Agenda of Council Meeting - 3 September 2018
Council MeetingNotice PaperMonday 3 September 2018 at 7pmCouncil Chamber, Malvern Town Hall,(enter off Glenferrie Road, Malvern)VisionStonnington will be an inclusive, healthy, creative, sustainable and smart community.Council’s vision will be implemented through four key pillars:Community: An inclusive City that enhances the health and wellbeing of all residents, where people can feel safe, socially connected and engaged.Liveability: The most desirable place to live, work and visit.Environment: A cleaner, safer and better environment for current and future generations to enjoy.Economy: A City that will grow its premier status as a vibrant, innovative and creative business community.These pillars reflect the shared priorities of our community and Council, and are consistent with our history and vision for a liveable future. For each pillar, there is a framework for our strategies, actions and measures which outline the key services and projects to be delivered to our community. The Strategic Resource Plan sets out how Council will provide the resources needed to implement strategies and actions within the Council Plan.Councillors Cr Steven Stefanopoulos, MayorCr Glen AtwellCr Marcia GriffinCr Jami KlisarisCr John Chandler Cr Sally DavisCr Judy HindleCr Matthew KoceCr Melina SehrNOTESCouncil business is conducted in accordance with Part 4 Division 3 of the Meeting Procedure section of Council’s General Local Law 2018 (No 1). Some copies are available with the agenda or you can find a copy on Council’s website stonnington..au under local laws.Councillors carry out the functions, powers, authorities and discretions vested with them under the Local Government Act 1989, and any other relevant legislation. Councillors impartially perform the Office of Councillor duties, in the best interests of the City of Stonnington residents to the best of their skills and judgement.Councillors must formally declare their conflicts of interest in relation to any items listed on the agenda at the start of the meeting and immediately prior to the item being considered, in accordance with Sections 77 to 79 of the Act.READING OF THE RECONCILIATION STATEMENTWe acknowledge that we are meeting on the traditional land of the Boonwurrung and Wurundjeri people and offer our respects to the elders past and present. We recognise and respect the cultural heritage of this land.READING OF THE AFFIRMATION STATEMENTWe are reminded that as Councillors we are bound by our Oath of Office to undertake the duties of Councillor in the best interests of the people of the City of Stonnington and to faithfully and impartially carry out the functions, powers, authorities and discretions vested in us under the Local Government Act and any other relevant ActWelcomeWelcome to a Stonnington City Council meeting. These meetings are an important way to ensure that your democratically elected Councillors work for you in a fair and transparent way. About this meetingThe first page of tonight’s agenda shows the different parts to the meeting, some of these are administrative and are required by Stonnington’s Local Law.In the agenda you will also find a list of all the items to be discussed under ‘General Business’. Each report is written by a council officer and outlines the purpose of the report, relevant information and a recommended decision for councillors.Council will consider the report and either accept, reject or make amendments to the recommendation. Council decisions are adopted if they receive a majority vote from the Councillors present at this meeting. Arrangements to ensure meetings are accessible to the publicCouncil meetings are held at the Malvern Town Hall, corner High Street and Glenferrie Road (entry via Glenferrie Road by the door closest to the Malvern Police Station).The Malvern Town Hall has an entrance ramp and elevators to ensure that the Council Chamber is accessible to the public. Fully accessible toilet and bathroom facilities are also available. If you require translation, interpreting services or a hearing loop set up, please contact Council’s civic support on 03 8290 1331 to make appropriate arrangements before the meeting. To ensure that people in the chamber can follow the meetings’ proceedings, proposed alternate resolutions, also known as ‘yellows’, are displayed on a screen and microphones are used during debate.Live webcasting Council meetings are webcast live via Council’s website, allowing those interested to view proceedings without attending Council meetings.This gives people who may otherwise be unable to attend access to Council decisions and debate. A recording of the meeting is available on our website after the meeting (usually within 48 hours).Only Councillors and Council officers seated around the Council table are visible on film. People in the public gallery will not be filmed, but if you speak, you will be recorded. Visit stonnington..au for more information.Members of the galleryIf you choose to attend a council meeting as a member of the public gallery, you should note the role of the Chairperson and your responsibilities under the City of Stonnington General Local Law 2018(1).Extracts from the Local Law:81.Gallery to be SilentVisitors must not interject or take part in the debate.The gallery must be silent at all times during any Council Meeting.The ring tones of mobile telephones and other devices must be turned off by people in the gallery at all times.88.Recording or Filming ProceedingsA person must not operate an audio tape, mobile telephone or other recording or transmitting equipment or film ('a device') at any Council Meeting without first obtaining the consent of the Chairperson. Consent given under sub-clause (1) may be revoked by the Chairperson at any time during the course of a meeting.If a device is operated, or suspected of being operated, in contravention of sub-clause (1), the Chairperson may:order the person operating, or suspected of operating, the device to produce the device to the Chairperson; andarrange for any matter that has been recorded on the device in contravention of sub-clause (1) to be deleted, erased or otherwise removed from the device.Subject to sub-clause (5), the Chairperson shall return any device that has been produced to him or her pursuant to sub-clause (3) at the conclusion of the relevant Council Meeting.If the Chairperson has been unable to arrange for the matter that has been recorded on the device in contravention of sub-clause (1) to be deleted, erased or otherwise removed from the device, the device shall be returned to the person as soon as practicable after the deletion, erasure or removal has been carried out.84.Removal from Chamber of a Councillor or Member of the PublicThe Chairperson, or Council in the case of a suspension under clause 82, may ask any Authorised Officer or member of Victoria Police to remove from the meeting (including the gallery):(1)any person who the Chairperson has ordered to be removed under clause 82(3); or(2)any Councillor who has been suspended under clause 82 and who has not immediately left the Council Meeting.50.Questions to Council from Members of the PublicQuestions to Council from members of the public will be considered as part of the order of business of an Ordinary Meeting only when submitted in the format outlined below:(a) Questions must be in writing and lodged at the office of the Chief Executive Officer by 12 noon on the day of the next scheduled Ordinary Meeting.(b) A limit of five (5) questions per questioner applies.(c) Questions must include the name and address of the questioner and the date of the question. Questions by facsimile or email are acceptable.Within four (4) working days of receiving a complying question to Council from a member of the public, the Chief Executive Officer will dispatch a notice to the member of the public who submitted the question, advising that the question has been received.At a meeting at which a question is to be considered:The Chairperson will acknowledge that a question or questions have been received from a (named) person and ask if that questioner is in the gallery. If the questioner is present in the gallery, a summary of the subject matter of the question(s) will be read out by the Chairperson and the questioner advised that a written reply to the question(s) will be issued within 14 days of that meeting date.If the questioner is not in the gallery, Council will respond to the question(s) in accordance with any standard correspondence to Council.The Chairperson has the discretion to allow a question to be asked and/or answered at the meeting that is in variance with the procedure in this Local Law.The Chairperson may refuse to acknowledge a question if, in the opinion of the Chairperson, the question is, or is potentially, defamatory, indecent, offensive, abusive, objectionable in language or substance, irrelevant, trivial, aimed at embarrassing a Councillor or a member of Council staff, outside Council’s powers or functions, has been asked at a previous Council Meeting and a reply issued, or relates to matters that come under section 89(2) of the Act.Any question relating to electoral matter during an Election Period will not be considered at any Council Meeting.(7) A copy of the questions and responses will be tabled and inserted into the minutes of the following Council Meeting.47.Open Meetings(1) Subject to sub-clause (2), Council Meetings must be open to members of the public pursuant to section 89(1) of the Act.(2)Council may resolve, under section 89(2) of the Act, that a meeting be closed to members of the public if Confidential Business is to be discussed.Your cooperation is appreciated, we hope you enjoy the meeting.Mayor and Councillors, Stonnington City CouncilCouncil MeetingNotice PaperMonday 3 September 2018Order of Business and Index SEQ SeqList \* alphabetic \* MERGEFORMATa)Reading of the Reconciliation Statement and Affirmation StatementSEQ SeqList \* alphabetic \* MERGEFORMATb)IntroductionsSEQ SeqList \* alphabetic \* MERGEFORMATc)Apologies SEQ SeqList \* alphabetic \* MERGEFORMATd)Adoption and confirmation of minutes of previous meeting(s) in accordance with Section 63 of the Act and Clause 423 of General Local Law 2008 (No 1)1.Minutes of the Council Meeting held on 20 August 2018 PAGEREF PDF2_Minutes_1 \h 9 SEQ SeqList \* alphabetic \* MERGEFORMATe)Disclosure by Councillors of any conflicts of interest in accordance with Section 79 of the Act0FSEQ SeqList \* alphabetic \* MERGEFORMATf)Questions to Council from Members of the Public (Clause 424 of General Local Law 2008 (No 1)SEQ SeqList \* alphabetic \* MERGEFORMATg)Correspondence – (only if related to council business)SEQ SeqList \* alphabetic \* MERGEFORMATh)Questions to Council Officers from CouncillorsSEQ SeqList \* alphabetic \* MERGEFORMATi)Tabling of Petitions and Joint LettersSEQ SeqList \* alphabetic \* MERGEFORMATj)Notices of Motion SEQ SeqList \* alphabetic \* MERGEFORMATk)Reports of Special and Other Committees; - Assembly of Councillors SEQ SeqList \* alphabetic \* MERGEFORMATl)Reports by Delegates SEQ SeqList \* alphabetic \* MERGEFORMATm)General Business including Other General Business SEQ SeqListGB \* CHARFORMAT 1.Application to Amend Planning Permit 1060/11 - 1250-1256 Malvern Road, Malvern – Construct an additional level to the approved three storey building (4 storeys total) and reduce the car parking requirement associated with increased office space PAGEREF PDF2_ReportName_6641 \h 11 SEQ SeqListGB \* CHARFORMAT 2.Statutory Section 223 process for changes in traffic flow arrangements in Wattle Street as part of Cato Street Car Park Redevelopment PAGEREF PDF2_ReportName_6643 \h 21 SEQ SeqListGB \* CHARFORMAT 3.Fencing in parks for dogs and petition response PAGEREF