HP LaserJet Enterprise MFP M631, M632, M633 User Guide

LaserJet Enterprise MFP M631, M632, M633

User Guide

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HP LaserJet Enterprise MFP M631, M632, M633

User Guide

Copyright and License

? Copyright 2017 HP Development Company, L.P.

Reproduction, adaptation, or translation without prior written permission is prohibited, except as allowed under the copyright laws.

The information contained herein is subject to change without notice.

The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Edition 1, 5/2017

Trademark Credits

Adobe?, Adobe Photoshop?, Acrobat?, and PostScript? are trademarks of Adobe Systems Incorporated.

Apple and the Apple logo are trademarks of Apple Inc., registered in the U.S. and other countries.

OS X is a trademark of Apple Inc., registered in the U.S. and other countries.

AirPrint is a trademark of Apple Inc., registered in the U.S. and other countries.

GoogleTM is a trademark of Google Inc.

Microsoft?, Windows?, Windows? XP, and Windows Vista? are U.S. registered trademarks of Microsoft Corporation.

UNIX? is a registered trademark of The Open Group.

Table of contents

1 Printer overview ........................................................................................................................................................................................ 1 Printer views .............................................................................................................................................................................. 2 Printer front view ................................................................................................................................................. 2 Printer back view .................................................................................................................................................. 4 Interface ports ...................................................................................................................................................... 5 Control-panel view ............................................................................................................................................... 5 How to use the touchscreen control panel ................................................................................. 8 Printer specifications ............................................................................................................................................................... 9 Technical specifications ...................................................................................................................................... 9 Supported operating systems ......................................................................................................................... 11 Mobile printing solutions .................................................................................................................................. 13 Printer dimensions ............................................................................................................................................ 14 Power consumption, electrical specifications, and acoustic emissions ................................................... 17 Operating environment range ......................................................................................................................... 17 Printer hardware setup and software installation ............................................................................................................ 18

2 Paper trays .............................................................................................................................................................................................. 19 Introduction ............................................................................................................................................................................. 20 Load paper to Tray 1 (multipurpose tray) .......................................................................................................................... 21 Tray 1 paper orientation ................................................................................................................................... 22 Use alternative letterhead mode .................................................................................................................... 25 Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 25 Load Tray 2 and the 550-sheet trays ................................................................................................................................. 26 Introduction ........................................................................................................................................................ 26 Tray 2 and the 550-sheet trays paper orientation ...................................................................................... 27 Use alternative letterhead mode .................................................................................................................... 29 Enable Alternative Letterhead Mode by using the printer control-panel menus ............... 29 Load the 2,100-sheet high-capacity input tray ................................................................................................................ 30 Load and print envelopes ..................................................................................................................................................... 32 Introduction ........................................................................................................................................................ 32 Print envelopes .................................................................................................................................................. 32 Envelope orientation ......................................................................................................................................... 33

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Load and print labels ............................................................................................................................................................. 34 Introduction ........................................................................................................................................................ 34 Manually feed labels ......................................................................................................................................... 34 Label orientation ............................................................................................................................................... 35

Configure the stapling mailbox accessory ......................................................................................................................... 36 Configure the default staple location ............................................................................................................. 36 Configure the operation mode ........................................................................................................................ 37

3 Supplies, accessories, and parts .......................................................................................................................................................... 39 Order supplies, accessories, and parts ............................................................................................................................... 40 Ordering .............................................................................................................................................................. 40 Supplies and accessories ................................................................................................................................. 40 Maintenance/long-life consumables .............................................................................................................. 41 Customer self-repair parts ............................................................................................................................... 41 Configure the HP toner-cartridge-protection supply settings ........................................................................................ 43 Introduction ........................................................................................................................................................ 43 Enable or disable the Cartridge Policy feature ............................................................................................. 43 Use the printer control panel to enable the Cartridge Policy feature .................................. 43 Use the printer control panel to disable the Cartridge Policy feature .................................. 43 Use the HP Embedded Web Server (EWS) to enable the Cartridge Policy feature ............ 44 Use the HP Embedded Web Server (EWS) to disable the Cartridge Policy feature ............ 44 Troubleshoot Cartridge Policy control panel error messages ............................................... 45 Enable or disable the Cartridge Protection feature ..................................................................................... 45 Use the printer control panel to enable the Cartridge Protection feature .......................... 45 Use the printer control panel to disable the Cartridge Protection feature .......................... 45 Use the HP Embedded Web Server (EWS) to enable the Cartridge Protection feature .... 45 Use the HP Embedded Web Server (EWS) to disable the Cartridge Protection feature .... 46 Troubleshoot Cartridge Protection control panel error messages ....................................... 46 Replace the toner cartridge .................................................................................................................................................. 47 Replace the staple cartridge ................................................................................................................................................ 51

4 Print .......................................................................................................................................................................................................... 53 Print tasks (Windows) ............................................................................................................................................................ 54 How to print (Windows) .................................................................................................................................... 54 Automatically print on both sides (Windows) ............................................................................................... 56 Manually print on both sides (Windows) ........................................................................................................ 56 Print multiple pages per sheet (Windows) .................................................................................................... 57 Select the paper type (Windows) .................................................................................................................... 57 Additional print tasks ........................................................................................................................................ 58 Print tasks (OS X) .................................................................................................................................................................... 59 How to print (OS X) ............................................................................................................................................ 59

