....................................................................................... 22 Setting Up Connection Using WPS PIN Code Mode ........................................................................................... 24 Setting Up Connection by Selecting a Wireless Router ....................................................................................... 26 Setting Up Connection by Specifying Detailed Settings ...................................................................................... 29 Checking the SSID and Network Key ............................................................................................................... 32 Setting IP Addresses ........................................................................................................................................... 33 Setting IPv4 Address ..................................................................................................................................... 34 Setting IPv6 Addresses .................................................................................................................................. 37 Viewing Network Settings .................................................................................................................................... 40 Configuring Settings for Communication with a Computer ...................................................................................... 42 Configuring Printing Protocols and WSD Functions ........................................................................................... 43 Configuring Printer Ports ............................................................................................................................... 46 Setting Up Print Server .................................................................................................................................. 50 Configuring the Machine for Your Network Environment ......................................................................................... 53 Configuring Ethernet Settings ........................................................................................................................ 54 Changing the Maximum Transmission Unit ...................................................................................................... 56 Setting a Wait Time for Connecting to a Network .............................................................................................. 57 Configuring DNS .......................................................................................................................................... 58 Configuring SMB .......................................................................................................................................... 62 Configuring WINS ......................................................................................................................................... 64 Registering LDAP Servers .............................................................................................................................. 66 Monitoring and Controlling the Machine with SNMP ......................................................................................... 71 Other Network Settings ................................................................................................................................. 75 Installing Drivers .................................................................................................................................................... 79 Configuring Initial Settings for Fax Functions ........................................................................................................... 80 Deciding Which Fax Receive Mode to Use .............................................................................................................. 81 Registering the Fax Number and Unit Name .......................................................................................................... 82 Selecting the Receive Mode .................................................................................................................................. 83 Connecting the Telephone Line ............................................................................................................................ 84 Configuring Scan Settings ....................................................................................................................................... 85 Preparing to Use the Machine as a Scanner ........................................................................................................... 86 Procedure for Setting to Send E-Mail/Send and Receive I-Fax ................................................................................... 87 Configuring Basic E-Mail Settings .................................................................................................................... 88
I
Configuring E-Mail/I-Fax Communication Settings ............................................................................................ 91 Procedure for Setting a Shared Folder as a Save Location ........................................................................................ 95
Setting a Shared Folder as a Save Location ....................................................................................................... 96 Procedure for Setting a FTP Server as a Save Location ............................................................................................. 99
Basic Operations ........................................................................................................................................ 102
Parts and Their Functions ...................................................................................................................................... 106 Front Side ........................................................................................................................................................ 107 Back Side ......................................................................................................................................................... 109 Interior ........................................................................................................................................................... 110 Feeder ............................................................................................................................................................ 111 Multi-Purpose Tray ........................................................................................................................................... 112 Paper Drawer ................................................................................................................................................... 113 Operation Panel ............................................................................................................................................... 115
Turning ON the Machine ....................................................................................................................................... 117 Turning OFF the Machine ................................................................................................................................... 118 Turning OFF the Machine by Remote Operation ............................................................................................. 119 Powering OFF at a Fixed Time ...................................................................................................................... 120 Restarting the Machine ..................................................................................................................................... 122
Using the Operation Panel .................................................................................................................................... 124 Basic Screens ................................................................................................................................................... 125 Home Screen ............................................................................................................................................. 126 Screen ............................................................................................................................. 129 Message Display ......................................................................................................................................... 131 Basic Operation ................................................................................................................................................ 132 Entering Text ................................................................................................................................................... 135
Logging in to the Machine ..................................................................................................................................... 137 Placing Originals ................................................................................................................................................... 139 Loading Paper ....................................................................................................................................................... 143
Loading Paper in the Paper Drawer .................................................................................................................... 145 Loading Paper in the Multi-Purpose Tray ............................................................................................................. 151 Loading Envelopes ............................................................................................................................................ 156 Loading Preprinted Paper .................................................................................................................................. 159 Specifying Paper Size and Type .......................................................................................................................... 161