PDF2_ReportName_6644 \h 25 SEQ SeqListGB \* CHARFORMAT 4.Malvern Valley Golf Course Redevelopment - Plaque Design PAGEREF PDF2_ReportName_6645 \h 31 SEQ SeqListGB \* CHARFORMAT 5.Schedule 6 - Instrument of Delegation from Council to Various Organisational Positions PAGEREF PDF2_ReportName_6642 \h 35 SEQ SeqListGB \* CHARFORMAT 6.State Government Election - Advocacy Update PAGEREF PDF2_ReportName_6649 \h 37 SEQ SeqListGB \* CHARFORMAT 7.Prahran Market Operating Report to Council for the Quarter Ended 30 June 2018 PAGEREF PDF2_ReportName_6647 \h 41 SEQ SeqListGB \* CHARFORMAT 8.Financial Statements and Performance Statement for the year ended 30 June 2018 PAGEREF PDF2_ReportName_6650 \h 43 SEQ SeqList \* alphabetic \* MERGEFORMATn)Urgent BusinessSEQ SeqList \* alphabetic \* MERGEFORMATo)Confidential Business1.Prahran Market Financial Report to Council for the Year Ended 30 June 2018 PAGEREF PDF2_ReportName_6646 \h 512.Public Open Space Contribution - Allocation for Cato Square PAGEREF PDF2_ReportName_6640 \h 513.Chief Executive Officer's Performance Review 2017/18 and Performance Plan 2018/19 PAGEREF PDF2_ReportName_6651 \h 51 RecommendationThat the Council confirms the Minutes of the Council Meeting of the Stonnington City Council held on 20 August 2018 and Minutes of the Confidential Meeting of the Stonnington City Council held on 20 August 2018 as an accurate record of the proceedings. m)General Business1.Application to Amend Planning Permit 1060/11 - 1250-1256 Malvern Road, Malvern – Construct an additional level to the approved three storey building (4 storeys total) and reduce the car parking requirement associated with increased office spaceCoordinator Statutory Planning: Anthony De Pasquale General Manager Planning & Amenity: Stuart Draffin PURPOSEFor Council to consider a planning application for a Section 72 amendment to the approved plans and permit comprising an additional level to the building (4 storeys in total) and a car parking reduction associated with the increase in office floor area at 1250-1256 Malvern Road, Malvern.Executive SummaryApplicant:Hansel Consulting Services Pty LtdWard:EastZone:Mixed Use ZoneOverlay:NoNeighbourhood Precinct: Garden Suburban 1Date lodged:26 April 2018Statutory days: (as at council meeting date)101 daysTrigger for referral to Council:Four storey buildingCultural Heritage PlanNoNumber of objections:14Consultative Meeting:Yes – held on 31 July 2018Officer Recommendation:Issue a Notice of Decision to Amend a Planning PermitBACKGROUNDThe ProposalThe plans that form part of the basis of Council's consideration were prepared by David Edelman Architects and are known as File No. 17022, Drawing No.s: TP-01 to TP-20 and Council date stamped 26/04/2018.Key features of the proposal are:?Construction of a fourth storey (third floor) on top of the existing commercial building, with a proposed maximum building height of 16.46 metres;?Increase the office space by 405 square metres plus an additional 45 square metre balcony terrace to the front of the building;?A car parking reduction of 12 spaces associated with the increased office area.Site and SurroundsThe site is located on the south-east corner of Malvern Road and Glenview Avenue and is approximately half way between Glenferrie Road to the west and Tooronga Road to the east. The site has the following significant characteristics:?The land is regular in shape with a frontage to Malvern Road of 21.39 metres, a secondary frontage to Glenview Avenue of 39.01 metres, and a total lot area of approximately 835?square metres.?The site is currently occupied by a three storey commercial building comprising of shops and a café at ground floor level and offices above.?A total of 50 car parking spaces are currently provided within the development.?Vehicle access to the basement is via a rear laneway to the south, off Glenview Avenue.The site is located within the Malvern Village commercial precinct which comprises a range of commercial, retail and residential uses. The site directly abuts one property to the east, at 1258 Malvern Road, which contains a four storey mixed use building comprising of one shop and 6?apartments. Residential properties are sited across Glenview Avenue to the west on Malvern Road, and to the south across the rear laneway, fronting Glenview Avenue.Previous Planning Application(s)A search of Council records indicates the following relevant planning permit:?Planning Permit 1060/11 issued on 29 August 2012 for construction of a building for use as office and shop, reduction in the car parking requirement and waiver of the loading/unloading requirements. The plans were endorsed on 20 November 2012. Since then a number of secondary consent amendments to the plans have been approved, including internal and external alterations, adjustments to the size of shop and office areas, and use of the corner shop as a café (food and drink premises). The permit and amendments have all been acted on.The TitleThe site is described on Certificate of Title Volume 11657 Folio 406 on Plan of Subdivision 726138W and no covenants or easements affect the land.Planning ControlsThe following controls/permit triggers are considerations for this application:ZoneClause 32.04 – Mixed Use ZonePursuant to Clause 32.04-2 a permit is required to use the land for an office if the leasable floor area exceeds 250 square metres (Section 2 use).Pursuant to Clause 32.04-8 a permit is required for buildings and works associated with a Section 2 use.Particular ProvisionsClause 52.06 – Car ParkingPursuant to Clause 52.06-3 the floor area of an existing use must not be increased unless the number of car parking spaces required under Clause 52.06-5 is provided on the land. A permit is required to reduce (including reduce to zero) the required number of car parking spaces.Planning Scheme Amendment VC148 was gazetted on 31 July 2018 and is of relevance to this application. The amendment includes reduced car parking rates which apply to an application if any part of the subject land is identified as being within 400 metres of the Principal Public Transport Network (PPTN). The subject site falls within this category. Pursuant to Column B of Table 1 at Clause 52.06-5, a rate of 3 spaces to each 100 square metres of net floor area applies to an office use within the PPTN area, which equates to a requirement of 12 spaces.Clause 52.34 – Bicycle FacilitiesPursuant to Clause 52.34-1 the floor area of an existing use must not be increased until the required bicycle facilities have been provided on the land. The requirement for bicycle facilities only applies to the increased floor area of the use. Pursuant to Table 1 at Clause 52.34-5, a rate of 1 employee space to each 300 square metres of net floor area plus 1 visitor space to each 1000 square metres of net floor area is required if the net floor area exceeds 1000 square metres. Based on the increased floor area of 405 square metres, a permit is not required for a reduction in bicycle parking facilities.Relevant Planning PoliciesClause 21.04Economic DevelopmentClause 21.06Built Environment and HeritageClause 21.08InfrastructureClause 32.04Mixed Use ZoneClause 52.06Car ParkingClause 52.34Bicycle FacilitiesAdvertisingThe application has been advertised pursuant to Section 52 of the Planning and Environment Act 1987 by sending notices to the owners and occupiers of adjoining land (and by placing two signs on the site). The public notification of the application has been completed satisfactorily.The site is located in East Ward and objections from 14 different properties have been received. The key objections are summarised as follows:?Impact on car parking in local streets?Traffic congestion near the corner Glenview Avenue and the laneway?Unloading should be done on Malvern Road?Waste collection should be done on site?Amenity impacts including overshadowing/loss of sunlight, overlooking?Additional floor is not in keeping with area?Noise impacts from trucks and air-conditioning equipment?Impacts during constructionA Consultative Meeting was held on 31 July 2017. The meeting was attended by Councillors Davis and Atwell, representatives of the applicant, objectors and a Council planning officer. The meeting did not result in any changes to the plans.ReferralsUrban DesignThe manner in which the building is proposed to be extended is acceptable and is generally consistent with other 4 storey developments in the vicinity.The proposed increase in office space is a beneficial addition to the local economic diversity of the activity centre.Transport and ParkingOffice use is often most readily adaptable to mode shift however this would only occur when there is good access to public transport options and lack of potential on-street parking supply. The site is a commercial use and it is not appropriate for a parking shortfall to be accommodated within residential streets.The increased use does not include additional on-site parking provision and it is anticipated that this will impact the surrounding local parking network. At this stage, the Transport and Parking Unit has some concerns with the proposed development as it is likely to impact on-street parking availability for residents.If parking restrictions are installed to address a parking shortfall at a site, which ultimately results in a shift to other modes of transport for staff, the restricted parking is an inconvenience for local residents who should not have to bear the consequence of an inappropriate development.The current use requires 7 bicycle parking spaces and 8 spaces are provided within the ground floor car park. Based on the total commercial area of the building, the proposed increase in office space generates an increased demand of 2 spaces, resulting in a shortfall of 1 space on site. Given the shortfall in car parking proposed at the site, additional bicycle parking is necessary.Waste ManagementThe existing approved Waste Management Plan is satisfactory.Waste collection could not be conducted within the building as even the smallest, contemporary waste vehicle is too large to enter and exit the building in a forward direction.KEY ISSUESLand UseThe site is located within Malvern Village which is identified by Council’s Municipal Strategic Statement at Clause 21.03 of the Stonnington Planning Scheme as a small activity centre. Strategically, local centres such as this are envisioned as a hub of retail uses for everyday needs with a complementary mix of uses in the peripheral areas such as specialty retailing, offices, services, residential and small scale entertainment uses. The use of the additional level as an office is consistent with the existing approved use of land which comprises shops and offices. It is also consistent with the purpose of the Mixed Use Zone and is supported by strategic policy as it makes more effective use of commercial land and ensures an appropriate mix between residential and employment uses within the activity centre.Built FormSince the granting of the original permit in 2012 the character of the area has changed somewhat and emerging built form along this part of Malvern Road is typically in the order of four to five storeys. The proposal seeks to make use of what can be considered an underutilised site, and respond to the emerging character and development expectations of the area.There is no mandatory height limit specified in the Mixed Use Zone. The development proposes to increase the building height by 4.1 metres to a maximum height of 16.46 metres which is considered acceptable and consistent with the built form height in the surrounding context.The additional level will be partially constructed to the eastern boundary, abutting the adjoining building, and recessed from the lower floors on all other sides. The new level will be generally setback from the Malvern