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Automatically print on both sides (OS X) ....................................................................................................... 59 Manually print on both sides (OS X) ................................................................................................................ 59 Print multiple pages per sheet (OS X) ............................................................................................................ 60 Select the paper type (OS X) ............................................................................................................................ 60 Additional print tasks ........................................................................................................................................ 60 Store print jobs on the printer to print later or print privately ........................................................................................ 62 Introduction ........................................................................................................................................................ 62 Create a stored job (Windows) ........................................................................................................................ 62 Create a stored job (OS X) ................................................................................................................................ 64 Print a stored job ............................................................................................................................................... 64 Delete a stored job ............................................................................................................................................ 65 Information sent to printer for Job Accounting purposes ........................................................................... 65 Mobile printing ........................................................................................................................................................................ 66 Introduction ........................................................................................................................................................ 66 Wireless Direct Print and NFC Printing ........................................................................................................... 66 HP ePrint via email ............................................................................................................................................ 67 HP ePrint software ............................................................................................................................................ 67 AirPrint ................................................................................................................................................................. 68 Android embedded printing ............................................................................................................................. 68 Print from the USB port ......................................................................................................................................................... 70 Introduction ........................................................................................................................................................ 70 Enable the USB port for printing ..................................................................................................................... 70 Print USB documents ........................................................................................................................................ 71

5 Copy .......................................................................................................................................................................................................... 73 Make a copy ............................................................................................................................................................................ 74 Copy on both sides (duplex) ................................................................................................................................................. 76 Additional options when copying ........................................................................................................................................ 78 Additional copy tasks ............................................................................................................................................................. 80

6 Scan .......................................................................................................................................................................................................... 81 Set up Scan to Email .............................................................................................................................................................. 82 Introduction ........................................................................................................................................................ 82 Before you begin ............................................................................................................................................... 82 Step one: Access the HP Embedded Web Server (EWS) ............................................................................. 82 Step two: Configure the Network Identification settings ............................................................................ 83 Step three: Configure the Send to Email feature ......................................................................................... 84 Method one: Basic configuration using the Email Setup Wizard ........................................... 84 Method two: Advanced configuration using the Email Setup ................................................ 88 Step four: Configure the Quick Sets (optional) ............................................................................................. 92 Step five: Set up Send to Email to use Office 365 Outlook (optional) ....................................................... 93

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Introduction ................................................................................................................................... 93 Configure the outgoing email server (SMTP) to send an email from an Office 365 Outlook account ............................................................................................................................ 93 Set up Scan to Network Folder ............................................................................................................................................ 95 Introduction ........................................................................................................................................................ 95 Before you begin ............................................................................................................................................... 95 Step one: Access the HP Embedded Web Server ......................................................................................... 95 Step two: Set up Scan to Network Folder ...................................................................................................... 96 Method one: Use the Scan to Network Folder Wizard ............................................................ 96 Method two: Use Scan to Network Folder Setup ..................................................................... 97

Step one: Begin the configuration ......................................................................... 97 Step two: Configure the Scan to Network Folder settings ................................ 98 Step three: Complete the configuration ............................................................. 105 Set up Scan to USB Drive .................................................................................................................................................... 106 Introduction ...................................................................................................................................................... 106 Step one: Access the HP Embedded Web Server ....................................................................................... 106 Step two: Enable Scan to USB Drive ............................................................................................................. 107 Step three: Configure the Quick Sets (optional) ......................................................................................... 107 Default scan settings for Scan to USB Drive setup .................................................................................... 108 Default file settings for Save to USB Setup ................................................................................................ 108 Set up Save to SharePoint? (Flow models only) ............................................................................................................. 110 Introduction ...................................................................................................................................................... 110 Before you begin ............................................................................................................................................. 110 Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 110 Step two: Enable Save to SharePoint? and create a Save to SharePoint Quick Set ............................. 111 Scan and save a file directly to a Microsoft? SharePoint site ................................................................... 113 Quick set scan settings and options for Save to SharePoint? ................................................................. 114 Create a Quick Set ................................................................................................................................................................ 116 Introduction ...................................................................................................................................................... 116 Step one: Access the HP Embedded Web Server (EWS) ........................................................................... 116 Step two: Add and manage Quick Sets ........................................................................................................ 117 Add a Quick Set ........................................................................................................................... 117 Edit a Quick Set ........................................................................................................................... 118 Copy a Quick Set ......................................................................................................................... 118 Remove a Quick Set ................................................................................................................... 119 Quick Set settings and options ................................................................................................. 119 Send a scanned document to one or more email addresses ....................................................................................... 125 Introduction ...................................................................................................................................................... 125 Scan and send a document to email ............................................................................................................ 125 Scan and send to network folder ...................................................................................................................................... 127 Introduction ...................................................................................................................................................... 127

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