Specifying Paper Size and Type in the Paper Drawer ....................................................................................... 162 Specifying Paper Size and Type in the Multi-Purpose Tray ................................................................................ 164 Registering Default Paper Settings for the Multi-Purpose Tray ......................................................................... 166 Registering a Custom Paper Size .................................................................................................................. 168 Limiting the Paper Sizes Displayed ................................................................................................................ 170 Automatically Selecting an Appropriate Paper Source for Each Function ............................................................ 171 Customizing the Display ........................................................................................................................................ 172 Customizing the Home Screen ........................................................................................................................... 173 Registering Frequently Used Settings .................................................................................................................. 176 Changing the Default Settings for Functions .......................................................................................................... 178 Setting Sounds ...................................................................................................................................................... 180
II
Entering Sleep Mode ............................................................................................................................................. 182 Registering Destinations ....................................................................................................................................... 184
Registering Destinations in the Address Book ...................................................................................................... 186 Registering Multiple Destinations as a Group ................................................................................................. 189 Editing the Registered Destinations in the Address Book ................................................................................. 191
Using a USB Memory Device .................................................................................................................................. 192
Copying .............................................................................................................................................................. 195
Copy Basic Features Screen ................................................................................................................................... 197 Basic Copy Operations ........................................................................................................................................... 199
Canceling Copies .............................................................................................................................................. 204 Checking the Copying Status and Log ................................................................................................................. 205 Enhancing and Adjusting Copy Quality ................................................................................................................... 207 Selecting the Type of Original for Copying ........................................................................................................... 208 Adjusting Sharpness for Copying (Sharpness) ...................................................................................................... 209 Erasing Dark Borders When Copying (Erase Frame) ............................................................................................... 210 Adjusting the Color ........................................................................................................................................... 211 Useful Copy Functions ........................................................................................................................................... 212 Copying Multiple Documents onto One Sheet (N on 1) .......................................................................................... 213 Collating Copies by Page ................................................................................................................................... 214 Making ID Card Copies ...................................................................................................................................... 215 Making Passport Copies .................................................................................................................................... 216
Faxing .................................................................................................................................................................. 219
Fax Basic Features Screen ...................................................................................................................................... 222 Basic Operations for Sending Faxes ....................................................................................................................... 223
Canceling Sending Faxes ................................................................................................................................... 231 Receiving Faxes .................................................................................................................................................... 232 Useful Functions When Sending ............................................................................................................................. 236
Recalling Previously Used Settings for Sending (Recall Settings) ............................................................................. 237 Sending a Fax after a Phone Call (Manual Sending) ............................................................................................... 240 Saving a Copy of a Sent Original ......................................................................................................................... 242 Various Receiving Methods .................................................................................................................................... 244 Saving Received Documents into the Machine (Memory Reception) ........................................................................ 245 Forwarding the Received Documents Automatically ............................................................................................... 247 Checking Status and Log for Sent and Received Documents .................................................................................... 250 Sending Faxes from Your Computer (PC Fax) .......................................................................................................... 252 Sending PC Faxes ............................................................................................................................................. 253 Using Internet Fax (I-Fax) ...................................................................................................................................... 255 Sending I-Faxes ................................................................................................................................................ 256 Receiving I-Faxes .............................................................................................................................................. 263
Printing .............................................................................................................................................................. 265
Printing from a Computer ..................................................................................................................................... 266
III
Canceling Prints ............................................................................................................................................... 268 Checking the Printing Status and Log .................................................................................................................. 270 Various Printing Methods ...................................................................................................................................... 272 Printing a Document Secured by a PIN (Secure Print) ............................................................................................ 273
Printing via Secure Print .............................................................................................................................. 274 Printing from a USB Memory Device (Memory Media Print) .................................................................................... 277
Scanning ........................................................................................................................................................... 286
Scan Basic Features Screen .................................................................................................................................... 288 Basic Operations for Scanning Originals ................................................................................................................ 291