Road and Glenview Avenue street frontages by approximately 4.5?metres, with the stairwell and lift core setback approximately 1.9?metres from Glenview Avenue. An external terrace is proposed at the north-west corner wrapping around the Malvern Road and Glenview Avenue frontages and setback approximately 2.7 metres. To the south, it will be setback from the adjacent residential property beyond the laneway by approximately 13 to 14?metres, excluding the existing stairwell at the south-east corner of the building which will be increased in height to provide access to the new level. The proposed setbacks ensure the additional floor will not present unreasonable visual bulk and mass to the streetscape or adjacent properties, and the presentation of the existing building at street level will be maintained.The proposed design, materials and finishes relate well to the existing built form on site and are in keeping with the emerging streetscape character.Concern is raised with the visibility of the proposed “riser duct” forming part of the roof plant adjacent to the western elevation, and whether it will be appropriately screened from Glenview Avenue. It is recommended this be addressed via permit conditions to ensure that the plant is not unsightly within the Glenview Avenue streetscape.Amenity ImpactsThe siting of the additional level ensures that off-site amenity impacts such as visual bulk, overshadowing and overlooking are minimised as adequate separation is provided from neighbouring residential properties.OvershadowingThe shadow diagrams submitted with the application clearly indicate that the additional floor will have limited impact on neighbouring secluded private open spaces between 9am and 3pm at the equinox, as shadows fall largely on Glenview Avenue and the rear laneway.To the west, the building will not cast any shadows over adjacent residential properties on the corner of Malvern Road and Glenview Avenue from 9am.The stairwell to the south-east corner of the building will marginally overshadow the neighbouring residential property across the laneway to the south at 3pm, however the shadow falls across a driveway and garage which is not considered to be an adversely affected area.To the north-east corner, the new level is setback 3 metres from the eastern boundary. This provides adequate separation from the fourth floor street facing balcony of the adjacent apartment at 1258 Malvern Road to ensure it is not overshadowed before 3.00pm.OverlookingThe proposed terrace to the north-west corner of the building fronts Malvern Road and Glenview Avenue and is adequately setback to ensure there will be no direct views into neighbouring properties to the west and south. The terrace will be screened on its eastern side to prevent overlooking into the neighbouring balcony of the adjoining apartment building.The south and west facing windows are also setback well beyond 9 metres from adjacent properties. As the windows are recessed in from the floor below, downwards views will be limited.Car Parking and TrafficThe existing permit allows a car parking reduction of 2 spaces which is based on a rate of 3.5?spaces per 100 square metres of net floor area. The proposed development seeks a further reduction of 12 spaces for the additional office floor area, based on a rate of 3 spaces per 100?square metres as is now required by the Planning Scheme since the introduction of VC148.The building is provided with a total of 50 car parking spaces on site between ground and basement levels. Of the 50 spaces, 36?are located within car stackers and 14 are at-grade. The endorsed plans, including the Parking Management Plan, indicate that 6?spaces are allocated to the shops, there is one accessible space for use by all tenancies, and the remaining 43 spaces are allocated to the offices. The permit did not require any spaces allocated to visitor parking as it was considered unlikely they would be utilised due to the rear access to the secure parking area, and on street parking was deemed able to accommodate the short-term parking demand. The existing vehicular access to the building from the laneway and the car parking arrangements on site are not proposed to be altered as part of this development.Based on the new car parking rate introduced by VC148, the existing office space of 1182?square metres would attract a car parking requirement of 35 spaces. Therefore the plans indicate that the building essentially provides a surplus of 8 spaces for the existing office use based on the current controls.The current application seeks a reduction of 12 spaces for the increased office floor area of 405?square metres. When considering the new office area combined with the existing floor area as a whole, the proposal is effectively seeking a reduction of 4 spaces.In terms of availability of on street parking to meet the shortfall, parking restrictions currently exist on both sides of Glenview Avenue and limit short-term parking to one or two hours. Other local streets provide various levels of restricted and unrestricted parking. For example, parking restrictions have recently been installed in Spring Road, Haverbrack Avenue and Embling Road. Although many of the streets in the immediate vicinity have restrictions, there are unrestricted areas on nearby main roads which may cater to long-term parking by employees in the activity centre. Parking on Malvern Road is unrestricted for a large part of the day however is subject to clearway restrictions before 9am and after 4.30pm.The site enjoys excellent access to sustainable transport modes including cycling, walking and public transport, with tram routes servicing Malvern Road along the site frontage and nearby Glenferrie Road, and Tooronga Railway Station approximately 600 metres to the north-east. Council’s Transport and Parking unit acknowledges that an office use is readily adaptable to alternative modes of transport when there is good access to public transport options and a lack of potential on-street parking supply. As outlined above, these criteria apply in this instance.The applicant submits that there is a surplus of parking within the building, with approximately 50?per cent of the existing parking on site not being utilised by current staff. If this is accepted, it could be argued that the existing over supply of parking on site may readily absorb the shortfall proposed by the current application.Given the level of parking restrictions in Glenview Avenue and surrounding local streets, it is unlikely that staff of the additional office space will impact parking in these streets, as longer term parking will be sought either on-site or further afield, or more sustainable modes of transport will be utilised. It is also noted that existing residents may apply for residential parking permits to avoid the need to adhere to the short-term parking restrictions.State and local planning policy supports reduced provision of on-site parking for developments well served by public transport. The reduction of 12 car spaces is considered reasonable in the context of this site, and particularly when considering that the existing building could be argued to provide a surplus of 8?office spaces based on the reduced parking rate of the newly introduced controls.Bicycle FacilitiesAs outlined previously, there is no specific requirement for additional bicycle parking to be provided within the development, based on the increased floor area proposed being less than 1000 square metres. Nonetheless, as the allowed shortfall of car parking on site is partially based on an express preference for alternative modes of sustainable transport to be utilised, it is considered appropriate that additional bicycle parking be provided on site to offset the reduced number of car parking spaces. Therefore it is recommended that one additional bicycle parking space be provided within the development, and that be addressed via a condition of permit.ObjectionsIn response to the grounds of objection not already discussed in the report, the following comments are made:?The existing waste collection on the street is not proposed to be altered as part of this development and remains acceptable. Council’s Waste Management unit have confirmed that the building is not accessible to waste collection trucks.?The approved permit waives the requirement for an on-site loading bay and this remains acceptable. Council has installed a loading bay on Glenview Avenue which can be utilised.?The lack of additional parking provision on site is unlikely to increase traffic congestion at the laneway entrance.?Existing noise impacts are not a relevant consideration to the amendments and noise emanating from the site is governed by EPA requirements.?Construction impacts are not a relevant planning consideration and will be managed by the relevant building surveyor and Council’s local laws.Other mattersAt the consultation meeting held on 31 July 2017, it was revealed by the applicant that current tenants of the building are charged a fee to use the on site car parking. It is understood that the individual floor spaces of each tenancy are leased separately to the car parking spaces. Therefore each tenant may not make the required amount of parking available to its employees if they have not entered into a separate lease agreement for the car parking. This is contrary to the Plan of Subdivision on the Certificate of Title which assigns parking spaces to each tenancy as part lots to ensure that they cannot be sold separately. It follows that each part lot should not be allowed to be used in isolation under separate lease agreements, i.e. a shop or office lease should include the associated car parking as identified on the Plan of Subdivision and as allocated within the Parking Management Plan.In practical terms, the current requirement for a separate car parking lease may discourage tenants from parking within the building if they are able to secure long term parking free of charge in surrounding streets, which can in turn impact neighbouring residents. Given it is a requirement of the planning permit that parking be made available on site for the use, it is not considered reasonable to dissuade employees from parking on site. For this reason, a condition of permit is recommended to require that the provision of car spaces must be made available to each tenant in accordance with the approved Parking Management Plan and this must be reflected in any lease agreement.Council records indicate that the allocation of parking to each lot in the Parking Management Plan is inconsistent with the Plan of Subdivision which was approved subsequent to the development. While the approved development allocates 2 parking spaces to each shop, the Plan of Subdivision indicates 4 spaces within each shop’s respective lot. This is contrary to the initial permit which intended to maximise the availability of car parking for the office use as it was considered that two spaces for each of the small shops was adequate. The Plan of Subdivision is required to be amended to address the contradiction in approvals. Should the current amendment application be approved, it is recommended that a permit condition require the Plan of Subdivision to be amended to ensure car parking is allocated to each lot (tenancy) in accordance with the Parking Management Plan.Water Sensitive Urban DesignThe submitted Water Sensitive Urban Design Response (STORM Rating Report) indicates that the development continues to meet best practice requirements with the provision of a 24000 litre underground rainwater tank.Human Rights ConsiderationThis application has been assessed in accordance with the requirements of the Planning and Environment Act 1987 (including the Stonnington Planning Scheme), reviewed by the State Government and which complies