May 6, 2010 Steering Committee Minutes

?Steering Committee Meeting MinutesMay 6, 2010Present: Steven Valencia (Facilitator), Tim Bargeron, Maurice Bonner, Wyman Burns, Tricia Chesser, Alan Cox, Shirley Hagwood, Christine Hill, Laura Lovett, Mike McFarland, Kathy McGinn, Terence O’Leary, Rick Poulette, Sam Robinson, Vicki Rodriguez, Sandra Rohn, Marty Sanders, Vanessa Tillman, Martha Vickers, and Genelle YostHandoutsAgenda; Minutes from April 1, 2010.Check InTime Constraints: 4:15 p.m.Meeting HighlightsI. Acceptance of March 4, 2010 Minutes. a. Regarding the Facilitator Schedule, the September meeting will be held on September 2, not September 9.II. The Building Level Planning Team (BLPT) Survey had 566 responses. A reminder will be sent to school-based staff and the survey will be closed on May 7, 2010III. Sub-Committee (SC) Updates:a. Planning Time – The SC met on April 28. The story was reviewed with changes and additions being made. The story was sorted into 3 categories. The SC is meeting on May 17 to review data and move forward to finding solutions.b. Transportation Bus Safety - The SC met to discuss a new policy/language in regards to restraint and reasonable force. At the meeting issues were discussed such as maintaining vehicle safety. Specifically mentioned were Bus Driver concerns about the safety of drivers, aides, and riders when threatening situations occur or have the potential to occur on the bus and the need for policy on how to handle this type of situation. The CTA shared that their contract has Language to protect teachers and that similar Language could be developed for the CWA Contract. The Steering Committee discussed a charge for the Transportation Bus Safety SC. Outcomes for the SC: Contract Language, and processing communication between Bus Drivers and school sites. Next meeting will be held May 17 at 10:30 a.m.The CWA requested that the bidding Article be re-addressed again before July.The Steering Committee had a brief discussion of new legislature in which Bus Drivers are to be notified when students are arrested for felonies. c. Vehicle Safety – Discussion of which employees the Safe Driver Plan applies to. The Safe Driver Plan applies to those employees who need a CDL license for their job. Discussion on whether a SC should to be created. The decision was made that a meeting would be held to clarify who the policy applies to, discuss concerns, and put together a plan rather than develop a new sub-committee. Rick Poulette, Marty Sanders, Don Carter, Wyman Burns, Maurice Bonner, and Kathy McGinn will attend the meeting.d. Insurance – The SC met May 6, 2010. Discussion included using different tiers to contain costs; and trends were also reviewed. The SC was able to obtain a copy of recent insurance bid proposals for Martin County School District. The SC’s analysis and the District’s independent consultant’s analysis of the proposals led them to believe that Blue Cross Blue Shield (BCBS) is still the best plan for the District at this time. The SC will meet on May 20 to review more trend information. The profit sharing plan proposed by BCBS will be reviewed at this meeting and information will be presented to the Board after this review.e. Compensation – The SC is working on a strategy for the 2010-2011 school year and is preparing a Joint Communication Release. The SC requested approval from the Steering Committee to take the Joint Release to the Oversite Committee (Rick Poulette, Vanessa Tillman, and Michael Lannon) for approval of its release. Outcome: Thumbs Up.f. Substitute Incentive – Discussion of how the process is working. Progress varies; some sites have 60% of their allocation left, while others have exhausted their allocation. Discussion on meeting to evaluate the Substitute Incentive Program – review data, current balances, number of substitute days, etc. Charge: To collect data, review data, discuss data with certain sites if needed, and make a recommendation to the Steering Committee based on information on whether the Substitute Incentive Program has saved the District money or not. Committee: Vicki Rodriguez, Vanessa Tillman, Tim Bargeron, Maurice Bonner, and Rick Poulette (and perhaps a Principal). Facilitator: Steve Valencia.g. Academic Freedom – The SC will meet again in the fall so that focus can be on the implementation Next Generation Sunshine State Standards (NGSSS) and Response to Intervention (RtI),IV. Other Issues or Concerns:a. Discussion of the District-wide standardized supply list that was sent out. The CTA voiced concerns that the specific list will not work for all teachers at all levels and a burden would be placed on teachers and/or parents to buy the supplies that are needed but not on the list. The CTA requested that a CTA representative be part of the creation of the supply list. Genelle Yost will share the concerns with Sandra Wolfe, Deputy Superintendent.b. Discussion of the creation of the Response to Intervention (RtI) SC. Discussion of the charge for the SC. Charge: Develop a shared understanding of what RtI is and the relationship to Positive Behavior Support (PBS) and ESE, Language for time resources as it relates to completing the requirements of RtI, and Language for clear definitions of roles and responsibilities. Timeline: Completion by August 1, 2010 so there will be time to implement. Committee: Sandra Rohn, Dr. Mary Huffstetter, Buster Nelson, Christine Hill, Lisa Sullivan, and Lavenia Morgan. Facilitator: TBA.c. Discussion of training maintenance staff on Employee Access so they can view their paychecks and time off balances. Phase I: Plant Managers will receive instruction on a training module on May 10. Phase II: The Plant Managers will begin facilitating training at work sites.d. Discussion of the memorandums that went out to all employees regarding supplemental positions being non-renewed for next year. It was suggested that for next year, only employees who receive a supplement should receive the memorandum to sign.V. Meeting adjourned at 4:10 p.m.VI. The next meeting is scheduled for Thursday, June 3, 2010, at 3:00 p.m. Location: The Board Room at the District Offices located at 4204 Okeechobee Road, Fort Pierce. The Facilitator will be Shirley Hagwood.FACILITATOR SCHEDULEJANUARY – DECEMBER 2010January 7 Vanessa TillmanFebruary 4 Sam RobinsonMarch 4 Genelle YostApril 1 Laura LovettMay 6 Steve ValenciaJune 3 Shirley HagwoodAugust 5 Rick PouletteSeptember 2 Sandy RohnOctober 7 Vicki RodriguezNovember 4 Maurice BonnerDecember 2 Tim Bargeron ................
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