Scanning and Saving to a Computer .................................................................................................................... 292 Saving Data to a USB Memory Device .................................................................................................................. 294 Sending Data by E-Mail/Saving Data to a Shared Folder or FTP Server ..................................................................... 298 Canceling Sending Documents ........................................................................................................................... 308 Checking Status and Log for Scanned Originals .................................................................................................... 309 Scanning Clearly ................................................................................................................................................... 311 Adjusting Image Quality .................................................................................................................................... 312 Adjusting Density ............................................................................................................................................. 313 Adjusting Sharpness When Scanning (Sharpness) ................................................................................................. 314 Useful Scanning Functions .................................................................................................................................... 316 Enhancing the Security of Electronic Files ............................................................................................................ 317 Adjusting Balance between File Size and Image Quality (Data Size) ......................................................................... 320 Configuring a File Name .................................................................................................................................... 321 Recalling Previously Used Settings for Sending/Saving (Recall Settings) ................................................................... 322 Specifying E-Mail Settings .................................................................................................................................. 325 Using Your Computer to Scan (Remote Scan) .......................................................................................................... 328 Scanning Documents from an Application ........................................................................................................... 329 Using ScanGear MF ........................................................................................................................................... 331
Linking with Mobile Devices ............................................................................................................ 333
Connecting with Mobile Devices ............................................................................................................................ 334 Connecting via a Wireless LAN Router (LAN Connection) ........................................................................................ 335 Connecting Directly (Access Point Mode) ............................................................................................................. 337
Utilizing the Machine through Applications ........................................................................................................... 341 Using AirPrint ....................................................................................................................................................... 342
Printing with AirPrint ........................................................................................................................................ 347 Scanning with AirPrint ....................................................................................................................................... 350 Faxing with AirPrint .......................................................................................................................................... 352 If AirPrint Cannot Be Used ................................................................................................................................. 354 Using Google Cloud Print ....................................................................................................................................... 355 Managing the Machine by the Remote Control ....................................................................................................... 357
Managing the Machine ........................................................................................................................ 360
Setting Access Privileges ....................................................................................................................................... 362
IV
Setting the System Manager ID and PIN .............................................................................................................. 363 Setting the Department ID Management ............................................................................................................. 365 Setting a Remote UI PIN .................................................................................................................................... 371 LDAP Server Authentication ............................................................................................................................... 373 Configuring the Network Security Settings ............................................................................................................ 377 Restricting Communication by Using Firewalls ..................................................................................................... 379
Specifying IP Addresses for Firewall Settings .................................................................................................. 380 Specifying MAC Addresses for Firewall Settings .............................................................................................. 383 Changing Port Numbers .................................................................................................................................... 386 Setting a Proxy ................................................................................................................................................. 387 Configuring the Key and Certificate for TLS .......................................................................................................... 389 Generating the Key and Certificate for Network Communication ...................................................................... 392 Generating a Key and Certificate Signing Request (CSR) ................................................................................... 395 Registering the Key and Certificate for Network Communication ...................................................................... 398 Configuring IPSec Settings ................................................................................................................................. 400 Configuring IEEE 802.1X Authentication Settings .................................................................................................. 407 Restricting the Machine's Functions ...................................................................................................................... 411 Restricting Access to Address Book and Sending Functions .................................................................................... 413 Restricting Use of the Address Book ............................................................................................................. 414 Limiting Available Destinations ..................................................................................................................... 416 Restricting the Fax Sending Functions ........................................................................................................... 418 Restricting Printing from a Computer .................................................................................................................. 420 Restricting USB Functions .................................................................................................................................. 421 Disabling HTTP Communication ......................................................................................................................... 423 Disabling Remote UI ......................................................................................................................................... 424 Increasing the Security of Documents .................................................................................................................... 425 Generating a Device Signature Key ..................................................................................................................... 426 Managing the Machine from a Computer (Remote UI) ............................................................................................ 427 Starting Remote UI ........................................................................................................................................... 428 Checking the Status and Logs ............................................................................................................................ 432 Setting Up Menu Options from Remote UI ........................................................................................................... 438 Registering Destinations from Remote UI ............................................................................................................ 441 Security Policy .................................................................................................................................................. 445 Importing/Exporting the Setting Data ................................................................................................................. 451 Updating the Firmware ......................................................................................................................................... 454 Initializing Settings ............................................................................................................................................... 456
Setting Menu List ...................................................................................................................................... 459
....................................................................................................................................................... 460 ............................................................................................................................................ 461 ................................................................................................................................ 466 ................................................................................................................................... 467 ....................................................................................................................................................... 471 .......................................................................................................................................... 486 .................................................................................................................................................. 487