with the Charter of Human Rights and Responsibilities Act 2006.CONCLUSIONHaving assessed the application against the relevant planning controls, it is recommended that the proposal be supported for the following reasons:?The proposal enjoys strategic support by State and Local Planning Policy.?The increase in office space is a beneficial addition to the local economic diversity of the activity centre.?The additional floor is recessive and the architectural response is in keeping with the emerging character of the activity centre.?The additional floor will not have unreasonable impacts on the amenity of neighbouring residential properties.?A waiver of the car parking requirement is appropriate as it will have limited impact on existing residential parking availability and traffic congestion in this locality.Attachments1.PA - 1060-11 - 1250-1256 Malvern Road Malvern - Attachment 1 of 1Plans RECOMMENDATIONThat a Notice of Decision to Amend a Planning Permit No: 1060/11 for the land located at 1250-1256 Malvern Road, Malvern be issued under the Stonnington Planning Scheme allowing the addition of a fourth storey to the building and a waiver of the associated car parking requirements, subject to the following additional permit conditions:Amend condition 1 as follows:1.Before the commencement of the use and development, 1 electronic copy of plans drawn to scale and fully dimensioned, must be submitted to and approved by the Responsible Authority. The plans must be generally in accordance with the plans submitted with the application, but modified to show:g)Provision of one additional bicycle parking space on site, designed in accordance with the relevant Australian Standards.h)Any screening to the roof top plant shown on the roof plan and relevant elevations to demonstrate compliance with condition 3.i)The Parking Management Plan updated to reflect the increased office floor area and car parking allocation.Add new conditions 3, 4 and 5 and renumber subsequent conditions as follows:3.All plant and equipment (including air-conditioning units) shall be located or screened so as to minimise visibility from any of the surrounding footpaths and from overhead views and must not be located on balconies. All plant and equipment shall be baffled so as to minimise the emission of unreasonable noise to the environment in accordance with Section 48A of the Environment Protection Act 1970 to the satisfaction of the Responsible Authority.4.Provision of car parking spaces on site must be made available to each tenant in accordance with the Parking Management Plan and this must be reflected in any lease agreement.5.The lot layout shown on the plan of subdivision for the land must be in accordance with the car parking allocation specified in the Parking Management Plan. 2.Statutory Section 223 process for changes in traffic flow arrangements in Wattle Street as part of Cato Street Car Park Redevelopment Manager Urban & Infrastructure Projects: Rick Kwasek General Manager Assets & Services: Simon Thomas PurposeThis report seeks endorsement to commence a statutory Section 223 process under the Local Government Act 1989, for the altered traffic flow arrangements for Wattle Street Prahran as part of the traffic arrangement and street scape improvements for the Cato Street carpark Redevelopment Project. BackgroundCouncil has considered numerous updates on the above at Councillor Briefing meetings with the concept for the proposed redevelopment endorsed by Council in June 2016. A Project Steering Group (PSG) comprising Councillors, officers and the consulting Project Manager, AECOM, was established to provide strategic oversight and direction for the Cato Street Car Park Redevelopment Project and has met monthly since August 2015. Lyons Architects were engaged as Principal Design Consultants to further develop the design and documentation. More recently Kane Construction were engaged as Principal contractor in December 2017 and commenced construction on 15 January 2018.The Cato Street Car Park Redevelopment Project site covers an area of almost 10,000 m2 and is bounded by Cato Street, Izett Street, Wattle Street and Chatham Street. The site is situated in a strategically significant location in close proximity to Chapel Street and Commercial Road retail precincts and convenient walking distance to the Prahran Train Station, and will provide a strategic open space link between Grattan Gardens and Princes Gardens. The project presents a landmark opportunity to create a significant, new area of open space and further activate and enhance the broader Chapel Street Precinct. In broad terms, the project involves removing the existing car park at ground level to provide a new civic precinct and open space, with car parking over two underground levels. When completed in 2019, Cato Square will provide urgently needed open space for those that live, work and visit the Chapel Street Precinct and will provide approximately 20?per cent?more car spaces for shoppers and retailers.DiscussionCommunity Engagement Council’s vision for Cato Square is the result of extensive community consultation as part of our Public Realm Strategy,?Chapel reVision,?Chapel Street Masterplan?and?Strategies for Creating Open Space.More recent community engagement and consultation on the project took place between February and May 2017, this included three community forums, an on-site information hub and a community survey through Council’s digital engagement platform, Connect Stonnington. Feedback from these channels was provided to the Cato Square design team and direct engagement and consultation continued with traders in the area throughout 2017.Since construction started in January 2018, engagement has included posted and emailed updates to residents and landlords in the area as well regular meetings and discussions with tradersChanges to the traffic conditions around Cato Square were covered in community forums and addressed in questions at the information hub. They are also outlined on Council’s Cato Square section of the website and have been spoken to in detail in conversations with traders throughout the process. Consultation is continuing throughout constructionCouncil will continue to work with the community on important aspects of how we will use Cato Square, including what the square will be named, the subject of a future report. Throughout the engagement and pre-engagement, 17 business owners were interviewed, over 300 people visited the Cato Square Information Hub, over 80 people attended the community forums and more than 140 people completed the online survey. Following the initial engagement period the Cato Square pages on the Council website were updated to address the most commonly asked questions, these pages have received over 43,000 page views from over 36,000 individuals since going live in March 2017.Majority community support was received for the project which is set to transform Cato Street car park to a high quality open space for community use while at the same time increasing parking provision. It is recognised that the project could help reinvigorate the area and attract people to Prahran.Cato Square is set to become an iconic cultural and recreational destination for residents, traders, shoppers and visitors to Stonnington, with spaces for quiet contemplation and the ability to stage vibrant community events.Street Works The primary objective of the street design is to improve pedestrianisation of the area and in doing so help activate and enhance the long term economic and social viability of the precinct with improved connections to the new square. Pre-development plan can be viewed in (Attachment A). To achieve this, the design has responded with a number of Street scape improvements. (See Attachment B):1.Wattle Street previously primarily functioned as vehicle access to the existing car park. It is proposed to close off Wattle Street (Izett St to Cato St) to vehicular traffic and convert this area to a pedestrianised zone. The proposed design will assist in increasing pedestrian permeability between the existing Woolworths supermarket to the north and Cato Square. Full street closure of Wattle Street between Cato Street and Izett Street will improve the pedestrian experience with new landscaping, seating and lighting and encourage cafe and activation to the northern end of the site. 2.In addition to the above, the segment of Wattle Street between Cato Street and Chapel Street is proposed to be converted to one-way (west to east) exiting onto Chapel Street. Changing traffic flow along Wattle Street to one-way east bound between Cato Street and Chapel Street will improve pedestrian safety by reducing traffic volumes and conflict points, provides more pedestrian space and will provide opportunities to improve amenity of the area with public seating, greenery and street trees and additional lighting.It should be noted that a Section 223 process is required in accordance with the Local Government Act 1989, for the changes proposed in Wattle Street, (Items 1 and 2 above). Submitters will be invited to separately address each component of the proposed changes (Closure of Wattle Street between Izett and Cato Street and Change of traffic arrangement in Wattle Street between Cato Street and Chapel Street) in their submissions. The two sections of Wattle Street are to run concurrently but considered separately. Proposed enhancements to Chatham Street and Izett Street include increasing the width of footpaths, upgrades to public lighting, greenery and new landscape and street furniture to help improve amenity and safety. It is proposed to convert Cato Street into a ‘shared zone’ to increase pedestrian permeability between Cato Street and the Square and retail tenancies to the east. The shared zone will still permit vehicle activity to the various loading docks accessed from Cato Street as well as other property access. Vehicles travelling south along Cato Street from Commercial Road will still be able to proceed straight but will be encouraged to turn left at Wattle Street through to Chapel Street to help minimise through traffic. Section 223 ProgramThe following table generally outlines the timing for the Section 223 process. StageDateCouncil endorsement to commence Section 223 process3 September 2018Publish public notice of the proposed changes and invitation for submissions (minimum 28 days) 8 September 2018 to 6 October 2018Opportunity for public hearing at Briefing 22 October 2018Council to determine whether to proceed with Proposed changes.28 October 2018Commence construction November 2018 The Section 223 consultation will be:?Letterbox drop and postage of information letter to residents, businesses and property directly impacted by the proposed changes. (See Attachment C)?Advertisements in the Age newspaper and Leader newspaper. All consultation material will include maps, plans and a description of the proposed changes, information on feedback opportunities and how to be publicly heard in compliance of the statutory Section 223 process. Policy ImplicationsThe Public Realm Strategy 2010 and the Strategies for Creating Open Space 2013 are part of a broader, long-term plan that addresses the significant need for creating more open space within the municipality. The proposed scope and nature of the proposed Cato Street Car Park Redevelopment Project also aligns with and supports the Chapel ReVision Structure Plan and the Chapel Street Master Plan. Financial and Resources ImplicationsThere are no financial implications associated with this processLegal advice & implicationsLegal advice will be sought in relation to the statutory process and public noticeConclusionUnder the provision of Section 207, Schedule 11, Cl 10(1)(c) of the Local Government Act 1989, the City of Stonnington must undertake a statutory Section 223 process for the closure of Wattle Street and the altered traffic conditions in Wattle Street East. It is proposed to proceed with a Section 223 process and to seek submissions from the local community in relation to the changes outlined in the proposed design. Following the hearing of submissions Council may choose to implement the permanent changes or abandon or modify the proposal. Human Rights ConsiderationThis recommendation has been reviewed and meets the obligations of the Charter of Human Rights and Responsibilities Act 2006.Attachments1.Attachment A - Pre-Development Arrangement. Excluded2.Attachment B - Proposed Changed Traffic ConditionsExcluded3.Attachment C - Distribution Area Rev2Excluded RecommendationThat Council:1.Endorses the Implementation of a statutory Section 223 (Local Government Act 1989) process associated with closing Wattle Street to vehicles between Izett Street and Cato Street Prahran creating a pedestrian Zone and changing the east end of Wattle Street to operate one way between Cato Street and Commercial Road; 2.Submitters be invited to separately address each component of the proposed changes (Closure of Wattle Street between Izett and Cato Street and change of traffic arrangement in Wattle Street between Cato Street and Chapel Street) in their submissions; and 3.Following the Section 223 process, including the hearing of any submissions, a further report be prepared for Council consideration to implement the proposed changes. 3.Fencing in parks for dogs and petition responseManager Parks & Environment : Simon Holloway General Manager Assets & Services: Simon Thomas PurposeThe aim of this report is to provide an overview of Council’s general position in relation to fencing in parks for the purpose of containing dogs and to provide a response to a resident petition for a new ‘dog fence’ at Chris Gahan Reserve, Windsor.BackgroundParks and gardens in StonningtonThe City of Stonnington provides and maintains more than 80 parks and gardens, which are heavily used and valued by local residents and visitors alike.People visit parks and gardens throughout the City of Stonnington for a wide range of reasons, including walking, running, exercise activities, dog walking, children’s play, passive enjoyment and relaxation, social gatherings, community events, meeting others and taking a meal break.Parks and gardens in the City of Stonnington are highly valued for their opportunities and amenity values. Community surveys consistently demonstrate that parks and gardens are one of the most important attributes of the city for residents and the presentation of open spaces is highly important.Dogs in parks and gardensThe City of Stonnington acknowledges that parks and gardens throughout the city are important places for owners to take their dogs to socialise and exercise.A survey of 1,180 park users across 22 parks in late 2017 identified that one third of surveyed users (32.94%) visited the park for the purpose of exercising their dog.Off-leash exercising of dogs is permitted in 29 parks, with specific areas, times and conditions applying to each locality. See Attachment 1.In light of responsible pet ownership obligations and the need for all park users to be able to enjoy its open spaces, Council has very clear expectations in relation to dogs in parks. Dog owners must comply with certain regulations. The failure to do so may result in a substantial fine.Regulations, as advertised on Council’s website, include:?Some off-lead areas can only be used during designated times, to allow for sports events or other community activities. Dogs are not permitted to run off-lead outside of these times.?When travelling to and from designated off-lead parks, dogs must be kept on a lead.?Dog owners must carry a lead which can control their dog if it behaves in a manner which threatens any person or animal.?There are a number of parks and reserves (including Central Park, Ardrie Park and Victoria Gardens) where dogs are only permitted off-lead on the oval. Dogs are not permitted to run off-lead anywhere else and must be kept off the garden beds.?Dog owners must pick up after their dog. Bags and bins are supplied at designated areas.?Dogs are not allowed on sports grounds during sports club and school training and match times, or in children's playground areas.?Dogs must be under control and non-threatening at all times.?All footpaths are on-lead areasCompliance with these regulations is managed and enforced by Council’s Animal Management Unit.As noted in the second last dot point, Council clearly requires that dogs are under the effective control of their owners at all times, which is particularly relevant to the discussion about fencing in parks for the purpose of containing dogs. Fencing in parksAs a general rule, Council seeks to minimise fencing in its parks and gardens to the extent possible, installing fencing only where deemed necessary and warranted. Council seeks to create open, accessible and permeable parks and gardens that are welcoming and visually attractive. Unnecessary fencing in parks can detract from amenity values and create real or perceived barriers.Fencing may be installed in parks and gardens for a range of purposes, including:?To separate park users from a nearby hazard, such as a road, shared path, railway, car park, retaining wall, steep slope or water body.?To separate children’s play space from an adjacent hazard or other park user group, such as sports or off-leash dog exercise area.Council considers the need for fencing on a case by case basis and takes into account the unique circumstances, park area, usage patterns, environmental conditions and opportunities and constraints specific to each site.Council regularly receives community requests to install additional fencing in its parks and gardens for the purpose of containing or separating children or off-leash exercising dogs from other park uses or hazards. Council considers each such request on its merits. On the basis that children should be adequately supervised by parents / guardians, off-leash exercising dogs must be under the control of their owners at all times and all park users must be respectful of other park users, Council’s general position is to not install additional fencing unless its need can be clearly justified.PetitionA resident petition was tabled at the 9 April 2018 Council Meeting, seeking support from Council to install a ‘dog fence’ on the Hornby Street side of Chris Gahan Reserve. The petition noted an incident in March 2018 in which a 2 ? year old dog ran out of Chris Gahan Reserve onto Hornby Street and was fatally struck by a passing vehicle. The petition also noted other near miss incidents occurring at the park with dogs running out of the park towards the road.Specifically, the petition sought the following from Council:1.Install a fence on the Hornby St side of the Reserve to help stop dogs and children running on to the road. Given the need for vehicle and pedestrian entry into the Reserve, we suggest the fence simply follow the line of the existing chains?and?posts.2.Consult with representative users of Chris Gahan Reserve as to the design of the fence.plete this fence as a matter of urgency, as there are increasing numbers of dogs using Chris Gahan Reserve.The petition contained 130 names and signatures, all with local addresses.DiscussionCurrent fencing at Chris Gahan ReserveChris Gahan Reserve is a neighbourhood park located on Hornby Street, Windsor. It is approximately 6,000m2 in size and is largely comprised of open lawn, paths, garden beds and mature trees. The park also includes a full size, outdoor public basketball court.Off-leash dog exercising is permitted throughout the park between the hours of 6am–9am and 4pm–8pm daily. The main area where off leash dog exercise principally occurs is approximately 1,700m2 in size and is centrally located in the middle of the park. The western edge of this area is approximately 10m from the Hornby Street frontage.The Hornby Street frontage of the park contains a number of garden beds with mixed vegetation and a short post and single chain ‘fence’. The function of this type of fence / barrier is principally to prevent unauthorised vehicles entering the park and to signal the perimeter of the park. Such a barrier does not intend to fully contain park users or dogs within the boundaries of the park.Hornby StreetHornby Street is a local, narrow, two way road with a permanent speed limit for 40km/hr. On street parking is provided on both sides of the road, including along the entire western frontage of Chris Gahan Reserve. Being unrestricted parking along this frontage, the rate of parking on the eastern side of Hornby Street appears to be generally quite high.Excessive through traffic on Hornby Street (used as an alternative to Chapel Street or The Avenue) has been an issue for Council and the local community for a long time. Council has introduced a range of traffic measures in recent years to mitigate these issues. A speed hump is located opposite the park, approximately 35m south of Pine Grove.Site lines into Chris Gahan Reserve from Hornby Street vary, with some sections open and others impeded by garden beds and mature vegetation.Response to resident petition for a new fence at Chris Gahan Reserve, WindsorAs with other requests for additional fencing to contain dogs in Stonnington parks and gardens, the petition from users of Chris Gahan Reserve has been assessed by Council officers, taking into consideration the nature of the request and the conditions of the specific site.In this instance the request was assessed by officers from animal management, parks maintenance and urban infrastructure.As outlined previously, Council’s general position on such requests is to not install additional fencing for the purpose of containing dogs within a park unless its need can be clearly justified.In the case of Chris Gahan Reserve, it was concluded by Council officers that a new fence along the Hornby Street frontage is justified on the following grounds:?Chris Gahan Reserve is one of only two parks in Windsor in which off-leash dog exercise is permitted.?There is a high level of use of the park for off-leash dog-exercise, which is expected to continue to increase with rising housing development and population in the area.?The park is relatively small with limited opportunity to exercise dogs well away from the park boundary and adjacent roads.?The lawn area principally used for off-leash dog exercise is located relatively close to Hornby Street, as close as 10m away.?The eastern side of Hornby Street that fronts the park is generally heavily parked out.?Site lines into the park from Hornby Street (while driving) are limited in sections.?Should a dog run to the edge of the park and into the native garden it could easily step out onto the road between parked cars without seeing oncoming vehicles and visa versa.?The current post and chain fencing does not serve the purpose of containing dogs within the park.?An opportunity exists to construct a new fence of a modern design that would enhance park amenity and safety and not detract from the accessibility and visual aesthetic of the park.It is proposed to install a new fence along the Hornby Street frontage of Chris Gahan Reserve and consult the local community on its design.Policy ImplicationsThe response outlined in this report is consistent with Council’s policy framework for both animal management and parks maintenance and renewal.Financial and Resources ImplicationsThe cost of the proposed new fencing would be funded from existing capital budget X8427 Parks – Fencing Replacement and RenewalLegal advice & implicationsNoneConclusionA resident petition was tabled at the 9 April 2018 Council Meeting, seeking