V
.................................................................................................................................. 488 ..................................................................................................................................... 489 ................................................................................................................................................ 504
.............................................................................................................................................. 506 ...................................................................................................................................................... 507 ............................................................................................................................................................ 513 ......................................................................................................................................................... 515 ............................................................................................................................................................ 560 ........................................................................................................................................... 572 .......................................................................................................................................... 579 .................................................................................................................................................. 587
.................................................................................................................................................. 588 ....................................................................................................................................... 589
........................................................................................................................................ 590 ...................................................................................................................................... 591 / ..................................................................................... 595 ........................................................................................................................................ 597 ........................................................................................................................................... 599
Maintenance ................................................................................................................................................. 602
Regular Cleaning .................................................................................................................................................. 604 Cleaning the Exterior ........................................................................................................................................ 605 Cleaning the Platen Glass .................................................................................................................................. 606 Cleaning the Feeder .......................................................................................................................................... 607 Cleaning the Fixing Assembly ............................................................................................................................. 610 Cleaning the Transfer Belt (ITB) .......................................................................................................................... 612
Replacing the Toner Cartridge ............................................................................................................................... 613 Checking the Remaining Amount of Consumables .................................................................................................. 618 Relocating the Machine ......................................................................................................................................... 619 Adjusting Image Quality ....................................................................................................................................... 621
Adjusting Gradation .......................................................................................................................................... 622 Correcting "Print Color Mismatch" ...................................................................................................................... 627 Adjusting Values for Text Color Reproducibility ..................................................................................................... 628 Adjusting Print Position ..................................................................................................................................... 630 Viewing the Counter Value .................................................................................................................................... 632 Printing Reports and Lists ..................................................................................................................................... 634 Consumables ........................................................................................................................................................ 639
Troubleshooting (FAQ) .......................................................................................................................... 643
Appendix ........................................................................................................................................................... 645
Third Party Software ............................................................................................................................................. 647 Feature Highlights ................................................................................................................................................ 648
Going Green and Saving Money ......................................................................................................................... 649
VI
Improving Efficiency ......................................................................................................................................... 651 Going Digital .................................................................................................................................................... 653 So Much More .................................................................................................................................................. 655 Specifications ....................................................................................................................................................... 658 Main Unit ........................................................................................................................................................ 659 Feeder ............................................................................................................................................................ 663 Available Paper ................................................................................................................................................ 664 Cassette Feeding Module-AF .............................................................................................................................. 668 Copy Card Reader-F .......................................................................................................................................... 669 Fax Function .................................................................................................................................................... 670 Scan Function .................................................................................................................................................. 671 Printer Functions .............................................................................................................................................. 672 Management Functions ..................................................................................................................................... 674 System Environment ......................................................................................................................................... 676 Network Environment ....................................................................................................................................... 678 Options ................................................................................................................................................................ 679 Optional Equipment .......................................................................................................................................... 680 System Options ................................................................................................................................................ 682 Manuals and Their Contents .................................................................................................................................. 684 Using User's Guide ................................................................................................................................................ 685 Screen Layout of User's Guide ............................................................................................................................ 686 Viewing User's Guide ........................................................................................................................................ 689 Basic Windows Operations .................................................................................................................................... 690 Menu Route Map ................................................................................................................................................... 698 Notice .................................................................................................................................................................. 699
VII
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