support from Council to install a ‘dog fence’ on the Hornby Street side of Chris Gahan Reserve.Council’s general position is to not install additional fencing for the purpose of containing dogs within a park unless its need can be clearly justified. All resident requests for additional fencing in parks are assessed on a case by case basis and determined on merit.Based on an assessment of the resident petition by Council officers from animal management, parks maintenance and urban infrastructure, it was concluded that a new fence along the Hornby Street frontage is justified on various grounds.It is proposed to install a new fence along the Hornby Street frontage of Chris Gahan Reserve and consult the local community on its design.Council will continue to promote responsible pet ownership and the requirement for all dogs to be under the control of their owners at all times.Human Rights ConsiderationThis recommendation complies with the Charter of Human Rights and Responsibilities Act 2006.Attachments1.Attachment 1 - Off-leash dog exercise parks in StonningtonExcluded RecommendationThat Council:1.Continue to promote responsible pet ownership and enforce compliance with Council regulations relating to exercising dogs off leash in designated areas, including the requirement that dogs must be under the effective control of their owners at all times.2.Continue to adopt the general position that Council will not install additional fencing for the purpose of containing dogs within a park.3.Support the petition from users of Chris Gahan Reserve, which seeks Council commitment to install a new fence along the Hornby Street frontage to contain dogs within the park.4.Consult with the local community and park users on the design of the proposed new fence.5.Notify the lead petitioner of the outcome of this process. 4.Malvern Valley Golf Course Redevelopment - Plaque DesignManager Parks & Environment : Simon Holloway General Manager Assets & Services: Simon Thomas PurposeThe purpose of this report is to seek Council approval for the design and wording of a plaque to mark to completion of the Malvern Valley Golf Course Facility Redevelopment Project.BackgroundThe Malvern Valley Golf Course (MVGC) is a public 18-hole course, owned and maintained by the City of Stonnington. The MVGC includes a facility complex which features a pro-shop, cafe/bar and function centre. These operations are managed by two commercial operators under a lease agreement.The City of Stonnington has recently undertaken an extensive redevelopment of the facility at MVGC, including the following works:?Relocation and creation of a new pro-shop and café / bar area.?Renovation and enhancement of the three-room function centre, including commercial kitchen, ante room, bridal change and bar.?Creation of a new, multipurpose club and community Space to accommodate club members and other meeting room uses.?Upgrade to air conditioning and ventilation to all spaces.?Upgrade to toilet facilities.?Painting and furnishing improvements throughout the facility.While the pro-shop and café / bar works were completed early through project staging, the facility renovation works have recently been completed.Concurrent with the facility redevelopment process, Council re-tendered the commercial operations of the golf course facilities including both golfing and hospitality services. The new pro-shop and café / bar opened in April 2018 and the function centre held its first event in late July this year.DiscussionAn official opening of the building is planned for coming months (date and time to be confirmed). The official unveiling will take place with light refreshments and tour of the facility to follow. A cast bronze plaque will be erected at the entrance of the building to recognise the extensive redevelopment project and to mark the official opening. The plaque will prominently feature the Stonnington logo. The plaque will read:__________________________________________________________________________The redevelopment of the Malvern Valley Golf Course Facility was opened by His Worship the Mayor, Cr Steven Stefanopoulos Day Month 2018Cr Glen Atwell Cr John Chandler OAM Cr Sally Davis Cr Marcia GriffinCr Judy Hindle Cr Jami Klisaris Cr Matthew Koce Cr Melina Sehr Chief Executive Officer, Warren Roberts_________________________________________________________________________Policy ImplicationsThere are no policy implications for the display of this plaque.Financial and Resources ImplicationsThe plaque design, fabrication and launch costs are estimated at $2,000 including GST and these costs will be funded out of the golf course upgrade capital works budget X8726.Legal advice & implicationsThis recommendation complies with the Victorian Charter of Human Rights and Responsibilities Act 2006.ConclusionThe extensive redevelopment of the Malvern Valley Golf Course facility complex, including pro-shop, cafe/bar, function centre and club & community Space, will deliver substantial improvements to the facility and enhance user experience.Following the recent completion of the significant building works program Council has undertaken, the scale and significance of this project will be recognised by installing a plaque to celebrate the official opening.The plaque will recognise Council’s commitment to enhance its diverse recreational facilities and maximise the use and value of public assets.Human Rights ConsiderationThis recommendation complies with the Charter of Human Rights and Responsibilities Act 2006. RecommendationThat Council:1.Approves the wording of the plaque for the Malvern Valley Golf Course Facility Redevelopment Project as follows:The redevelopment of the Malvern Valley Golf Course Facility was opened by His Worship the Mayor, Cr Steven Stefanopoulos Day Month 2018Cr Glen Atwell Cr John Chandler OAM Cr Sally Davis Cr Marcia GriffinCr Judy Hindle Cr Jami Klisaris Cr Matthew Koce Cr Melina Sehr Chief Executive Officer, Warren Roberts 5.Schedule 6 - Instrument of Delegation from Council to Various Organisational PositionsCivic Support Officer: Judy Hogan Manager Governance & Corporate Support: Fabienne ThewlisGeneral Manager Corporate Services: Geoff Cockram PURPOSEThe purpose of this report is to recommend that Council approve a new Instrument of Delegation from the Council to various positions in the organisation.BACKGROUNDSection 98 of the Local Government Act 1989 (“the Act”) provides that a council may, by Instrument of Delegation, delegate to a member of staff, any power, duty or function of the Council under the Act or any other Act, other than some powers (such as adoption of the budget), that are reserved for Council decision. The delegations are made to the position rather than to the staff member occupying the position.Delegations are essential to enable Council staff to carry out operational duties particularly in areas which involve enforcement, such as town planning, local laws, environmental health, animal management and parking control. The current delegation from Council to various positions in the organisation was approved on 4 September 2017.It is therefore appropriate to adopt a revised Instrument of Delegation to particular organisational roles where the delegation must be direct from Council to the position, rather than as a sub-delegation from the Chief Executive Officer.The proposed delegation (Refer Attachment 1) is based on a document prepared by Council’s solicitors and is similar to that used by many Victorian municipalities. The proposed amendments to the delegation reflect:a)the replacement of the Heritage Act 1995 with the Heritage Act 2017; andb)amendments to the Planning and Environment Act 1987, relating to Ministerial Statements of Planning Policy and sections 46GA to 46QD of the Planning and Environment Act 1987 which relate to infrastructure contributions and development contributions. These amendments do not relate to Stonnington at present, hence column 3 of the Instrument of Delegation is marked “not applicable”.Accordingly, it is recommended that Council revoke the existing delegations and approve new delegations to Council staff.Human Rights ConsiderationThis recommendation has been reviewed and meets the obligations under the Charter of Human Rights and Responsibilities Act 2006.Attachments1.Schedule 6 Instrument of Delegation Council to Various Organisational Roles Attachment 1 of 1Excluded RecommendationThat the attached Instrument of Delegation from Council to various positions in the organisational structure be adopted and sealed. 6.State Government Election - Advocacy UpdateManager Advocacy, Performance and Improvement: Tracey Limpens Chief Executive Officer: Warren Roberts PurposeThis report provides an update of Council’s advocacy on Victorian State election priorities. BackgroundCouncil advocates on behalf of the community on a wide range of projects, policies and services to make sure that we achieve the best possible outcomes for Stonnington residents and businesses. Council’s advocacy priorities seek the long term investment in projects, funding, services and infrastructure that are outside Council's capacity or control; with an emphasis on working in partnership with all levels of government.The November 2018 Victorian State election presents an opportunity to seek election commitments for the benefit of the Stonnington community. On 9 April 2018, Council endorsed City of Stonnington major advocacy priorities to engage with relevant Victorian Government and Shadow Ministers, local Victorian Members of Parliament, political parties and candidates (as well as key stakeholders and partners) in the lead up to the November 2018 Victorian State election.DiscussionOver the past three (3) months, the Mayor, as the principal spokesperson on behalf of Council and Chief Executive Officer, met with:?The Hon Kelly O’Dwyer MP, Member for Higgins?The Hon Jacinda Allen MP, Minister for Public Transport?The Hon John Eren MP, Minister for Sport?The Hon Michael O’Brien MP, Member for Malvern?Mr Sam Hibbins MP, Member for Prahran?Dr Katie Allen, Liberal/National candidate for Prahran?Mr Neil Pharaoh, Labor candidate for PrahranMeeting with the Minister for Public Transport (two occasions) is a significant and positive milestone in Council’s advocacy on South Yarra station upgrade, Metro Tunnel Project legacy outcomes, level crossing design preference and improved public transport services and infrastructure. Council looks forward to continuing this positive relationship to pursue Council’s advocacy on behalf of the community.At the local candidate meetings, there was general support for Council’s advocacy priorities. There was unanimous agreement and support on the need to improve public transport outcomes for our community. On some issues, positions differed to Council’s position, such as Metro Tunnel Project integration with South Yarra and the need for increased uplift on existing public housing sites. All adopted priorities were discussed:?South Yarra Station upgrade.?A new Interchange Station as part of the Melbourne Metro Rail Project.?Extend the Main Yarra Trail bike path missing link project (Stage 6).?Public transport improvements to meet community needs. oEast-West cycling connectivity.oBetter frequency, accessibility and interconnectivity of train, tram and bus servicesoExtend Tram 3 and 5oReview Bus ServicesoUpgrade premium stations?Better public housing outcomes for our most vulnerable families and communities.?‘Rail under Road’ Level Crossing Removal at Glenferrie Road (Kooyong), Tooronga Road (Malvern) and High Street (Glen Iris). ?Solar on Prahran Market Roof to support the community to reduce energy consumption and greenhouse gas emissions.?New Yarra River Ferry Terminal (South Yarra).?CCTV is a community safety initiative that is currently administered on an ad-hoc basis by local government. ?No new Electronic Gaming Machines?Sporting facilities:oImproved sporting facilities (Toorak Park, Percy Treyvaud, to provide greater informal recreation opportunities and additional opportunities for female and junior participationoSportsground lighting to improve the quality of sportsgrounds and sportsground infrastructure, and maximise community use.?Prahran Town Hall and Library redevelopment.?Princes Gardens Safety Improvements.?Well-resourced policing presence in Stonnington. ?Investing in families, children and young people?Installation of Changing Places Toilet Facilities ?Graffiti?Playgrounds, accessible and fitness stationsAdvocacy can also take the form of making a submission, meeting with decision makers, collaboration with other councils and peak bodies, consultation, media strategies and public campaigns. Senior officers continue to advocate Council’s priority interests to government departments and executives:IssueRepresentationEnergySubmitted to The Hon Lily D’Ambrosio, Victorian Minister for Energy, Environment and Climate Change) and The Hon Josh Freydenberg MP, Federal Minister for the Environment and Energy for action to reduce the pressure of rising energy prices on Stonnington community.Fine Reform ActFines Victoria and Local Government representatives to discuss on going implementation of Fines Reform Act.Flood MitigationMelbourne Water to advocate for improved on the Murrumbeena to Malvern Flood Mitigation Project.GraffitiThe Hon Luke Donnellan MP, Minister for Roads (on behalf of ISMMF) on improved graffiti removal from road assets. CEO Public Transport Victoria (on behalf of ISMMF) regarding improved graffiti removal responses.Metro Trains Melbourne and VicTrack for improved rail corridor fence and cleaning maintenance.Metro Tunnel ProjectMelbourne Metro Tunnel Project CEO and Melbourne Metro Rail Authority to mitigate the construction impacts, while working to maximise the legacy outcomes of the project in Stonnington. Melbourne Metro Rail Authority CEO on proposed network improvements as part of the project, including a better understanding of short-start services at South Yarra.Metro Tunnel workshops and progress on Forrest Hill masterplan for additional South Yarra Station entrances through Forrest Hill.South Yarra StationTransport for Victoria on design plans to upgrade South Yarra Station.PlanningDepartment of Environment, Land, Water and Planning regarding Smart Planning State Reforms.WasteMAV and Metro Waste and Resource Recovery Group in response to China's Ban on Recycling bustible CladdingState DEWLP and Victorian Building Authority in relation to Council participating in audits of buildings identified as containing combustible cladding.Bangs Street Public Housing RenewalDepartment of Health and Human Services regarding resident relocation and procurement process.Policy ImplicationsCouncil’s advocacy priorities align to the Council Plan 2017-2021 and adopted strategic policies and plans. ConclusionCouncil advocates on behalf of the community on a wide range of projects, policies and services to make sure that we achieve the best possible outcomes for Stonnington residents and businesses.The Mayor, CEO and senior officers will continue to make representation to relevant Victorian Government and Shadow Ministers, local Victorian Members of Parliament, political parties and candidates in the lead up to the November 2018 Victorian State election. Human Rights ConsiderationThis recommendation complies with the Charter of Human Rights and Responsibilities Act 2006. RecommendationThat Council notes the Report. 7.Prahran Market Operating Report to Council for the Quarter Ended 30 June 2018General Manager Corporate Services: Geoff Cockram Chief Executive Officer: Warren Roberts PurposeThe purpose of this report is to consider the quarterly operating report of Prahran Market Pty Ltd for the quarter ended 30 June 2018.DiscussionA copy of the Prahran Market operating report to Council for the quarter ended 30 June 2018 is attached.Items of particular note are:-Wicked Dessert festival-events in Omega and Neil Perry Community kitchen-tenancy re-developments.Human Rights ConsiderationThis recommendation complies with the Victorian Charter of Human Rights and Responsibilities Act 2006.Attachments1.Prahran Market Operating Report June 2018Excluded RecommendationThat Council receives the Prahran Market operating report to Council for the quarter ended 30 June 2018. 8.Financial Statements and Performance Statement for the year ended 30 June 2018Manager Finance: Jon GorstManager Advocacy, Performance and Improvement: Tracey Limpens General Manager Corporate Services: Geoff CockramChief Executive Officer: Warren Roberts PurposeThe purpose of this report is to seek Council approval in principle of the attached Financial Statements, Performance Statement and Report of Operations including the Governance and Management Checklist for the year ended 30 June 2018.BackgroundUnder the Local Government Act 1989 s132, the annual Financial Statements and Performance Statement must be approved in principle by Council.These statements were considered by independent members of Council’s Audit Committee at a meeting on 21 August 2018. Having reviewed the process to prepare the Financial Statements and Performance Statement, reviewed the draft Annual Financial Report and Performance Statement and consulted with management and auditors, independent members of Council’s Audit Committee recommended that Council approve in principle the Financial Statements and the Performance Statement for the year ended 30 June 2018.After the review by the Auditor General Victoria, but prior to his sign off, two Councillors duly authorised by Council are required under the Local Government Act 1989 s132 (5) to certify the Financial Statements and Performance Statement, in their final form after any changes recommended or agreed to by the auditor have been made, in accordance with the Local Government (Planning and Reporting) Regulations 2014. It is proposed that the Mayor, Cr Steve Stefanopoulos and Cr John Chandler be authorised to certify the required statements on Council’s behalf.Upon receipt of the Auditor General’s report, anticipated in September 2018, a meeting of Council will be required to consider the Annual Report 2017/18 incorporating the audited Financial Statements and Performance Statement.DiscussionAnnual Financial ReportThe Financial Statements are prepared in accordance with Australian Accounting Standards, the Local Government Act 1989, Local Government (Planning and Reporting) Regulations 2014 and the Local Government?Model Financial Report (LGMFR) published by Local Government Victoria as required by the Regulations. The Financial Statements are a general purpose financial report comprising a Comprehensive Income Statement, Balance Sheet, Statement of Changes in Equity, Statement of Cash Flows, Statement of Capital Works and accompanying prehensive Income StatementCouncil achieved a $36.79 million operating surplus for the year (before including the net asset revaluation increment). The operating surplus for the year was $0.36 million greater than the budgeted operating surplus of $36.43 million. Last year’s operating surplus was $42.26 million. The major variances to budget in 2017/18 included:?Statutory fees and fines income was $5.32 million greater than budget. This is primarily due to the recognition of infringement court income owing to Council, however the majority of infringement court income owing to Council is offset by a provision for doubtful debts as there is a low likelihood of this income being paid to Council. The collection of infringement court income is managed by Fines Victoria. ?User fees income were $0.73 million greater than budget. This was primarily due to a significant increase in demand for building permits specifically skip bins, hoardings, vehicle crossing and crane permits. Council’s aquatic centre income was also greater than budget. ?Open space contributions exceeded budget by $1.86 million due to higher than expected levels of development. ?Council received an unbudgeted non-monetary contribution of $0.88 million in 2017/18. This related to the contribution to Council of a Maternal and Child Health facility by a developer.?Other income was $1.086 million greater than budget due to unbudgeted reimbursements, unbudgeted income from the Victorian Electoral Commission and interest income on Council’s cash and investments being $0.45 million greater than budget due to higher cash and investment holdings.?Employee costs were $1.0 million less than budget. This was largely due to a budgeted provision for a Defined Benefits Superannuation funding call of $2.0 million. As the superannuation fund performed well for the year a call was not required. This was partially offset by a greater than budgeted spend on Aquatic Centres due to increased demand ($0.18 million); Child Care Services ($0.12 million) to cover staff on leave; Festivals and Events ($0.12 million) and Venues and Facilities ($0.13 million) for additional staffing; Maternal and Child Health ($0.13 million) for additional hours due to increased births in the Municipality; Building and Local Laws ($0.12 million) due to increased activity; Communications ($0.17 million) due to use of contract staff for communications projects; Transport ($0.11 million) due to additional staff relating to legislative requirements and Waste Management ($0.17 million) to cover staff on long term leave. ?Materials and services expenditure was $5.77 million greater than budget. This was primarily due to $3.69 million of expenditure in the 2017/18 capital works program being operational in nature (this was originally budgeted as part of the capital works program budget). Also, $2.04 million of new operational initiatives were expended against Materials and Services (but initially budgeted to `Other Expenses’). ?Bad and Doubtful Debts were $5.28 million greater than budget as a result of an increment in the provision for doubtful debts for infringement court income owing to Council. The majority of infringement court income owing to Council is offset by a provision for doubtful debts as there is a low likelihood of this income being paid to Council. The collection of infringement court income is managed by Fines Victoria. ?Borrowing costs were $0.81 million less than budget. This is due to the proposed loan borrowings of $20 million in 2017/18 were deferred to 2018/19.?The Net loss on disposal of property, infrastructure, plant and equipment was $2.64 million greater than budgeted. This was primarily due to the write-off of road assets, as a result of the road renewals program ($1.28 million) and the demolition of some Council owned Buildings to create public open space ($1.29 million).?The share of the Clayton South Regional Landfill joint operation net loss $0.32 million was largely due to the revaluation of the provision for environmental rehabilitation during the year. The landfill closed in January 2016 after reaching capacity, with rehabilitation now in progress in accordance with EPA requirements. A review of the post closure aftercare management costs resulted in an increase in estimated landfill cell capping, gas extraction infrastructure and aftercare costs for the next 27 years. Council’s share of the rehabilitation provision is $1.71 million at 30 June 2018 and is reported as Other non-current liabilities in the Balance sheet.?Other Expenses were $3.28 million less than budget. This was primarily due to Council’s annual program of new operating initiatives which are initially budgeted to `Other Expenses’ ($3.48 million in 2017/18), however when expended are classified primarily to `Materials and Services’ to reflect the nature of expenditure. Balance SheetNet assets at 30 June 2018 were $502.75 million higher than budget. This is mainly due to the revaluation of Council’s assets.Cash, cash equivalents and other current financial assets were $108.90 million and exceeded budget by $24.00 million mainly due to a higher than budgeted starting cash position at 1 July 2017, together with lower than budgeted payments for property, infrastructure, plant and equipment (largely driven by a $32.41 million capital carryover to 2018/19).Council valuers performed a revaluation of Council’s land, land under roads, and buildings assets at 30 June 2018 and reviewed the carrying value of individual asset classes measured at fair value to ensure each asset materially approximated its fair value. Where the carrying value materially differed from the fair value at balance date, the class of asset was revalued. This resulted in a net $271.97 million non-current physical asset valuation increment for 2017/18.The land valuation resulted in land and land under roads increasing by $162.56 million and $107.50 million respectively, consistent with the average movement in market values of properties by suburbs by observing sales prices in the municipality since the last valuation. Council’s Buildings value increased by $1.91 million.Statement of Capital WorksExpenditure on capital works of $56.38 million was predominantly funded internally by revenue from Council operations. Asset renewal represented 42.7% of this expenditure, new assets represented 39.9%, with upgrade 13.5% and expansion 3.9%.Works already underway totalling $32.41 million that are carried over to 2018/19 for completion include the: Cato Street redevelopment, Gardiner Park redevelopment, Dunlop Pavilion redevelopment, Harold Holt Swim Centre masterplan implementation, dive tower and pool water treatment system upgrade, Prahran Town Hall Master Plan Development; Toorak/South Yarra library air conditioning upgrade, sportsground facility upgrades, street refurbishment programs and public open space art acquisition.Statement of Cash FlowsNet cash flows from operating activities were $4.38 million greater than budget mainly due to higher Statutory Fees and Fines, Contributions monetary, interest received and other receipts, and lower than budgeted employee costs and other payments. Net cash used in investing activities was $34.96 million lower than budget. This relates primarily to the capital program whereby $32.41 million is to be carried forward into 2018/ cash used in financing activities is $18.98 million greater than budget as the budget had provided for an inflow of $20 million borrowings which have now been deferred to 2018/19.At 30 June 2018 loan borrowings were $7.50 million, after $1.50 million of scheduled principal repayments were made during the year.Annual Performance ReportThe Local Government Performance Reporting Framework (LGPRF) is a mandatory reporting requirement under the Local Government (Planning and Reporting) Regulations 2014. The framework includes:?Report of Operations: All service indicator results. ?The Performance Statement: A selection of service indicators and all financial and sustainability indicators. The Performance Statement is audited and is certified by two Councillors, the CEO and Principal Accounting Officer. ?Governance and Management Checklist: A list of 24 policies, plans, strategies and guidelines. All performance results are reported in Council’s Annual Report 2017/18 and published on the ‘KnowYourCouncil’ website (circa November 2018).Performance StatementKey variations for 2017/18, were as follows:?Recurrent grants per head of municipal population was $80.08 in 2017/18 which is lower than the 2016/17 result of $99.91. The variance year on year predominantly relates to the timing of payments to Council of the annual Financial Assistance Grants.?Statutory Planning decision making (Council planning decisions upheld at VCAT) decreased from 66.67% to 50.75% for 2017/18. This result will be variable as Council continues to make decisions in the best interest of the community. The figure excludes mediated outcomes or consent orders negotiated by Council which were 31.3% of VCAT cases and hence does not reflect Council’s overall performance.?The Working Capital ratio for 2017/18 was 286.98% (compared to 321.42% for 2016/17). The 2017/18 result is back at historical levels (similar to 2014/15 and 2015/16). In 2017/18 there was a slight decrease in cash and other financial assets and an increase in trade and other payables year on year. Council can comfortably meet all short term financial commitments and is in a sound financial position. Cash and investments will assist in funding the significant capital works programs planned in the years ahead.?Unrestricted cash compared to current liabilities improved in 2017/18 (-49.61%) compared to (-196.58%) in 2016/17. This is due to a revised definition in 2017/18 whereby `restricted cash’ which is now only deemed to be trust funds and deposits held, funding for carried forward capital works and conditional grants unspent at year end. It is also important to note that the 2017/18 actual result (and prior year results) do not include Council's significant holdings of Term Deposits with maturity over 90 days (which are classed as Financial Assets). These Term Deposits total $90.0 million in 2017/18. When included in the measure for 2017/18 the result is a healthy 159.39%. Forecasts for 2018/19 onwards assume that all term deposits as having original maturities of less than 90 days and are therefore included in unrestricted cash. Council is forecast to be in a strong financial position in the years ahead.?Asset renewal compared to depreciation increased to a very healthy 135.15% in 2017/18 compared to 119.44% in 2016/17. Results above 100% indicate that Council is sustainably maintaining its existing assets.?Loans and borrowings compared to rates, loans and borrowings repayments compared to rates, and non-current Liabilities compared to own source revenue all reduced in 2017/18 due to the progressive repayment of Council’s loan borrowings. The balance of Council borrowings at the end of 2017/18 were $7.5 million compared to $9 million at the end of 2016/17. New loan borrowings of $20 million are budgeted for 2018/19, $17 million for 2019/20 and $10 million for 2020/21 to assist in funding the development of major community infrastructure. This is consistent with Council's long term financial plan.?The adjusted underlying surplus was 13.26% of adjusted underlying revenue in 2017/18 compared to 15.48% in 2016/17. The 2017/18 result is another strong result. The surplus assists in funding the annual capital works program which brings major community benefit.Report of OperationsThree (3) service performance indicators recorded materially favourable results: Service Performance Indicator2014/152015/162016/172017/18Materiality thresholdComment to be published in Annual ReportAquatic FacilitiesHealth and SafetyReportable safety incidents at aquatic facilities2.000.005.003.00(+/- 1.50)Council is committed to reporting all incidents to ensure maximum safety for residents, visitors and employees.Animal ManagementService CostCost of animal management service$60.80$65.09$68.50$50.59(+/- $5)Council initiated a pet registration amnesty in 2017/18 to support responsible pet ownership and ensure compliance with pet registration legislation. Pet registrations increased by 900 compared to 2016/17. LibrariesResource StandardStandard of library collection58.00%65.10%83.21%91.37% (+/- 7.5%)Increasing the standard of the library collection has been a Council priority over the past two years. In 2017/18, Council purchased 26,000 new collection items to be responsive to community expectation for modern and contemporary library facilities. Five (5) service performance indicators recorded materially unfavourable results: Service Performance Indicator2014/152015/162016/172017/18Materiality thresholdComment to be published in Annual ReportAnimal ManagementService StandardAnimals reclaimed78.00%61.24%78.28%61.34% (+/- 15%)This result continues to be variable. The reclaim rate for dogs remains high with 85.3% of all impounded dogs reclaimed by their owners. The cat / kitten reclaim rate was 35.2%, impacting on the overall result. RoadsService CostCost of sealed local road reconstruction$163.14$141.22$133.07$248.29 (+/- $25)In 2017/18, Council completed the Greville and Daly Street reconstruction projects, including ‘hand laid’ bluestone and granite pavement and kerb. While this construction method significantly increased costs, the final outcome was consistent with the Chapel ReVision and Forrest Hill masterplans and met community amenity expectations. Statutory PlanningService CostCost of statutory planning service$2,218.93$2,391.12$3,497.25$4,093.77(+/- $250)In response to the complexity and number of applications and amendments to permits/plans received, Council increased the statutory planning workforce. In 2017/18 Council also assessed over 600 amended applications (not included in this calculation), which significantly contributed to the statutory planning workload and costs.Statutory PlanningDecision makingCouncil planning decisions upheld at VCAT45.00%57.63%66.67%50.75%(+/- 10%)This result will be variable as Council continues to make decisions in the best interest of the community. The figure excludes mediated outcomes or consent orders negotiated by Council which were 31.3% of VCAT cases and hence does not reflect Council’s overall performance.Waste collectionService CostCost of kerbside recyclables collection service$17.46$17.70$18.41$25.69 (+/- $5)In 2017/18 Council’s kerbside recycling costs were significantly impacted by the China National Sword policy. Council incurred a 39% increase in costs directly related to the processing and reselling of recyclable commodities in Australia.All remaining measures are within materiality thresholds, with minor improvements or declines.Human Rights ConsiderationThis recommendation complies with the Charter of Human Rights and Responsibilities Act 2006.Attachments1.Financial Statements 2017/18Excluded2.Performance Statement 2017/18Excluded3.Report of Operations 2017/18Excluded RecommendationThat Council:i)approves in principle the Financial Statements, Performance Statement and Report of Operations including the Governance and Management Checklist for the year ended 30 June 2018;ii)authorises two Councillors, namely the Mayor, Cr Steven Stefanopoulos and Cr John Chandler, to certify the Financial Statements and Performance Statement for the year ended 30 June 2018, in their final form after any changes recommended or agreed to by the auditor have been made, in accordance with the Local Government (Planning and Reporting) Regulations 2014 and in the event of either of the above Councillors not being available, a Councillor who has been Mayor of the City of Stonnington is to be the authorised substitute;iii)after receipt of the Auditor General Victoria’s report, a meeting of the Council be arranged to consider the Annual Report 2017/18 incorporating the Financial Statements, Performance Statement and Report of Operations including the Governance and Management Checklist. o)Confidential1.Prahran Market Financial Report to Council for the Year Ended 30 June 2018General Manager Corporate Services: Geoff CockramConfidential report circulated separately.2.Public Open Space Contribution - Allocation for Cato SquareManager City Strategy: Susan PriceConfidential report circulated separately.3.Chief Executive Officer's Performance Review 2017/18 and Performance Plan 2018/19General Manager Corporate Services: Geoff CockramConfidential report circulated separately. ................
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